SP4530-13-R-0004.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000008437

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SP4530-13-R-0004

5. SOLICITATION NUMBER

2013 JUN 27

6. SOLICITATION ISSUE

DATE

Curtis Chang PYMPHZ1

a. NAME

Phone: 808-473-4274

b. TELEPHONE NUMBER (No Collect calls)

2013 JUL 29

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SP4530

DLA DISPOSTION SERVICES - PACIFIC

DLA DISP SVCS J762 SUITE 2000

1025 QUINCY AVENUE

PEARL HARBOR HI 96860-4512

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

562211NAICS:

35,500,000.00SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

47PAGE 1 OF

04:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

1.0 REMOVAL

1.1 Pre Removal

1.1.1 PERMIT / SPECIAL REQUIREMENTS

1.1.2 SHIPPING DOCUMENTATION

1.1.3 NOTIFICATIONS

1.1.4 TRAILER SECURITY, PADLOCKS

1.1.5 PACKAGING REQUIREMENTS

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF PROPERTY

1.2.8 EMPTY CONTAINERS

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

1.3.2 HAZARDOUS SUMMARY / TRACKING

2.0 DISPOSAL / RECYCLING

2.1 DISPOSAL

2.1.1 DETAILED ANALYSIS AND SAMPLING

2.1.2 MEDICAL ITEMS (NON-INFECTIOUS MEDICAL WASTE)

2.1.3 – 2.1.5 RESERVED

2.1.6 DEMILITARIZATION CERTIFICATES OF DISPOSAL

2.2 RECYCLING

2.2.1 RECYCLING HINS AND CERTIFICATES

2.3 COMPRESSED GAS CYLINDERS

3.0 SPECIAL SERVICES

3.1 LABPACKING SERVICES

3.2 - 3.8 RESERVED

3.9 STANDARDS

3.9.1 U.S. GOVERNMENT HWSAs

4.0. ENVIROMENTAL MANAGEMENT SYSTEM (EMS)

5.0. USE OF FACILITIES AND TRANSPORTERS

5.1 QUALIFIED FACILITIES

5.2 QUALIFIED TRANSPORTERS

5.3 ADDITIONAL TSDFS AND TRANSPORTERS

5.4 USE OF TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL & RECYCLING (TSDR) FACILITIES

5.5 TREATMENT, STORAGE, RECYCLING & DISPOSAL (TSDR) FACILITIES

6.0 ADDITIONAL REQUIREMENTS

6.1 INDEMNIFICATION

6.2 REPORTING REQUIREMENTS

6.2.1 TRANSPORTERS AND TREATMENT, STORAGE, RECYCLING & DISPOSAL FACILITIES (TSRDF)

6.2.2 CONTRACTOR LABOR HOURS

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SP4530-13-R-0004

6.3 PACKAGING, MARKING AND LABELING

6.4 PLACES OF GOVERNMENT INSPECTION

6.5 CONTRACT MANAGER/ALTERNATE CONTRACT MANAGER/ON-SITE TECHNICAL REPRESENTATIVE

6.6 CONTAINERS

6.7 INCIDENTAL FEES

6.8 PUBLIC AFFAIRS COORDINATION

7.0 PERIOD OF PERFORMANCE – INCLUDING DISPOSAL AND REMOVAL

7.1 PERIOD OF PERFORMANCE

8.0 DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE, INVOICING AND TRACKING

8.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT

8.1.1 ACCEPTANCE AND INVOICING

8.2 RESERVED

8.3 REMEDIES FOR NON-COMPLIANCE

9.0 TASK ORDER WEIGHT / QUANTITY ADJUSTMENTS

ATTACHMENTS

Attachment 1 – Menu of Services Attachment 2 – Projected Removal Locations Attachment 3 – Definitions Attachment 4 – Acronyms Attachment 5 – Acceptable Performance Levels (APL) Attachment 6 – DD Form 1155 Attachment 7 – U.S. Holidays Attachment 8 – DRMS Form 1683-1 Attachment 9 – Technical Exhibits Attachment 10 – Demilitarization Certificate of Disposal Attachment 11 – Recycling certificate Attachment 12 – Evaluation Data for Rejected Refused Cylinders Attachment 13 – Removal of Compressed Gas Cylinders from Accountability Attachment 14 – Facility Profile Sheet Attachment 15 – Transportation Profile Sheet Attachment 16 – PPI Part 1 Attachment 17 – PPI Part 2 Attachment 18 – PPI Part 3 Attachment 19 – PPI Part 4A Attachment 20 – PPI Part 4B Attachment 21 – PPI Part 4C Attachment 22 – PPI Part 5

