Attachments_2_-_19.pdf

SP4530-16-R-0004

ATTACHMENT 02

DEFINITIONS

Acid Material with a pH of less than 7.0.

Alkali Material with a pH greater than 7.0.

Bag A flexible packaging made of paper, plastic film textiles, woven material or other similar materials.

Bottle An inner packaging having a neck of relatively smaller cross section than the body and an opening capable of holding a closure for retention of the contents.

Box A packaging with complete rectangular or polygonal faces made of metal, wood, plywood, reconstituted wood, fiberboard, plastic, or other suitable material.

Bulk Packaging A packaging, with no intermediate form of containment, that has a maximum capacity greater than 400 kg (882 lb.) or 450 L (119 gallons).

CAGE Commercial and Government Entity. The five-position code assigned to any contractor who does business with the Government.

Closed Transport Vehicle

A transport vehicle equipped with an attached exterior enclosure that restricts the access of unauthorized persons to the cargo space containing the radioactive materials during normal transport. The enclosure may be either temporary or permanent. In the case of packaged materials, the enclosure may be of the "see-through" type and must limit access from top, sides, and ends.

Combination Packaging

A combination of packaging, for transport purposes, consisting of one or more inner containers secured in a non-bulk outer packaging. It does not include a composite packaging.

Combustible Liquid A combustible liquid is any liquid that does not meet the definition of any other classification specified in this manual and has a flash point above 60.5o C (141o F) and below 93o C (200o F). Any mixture having one or more components with a flash point of 93o C (200o F) or higher, that makes up at least 99 percent of the total volume of the mixture is not a combustible liquid.

Competent Authority

A national agency responsible under its national law for the control or regulation of a particular aspect of the transportation of hazardous materials. The Associate Director, Office of Hazardous Materials Transportation, Research and Special Programs Administration, US Department of Transportation, is the United States Competent Authority.

Competent Authority Approval

(CAA)

Written approval granted by the DOT Competent Authority to use a design-type package without POP testing it. DoD activities cannot waive POP requirements.

Composite Packaging

Packaging consisting of an outer packaging and inner receptacle, so constructed that the inner receptacle and the outer packaging form an integral packaging. Once assembled it remains thereafter an integrated single unit; it is filled, stored, shipped, and emptied as such.

Compressed Gas In Solution

A non-liquefied compressed gas dissolved in a solvent.

CONEX A military-controlled and owned reusable serially numbered, steel shipping container in either of two sizes.

Container Any portable device in which a material is stored, transported, disposed of, or otherwise handled.

Containerization The use of containers to unitize cargo for transportation, supply, and storage. Containerization incorporates supply, transportation, packaging, storage, and security together with visibility of container and its contents into a distribution system from source to user.

Contingency An emergency involving military forces caused by natural disasters, terrorists, subversives, or by required military operations. Due to the uncertainty of the situation, contingencies require plans, rapid response, and special procedures to ensure the safety and readiness of personnel, installations, and equipment.

Contracting Officer

(KO)

A Contracting Officer is a person duly appointed with the authority to enter into, change, and administer contracts on behalf of the US Government, and possesses a current, signed Contracting Officer Warrant (applicable to the contract issuing agency).

Contracting Officer's Representative

(COR)

The individual designated in writing by the Contracting Officer to act as the Contracting Officer's authorized representative to monitor specific aspects of the contract and take action as authorized in the letter of appointment. The COR, when one is appointed, acts as the point of contact between the Contracting Officer and the COTR assigned to the contract. COR responsibilities and limitations are established by the Contracting Officer.

Controlled Substances

Narcotics, depressants, stimulants, or hallucinogenic drugs regulated under U.S. law or which by international treaty, convention, or protocol are considered to be controlled by the United States.

Corrosives Corrosive wastes are defined as wastes possessing a characteristic of corrosivity, which generally corresponds to a pH of less than or equal to 2 or greater than or equal to 12.5.

Dangerous When Wet

A hazard classification and label requirement for water-reactive materials being shipped by DOT and international modes of transportation.

Design The description of a special form material, a package, or a packaging, that enables those items to be fully identified. The description may include specifications, engineering drawings, reports meeting regulatory requirements, and other relevant documentation.

Disposal The utilization of those methods of treatment and/or containment technologies which effectively mitigate the hazards to human health or the environment when hazardous waste is discharged, deposited, injected, dumped, spilled, leaked or placed into the land, air or water.

Division A subdivision of a hazard class.

DOT Exemption Administrative relief granted on the basis of new technology of equivalent levels of safety or levels of safety consistent with the public interest and the policy of the Hazardous Materials Transportation Act.

Drum A flat-ended or convex-ended cylindrical packaging made of metal, fiberboard, plastic, plywood, or other suitable materials.

Expiration Date (As relates to Shelf-life) The date by which non-extendible items should be discarded as no longer suitable for issue or use.

Flash Point The minimum temperature at which a liquid within a test vessel gives off vapor in sufficient concentration to form an ignitable mixture with air near the surface of the liquid. Flash points are determined by the testing prescribed in 49 CFR 173.120.

FSC Federal supply class. The four-digit number preceding the NIIN that signifies the special group to which an item belongs (e.g. 6810, Chemicals; 8040, Adhesives)

FSCM/FSCNM Federal Supply Code for Manufacturers/Federal Supply Code for Non-manufacturers. The five-position code assigned to any contractor who does business with the Government. For purposes of this document, when FSCM is written, it can be assumed that FSCNM is also included.

(now retitled CAGE).

