Attachment_3___Customer_Handbook.pdf

CUSTOMER ASSISTANCE

HANDBOOK

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

(UPDATED 10 November 2011)

DoD’s PROVIDER OF CHOICE FOR WORLDWIDE REUSE, RECYCLING AND DISPOSAL SOLUTIONS

Customer Service Center DLA Home Page 1-877-352-2255 www.dispositionservices.dla.mil

DSN: 312-661-7766

(A PARTNER FOR PROCESSING EXCESS DoD PROPERTY)

SP4510-13-R-0002

Attachment 3 http://www.dispositionservices.dla.mil/

TABLE OF CONTENTS

Introduction 3

Attachments 4

References 5

Definitions 6

Definitions( Cont) 7

Points of Contact 8

Points of Contact (Cont) 9

Points of Contact (Cont) 10

Scheduling Turn-in Appointments 11

Property DLA DISPOSITION SERVICES Cannot Physically Receive 11

Supply Condition Codes 12

Disposal Authority Codes 13

Abbreviations and Acronyms 13

Useable Property Turn-in 14

Scrap Property Turn-In 14

ETIDS 15

Demilitarization 16

Demilitarization Coding Guidance 16

Federal Stock Classes Requiring Turn-in By Valid NSN 17

Property Requiring Special Handing 18

Property Requiring Special Handing (Cont) 19

Turning in Hazardous Material 20

Reutilization UPDATED 21

Letter of Authorization (LOA) Sample 22

Reutilization (Cont) 23

Introduction

DLA Disposition Services is the DoD activity responsible for the disposal of foreign excess personal property (FEPP), scrap, hazardous waste, and DEMIL required property generated by DoD activities. Disposal of this property by a means other than DLA requires approval of the Combatant Commander and concurrence from Defense Logistics Agency (DLA).

This handbook is provided as implementing instructions of the cited references. It is designed to assist generating and reutilization customers in the day-to-day conduct of business with the servicing DLA personnel in the CENTRAL AOR. It supplements the authoritative references listed herein, but in no way covers all required information.

DLA Disposition Services personnel are prepared to assist you in completing the necessary documents, arranging for disposal contracts, and training your personnel in DLA disposal turn-in procedures. We can dispose of in-place large items that are not readily transportable to a DLA storage area, property that is held in remote locations and property that DLA Disposition Services is unable to accept due to lack of facilities, technical expertise, or available resources.

Purpose: To identify additional references, and provide visual examples of documentation and to familiarize customers with general procedures for the turn-in and reutilization of property.

Scope: Provides general guidance about procedures and documentation. It does not intend to be all-inclusive and does not supersede any DOD, DLA policy, procedure, directive, or instruction.

Attachments

A. Vehicle Turn-in Checklist 24

B. Sample-usable 25

C. Sample- Scrap Turn-in Document 25

D. Sample DLA DISPOSITION SERVICES ETIDS Screen Example 26

E. Sample 1348-1A Generated from ETIDS 26

F. Sample Demil Statement 27

G. Sample-Demil Performed by Generator 27

H. Sample-1348-1A CPU Turn-in 28

I. Sample –DLIS Form 1867 28

J. Sample Inert Certification Statement 29

K. Sample-1348-1A Hazardous Material 30

L. Sample -1348-1A Hazardous Waste 31

M. Sample –DLA DISPOSITION SERVICES form 2016 31

N. Headquarters, Department of the Army Classification and Turn-in to the Defense Reutilization and Marketing Service 32

O. Headquarters ARCENT Classification and Turn-in of items to the (OCIE) Organizational Clothing and Individual Equipment 33

P. How to do Property Search 34

References

• DoD 4160.21-M, Defense Military Disposition Manual http://www.dispositionservices.dla.mil/publications/index.shtml

• DoD 4160.28-M, Defense Demilitarization Manual http://www.dispositionservices.dla.mil/publications/index.shtml

• DoD Instruction 4140.62, “Material Potentially Presenting an Explosive Hazard”

• Federal Supply Classification, Part 1, Groups and Classes, H2-1

• Inter-Service Support Agreements (as applicable)

• 40 CFR, 49 CFR, OEBGD, FGS (as applicable)

• DLA Disposition Services Homepage:

http://www.dispositionservices.dla.mil/ , go to: “I am a Generator of Excess…”

• EDOCS, Document Management System; (only available to .mil or .gov internet connections) https://edocs.daps.dla.mil/

• ETIDS, Electronic Turn In Document System (must be registered) http://www.dispositionservices.dla.mil/etid.html

• WEBFLIS NIIN Search http://www.dlis.dla.mil/webflis/pub/pub_search.aspx http://www.dispositionservices.dla.mil/publications/index.shtml http://www.dispositionservices.dla.mil/publications/index.shtml http://www.dispositionservices.dla.mil/ https://edocs.daps.dla.mil/ http://www.dispositionservices.dla.mil/etid.html http://www.dlis.dla.mil/webflis/pub/pub_search.aspx

Definitions

ETID: Electronic Turn-in Document, electronic method to prepare a disposal turn-in document (1348-1A).