PERFORMANCE WORK STATEMENT

The contractor shall provide all services necessary for the final recycling / treatment / disposal of the hazardous/regulated and/or non-hazardous/non-regulated property listed in the schedule (Attachment 1 – Menu of Services) of this solicitation in accordance with the respective Japanese national, prefecture, and local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods and the terms and conditions of this contract. This includes ensuring all vehicles transporting materials subject to this contract are properly placarded in accordance with applicable Japanese transportation laws, regulations, and applicable requirements. These services shall include all necessary personnel, including applicable subcontractors, labor, analysis, transportation, packaging, equipment, and the compilation and submission of all documentation required by this contract to include inspecting, packaging, marking and labeling, loading, unloading, removal, transportation, and disposal/recycling of materials subject to this contract from U.S. Department of Defense (DoD) installations

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throughout Okinawa, Japan.

Contractor’s designated site representatives and contract mangers must speak, read, and write English proficiently at a level to effectively participate in conversations on practical and professional levels with DoD civilian and military personnel. All documentation written pursuant to this contract shall be in the English language.

The contractor shall ensure all operations conducted under this contract on Government installations are supervised by individuals with knowledge of the applicable Japanese industrial waste regulations and a basic knowledge in chemistry and be capable of resolving questions/inquiries concerning technical aspects of the work involved. This work includes but is not limited to classification of waste, ensuring correct completion of documentation (including manifests), preparation of packaging, sampling, inspection, and transportation of wastes designated for transport to the disposal facility.

Materials to be recycled / disposed of under this contract may possibly be contaminated with one or more substances not specifically identified in the Hazardous Item Number (HIN) description. These contaminants may include, but are not limited to; water, dirt, grease, oils, fuels and solvents.

Standard removal time frame for all sites is thirty (30) calendar days from the date of Task Order (TO) issuance. The contractor agrees that, for those portions of the services provided on a U.S. Government installation, the services will be provided during normal hours of operations for the installation. Specified U.S. Government holidays are provided in paragraph 1.2.6 LOADING and Attachment 7. Projected locations for removal are available in Attachment 2.

This contract requires the removal, transportation, recycling and/or disposal of Industrial Waste (IW), Specially Controlled Industrial Waste (SCIW), Specially Handled Industrial Waste (SHIW), including Compressed Gas Cylinders, material regulated by U.S./Japan Environmental Governing Standards (JEGS) and Government of Japan (GOJ) and/or non-regulated material listed in Attachment 1 to be performed in accordance with the respective Japanese national, prefecture and local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods and the terms and conditions of this contract. Definitions to terms utilized in this contract are described in Attachment 3, and acronyms in Attachment 4.

Evaluation of contract performance will be in accordance with Contractor’s Acceptable Performance Levels (APL) presented in Attachment 5.

1.0 REMOVAL

The requirements for removal of materials under this contract are divided into three main phases – Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The contractor shall take proper safety and health precautions to protect the workers, public, property of others, and the environment. The contractor is responsible for identifying and complying with all safety requirements set forth in applicable safety and health regulations and/or base installation safety procedures. The contractor is responsible for ensuring that his agents, employees, or subcontractors perform the work in a safe manner, including wearing the appropriate clothing and Personal Protective Equipment (PPE) for work to be performed. The contractor shall ensure that all personnel involved in the handling and transportation of the material listed herein are trained in the area of spill response and general first aid procedures in accordance with Japanese industrial standards. The contractor shall maintain standards designed to minimize the possibility of fire, explosion, or any unplanned release or migration of hazardous waste or its constituents to air, soil, surface or groundwater. The contractor shall provide the appropriate PPE for personnel to wear while working on U.S. installations and handling hazardous property or operating equipment. When operating within a U.S. DoD Hazardous Waste (HW) storage facility, the contractor is required to use forklifts with specifications that meet the applicable requirements. The contractor agrees that his personnel and equipment are subject to safety inspections by U.S.Government personnel while on U.S. DoD property.

1.1 PRE-REMOVAL

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1.1.1 PERMIT / SPECIAL REQUIREMENTS

a. The contractor shall, without additional expense to the Government, be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, customs notifications (if applicable), other notifications, waste profiles, and/or reports, which result from a contractor’s transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation. This includes signing (on behalf of the Government) waste profiles and other locally required documents required by Treatment, Storage, Recycling & Disposal Facility (TSRDF). All contractor signed waste profile sheets shall be written for the actual waste stream using the generator’s profile for backup documentation. The contractor shall be responsible for all damages to persons or properties that occur as a result of his fault or negligence.

b. No TSRDF other than those submitted and approved for this contract shall be utilized. This shall also apply to unregulated materials capable of being recycled unless alternate facilities are approved by the Contracting Officer (KO) after contract award. After contract award, the contractor may submit proposals for additional TSRDFs, however, the U.S. Government is under no obligation to approve the utilization of such facilities. All disposal, storage, transportation, chemical analysis and additional authorization costs required for the delivery of wastes/materials to facilities added to this contract, after award, will be prepared and performed by the contractor at no additional charge to Government.

c. The Contractor may be required to attend special required training, seminar, instruction, class, etc. to perform work or gain access to the installation provided by the U.S. and/or Japanese Governments.