Hazard Class The category of hazard assigned to a hazardous material based on defining criteria. Hazard classes are; explosives (Class 1), compressed gases (Class 2), flammable liquids (Class 3), flammable solids (Class 4), oxidizers and organic peroxides (Class 5), poisons and infectious substances (etiologic agents) (Class 6), radioactive materials (Class 7), corrosive materials (Class 8), and miscellaneous dangerous goods (Class 9).

Hazard Zone One of four levels of hazard (hazard zones A through D) assigned to gases and one of two levels of hazard (hazard zones A and B) assigned to liquids that are poisonous by inhalation. A hazard zone is based on the LC50 value for acute inhalation toxicity of gases and vapors.

Hazardous Cargo Inspectors

DoD personnel whose duties require them to review the integrity of the packaging and accuracy of documentation for all hazardous materials being transported within the Defense Transportation System (DTS) or by commercial carriers.

Hazardous Chemicals

Hazardous materials used in the workplace that are regulated under OSHA "right-to-know" regulations in Title 29 CFR 1910.1200.

Hazardous Materials

A substance or material, which has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and which has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, and elevated temperature materials. Materials designated as hazardous under the provisions of CFR 49, sections 172.101, 172.102, and materials that meet the defining criteria for hazard classes and divisions in Part 173.

Hazardous Substance (DOT)

A material, including its mixtures and solutions, that is capable of posing an unreasonable risk to health, safety, and property when transported in a quantity (in one package) which equals or exceeds the reportable quantity (RQ) listed in the appendix to 49 CFR 172.101.

Hazardous Waste Any solid waste that meets the definition in 40 CFR 261.3 and/or identified as a specific state hazardous waste.

Hazardous/Special Waste

A hazardous waste is considered any discarded material that may be solid, semi-solid, liquid, or contained gases that is defined as hazardous by Philippine and/or international environmental laws and regulations and the US DoD Overseas Environmental Guidance Document for collection, transportation or disposal. Those wastes regulated by the Basel Convention on the Control of Transboundary Movements of Hazardous Waste and their Disposal are included in this definition.

HAZMAT Employee A person who is employed by a HAZMAT employer and who in the course of employment directly affects hazardous materials transportation safety. This term includes an owner operator of a motor vehicle which transports hazardous materials in commerce. This term includes an individual, including a self-employed individual, employed by a HAZMAT employer who, during the course of employment;

(1) Loads, unloads, or handles hazardous materials;

(2) Tests, reconditions, repairs, modifies, marks, or otherwise represents containers, drums, or packagings as qualified for use in the transportation of hazardous materials;

(3) Prepares hazardous materials for transportation;

(4) Is responsible for safety of transporting hazardous materials; or

(5) Operates a vehicle used to transport hazardous materials.

Incidental Spill A small spill occurring as a result of improper waste transfer from small containers to drums, small leaks in containers, minor engine leaks. The quantity shall be no more than 5 liters.

Inner Packaging A packaging for which an outer packaging is required for transport. It does not include the inner receptacle of a composite packaging.

Inner Receptacle A receptacle which requires an outer packaging in order to perform its containment function. The inner receptacle may be an inner packaging of a combination packaging or the inner receptacle of a composite packaging.

Intermodal Container

A freight container designed and constructed to permit it to be used interchangeably in two or more modes of transport.

Intermodal Portable Tank Or IM Portable Tank

A specific class of portable tanks designed primarily for international intermodal use.

Jerrican A metal or plastic packaging of rectangular or polygonal cross-section.

Label Any diamond, square, or rectangular-shaped attachment to a package that identifies the hazardous nature of a material.

Limited Quantity When specified as such in a section applicable to a particular material, means the maximum amount of a hazardous material for which there is a specific labeling or packaging exception.

Liquid A material that has a vertical flow of over 2 inches (50mm) within a three minute period, or a material having one gram or more liquid separation, when determined in accordance with the procedures specified in ASTM D 4359-84, Standard Test Method for Determining whether a Material is a Liquid or Solid.

Manifest A shipping paper used to control and track the movement of hazardous waste.

Material Potentially Presenting an Explosive Hazard

Material owned or controlled by the DoD that, before determination of its explosives safety status, potentially contains explosives or munitions (e.g., munitions containers and packaging material

Mode Any of the following transportation methods; rail, highway, air, or water.

MMPEH Munitions debris remaining after munitions use, demilitarization, or disposal and range-related debris) or potentially contains a high enough concentration of explosives that the material presents an explosive hazard (e.g., equipment, drainage systems, holding tanks, piping, or ventilation ducts that were associated with munitions production, demilitarization, or disposal operations).

Non-Bulk Packaging

A packaging which has; (1) A maximum capacity of 450 L (119 gallons) or less as a receptacle for a liquid. (2) A maximum net mass of 400 kg (882 pounds) or less and a maximum capacity of 450 L (119 Gallons) or less as a receptacle for a solid. (3) A water capacity of 454 kg (1000 pounds) or less as a receptacle for a gas as defined in 49 CFR, 173.115.

Non-Reusable Container

A packaging (container) whose reuse is restricted in accordance with the provisions of 49 CFR, 173.28.

On-Site Technician The contractor's or subcontractor's authorized representative performing work at the installation under a contract.

Operator A person who controls the use of an aircraft, vessel, or vehicle.

Outage or Ullage The amount by which a packaging falls short of being liquid full, usually expressed in percent by volume.

Outer Packaging The outermost enclosure of a composite or combination packaging together with any absorbent materials, cushioning and any other components necessary to contain and protect inner receptacles or inner packagings.

Overpack An enclosure used by a single consignor to provide protection or convenience in handling of a package or to consolidate two or more packages. Overpack does not include a freight container.