EDOCS: Electronic Document Storage System, "Web Docs replacement" customers can retrieve an electronic image of a processed DD Form 1348-1A.

MPPEH: Material Potentialy Presenting an Explosive Hazard (AEDA): Material owned or controlled by the Department of Defense that, prior to determination of its explosives safety status, potentially contains explosives or munitions (e.g., munitions containers and packaging material; munitions debris remaining after munitions use, demilitarization, or disposal; and range-related debris) or potentially contains a high enough concentration of explosives that the material presents an explosive hazard (e.g., equipment, drainage systems, holding tanks, piping, or ventilation ducts that were associated with munitions production, demilitarization, or disposal operations).

Excluded from MPPEH are munitions within the DoD-established munitions management system and other items that may present explosion hazards (e.g., gasoline cans and compressed gas cylinders) that are not munitions and are not intended for use as munitions.

Contract Line Item Number (CLIN): This number identifies the type of waste, the unit of measure and the cost per unit for disposal. It is available in Section B of the DLA Hazardous Waste Contract. If you need a copy of the HW disposal contract, please contact the DLA environmental representative at the DLA.

Turn in Document (DTID) Number: The number is comprised of the generator’s six character DoDAAC (Department of Defense Activity Account/Address Code), the four-digit Julian date and a generator provided unique 4-digit serial number. (E.g. For NSA Bahrain:

N63005 6169 NA01)

DEMIL Property: Property that inherently possesses military offensive or defensive advantages. The act of demilitarization includes mutilation, dumping at sea, scrapping, melting, burning, or alteration designed to prevent the further use of this equipment and material for its originally intended military or lethal purpose and applies equally to material in unserviceable or serviceable condition that has been screened and declared foreign excess.

Usable property: Commercial and military type property other than scrap and waste. Any property that is still usable for its intended purpose.

Scrap: Materiel that has no value except for its basic material content.

Ferrous Metals: Contains iron or steel and displays magnetic properties.

Non-Ferrous Metals: Materials such as aluminum, bronze, copper that do not contain iron, and are non-magnetic

H Condition Property: Property that has been determined to be unserviceable and does not meet repair criteria.

Definitions (cont)

Hazardous Waste (HW): Any hazardous property that is being discarded or is no longer suitable for its intended purpose. The hazard classification can be based on either chemical or physical characteristics, and is a substance that is capable of posing a risk to the health and safety of humans or the environment if improperly handled, stored, issued, transported, labeled, or disposed of.

MILSBILLS and Fund Code: The MILSBILLS DoDAAC is a six-digit Military Billing code used to fund disposal of hazardous waste. The Fund Code is a two-character code that is service and activity/installation specific; both must be included on all waste disposal transactions. (E.g. 30 = USAF, PP = USN, 21 = USA).

Textiles: Textile items shall be segregated in accordance with waste and scrap classifications in DoD 4160.21-M. Nonreparable items made of cotton cloth, such as sheets, pillow cases, mattress covers, as well as other textiles suitable for use as wiping rags shall be accounted for as scrap on accountable records and shall be issued as scrap for use at the installation. Generating activities may not turn in fouled bedding or personal clothing without laundering or dry cleaning. Textiles from medical facilities shall be laundered before turn in to Disposition Services.