Example: pass and ID requirements, antiterrorist training, fork lift training.

d. In the event wastes are disposed outside of Japan the contractor shall comply with all applicable environmental laws and regulations of the country where the waste originates, transits or is disposed in accordance with the May 1989 Basel Convention on the Control of Trans-boundary Movements of Hazardous Waste and their Disposal. Immediately upon contract award, the contractor shall prepare any documents and notifications required to move and dispose of all wastes listed in the contract.

1.1.2 SHIPPING DOCUMENTATION

a. All references to manifests in this provision relate to the “appropriate shipping paper”. DLA Disposition Services Okinawa shall prepare all Japanese required Manifests in accordance with Japanese Laws.

The contractor shall provide, if required, Hazardous Waste Profile Sheets for acceptance of waste into a Qualified Facility and any other shipping documents to ensure appropriate tracking of waste. Prior to removal from a site identified as a pickup point in this contract, completed copies of all host nation manifests, or bills of lading, whichever is applicable, shall be furnished to the DLA Disposition Services Okinawa Contract Officer Representative (COR) coordinating the waste disposal. Each pickup manifest and bills of lading (i.e., with a Government activity identified as a generator), as well as all other documentation required herein, shall be clearly and distinctly marked with the name DLA Disposition Services Okinawa in addition to the generators and the contract and task order number, as applicable. Contractor is responsible for any local Japanese emergency response requirements.

b. Any transportation and host nation manifesting requirements established by the International Maritime Dangerous Goods (IMDG) Code, the May 1989 Basel convention on the Trans-boundary Movement of Hazardous Waste and their Disposal, or the International Carriage of Dangerous Goods by Rail (RID), (if applicable), must be completed and provided to the COR within 5 business days of removal. The COR has the authority to decline the signing of any shipping papers for waste loads which are not in conformance with transportation or environmental regulations.

c. The contractor shall complete a DD Form 1155 Order for Supplies or Services Form for all items ordered or services performed on a task order (TO). A blank example of DD Form 1155 is provided in Attachment

6. The contractor shall record the type of waste, quantities removed, waste codes, manifest numbers, and date removed. The contractor shall obtain the COR’s signature and date to verify the wastes removed.

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1.1.3 NOTIFICATIONS

a. Except as may otherwise be specified herein, the contractor shall notify the COR or other U.S.

Government representative for each location, at least five (5) business days before attempting site visits, or pickups.

1. The contractor shall provide the name of the driver, the driver’s Commercial Driver’s License (CDL) or Japan’s equivalent license number and expiration date to the COR or other Government representative at least 24-hours prior to removal. The contractor may also opt to provide a list of approved, multiple drivers designated for pickups to the COR or other U.S. Government representative prior to any attempted removals. If this option is elected and the list is approved by the U.S. Government and maintained by the Contractor, the 24-hour notification requirement is sufficient for the remainder of the contract unless otherwise modified.

2. If a driver other than the one specified for the specific task order or whose name does not appear on the optional list of approved multiple drivers arrives for a pickup, the COR or other designated U.S. Government representative will verify the personnel switch with the prime contractor before the pickup commences. This may require a written notice from the prime contractor.

3. The U.S. Government reserves the right to take appropriate action such as the pursuit of monetary consideration and/or annotation of negative past performance if the Contractor fails to meet the above applicable notification timeframes and/or a different driver other than the individual previously identified under this notification requirement, or whose name does not appear on the approval list, and/or if multiple drivers arrive at the pickup locations(s).

b. In the event the U.S. Government misidentifies a material description on a TO, the contractor has the responsibility to inform the COR as soon as the contractor becomes aware of the misidentification. The contractor shall notify the COR either prior to removal or within ten (10) working days of the removal and prior to disposal/recycling. The contractor shall provide lab analysis and/other supporting documentation. The material shall not be treated or disposed of until the U.S. Government has made a determination on the matter.

Once a determination has been made, the contractor shall be paid the appropriate fee in accordance with the contractual price of the actual material removed.