Package or Outside Package

A packaging plus its contents.

Packaging A receptacle and any other components or materials necessary for the receptacle to perform its containment function.

Packing Group A grouping according to the degree of danger presented by hazardous materials. Packing Group I, indicates great danger

PCB(s) Polychlorinated Biphenyls. A series of compounds used for a number of industrial purposes which are now found throughout the natural environment. PCBs are toxic to some marine life at concentrations of a few parts per billion (ppb) and are known to cause skin diseases, digestive disturbances, and even death in humans at higher concentrations.

pH A value taken which represents the acidity or alkalinity of an aqueous solution. It is defined as the logarithm of the reciprocal of the hydrogen ion concentration of a solution.

Primary Hazard The hazard class of a material as assigned in the Title 49 CFR 172.101.

Proper Shipping Name

The name of the hazardous material shown in Roman print (not italics) in Title 49 CFR 172.101.

Reactive wastes Reactive wastes are those with compounds or mixtures that are unstable, react with water, contain cyanide, bear sulfide or are capable of generating toxic gases when exposed to acidic or basic compounds -or are readily capable of detonation, explosive decomposition or reaction at standard temperature and pressure.

Receptacle A containment vessel for receiving and holding materials, including any means of closing.

Recycling Beneficial use, reuse, reclamation or remanufacturing of products or raw materials.

Reportable Quantity (RQ) The quantity specified in column 3 of the table in Title 49 CFR 172.101, Appendix A for any material identified in column 1.

Residue The hazardous material remaining in a packaging, including a tank car, after its contents have been unloaded to the maximum extent practicable and before the packaging is either refilled or cleaned of hazardous material and purged to remove any hazardous vapors.

Salvage Drum A drum with a removable metal head that is compatible with the material and is used to transport damaged or leaking hazardous materials or hazardous waste for repackaging or disposal.

SEAVAN Commercial or Government-owned (or leased) shipping container.

Shipping Paper A shipping order, bill of lading, manifest or other shipping document serving a similar purpose and containing the information required by Title 49 CFR 172.202, 172.203, and 172.204.

Shipping papers Any transport document used in the shipment of hazardous materials or hazardous wastes, including in-country regulated/hazardous waste manifests.

Single Packaging A non-bulk packaging other than a combination packaging.

Solid A material which has a vertical flow of two inches (50mm) or less within a three-minute period, or a separation of less than one gram of liquid when determined in accordance with the procedures specified in ASTMD 4359, "Standard Test Method for Determining Whether a Material is a Liquid or Solid."

Stowage The act of placing hazardous materials on board a vessel.

Subsidiary Hazard A hazard of a material other than the primary hazard.

Technical Name A recognized chemical name or microbiological name currently used in scientific and technical handbooks, journals, and texts. Generic descriptions are authorized provided they readily identify the general chemical or microbiological group.

Threshold Limit Value (TLV)

The Threshold Limit Value-Time Weighted Average (TLV-TWA) is the time weighted average concentration for a normal 8-hour workday and 40-hour workweek to which nearly all workers may be repeatedly exposed, day after day, without adverse effect.

Transport Vehicle A cargo-carrying vehicle such as an automobile, van, tractor, truck, semitrailer, tank car or rail car used for the transportation of cargo by any mode.

Treatment Any method, technique, or process, designed to change the physical, chemical, or biological character or composition of any hazardous waste. Treatment includes neutralization, energy or material resource recovery, or any process rendering a waste non-hazardous or less hazardous - safer to transport, store or dispose of - or amenable for recovery, amenable for storage, or reduced in volume.

UN Number The four-digit number assigned by the United Nations Committee of Experts on the Transport of Dangerous Goods to identify a substance or a particular group of substances. (The prefix "UN" must always be used in conjunction with these numbers.)

UN Standard Packaging

A specification packaging conforming to the requirements in Title 49 CFR, subparts L and M of part 178.

Unit Load Device Any type of freight container, aircraft pallet with a net, or aircraft pallet with a net over an igloo.

Used Oil Used oil that is burned for energy recovery is termed "used oil fuel."

Used oil fuel includes any fuel produced from used oil by processing, blending or other treatment. "Used oil" means any oil or other waste petroleum, oil, or lubricant (POL) product that has been refined from crude oil, or is a synthetic oil, has been used, and as a result of such use, is contaminated by physical or chemical impurities.

Used oil exhibiting the characteristics of reactivity, ignitability, corrosivity, and toxicity, is still considered used oil, unless it has been mixed with other hazardous waste. Used oil mixed with hazardous waste is a hazardous waste and will be managed as a hazardous waste.

For the purposes of this contract used oil may be burned only in the following devices:

a. Industrial furnaces.

b. Industrial boilers that are located on the site of a facility engaged in a manufacturing process where substances are transformed into new products, by mechanical or chemical processes.

c. Utility boilers used to produce electric power, steam or heated or cooled air or other gases or fluids.

d. Used oil-fired space heaters provided that the heater burns only used oil that the installation generates, the heater is designed to have a maximum capacity of not more than 0.5 million BTU per hour and the combustion gases from the heater are properly vented to the ambient air.

Vessel Includes every description of watercraft, used or capable of being used as a means of transportation on the water.

Water Resistant Having a degree of resistance to permeability by and damage caused by water in liquid form.

Wooden Barrel A packaging made of natural wood, of round cross-section, having convex walls, consisting of staves and heads and fitted with hoops.