Disposition Services

Points of Contact

CENTRAL

Director KWT

DLA DISPOSITION

SERVICES Central

Arifjan.USGPersonnel@dla.mil

DSN

318-430-7246

COMM

+965-2-389-7246

Mobile +965-9-784-4613

+971-50-811-9575

Deputy Director KWT

Arifjan.USGPersonnel@dla,mil

318-430-5019

COMM

+965-2-389-5019

Mobile

+965-9-729-5841 +971-50-446-1248

Environmental Specialist KWT

318-430-7344

COMM

+965-2-389-7344

Mobile +965-9-973-3478

Traffic Management KWT

318-430-7374

+965-2-389-7374

+965-9-979-8385 mailto:Arifjan.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil mailto:Victory.USGPersonnel@dla.mil mailto:AlAsad.USGPersonnel@dla.mil

Points of Contact (Cont)

AFGHANISTAN

Chief Bagram Afgh

SERVICES Bagram

Bagram.USGPersonnel@dla.mil

318-431-3365

COMM

+93-79-965-6894 N/A

Chief Kandahar Afgh

SERVICES KAF

Kandahar.USGPersonnel@dla.

mil

303-551-1010

COMM

+93-79-378-6689 N/A

Chief Leatherneck Afgh

SERVICES LNK

Leatherneck.USGPersonnel@dl a.mil

312-661-7478 ext 6188 +93-70-680-7913 N/A

OMAN, QATAR, UAE, BAHRAIN, EGYPT

SAUDI ARABIA

DSR

Oman, Qatar, UAE

UAE

SERVICES UAE

AbuDhabi.USGPersonnel@dla.

mil

318-439-3259

COMM

+973-1-785-3259

Mobile +973-3-838-0320

DSR

Kuwait, Saudi Arabia

KWT

SERVICES KWT

318-430-7921

COMM

+965-2-389-7921

Mobile +965-9-944-3586

DSR

Bahrain, Egypt

BHN

SERVICES Bahrain

Bahrain.USGPersonnel@dla.mil

318-439-3259

COMM

+973-1-785-3259

+973-3-838-0320

These locations are serviced by the Disposal Service Representative responsible for these areas.

mailto:Bagram.USGPersonnel@dla.mil mailto:Kandahar.USGPersonnel@dla.mil mailto:Kandahar.USGPersonnel@dla.mil mailto:Leatherneck.USGPersonnel@dla.mil mailto:Leatherneck.USGPersonnel@dla.mil mailto:AbuDhabi.USGPersonnel@dla.mil mailto:AbuDhabi.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil mailto:DRMSBahrain@dla.mil svea196 Cross-Out

Points of Contact (Cont)

KUWAIT

Chief Arifjan KWT

SERVICES UAE

318-430-7342

COMM

+965-2-389-7342

Mobile +965-9-944-7017

PMB Chief KWT

SERVICES KWT

318-430-6688

COMM

+965-2-389-6688

Mobile +965-9-973-0344

Reutilization KWT

SERVICES Bahrain

318-430-7096

COMM

+965-2-389-7096

Mobile +965-9-936-8159

Environmental Specialist KWT

318-430-7373

COMM

+965-2-389-7373

Mobile +965-9-921-2028

Sales Contracting Officer

KWT

318-430-6704

+965-2-389-6704

+965-9-962-0397

Numbers provided are DSN. For commercial dial 00965-2-389-XXXX or from USA dial 011-965-2-389-

XXXX.

mailto:Arifjan.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil mailto:Arifjan.USGPersonnel@dla.mil

Scheduling Turn-in Appointments

• Turn-in by Appointment Only

• Turn-in hours 0630 – 1930, Sunday through Saturday

• No turn-in appointments on Friday

• To schedule an appointment call: DSN 318-430-7098/99

• Appointments may be made by telephone or visiting the DLA Disposition

Services Administration Office. We recommend coming into the Office to schedule appointments in person. We discuss what type of property you are turning in and what paperwork is required, i.e. some require additional statements or instructions, certifications, etc., per regulations.

• You must sign in at the gate and show photo ID.

• You must provide all turn in documentation required.

• We have the right to refuse the trucks if we have not received the proper documentation required or if we are unable to off load the trucks for any reason.

Property DLA DISPOSITION SERVICES Cannot Physically Receive

(See DOD 4160.21-M, Chapters 3 and 4)

• Drugs, Biological, and Reagents

• Sharps, Used

• Animals

• Radioactive Material

• Ammunition, Explosives and Dangerous Articles (AEDA) (Demil Code G)

• Classified or Cryptographic Material (FSC’s 5810 & 5811, Demil Code P)

• Alcohol, Tobacco, and Firearms

Supply Condition Codes

A SERVICEABLE

(Issuable without Qualification)

New, used, repaired, or reconditioned material which is serviceable and issuable to all customers without limitation or restriction. Includes material with more than 6 months of shelf life remaining.

B SERVICEABLE

(Issuable with Qualification)

New, used, repaired, or reconditioned material which is serviceable and issuable for its intended purpose but which is restricted from issue to specific units, activities, or geographical areas by reason of its limited usefulness or short service life expectancy. Includes material with 3 through 6 months shelf life remaining.