1.1.4 TRAILER SECURITY, PADLOCKS

a. All contractor trailers and material conveyances capable of being padlocked must be padlocked on arrival at the pickup location. Failure to meet this requirement could result in the U.S. Government’s halting of the pickup. All trailers and material conveyances capable of being padlocked must also be padlocked again prior to departure of the pickup location(s). The driver shall provide the padlock and lock the trailer or tanker without assistance from the COR or other U.S. Government representative(s).

b. The COR or other U.S. Government representative has the right to request any identification and/or occupational endorsements from the driver beyond what is identified in 1.1.1 in this contract and refuse commencement and/or completion of pickups if any unusual or suspicious actions occur. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the U.S. Government.

1.1.5 PACKAGING REQUIREMENTS

The contractor is responsible to ensure that all containers and packaging and crating are adequate for all modes of transportation required to transport the material to the treatment/recycling/disposal facilities.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

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a. The contractor is solely responsible for containment, cleanup and disposal of any and all spills, leaks, spill residue, and/or debris, and includes appropriate container packaging, labeling, and documentation for shipment during the performance of this contract that occurs as a result of, or is contributed to by the actions, of its agents, employees, or subcontractors. The Contractor agrees to clean up such spills to the satisfaction of the COR as outlined in 1.2.1 b., in accordance with applicable local laws and regulations at no cost to the U.S. Government.

b. The contractor shall report all spills or leaks, regardless of their quantity, to the KO immediately upon discovery. The contractor shall note when providing the report that there is a 19 hour time difference between Japan and the location of the KO in Hawaii. The contractor shall be provided with a 24 hour KO contact number. A written follow-up report shall be submitted to the KO no later than 24 hours after the initial telephonic report. Upon completion of the clean-up, the Contractor shall submit a summary report to the COR/ KO. The written summary shall be in narrative form and as a minimum include the following:

1. Description of material spilled including identity, quantity, manifest no., etc.

2. Exact date, time and location (physical address) of spill including a description of the area involved.

3. Persons contacted or present at the time of the spill.

4. Initial containment procedures initiated.

5. Personal injury involved if any.

6. Required assistance if any.

7. Description of clean-up procedures employed at the site.

8. Anticipated future clean up and disposal procedures.

9. Name of facility and location to dispose of spill residue.

10. Any on scene visits by Japanese Officials

11. Any communications the contractor had with any local military or Japanese Officials to include organization name, individual name(s), and phone numbers.

Copy of this report shall be attached to the spill report. The summary shall include any communications contractor had with press or Government officials other than the KO.

c. Upon completion of the cleanup and disposal of the residue, the contractor shall submit a summary report of the spill incident to the COR and KO. The report shall include: cleanup and disposal procedures taken, outside assistance required (if any), personal injury follow-up, and the names and telephone numbers of all national, regional, or local officials contacted during and after the spill incident.

1.2.2 SEGREGATION OF HAZARDOUS WASTE

All items collected on this contract must be segregated and kept physically separate from any other items until the initial treatment/recycling/disposal facility is reached. The items must be so marked, that they are readily identified to this contract throughout this period.

1.2.3 STATEMENT ON CONTAINERS

The U.S. Government does not warrant that the drums or containers are suitable for transportation in accordance with Japanese local or international regulations for removal from the pickup sites. The offeror is cautioned to ascertain and assess the need for over-packing or re-containerizing based on the site visit. The U.S. Government will not provide repackaging materials. The contractor will not be reimbursed separately for repackaging expenses and should include these charges in their disposal pricing. The contractor will be responsible for preparing all containers for transportation to a treatment/recycling/disposal facility in accordance with applicable Japanese regulations to assure safe arrival at destination without damage or loss.

The contractor is required to use UN specification containers for all shipments of Dangerous Goods (DG) off the installation in accordance with the regulations that govern the shipment of DG; e.g., the IMDG Code, the RID and other applicable regulations.

For the disposition of U.S. Government-owned containers the following applies:

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a. Contractor is responsible for removing all markings indicating U.S. Government ownership.

b. Containers designated for re-use, the U.S. Government markings must be destroyed for permanent obliteration. This includes removal of any stenciled markings and bar code labels.

c. Contractor will be responsible for re-packaging any containers if the packaging integrity is compromised to prevent leaking or contamination of the environment during pickup, transportation, and final disposition.

1.2.4 GOVERNMENT EQUIPMENT AND PERSONNEL

The contractor understands that the U.S. Government shall not furnish any equipment or personnel to assist in the performance of this contract. Any such offers of assistance are unauthorized, and the Contractor shall not accept any such offers. The only exception is the use of Government owned loading equipment (paragraph 1.2.6), and Government owned scales (paragraph 1.2.7) or as otherwise specified within this contract.

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

Treatment of hazardous waste (including solidification) on U.S. Government facilities is not permitted.