ATTACHMENT 03

ACRONYMS

ACM Asbestos Containing Material

AFFF Aqueous Film Foaming Foam

ANSI American National Standards Institute

APL Acceptable Performance Level

ASTM American Society of Testing and Materials

C° Degrees celsius

CDL Commercial Driver’s License

CFC Chlorofluorocarbons

CFR U.S. Code of Federal Regulations

CGC Compressed Gas Cylinder

CLIN Contract Line Item Number

COB Close of business

COR Contracting Officer's Representative

CONUS Continental United States

DEMIL Demilitarize/demilitarization

DISP SVCS DLA Disposition Services

DLA Defense Logistics Agency

DLAM Defense Logistics Agency manual

DLAR Defense Logistics Agency Regulation

DOD U.S. Department of Defense

DODAAC Department of Defense Activity Address Code

DOT U.S. Department of Transportation (49 CFR)

DTID Disposal Turn-In Document

EPA U.S. Environmental Protection Agency (40 CFR)

ETID Electronic Turn-In Document

F° Degrees Fahrenheit

FAR Federal Acquisition Regulation

FEMA U.S. Federal Emergency Management Agency

FLIS Federal Logistics Information System

FSC Federal Supply Class

FSG Federal Supply Group

GPO U.S. Government Printing Office

GSA U.S. General Services Administration

HIN Hazardous Item Number

HM OR

HAZMAT

Hazardous Material

HMIS Hazardous Materials Information System (DoD 6050.5)

HW Hazardous Waste

IAW In Accordance With

IFB Invitation for Bid

JEAP Joint Equipment Assessment Program

KO Contracting Officer

MSDS

Material Safety Data Sheets (replaced under Globally Harmonized System with “Safety Data Sheet” (SDS)

MPPEH Material Potentially Presenting. an Explosive Hazard

W/M Per 2,000 pounds or 40 cubic feet (A revenue ton)

NIIN National Item Identification Number

NIOSH U.S. National Institute for Occupational Safety and Health

NOS Not Otherwise Specified

NRC Non-Reusable Container

NSN National Stock Number

ODS Ozone Depleting Substance

ORM Other Regulated Materials

OSHA U.S. Department of Labor, Occupational Safety and Health Act (29 CFR)

POC Point of Contact

POP Performance Oriented Packaging

PPP Personal Protective Equipment

PPM Parts Per Million

PSN Proper Shipping Name

PWS Performance Work Statement

QA Quality Assurance

RQ Reportable Quantity

R/T/D Reutilization, Transfer and/or Donation

R/T/D/S Reutilization, Transfer, Donation and/or Sales

RCP Recycling Control Point

RCRA Resource Conservation and Recovery Act

RFI Request for Information

RIP Receipt in Place

SDS Safety Data Sheet

SF Standard Form

SOP Standard Operating Procedure

SPCC Spill Prevention Control And Countermeasure Plan

SPR Spill Response Plan

TCLP Toxicity Characteristic Leaching Procedure

TSCA U.S. Toxic Substance Control Act (Public Law 99-519)

TSDF Treatment, Storage, And Disposal Facility

UI Unit of Issue

ATTACHMENT 04

U.S. Holidays

The following U.S. Government holidays are observed by this agency:

January 01* New Years Day Third Monday in January Martin Luther King's Birthday Third Monday in February President's Day Last Monday in May Memorial Day July 04 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11* Veteran's Day Fourth Thursday in November Thanksgiving Day December 25* Christmas Day

*If this date falls on a Saturday, the preceding Friday is the holiday; if it falls on a Sunday, the following Monday is a holiday.

ATTACHMENT 05

Primary Pick-up Sites

Services and pick-up locations under this contract include but are not limited to:

LOCATION SHOP NAME (BLDG) POC

Kawakami Ammunition Depot

Muneyoshi Hachihonmatsu-cho Higashi- Hiroshima-shi Hiroshima-ken, Japan 739-0145

Ms. Mikiko Noma

DSN: 256- 2529

(FAX) DSN: 256-2522

Mikiko.Noma@zama.army.mil

Logistics Hazwaste Facility

Marine Corps Air Station Building 1 Chome Misumi-cho, Iwauni-shi, Yamaguchi-ken, Japan 740-0025

Mr. Josh Newland

DSN: 253-3634

newlandjm@iwakuni.usmc.mil

Kyogamisaki Communication Site

14th Missile Defense Battery, 100th Missile Defense Brigade, 94th Army Air and Missile Defense Command

Sodeshi Mubanchi, Tango-cho, Kyotango-shi, Kyoto-fu, Japan 627-

Sgt. Annulysse

DSN 262-6316.

pedro.annulysse.mil@mail.mil

Akizuki Ammunition Depot

1-1-1 Akizuki, Etajima-cho, Etajaima-shi, Hiroshima-ken, Japan 737-2131

Ms. Mikiko Noma

DSN: 256- 2529

(FAX) DSN: 256-2529

Mikiko.Noma@zama.army.mil mailto:Mikiko.Noma@zama.army.mil mailto:newlandjm@iwakuni.usmc.mil mailto:pedro.annulysse.mil@mail.mil mailto:Mikiko.Noma@zama.army.mil

ATTACHMENT 06

Performance APLs

Acceptable Performance Level is the minimum performance of each requirement before the Government considers performance unsatisfactory.

Specification of an acceptable performance level does not allow the contractor to knowingly provide defective service; it is recognition of the fact that defective performance may sometimes occur unintentionally. As long as the performance percentage does not fall below the specified acceptable performance level, the Government will not deduct for poor performance. However, the contractor shall be required to re-perform or correct the defective service or product at no additional cost to the Government.