C SERVICEABLE

(Priority Issue)

Items which are serviceable and issuable to selected customers, but which must be issued before Condition A and B material to avoid loss as a usable asset. Includes material with less than 3 months shelf life remaining.

D SERVICEABLE

(Test/Modification)

Serviceable material which requires test, alternation, modification, conversion, or disassembly. (This does not include items which must be inspected or tested immediately prior to issue.)

E UNSERVICEABLE

(Limited Restoration)

Material which involves only limited expense or effort to restore to serviceable condition and which is accomplished in the storage activity where the stock is located.

F UNSERVICEABLE

(Repairable)

Economically reparable material which requires repair, overhaul, or reconditioning (includes reparable items which are radioactively contaminated).

G UNSERVICEABLE

(Incomplete to Issue)

Material requiring additional parts or components to complete the end item prior to issue.

H UNSERVICEABLE

(Condemned)

Material which has been determined to be unserviceable and does not meet repair criteria (includes condemned items which are radioactively contaminated).

S UNSERVICEABLE

(Scrap)

Material that has no value except for its basic material content. No stock will be recorded as on hand in condition Code S. This code is used only on transactions involving shipments to DLA. Material may not be transferred to Condition Code S prior to turn-in to DLA if material is recorded in Condition Code A through H at the time material is determined excess. Material identified by NSN may not be identified by this Condition Code.

Disposal Authority Codes

Definition: A code which indicates that the item(s) being transferred to a DLA Disposition Services are authorized to be transferred to disposal because of instructions the IMM/ICP relayed through the Material Returns Program (MRP) or other property authority.

M IMM/ICP stocks approved for disposal by inventory Manager.

N Items not reportable by virtue of exclusion to the MRP or other specific criteria such as extended dollar value or condition limitations on excess reporting and are duly authorized to be transferred to disposal.

R Item on the transaction have been reported to the IMM/ICP under MILSTRIP MRP procedures and are considered excess to that IMM/ICP’s authorized retention levels and instructions.

F Used when property is being turned in by Federal Civil Agency (GSA).

ABBREVIATIONS AND ACRONYMS

CCL Commerce Control List

CCLI Commerce Control List Item

CIIC Controlled Inventory Item Code

DEMIL Demilitarization

ICP Inventory Control Point

LSN Local Stock Number

MDAS Material Documented as Safe

MLI Munitions List Item

MPPEH Material Potentially Presenting an Explosive Hazard

NIIN National Item Identification Number

OFA Other Federal Agency

SME Significant Military Equipment

TSC Trade Security Controls

USML U.S. Munitions List

WebFLIS Federal Logistics Information System Web Inquiry

Useable Property Turn In

Forms and additional instructions are available on http://www.dispositionservices.dla.mil/ Generator Installation

• DD Form 1348-1A is the mandatory form for turning property into DLA Disposition

Services and must be attached to all property turned in.

• Required Data – Turn-in Document Number, NSN (National Stock Number), Category of Property (e.g. MAP), Disposal Authority Code, Supply Condition Code, DEMIL Code, Dollar Value, Quantity, Reimbursement Data, Shipped From, Shipped To, Nomenclature, Unit of Issue, Point of Contact Information (Name and Phone Number) and Signature of Approving Authority.

• It is advisable to contact the DLA Disposition Services for turn-in hours and an appointment before turning in property. It is the responsibility of the generating activity to arrange for the necessary transportation assets to deliver the property to the DLA Disposition Services.

• All property other than DEMIL A (i.e., DEMIL B, C, D, E, F, Q) must be shipped to

Arifjan, Kuwait with 1348-1A attached to the property. Property received without properly filled out 1348-1A will be rejected and sent back to the generator at the generator’s expense.

See Attachment B, page 25 for Sample Useable Turn-in Document

Scrap Property Turn In

General procedures in DoD 4160.28-M, Chapter 3

• Property turned in as scrap is material that has no value except for its basic material content. If it is recognizable as an end use item, it is probably not scrap.

• Scrap must be segregated by type. The only allowable scrap materials that will be accepted are the following: Heavy Metal, Light Metal, Aluminum, Wood, Rubber Products, Canvas, Plastic, Copper

• Supply Condition Code must be “S” and the Unit of Issue must be “Lbs”.

• All armor that Arifjan receives must be secured to a pallet or in a box.