Treatment is defined as any process which meets the definition of treatment as set forth in JEGS and applicable Japanese laws and regulations.

a. Draining will be allowed only to prevent leaking and to meet JEGS, Japanese, and local safety regulations.

b. Treatment, disposal, or release of gases to the atmosphere on U.S. Government premises is not permitted by this contract.

1.2.6 LOADING

a. The contractor is responsible for loading, including furnishing all the equipment necessary for loading. Unless specifically stated in this contract, the U.S. Government will not load at any location; nor will loading be performed on Saturdays, Sundays, Federal holidays, or any day that the installation where the items are located is closed. U.S. Government holidays are provided in Attachment 7.

b. At locations where it is specified that the U.S. Government will load, the U.S. Government may only load open top conveyances-style trucks or trailers with a drop gate. Unless otherwise provided in the contract, the U.S. Government will not block, chock, brace, lash, band, or in any other manner secure the cargo on such conveyance(s) furnished by the contractor.

1.2.7 WEIGHING OF PROPERTY

If the contractor chooses not to accept the government weight, the contractor shall weigh all property before removal. The COR or other authorized U.S. Government representative will witness all weighing that occurs on site. The weight, agreed upon by both the contractor and the U.S. Government representative at the time of removal, will be the basis for payment to the contractor. Unsubstantiated charges for subsequent increases in weight, after removal from U.S. Government custody, will be the responsibility of the contractor. For the duration of this contract, the contractor will provide a portable scale that can weigh wastes, unless, the U.S. Government indicates otherwise on a task order that a U.S. Government scale at the pickup site will be utilized. Contractor scales must be certified by the Japanese regulators as to proper weighing ability and must be approved by COR. Weights on the TO may be estimated weights and shall require verification weighing by the contractor prior to departure from an installation. Public scales may be utilized if approved by the KO.

Non-bulk items

a. If the contractor chooses not to accept the government weight the contractor shall provide portable scales for outweighing of property. Portable scales must have a minimum capacity of 1,500 pounds. For

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the purpose of this contract, scales permanently affixed or built into a vehicle are considered portable scales.

b. Prior to the use of portable scales at each pickup site, the contractor must demonstrate reasonable weight accuracy to the COR or other authorized U.S. Government representative. Only materials to be removed by the contractor will be weighed. Pallets, boxes, strapping, etc., which are not integral parts of the packaging and are not being removed by the contractor will not be included in the weight.

c. U.S. Government scales may be used in lieu of portable scales provided by the contractor only where they are available, operable, and authorized by the COR or other authorized U.S. Government representative. The contractor shall be responsible for determining the availability of U.S. Government scales. The U.S. Government makes no guarantee that where U.S. Government scales are available, they are operable.

1.2.8 EMPTY CONTAINERS

Prior to reuse or sale of empty containers, the contractor shall obliterate all markings and labels. The contractor shall be exempt from the requirement to obliterate markings and labels only if the containers are physically disposed of concurrently with their contents (i.e., incineration, landfill, etc.).

1.2.9 - 1.2.12 RESERVED

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

In addition to the manifest requirements to the generator, the contractor shall furnish a copy of each manifest, signed by the designated TSRDF, to the DLA Disposition Services Okinawa office coordinating the material treatment/recycling/disposal. If the contractor is unable to deliver the subject materials to the designated or alternate facility on the manifest, the cognizant COR will be contacted for disposition instructions. The contractor shall provide a signed copy of manifest from the treatment/recycling/disposal facility to the generator and COR no later than thirty (30) days after arrival of material at the treatment/recycling/disposal facility. Final treatment/ recycling/disposal shall be completed within 225 days from time of pickup at the U.S. Hazardous Waste Storage Area (HWSA).

1.3.2 HAZARDOUS SUMMARY/ TRACKING

The contactor shall provide an annual report summarizing hazardous waste movements from point of generation to disposal facility. The summary shall be utilized as the tracking log. This report shall be in English and include the installation pickup name, international waste description according to the United Nation standards, and shall include the following method of disposal (i.e. incineration, landfill, energy recovery, or recycling etc). The output shall be provided in excel format on 15 January of each year, or the next business day should the 15th fall on a weekend, through the last TO issued under the contract and shall be provided to the KO and the competent authorities upon request. DRMS Form 1683-1, provided in Attachment 8, may be utilized for format reference, however, it is not required the contractor use this exact form. The tracking log should be kept current so that it may be supplied to the generator upon request by COR/KO.

a. Company Name and address

b. Contract Number

c. Invoice amount

d. Task Order Number

e. Task Order Line item number

f. Document number (Distribution Standard System (DSS) number)

g. HIN (Hazardous Item Number)

h. Pickup Manifest Number

i. Disposal Facility and any other facilities utilized for storage, disposal, and recycling if

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different than a. above.

j. Quantity picked up

k. Applicable waste codes

l. Final treatment/and or disposal method description including recycling. Handling or treatment codes if applicable for Japan.

m. Quantity disposed of (must match quantity picked up

n. Date of final treatment, and/or disposal, and/ or recycling.