The surveillance method shall be from Collection Summary Report(s) (CSR) furnished by the Contracting Officer Representative (COR), customer feedback, and tracking of final disposal/recycling submittals. All negative and positive actions/performance shall be the basis for monetary deductions and/or past performance annotations.

Performance incentives for the contractor shall include, but are not necessarily limited to, favorable impact on option exercise decisions, future awards of the same requirement, and future awards of similar requirements by DLA Disposition Services as well as other Government and non- Government entities that may review performance of this contract.

DELIVERABLE PHASE STANDARD TIME FRAME

ACCEPTABLE

PERFORMANCE

LEVEL (APL)

REDUCTION

FOR FAILED

APL

METHOD OF

SURVEILLANCE

Compliant Removal

Pre-Removal Submittal of shipping documentation is timely and accurate

1-5 days depending on removal time and document type

100% timely, 95% accurate

25-100% consideration & past performance annotated

CSRs and other COR/customer feedback

Notifications timely and accurate

1-5 days… Same as above Same as above

Same as above

Removal Safe, compliant, timely removal and transportation service

1-30 days as required

100% timely, safe and accurate

Same as above

Same as above

ATTACHMENT 06

DELIVERABLE PHASE STANDARD TIME FRAME

ACCEPTABLE

PERFORMANCE

LEVEL (APL)

REDUCTION

FOR FAILED

APL

METHOD OF

SURVEILLANCE

Post-Removal Compliant transportation, any interim storage, & shipment to initial qualified TSDF including return manifest

Return of manifest or applicable shipping paper within timeframe indicated herein, 40

CFR

262.42(a)(2), and/or Japanese regulation equivalent.

100% timely Same as above

Same as above

Compliant Disposal/ Recycling

Disposal (or recycling)

Timely & proper disposal/recycling as per waste regulatory/contract requirements

225 days all items

100% timely and accurate for

RCRA, PCB,

CGCs and Demil required waste;

95% accurate for non-RCRA

Same as above

CO, tracking, BOSS

Compliant Special Services

Delivery of lab packing services, providing/rental of roll off containers, performance, analysis, certificates of disposal and/or recycling

Timely, compliant, quality service

Typically 1-30 days depending on actual service

100% timely and compliant

Same as above

COR,

Customers, CO

ATTACHMENT 07

Quality Assurance Surveillance Plan (QASP) for

DLA Disposition Services Performance-Based Hazardous Waste Disposal Contract

SP4530-16-R-0004

DLA Disposition Services Office Iwakuni, Japan

The purpose of this document is to provide guidance on administering subject contract such that the best possible quality in performance can be assured through appropriate surveillance, and addressing of any performance failures as appropriate. The Acceptable Performance Level (APL) Matrix states the surveillance methods and reductions for failures. However, certain additional explanation and detail is provided herein as necessary:

I. Compliant Removal

1. “Days” in the timeframe column usually means calendar days unless the contract uses business days. Removal time for waste is 30 calendar days.

2. Accuracy shall be evaluated during a 12-month time period. “Accurate” as in no more than 5 returnable shipping documentation, during the 12-month time period. If any significant error occurs in the shipping documentation of an order, the entire order is considered inaccurate for evaluation purposes.

3. The following should normally be considered significant errors:

a. Any error in quantity of wastes being shipped (regulated or non-regulated).

b. Any error impacting destination/location of wastes (i.e. wrong facility identified).

c. Typographical errors that don’t affect identification, quantity, or waste destination/location are normally not considered significant in and of themselves, however if they cumulatively require undue Government effort to rectify under a given order, they are considered significant.

4. “CSRs” are the DLA Disposition Services Form 1729 Collection Summary Reports completed by the Contracting Officer Representative (COR) for each location listed on the task order removed under the contract. They will be reviewed primarily to determine compliance with the removal phase of the total service being provided. CORs must annotate any deficiency in Blocks 1 through 16 with an explanation as appropriate in the Remarks section on Page 2 of the form. Other methods of surveillance in the removal phase include such means as emails and other feedback from the COR and/or generators to determine contract compliance.

5. Compliant Removal is further divided into three phases – Pre-removal, Removal and

Post Removal. Pre-removal includes submittal of any applicable shipping documents (draft and final) and notifications. Removal is safe compliant marking and labeling of shipping containers and loading vehicles. Post-removal is compliant transportation to interim storage or final disposal facilities.

a. Pre-removal APL. No more than 5 late notifications during a twelve month period of time. Reductions for failed APLs 3% disincentive fee for Submittal of Shipping Documents, and 3% disincentive for Notifications, depending on the frequency and/or severity of the failure. Evaluation of the contractor’s performance will be documented in their Contractor Performance Assessment Report (CPAR).

b. Removal APL. No more than 5 late notifications during a twelve month period of time because of the possible risk to personnel and ground, air and water if hazardous waste is spilled, and potential Notices of Violation of storage capacity or timeframes and resultant fines that the federal and state regulatory agencies could levy on our military customers. A disincentive fee of 3% shall be applied to each task order returned for corrections after the contractor exceeds the criteria based on consideration and performance annotated in Collection Summary Reports. Customer and COR input. Evaluation of the contractor’s performance will be documented in their CPAR.

c. Post-removal APL. No more than 5 non-compliant transportation or storage and ultimate shipment to an initial TSDRF during a twelve month period of time. A disincentive fee of 10% shall be applied to each task order returned for corrections after the contractor exceeds the criteria depending on the frequency and/or severity of the failure. Evaluation of the contractor’s performance will be documented in their

CPAR.