• Scrap metal must be segregated into proper classes; Metallic - Ferrous, Metallic –

Non-Ferrous, Non-Metallic. Light steel less than ¼ thick, Heavy Steel over ¼ thick, Aluminum, Stainless Steel, all must be separate, ARMOR IS NOT SCRAP

METAL IT MUST BE BANDED TO A PALLET OR IN A BOX.

• Tires turned in to Arifjan must be securely fastened to pallets or we cannot accept.

See Attachment C, Page 25 for Sample Scrap Turn-in Document

Electronic Turn-In Document System (ETIDS)

Disposition Services, developed a Web-based Electronic Disposal Turn-in Document (ETIDS) (DD Form 1348-1a), commonly referred to as ETIDS. The intent of the web based document is to simplify the turn-in process and ensure more accurate documentation for the DLA Disposition Services and our customers.

Customer Benefits:

• Eliminates manual preparation of DTID

• Reduces time required to complete DTID

• Improves data accuracy for NSN items

• Reduces property rejections

• Improves in transit accountability

• Prints documents & bar codes

DLA Benefits:

• Allows review of ETIDS before acceptance o Incoming workload screening o Reject before physical receipt o Redirect capabilities

• Barcodes on the DTID increases receiving and Barcode labeling capabilities

ETIDS Access:

• For access to ETID, a system login and password is required.

• Access the ETID web site at: https:/www.DLA Disposition Services.dla.mil/etid.html

• From the web site you can request ETID access

• After approval, your user ID/password will be emailed to you

• Any customer authorized to turn property in for an activity with a valid DoDAAC can use ETIDS. This includes military personnel, civilian employees, local national, and contractor personnel.

• For additional information on ETIDS, please visit the DLA website at www.dispositionservices.dla.mil or contact your DLA Disposition Services Representative.

See Attachments D & E, page 26 for Sample ETIDS Screen and Document generated from ETIDS

SP4510-13-R-0002

Demilitarization

Definition: The act of eliminating the functional capabilities and inherent military design features from DoD personal property. Methods and degree range from removal and destruction of critical features to total destruction by cutting, crushing, shredding, melting, burning, etc. DEMIL is required to prevent property from being used for its originally intended purpose and to prevent the release of inherent design information that could be used against the United States. DEMIL applies to material in both serviceable and unserviceable condition.

Demil Code Definitions

DEMIL A: Non-USML/Non-CCLI – No DEMIL or TSC required

DEMIL B: USML Items – Mutilation (MUT) to the point of scrap required worldwide

DEMIL C: USML Items – DEMIL required. Demilitarize installed key point(s) as DEMIL code “D”

DEMIL D: USML Items – DEMIL required. Destroy item and components to prevent restoration or repair to a usable condition

DEMIL E: DoD DEMIL Program Office (DDPO) reserves this code for their exclusive-use only.

DEMIL instructions shall be furnished by the DDPO

DEMIL F: USML Items – DEMIL required. Item managers, equipment specialists, or product specialists shall furnish special DEMIL instructions

DEMIL Q: CCLI - MUT to the point of scrap required outside the United States

DLA Disposition Services does not accept DEMIL coded G or P property.

All DEMIL and Mutilation required property must be turned into the nearest DLA Disposition Services.

Generators should check/verify WEBFLIS for the most current and up to date demil codes for correctly filling out the 1348-1A at the following website:

http://www.logisticsinformationservice.dla.mil/webflis/pub/pub_search.aspx

If the property is demilitarized prior to turn-in to the DLA, a properly executed Demilitarization Certificate must be attached to the property. Specific DEMIL instructions are available in DoD 4160.28-M.

See Attachments F & G, Page 27 for Sample DEMIL Statement & Documentation for Demil performed by Generator http://www.logisticsinformationservice.dla.mil/webflis/pub/pub_search.aspx