2.0 DISPOSAL / RECYCLING.

The contractor shall dispose of hazardous wastes under this contract by means of treatment or disposal technologies that best mitigate hazards of such wastes to human health and the environment. The U.S.

Government strongly encourages recycling whenever environmentally sound and economically feasible. For some wastes, the U.S. Government may require recycling, however, the contractor may elect to beneficially use, re-use, recycle or reclaim any waste in this contract. A review of recycling, treatment and disposal restrictions is provided in Attachment 9, Technical Exhibits.

2.1 DISPOSAL

The contractor is required to use only firms approved by the KO. This includes any facility that may receive any material removed under this contract, or a component thereof, at a stage where it remains regulated waste, as defined by JEGS, Japanese and local laws, and regulations. Hazardous waste will only be land disposed in a permitted facility, and when there is a reasonable degree of certainty that there will be no migration of constituents from the disposal site in accordance with local Japanese government and prefecture laws.

The contractor must provide an audit trail that includes the facility that will recycle the material(s), or any component thereof, even if the material/component can be managed as a hazardous material or recycled. Reporting requirements are specified in paragraph 1.3.2.

2.1.1 DETAILED ANALYSIS AND SAMPLING

The contactor shall furnish, at no additional charge, the results of chemical analysis that they, or joint venture partner, opted to conduct independently. Field tests will not be authorized without a prior TO request. Analysis must be in accordance with those agreed upon by U.S. Forces Japan and the host nation, Japan. The U.S. Government may request copies (written in English) of the actual analytical results and quality control checks. The contractor shall be responsible for the proper disposal of all samples and their containers. If the contractor demonstrates through lab analysis and/or other supporting documentation that a HIN is other than described for disposal on a task order, the U.S. Government may reclassify the item and place it under the appropriate HIN.

2.1.2 MEDICAL ITEMS (NON-INFECTIOUS MEDICAL WASTE)

Medical items, as pertaining to this contract are limited to non-infectious, non-controlled medical wastes.

This waste is created in medical and dental treatment facilities which do not require special management, however, have been classified as a hazardous waste or regulated by host nation laws. These medical wastes cause no disease in man, or have been treated to render it non-infectious.

2.1.3 – 2.1.5 RESERVED

2.1.6 DEMILITARIZATION CERTIFICATES OF DISPOSAL

Property requiring Demilitarization by the Government will be so listed on the DD Form 1155 Order for Supplies or Services by the servicing DLA Disposition Services office. When property requiring DEMIL is ordered the contractor is required to dispose of this property either by burial or incineration per DoD requirements. Diverting DEMIL required items referred for disposal by land filling, incineration or treatment

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to any type of recycling of the item in whole or in part is not allowed. Comingling DEMIL required items with other HWs at transfer stations or intermediate Treatment, Storage, Recycling & Disposal Facility (TSRDF) storage is also prohibited. The audit trail showing DEMIL was accomplished shall be a certificate of disposal.

The Certificate of Disposal/Destruction must be submitted in addition to the documentation requirements for invoicing. An example of a Demilitarization Certificate/Verification form is provided in Attachment 10. DEMIL property includes, but is not limited to, Chemical Defense Equipment (CDE) Kits. A copy of the Certificate of Disposal for DEMIL should be returned to the generator and the servicing DLA Disposition Services office /COR within 120 days of item removal. The CD must include: The item name and date of destruction and information linking it to the original 1348-1A of the DEMIL required item and pickup manifest line item.

2.2 RECYCLING

The Government encourages recycling to the maximum extent possible in order to minimize waste disposal and optimize pollution prevention. The U.S. government may withdraw any items on TO for use, reuse, or recycling.

Certain HINs may require the Contractor to recycle. The following applies for all material removed under this contract:

a. The contractor shall ensure that used oil, hazardous waste, or oil product contaminated with hazardous waste shall not be used for dust suppression or road treatment.

b. Dilution in the recycling process, to include blending down, of hazardous waste contaminants is prohibited.

c. Facilities used for the combustion of used oil must meet the applicable local air quality standards. Used oil may be burned only in industrial furnaces or utility boilers used to produce electric power, steam, or heated or cooled air or other gases or fluids; or in industrial boilers located on the site of a facility engaged in a manufacturing process where substances are transformed into new products, including the component parts of products, by mechanical or chemical processes.