II. Compliant Disposal/Recycling

1. Use of the term “days” is the same as explained above.

2. The primary method of surveillance for evaluating compliance with required timeframes is the Overage Report. This report is distributed on a monthly basis for review/action, and indicates which line items are overdue under the contract. For evaluation purposes, 225 calendar days will be the cut-off for determining disposal for all items except wastes being incinerated, which have a disposal timeframe of 315 calendar days. Subsequent time for actual contractor input into DSS shall not exceed 30 calendar days beyond these timeframes.

3. DLA Disposition Services Form 1878 (Certification of Services/Manifest Tracking) will be used to determine accuracy of documents and inputs by the contractor for disposal in the tracking of Government waste and contract compliance.

4. The Government reserves the right to determine whether deficiencies are major or minor non-conformances, as follows:

a. High-Risk Category (Major Nonconformance):

National/Domestic Security-type Items: Items for which “demilitarization via service contract” is allowed or preferred and Certificates of Destruction (CDs) may be contractually required; i.e. Chemical Defense Equipment (CDE), Submarine Tiles, poisonous gases, reactives, oxidizers, DEA Watchlist Items, etc., which could be used as weapons of terror.

Increased Regulatory Scrutiny-type Items: Items for which the customer is required by regulation to do any or all of the following:

- receive a Certificate of Destruction (CD)

- provide the final disposal method on their annual report

- pay annual waste fees, based on final management methods

b. Low-Risk Category (Minor Nonconformance): Any item that is not in the high risk category will be considered a low risk; however, if minor deficiencies are repetitive such that significant Government resources are required to correct them, then the deficiencies can be considered a Major Nonconformance (High-Risk).

5. Acceptable performance levels for compliant disposal/recycling no more than 5 non-compliant transportation or storage and ultimate shipment to an initial TSDRF during a twelve month period of time for regulated hazardous wastes, Demil required items, and compressed gas cylinders. For nonhazardous waste the acceptable level is also no more than 5 non-compliant transportation or storage and ultimate shipment to an initial TSDRF during a twelve month period of time. Reductions for failed performance range from 3 - 10% disincentives depending on the severity or frequency. Evaluation of the contractor’s performance will be documented in their CPAR.

III. Compliant Special Services

1. Use of the terms “days” and “accurate” is the same as explained above.

2. The primary method of surveillance is through CSRs as explained above, as well as the other feedback sources indicated on the APL Matrix.

3. A disincentive fee of 3% shall be applied to each line item not picked up in a timely manner after the contractor exceeds the criteria for delivery of containers (roll-offs) and tank cleaning; and a disincentive fee of 3% shall be applied to each line item not picked up in a timely manner after the contractor exceeds the criteria for other special services, depending on the severity. Evaluation of the contractor’s performance will be documented in their CPAR. For example, failure to deliver containers or clean tanks timely could result in a work stoppage.

IV. Reduction for Failed APL

1. As indicated in the APL matrix, the reduction for failure to meet APLs is the same in all performance areas. A disincentive fee of 3 - 10% shall be applied to each APL to give the contracting officer full latitude considering all the possible performance shortcomings and the essentially unlimited variety of mitigating facts and circumstances.

2. If valid failure to meet an APL is identified prior to payment and consideration is warranted considering the pertinent facts, consideration is taken against that particular task order.

If the failure is identified after payment and consideration is warranted, it may be taken against an open task order on the same contract. The preference is to return the consideration to the affected generator(s).

3. In addition to the consideration and past performance annotation remedies available to the Contracting Officer under the APL Matrix, the Government may use such measures as partial or full terminations under FAR 52.249-2 and FAR 52.249-8, not exercising options, and ending a contract early without these measures as long as it is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract and has met its minimum Government obligation for the period and a plan for a timely replacement contract is secured.

ATTACHMENT 08

FACILITY PROFILE SHEET

1. Facility Data:

Facility Name:

Address:

Facility Representative(s):

Telephone Number: Fax Number:

Email:

Principle Owner(s):

2. Disposition Services Transporter ID# ___________________________ . (Provide number if transporter has been previously approved by Disposition Services.)

3. For all permits, authorizations, and licenses that authorize the transportation of hazardous waste, provide the following information:

Permitting Authority Permit Number Expiration

Date Country Waste Authorized

4. For each waste that will be processed through the facility, identify the waste, treatment process and CLIN number.

Waste Treatment Process CLIN Number

ATTACHMENT 08

FACILTY PROFILE SHEET 1

Continuation page

Permitting Authority Permit Number

ATTACHMENT 09

DISPOSITION SERVICES

TREATMENT, STORAGE, DISPOSAL AND

RECYCLING FACILITY ASSESSMENT GUIDELINES

AND CHECKLIST

Facility Name:

Facility POC:

Telephone Number:

Facsimile Number:

1. Purpose of Assessment:

Pre-award Assessment Post Award Assessment Routine Surveillance

2. Method of Assessment:

Interview Site Tour

3. How long has the facility been in operation?

4. Does the facility have an operating permit? Yes No (obtain English translated copy if possible).

a. Permit Granted by:

b. Effective dates of permit:

5. Date of most recent regulatory Assessment:

6. Agency conducting the assessment and the results (obtain copy of Assessment if possible):

7. Financial Assurance (liability insurance):

a. Obtain English translated copy of the policy cover letter which indicates the financial institution providing coverage, the dates of current coverage and the limits of liability

8. Corporate public disclosure document (annual report to stockholders, obtain copy, English preferred).

9. Is the facility ISO certified? Yes No If so, which standard? (obtain copy of certification letter(s)).

10. Location of the facility, i.e., industrial park, rural area and proximity to nearest residential area.

PART A - GENERAL FACILITY DOCUMENTATION

TSDF Environmental Assessment Guidelines & Checklist

1. Description of plant operations and processes (incineration, landfill, recycling, etc). Describe in detail within the body of the report. Obtain a flow chart of the facility if possible Ask plenty of questions.