Federal Stock Classes Requiring Turn-In By Valid NSN

Reference: DoD 4160.21-M, Chapter 3, Attachment 2, Paragraph B6b

GROUP 10

ALL FSCs

GROUP 11

ALL FSCs

GROUP 12

ALL FSCs

GROUP 13

ALL FSCs

GROUP 14

ALL FSCs

GROUP 15

FSC 1560

GROUP 16

FSC 1670

GROUP 17

FSC 1710

FSC 1720

GROUP 18

FSC 1810

FSC 1820

FSC 1830

FSC 1840

GROUP 19

FSC 1905

GROUP 23

FSC 2305

FSC 2330

FSC 2350

GROUP 28

FSC 2840

FSC 2845

GROUP 29

FSC 2915

GROUP 36

FSC 3690

GROUP 42

FSC 4230

GROUP 44

FSC 4470

GROUP 49

FSC 4921

FSC 4923

FSC 4925

FSC 4927

FSC 4931

FSC 4933

FSC 4935

FSC 4960

GROUP 58

FSC 5810*

FSC 5811*

FSC 5821

FSC 5825

FSC 5826

FSC 5840

FSC 5841

FSC 4845

FSC 5850

FSC 5855

FSC 5860

FSC 5865

GROUP 59

FSC 5963

FSC 5985

FSC 5998

FSC 5999

GROUP 66

FSC 6615

GROUP 69

FSC 6920

FSC 6930

FSC 6940

GROUP 84

FSC 8470

FSC 8475

The Disposal Turn-In Document (DTID) or attached documentation must include the following:

• Federal Stock Class (FSC)

• Valid part number

• Manufacturer’s name

• Nomenclature which accurately describes the item

Property may be turned in without a valid NSN when the material cannot be identified to a valid NSN in FED LOG. At a minimum, the DTID (1348-1A) will contain the Federal Supply Class (FSC), NATO Codification Bureau Code, and noun/nomenclature and /or part number.

* Disposal of FSC’s 5810 & 5811 (Demil Code P) equipment which is classified or designated CCLI is the responsibility of the owning military service.

Property Requiring Special Handling

DoD 4160.21-M, Chapter 4, lists 74 items that require special handling. The following are those most commonly generated in AOR. DLA recommends generators coordinate turn-in of these items with servicing DLA personnel.

• Aircraft o Residue of wrecked or damaged aircraft. Any lethal, hazardous, or classified items must be removed.

• AEDA (Ammunition, Explosives and Dangerous Articles) o Requires Inert Certification by two technical experts and letter authorizing experts to do so.

• Chapel and Chaplain’s Equipment

• Clothing and Personal Equipment

• Concertina Wire, Barbed Wire and Tape

• Decorations, Badges, Medals, Ribbons, Distinctive (metal) Buttons and Other Insignia

• F-14 Parts or F14-Related Parts

○ F14 Parts or Related Parts may be eligible for reutilization to DOD, National Guard, and Reserves only. It may also require additional handling and/or controls. F-14 Part or F-14 Related Parts must be shipped to KUWAIT for processing. See all F-14 DLA Demil Bulletins and updates for further handling and disposition guidance.

https://www.dla.mil/DLA Disposition Services/f14check.jsp

• Flags

• Flight Safety Critical Aircraft Parts (FSCAP)

• Food – MREs

• Forms

• High Mobility Multi-Purpose Wheeled Vehicles (HMMWV)

• Information Technology (IT) o COTS (Commercial on the Shelf) will be removed, includes all storage media.

o Hard drives must be removed and have the following certification:

“The equipment described by this document meets the disposition requirements in accordance with the DoD memorandum, (Disposition of the unclassified computer hard drives), dated June 4, 2001.”

The following DLIS Form 1867 is provided for easy certification and can be obtained from our web site or your DLA DISPOSITION SERVICES representative.

See Attachment H, page 28 for Sample of 1348-1A CPU TURN-IN

See Attachment I, Page 28 for Sample Hard Drive Certification, DLIS FORM 1867

Attachment 3 https://www.drms.dla.mil/drms/intranet/demil/Demil_bulletins.pdf https://www.drms.dla.mil/drms/intranet/demil/Demil_bulletins.pdf https://www.dla.mil/drms/f14check.jsp

• The following CPUs are an example of other than DEMIL Code A requiring total destruction or mutilation. All CPUs will need to be accurately identified by NSN and model number. ADP Requirements are changing on a day to day basis.

MFR & MODEL NSN

DEMIL

CODE

Dell Optiplex GX 110 7010-01-482-7902 D Dell Optiplex GX 400 7025-01-515-7340 Q Dell Optiplex GX 240 7010-01-493-7830 Q Dell Optiplex GX 260 7021-01-521-7573 Q Dell Precision 220 7021-01-483-2078 Q Dell Precision 530 7010-01-520-8879 Q Dell Precision 370 7010-01-527-7932 Q Dell Precision 360 7010-01-518-9943 Q Dell Precision 340 7010-01-502-0703 Q Dell Precision 530 7010-01-520-8879 Q Micron Client Pro-PII-400 7010-01-500-6000 Q

• Medical Equipment and Non-consumable Medical Supplies

• Radiation-Emitting Electronic Products (Certified and Noncertified)

• Safes and Related Equipment and Combination Padlocks.

o Equipment must be empty and unlocked. The lock shall be reset to a combination of 50-25-50 by the generating activity. Combination padlocks shall be reset to 10-20-30 by the generating activity.