2.2.1 RECYCLING HINS and CERTIFICATES

a. If a waste designated for recycling by the generator does not meet the facilities recycling parameters, the contractor must notify the KO in writing (English), within five (5) business days, before pickup of the rationale and proof for waste rejection.

b. The KO will notify the cognizant DLA Disposition Services Okinawa office and/or generator personnel to resolve the requests to change the assigned mandatory recycling HIN to the appropriate disposal HIN. The final decision to change a mandatory recycling HIN to the applicable disposal HIN is solely that of the U.S. Government’s. If the DLA Disposition Services Okinawa office and/or generator personnel agree with the HIN change the applicable disposal HIN will be assigned.

c. For items that are recycled either by ordered HIN or by choice of the contractor, a Certificate of Recycling will be issued to the KO with the “HAZARDOUS SUMMARY/TRACKING” log (paragraph 1.3.2.). The contractor shall also provide copies of the recycling certificates to the generating activities. See sample at Attachment 11.

2.3 COMPRESSED GAS CYLINDERS

a. The contractor shall provide all services necessary for the assessment of all gas cylinders, the discharge of inert gases, the final treatment/recycling/disposal of the non-inert gases, and the decommissioning, cleansing and recycling of metal from emptied cylinders no longer serviceable.

b. When the Government has information identifying contents, it is provided for information purposes only and is not a guarantee of the cylinder contents. A listed content does not relieve the contractor from the responsibility to ensure that the contents are correctly identified.

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c. The contractor is solely responsible for any and all atmospheric releases of gas occurring during or resulting from performance of this contract that are directly related to contractor performance. The contractor agrees to reimburse the U.S. Government any and all costs incurred for accidents resulting from improper handling, gas extraction, grinding, drilling, torching, etc. of any cylinders.

d. The contractor shall not remove any gas cylinders the contents of which cannot be identified / confirmed, or when no known disposal method is available. The contractor will provide the COR, in English, a written explanation for refusing any cylinders for processing five (5) days prior to pickup.

Attachment 12, Evaluation Data for Rejected Refused Cylinders, and Attachment 13, Removal of Compressed Gas Cylinders from Accountability are provided for reporting rejected cylinders.

3.0 SPECIAL SERVICES

3.1 LABPACKING SERVICES HINS J97190 THRU J97210

a. The contractor shall provide all labor and documentation necessary to lab-pack waste. All equipment and supplies (including lab-pack containers) will be provided by the generating activity requesting the Lab Packing service. Lab-packing service is to provide a packaging service to the generator in order to facilitate the turn in of property to the DLA Disposition Services Office. This HIN(s) does not include disposal. This paragraph does not relieve the Contractor of repacking requirements in paragraph 1.2.3 when the Government does not require lab-packing services.

b. The Government will order the appropriate lab-pack HIN(s) dependent on the anticipated lab-pack container size required. The contractor shall accept the Government’s container size unless the contractor demonstrates to the COR, prior to commencing the lab-packing service, that a different size lab-pack container(s) is required. When this service is ordered, the Government will provide a list of property to be lab-packed with the TO. The list will include chemical name, weight and volume of each item and anticipated disposal HIN (for information purposes only). The contractor shall:

1. Prepare lab-packs for chemical waste. This service consists of packing compatible chemicals into suitable lab-pack containers, preparing a comprehensive drum inventory, marking and labeling each lab-pack in accordance with local, Host Nation, and Federal regulations. The Government will order this service on a task order using the lab-pack service HIN(s) listed above.

2. The contractor will lab-pack the waste according to chemical compatibility. The contractor will prepare the aforementioned drum inventory. The inventory will consist of a list of each container placed in the lab-pack. The list must specify:

i. description of the contents of each container by chemical or common name of the waste;

ii. hazardous constituents causing the item to be a hazardous waste;

iii. EPA (Environmental Protection Agency) and or Host Nation hazardous waste codes assigned;

iv. container size;

v. weight of each container and its contents (The contractor will weigh all items, actual weight will be used on the lab-pack inventory.); and

vi. Disposal HIN (provided by COR). Multiple containers of the same waste may be listed as a single line on the inventory list provided; the total number of containers is recorded in association with the container sizes and the total weight of the containers and contents is listed instead of individual container weights. A unique identification number will be assigned to each completed lab-pack and this number will be annotated on the inventory list. One copy of the inventory list will be attached to the lab-pack and one copy will be provided to the COR when packaging is complete.

3. The contractor will place appropriate markings and Transportation labels on each container, along with an inventory list.