a. Destructive incineration or fuels blending facility

1. Rotary kiln (operating temperature of primary / secondary chambers)

2. Static Kiln (operating temperature)

3. Cooling system

4. Bag house (ash / sludge collection - disposal at a permitted landfill)

5. Electrostatic precipitator

6. Exhaust stack emissions (continuous or periodic air monitoring)

HCL – Hydrogen chloride HBR – Hydrogen bromide SO2 – Sulfur dioxide CO – Carbon monoxide CO2 – Carbon dioxide HF – Hydrofluoric acid NOX – Nitrogen oxide Particulate (ash) Dioxins (frequency of testing) Furans (frequency of testing) Heavy metals (frequency of testing)

7. Ground water monitoring wells (how many, frequency of testing, contaminants)

8. Rainwater retention basin (used to cool kiln gases or treated and released to POTW)

9. Maintenance of kiln (re-bricking, etc. – disposal of bricks at a permitted landfill)

b. Landfill

1. Types of treatment authorized by permit

2. Number of burial cells

3. Type of base material under each cell (compacted clay, bedrock, etc)

4. Type and number of cell liners (HDPE (high density polyethylene) or other)

5. Leachate collection system between liners

6. Any instances of the liners slipping from their moorings?

7. Ground water monitoring wells (how many, frequency of testing, contaminants)

8. Waste burial location system (vertical and horizontal)

2. Does the facility allow photographs to be taken? Yes No

3. What is the general impression of the facility? Is it clean, well maintained, any evidence of spills or contamination?

4. Are uniforms provided to the workforce? Yes No If so, are they allowed to wear them home to include footwear or does the facility provide some type of laundry service?

5. Identify several of the facility’s major customers who send their waste here.

PART B - FACILITY DESCRIPTION and PROCESSES

Yes

6. Describe or identify the following:

a. Types of wastes allowed by permit (indicate State or National Waste Codes).

b. Quantity of wastes allowed by permit and total amount of wastes treated the previous year.

c. How does the facility track wastes from receipt to disposal.

a. Select an item from their database / logbook and track it to disposal to include sampling and analysis.

1. Date received

2. Internally assigned tracking number

3. Sample / analysis number

4. Storage location

5. Date treated / disposed

d. What is the average time for a waste to move from receipt to disposal?

7. Describe waste verification by reviewing:

a. Waste profile sheets or similar documentation upon receipt of waste.

b. Does the facility have a laboratory for performing on-site sample and analysis? Yes No If not, who performs this function?

c. Is the laboratory state, country or ISO certified? Yes No Is the facility as a whole, ISO certified?

d. Are samples and results logged into a laboratory logbook or computer database using any type of internal tracking number? Yes No

8. Disposition of wastes, if after analysis, they are found to have contaminants not authorized IAW the facility operating permit?

1. WASTE ANALYSIS

Does facility maintain a copy of a Waste Analysis Plan?

If yes, does it include:

a. Parameters for which each waste will be analyzed?

b. Testing methods?

No N/A

c. What sampling methods are used to obtain sample? (COLIWASA, grab, swipe). Describe.

d. What frequency is the initial analysis reviewed or repeated in? Describe.

PART C - GENERAL FACILITY CHECKLIST & INTERNAL CONTROLS

2. SECURITY

Does facility provide for physical security through: Yes No N/A

a. 24-hour surveillance system (TV monitoring, guards) or security system – electronic motion detectors.

b. Artificial or natural barrier around facility (fence or cliff)

c. Means to control entry through entrances (guards, TV monitors, locked entrance, controlled roadway access)

3. GENERAL ASSESSMENT REQUIREMENTS

Does the facility inspect the following: Yes No N/A

a. Drums / containers for leaks or defects?

b. Monitoring equipment?

c. Safety and emergency equipment?

d. Security devices?

e. Operating and structural equipment?

f. Tank storage systems?

g. Operator error, discharges (spills)?

If yes to the above, how frequent are Assessments?

Does the facility maintain a written Assessment log?

If yes, does it include: Yes No N/A

a. Date and time of Assessment?

b. Name of Assessor?

c. Notation of observations?

d. Date and nature of repairs or remedial action?

4. DISPOSITION OF RESIDUES

a. Does the facility release / discharge into streams, canals, rivers, ponds, lakes, or the ocean? Describe.

b. Does the facility have a permit to discharge?

c. If so, does the facility test the discharge to ensure contaminate levels are within acceptable range before it is released?

d. Does facility discharge into a publicly owned treatment works

(POTW)? Describe.

Yes No N/A

e. Does facility have a permit to discharge into a POTW?

f. Does the facility operate a waste water treatment plant?

If so, is there continuous monitoring for contaminants and does it have automatic shut-off capability for discharge?

g. How does the facility manage storm water runoff? Describe.

h. Are there any floor drains at the facility? If so, where do they lead?

5. WASTE STORAGE

a. Are waste storage areas clearly designated by an identification board or sign posted adjacent to each storage area?

b. Are wastes stored as indicated by the identification board / sign?

c. Do the storage areas have adequate aisle space for emergency response?

d. Are the aisles unobstructed?

e. Does the facility have natural or mechanical ventilation?

If yes, which type?

6. PERSONNEL TRAINING

a. Does the facility maintain personnel training records?

If yes, how long are they kept:

b. Do they include:

(1) Job title and description of each position?

(2) Description of type, amount and recurrence of training?

(3) Records of training given to facility personnel?