• Technical Publications

• Textiles o Generating activities may not turn in fouled bedding or personal clothing without laundering or dry cleaning.

• Vehicles o All vehicles must be turned into the Marshalling Yard.

Requires list of missing components, vehicle maintenance record, and NO MORE than one quarter tank of fuel In addition to DD Form 1348-lA all vehicles, cranes, trailers, AAVs, and tanks must have a disposition letter. These letters are from a TACOM Item Manager allowing the vehicle to be turned in. Battle-damaged vehicles must have an Inert Certification along with the 1348-IA and the Disposition letter.

In addition to a DD Form 1348-IA an Inert Certification is required on anything that has been battle-damaged or contained AEDA. This includes all empty shells, ammo cans, range residue, and vehicles. Vehicles that were not battle-damaged do not need an Inert Certification. A letter from the command, stating the names of the qualified AEDA inspectors should accompany the Inert Certification and will be kept on record at the DLA DISPOSITION SERVICES. The letter should include the names of the certifier, verifier and must be signed by the individual who has designated those people to be AEDA inspectors.

See Attachment J, page 29 for a Sample Inert Certification

Hazardous Material/Waste Turn-in

DLA Disposition Services does not take physical custody of hazardous material/waste in the CENTCOM AOR. Disposition Services does take accountability of hazardous property in order to dispose of it through qualified contractors. We have been very successful in assisting generators of hazardous material to avoid significant disposal costs through our reutilization and sales programs. Disposition Services accepts accountability of hazardous material as a “receipt-in-place” via a Memorandum of Agreement, in accordance with DoD 4160.21-M, Chapter 10.

Therefore, the following guidance provides information to assist the generator with preparing the documentation required for DLA Disposition Services to take accountability.

Procedures for turning in hazardous property are commodity based and complex. For detailed guidance, contact Disposition Services Central Environmentalist at DSN 318-430-7344 for a copy of our Hazardous Property Customer Service Handbook.

Disposition Services only provide “receipt-in-place” for the designated hazardous material/waste storage facilities that have been authorized as an approved pick-up point. The points on Arifjan are ITTK-BOSS (Hazardous Material Recycling Yard) & ITTK-BOSS (Hazardous Waste Storage Yard).

Information Required on the 1348-1A Disposal Turn-In Document

• Turn-In Document Number

• HM in Block 4

• NSN (National Stock Number

• Disposal Authority Code

• Supply Condition Code

• DEMIL Code

• Quantity

• MSDS (Material Safety Data

Sheet) attached to 1348-1 and on the property

• Shipped To

• Shipped From

• Billing DoDAAC (Block 27)

• Unit of Issue

• Unit Price

• Total Price

• Signature of Approving Official

DLA requires clear point of contact information provided on the document.

See Attachment K, Page 30 for a Sample 1348-1a Document for Hazardous Material(s)

See Attachment L, Page 31 for a Sample 1348-1a Document for Hazardous Waste

Ozone Depleting Substances or Refrigerant Chemicals The Clean Air Act Amendments of 1990, Section 608.c, prohibit the intentional venting or releasing of ozone depleting refrigerants or their blends or substitute refrigerants to the environment. Scrap/Unserviceable Refrigeration Equipment/Appliances: Property in Supply Condition Code E, F, G, H or S must be drained of refrigerant prior to turn-in. Generating activity provides a signed statement/certificate stating the refrigerant has been removed (use DRMS Form 2016 or equivalent statement).

DLA DISPOSITION SERVICES Form 2016 Refrigerant Removal Statement

See Attachment M, page 31 for a Sample

Reutilization

Hours of Operation at DLA Disposition Services Kuwait for reutilization customers is Sunday through

Saturday, 0700 to 1700.

DLA Disposition Services offers a wide variety of serviceable property for transfer to other DoD agencies. Property reutilized through Disposition Services is at no cost to the receiving activity, however in the CENTCOM AOR transportation arrangements and associated costs are the receiving activities responsibility.

To reutilize property from the Disposition Services account, an Assumption of Command memo (Notice of Delegation of Authority, Receipt for Supplies) with all original signatures must be on file in advance. At least one authorized representative approved on the (LOA) Letter of Authorization must be present at the time of screening to sign the requisition for the receipt of property.