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c. The contractor will be provided a work site, storage area for supplies, and a staging area near the chemical storage facility. When lab-packing services are ordered, all work must be completed within thirty

(30) days of written TO issuance.

d. The Government will issue a TO for the disposal of lab-packs after the lab-packing service is completed. TOs containing the disposal of lab-packs will be prepared based on the total weight of each separate HIN/item packaged in each lab-pack. The total weight of each separate HIN/item in the lab-pack will be determined by the sum of the weights (rounded to the nearest pound) of the individual items assigned that HIN on the lab-pack inventory. In order to identify the lab-pack associated with the HIN being ordered, the unique number assigned to the lab-pack will be provided in the item description on the task order.

3.2 – 3.8 RESERVED

3.9 STANDARDS

3.9.1 U.S. GOVERNMENT HWSAs

In no case shall the contractor perform any type of construction or alteration to the U.S. Government facility or area before, during or after the establishment of a Hazardous Waste Accumulation Point (HWAP) or HWSA without the proper authorization, in writing, from the appropriate installation authority. The U.S.

Government is responsible for its facilities and maintaining them.

4.0 ENVIROMENTAL MANAGEMENT SYSTEM (EMS)

a. DLA Disposition Services has implemented the EMS in accordance with ISO 14001:2004(e), DoD and DLA requirements at all appropriate DLA Disposition Services facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services mission. Details of the DLA Disposition Services EMS program are provided in DLA Disposition Services Instruction 6050.2 (Disp Svcs-I 6050.2). Disp Svcs-I 6050.2 may be viewed online at https://www.dispositionservices.dla.mil/gov/publications/4160.14/6050.2.pdf. If the document is not accessible at this link copies may be obtained from Disposition Services in accordance with the Freedom of Information Act (FOIA). Provide requests to this contract’s Contracting Officer.

b. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program. A “Note to Contractors” and the current list of DRMS appropriate facilities can be viewed at:

http://www.dispositionservices.dla.mil/special/misc/contractingEMS.pdf

5.0 USE OF FACILITIES AND TRANSPORTERS

a. The contractor shall use only the transporters and facilities from the Qualified Facilities List and Qualified Transporters List. These lists are located on the World Wide Web (www) at http://dispositionservices.dla.mil/newenv/documents/qualtran.pdf. and http://dispositionservices.dla.mil/newenv/documents/qualfac.pdf Contractors who do not have access to the World Wide Web may request a copy of the above lists from the contracting officer.

b. DLA Disposition Services has reviewed these Facilities and Transporters in the past and has no reason to believe that they do not meet the standards included herein. Inclusion of facilities and transporter

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on the Qualified List does not constitute a determination of the acceptability of these facilities and Transporters for the requirements of this solicitation and any resultant contract or relieve the contractor of any responsibility for performing the contract resulting from this solicitation. It is the offeror's responsibility to ensure that it can perform all work required by this RFP with the firms listed on the World Wide Web, and to propose additional firms to perform the work required if the firms on the qualified lists cannot meet the requirements. It does not imply consent by the Government to any subcontracts let by the contractor in performance of the contract resulting from this solicitation.

5.1 QUALIFIED FACILITIES

a. At any time during the period of this contract, the Government may remove a facility from the Qualified Facilities List located on the World Wide Web if any of the following apply:

1. The facility is currently closed.

2. The facility is identified as a significant non-complier (exhibiting HW management violations, groundwater monitoring, closure, post-closure, or financial responsibility) and has not entered into a compliance schedule of similar action.

3. The facility has been cited via an administrative order or judicial action, and the facility has not entered into a compliance schedule or similar action within 180 days from the time order or judicial action was issued.

4. The facility has exhibited a history of noncompliance (including, but not limited to Japan’s National, prefectural and local violations) or exhibited a lack of "good faith" in correcting violations. A "good faith" effort would be exhibited through promptly signing a consent agreement with the regulatory authorities, and performing in compliance with the agreement for at least six months. Repeated violations may be considered as a lack of "good faith".

5. The facility has been identified as having groundwater contamination or is not acceptable under Japan’s National, prefectural groundwater anti-degradation policy.

6. The facility is not permitted to and/or is not capable of handling the property proposed.

7. The facility received a negative recommendation as a result of a DLA Disposition Services inspection visit without substantive evidence of corrected deficiencies.

8. The facility stores/treats the waste, then ships out the regulated DLA Disposition Services hazardous waste to a facility excluded under the requirements of this paragraph (c).

9. The facility's financial assurance is not sufficient to protect the Government's long term interests.

10. Facilities that are unable to track property from entry to exit.

11. The facility manages property in a manner that causes the generator of the manifest to file exception reports in accordance with 40 CFR 262.42, or a state equivalent.

12. The facility has not received any DLA Disposition Services wastes for a period of twelve consecutive…