1. Does facility handle ignitable or reactive waste?

If yes,

a. Is waste separated and confined from sources of ignition or reaction (open flames, smoking, cutting and welding, hot surfaces, sparks, static - electrical or mechanical), spontaneous ignition (from heat-producing chemical reactions) and radiant heat?

b. Are smoking and open flames confined to specifically designated areas? (Describe on separate sheet)

2. Does the facility or parts of it have a fire suppression sprinkler system?

DRMS FORM 2033, NOV 2006 (EF)

PART D - IGNITABLE, REACTIVE OR INCOMPATIBLE WASTES

1. Any containers leaking or corroding?

2. Do containers show evidence of heat generation (bulging) from incompatible wastes?

3. Are containers kept closed during storage?

4. Are containers managed so they need not be opened, handled, or stored in a manner that may cause them to rupture or leak?

5. Do container storage areas have a bermed containment system?

(System should be sufficient to contain 100% of the volume of the largest container or 10% of the total volume of containers)

6. Are incompatible hazardous wastes separated by a berm, dike, wall, or other means?

7. Do container storage areas have an impermeable coating applied to the floor surface?

8. Are floor surfaces maintained in a clean condition and kept repaired?

9. Does the facility store containers no more than three high?

10. Are containers labeled to identify their contents?

11. Does the facility maintain good housekeeping practices?

1. Is there evidence of fire, explosion, or contamination to the environment?

If yes, describe on separate sheet.

2. Is the facility equipped with:

a. Internal communication or alarm system?

b. Telephone or two-way radio to call emergency response?

c. Portable fire extinguishers, fire control equipment, spill control and decontamination equipment?

DRMS FORM 2033, NOV 2006 (EF) 6

PART F - PREPAREDNESS AND PREVENTION

PART E - USE AND MANAGEMENT OF CONTAINERS

d. Water available for fire hoses, sprinklers, or water spray systems?

e. Is the above equipment tested and maintained? If so, how often?

3. Is there sufficient aisle space to allow unobstructed movement of personnel and equipment?

4. Has the facility made arrangements with local authorities to familiarize them with characteristics of the facility?

(Layout of facility, properties and hazards of the wastes handled)

5. Does the facility have phone numbers of external emergency response teams readily available?

6. Has the facility arranged to familiarize local hospitals with the properties of wastes handled and types of injuries that could result from fires, explosions, or releases at the facility?

7. Are “No Smoking” and other safety signs posted throughout the facility?

8. Are facility personnel provided appropriate PPE?

If so, are they wearing the PPE?

9. Are hazard warning signs signs posted throughout the facility?

1. Does the facility have a contingency plan? When was it last updated?

2. Is there an emergency coordinator on site or on call at all times?

3. Does the facility have an internal emergency response team?

4. Does the facility perform mock spills or emergencies? If so, how often?

5. Are evacuation routes posted throughout the facility?

1. Does the facility retain copies of all manifests? If yes:

DRMS FORM 2033, NOV 2006 (EF) 7

PART H - MANIFEST SYSTEM, RECORDKEEPING, AND REPORTING

PART G - CONTINGENCY PLAN AND EMERGENCY PROCEDURES

a. Are manifests signed, dated and returned to the generator?

b. Is a signed copy given to the transporter?

c. Are Basel Transboundary Movement documents signed, dated and returned to the generator?

d. Does the facility retain copies of manifests, shipping papers or Basel documents?

2. Does facility receive waste from a rail or water transporter? If yes:

a. Does the facility sign and date shipping papers and return a copy to the generator?

b. Is a signed copy given to the transporter?

3. Does the facility keep a written operating record? If yes does it include:

a. Description and quantity of each hazardous waste received?

b. Methods and dates of treatment, storage, and disposal?

c. Location and quantity of each hazardous waste at each location?

d. Cross-references to manifests/shipping papers?

e. Records and results of waste analysis?

f. Report of incidents involving implementation of contingency plan?

g. Records of Assessments?

h. Monitoring or testing analytical data?

ASSESSORS:

Date:

Date:

ATTACHMENT 10

ATTACHMENT 11

DD FORM 1155, TASK ORDER FORM

ATTACHMENT 11

ATTACHMENT 12

TRANSPORTATION PROFILE SHEET

1. Transporter Data:

Transporter Name:

Facility Representative(s):

Telephone Number: Fax Number:

Email:

Principle Owner(s):

2. Disposition Services Transporter ID# ___________________________ . (Provide number if transporter has been previously approved by Disposition Services.)

3. For all permits, authorizations, and licenses that authorize the transportation of hazardous waste, provide the following information:

ATTACHMENT 12

TRANSPORTATION PROFILE SHEET

Continuation page

ATTACHMENT 13

Government Furnished Scales

The contractor shall be responsible for determining the availability of Government scales. The Government makes no guarantee that where Government scales are available, or if they are operable.

Scale Type Location Capacity Pallet scale Iwakuni HW Center 5000 lbs Pallet scale Kawakami Depot 5000 lbs Pallet scale Akizuki Depot 5000 lbs Pallet scale Kyogamisaki Communication Site 5000 lbs

ATTACHMENT 14

DLA Disposition Services Form 2505 Manifest Tracking Log

ATTACHMENT 14

MANIFEST TRACKING LOG

Prescribed by: DRMS-I 4160 Sponsor: Disposition

INSTRUCTIONS

NOTE: For special service items, complete only blocks 1, 2, 3, 5 and 6.

Column 1: Line Item # - line item number for the item being disposed. (Four digits - e.g.: 0001)

Column 2: Document # - Document number as it appears on the DD Form 1155…