It is our intent for the customer to remove property that is requisitioned at the time the property is screened. Disposition Services cannot hold property, but will allow sufficient time to prepare and execute a Transportation Movement Request (TMR) for property that has special transportation requirements.

Everyone must sign in upon arrival and have a photo ID. You will receive a Badge which must be worn while inside the Disposition Services facilities designated screening areas.

No vehicles are allowed to enter the yard during property screening. A parking area is provided outside the Disposition Services compound.

LOADING: Disposition Services representative will load the property on the customers conveyance (i.e. truck, flat bed trailer, container, etc.) however we do not initiate the Transportation Movement Request (TMR) or prepare the property for Customs if it will be exported.

Additional guidance will be provided when the property is ready to be loaded. You will be provided 2 copies of your requisition, one is your for records, the second copy is for the security guard upon departure.

HAND HELD BAR CODE SCANNER: Hand held bar code scanners are available to automate the screening process, or if preferred, a DLA Form 103 (Screeners Tally) can be used. If you choose to write the information on the DLA Form 103, a copy of what information to look for is included with the form.

When you return to the office a Disposition Services representative will download the information and print a completed Form 103 if the scanner is used.

Upon completion of the Form 103 a computer will be made available to prepare your requisitions (DD Form 1348-1A). Instructions and samples will be provided.

Letter of Authorization (Sample)

Reutilization (Cont)

DLA DISPOSITION SERVICES-I 4160.14

Section 2, General Processing Chapter 5, Reutilization, Transfer & Donation Program

NOTE: For Federal Civil Agencies (FCAs), ensure the bill to address/fund cite is in the requisition. Instruct the Transportation Management Office to bill the Federal customer directly.

C5.6.3.3. The following Special rules apply to some DOD customers:

C5.6.3.3.1. The following Special DOD customers submit DD Form 1348-1As through automation and/or manually; however, they are required to pickup items or arrange transportation from the DLA DISPOSITION SERVICES (RCP not included):

C5.6.3.3.1.1 LESO - Law Enforcement Support Office

C5.6.3.3.1.2 Counterpart (part of Humanitarian Assistance Office)

C5.6.3.3.1.3 Local DOD customers

C5.6.3.3.1.4 CAP - Civil Air Patrol

C5.6.3.4. Other special requirements:

C5.6.3.4.1. Coast Guard falls under the Department of Homeland Security. Their DD 1348-1As should contain their Fund Citation for Transportation. Process as you would any MILSTRIP requisition to Transportation Management Office or make available for pickup/direct removal should the customer be in the local area.

C5.6.3.4.2. DOD Contractors must have the following on the DD Form 1348-1A:

C5.6.3.4.2.1 Contracting Officer/COR approval.

C5.6.3.4.2.2 Each requisition must also contain the certification: “For use under Contract(s) No_____________.”

C5.6.3.4.2.3 The certification should be signed by an authorized official and should indicate his/her official title.

C5.6.3.4.3. MWRA - Morale Welfare and Recreation Activities, requisitions shall contain:

C5.6.3.4.3.1 MWRAs/Service transportation fund cite Account Number.

C5.6.3.4.3.2 Signature of the MWRAs/Service Accountable Officer Performance Work Statement.

Vehicle Turn-In Checklist

Disposition letter from AMC TACOM RESET Team Only required for ARMY units turning-in “M” series vehicles

Four (4) copies of DD Form 1348-1A (see example below)

Clean and Drain Statement

MPPEH (AEDA) Statement

Obliterate or remove vehicle markings

Schedule Turn-in Appointment

Attachment A, Vehicle Turn-in Checklist DoD 4160.21-M requires 4 copies be attached to property

Example 1348-1A for Usable and Scrap Turn-in

Attachment B, Sample - Usable

Attachment C, Sample - SCRAP

Unit of issue

DTID

NSN/LSN

Unit Price Ship From

Ship To

Quantity Disposal Auth Code DEMIL Code

Nomenclature

Point of Contact

Point of Contact

Nomenclature

Ship To

Ship From

Unit of issue

DTID

NSN/LSN

Quantity Disposal Auth Code DEMIL Code Unit Price Supply Condition Code

Supply Condition Code

ETIDS (Electronic Turn-in Document System)

Attachment D, Sample DLA DISPOSITION SERVICES ETIDS Screen Example

Attachment E, Sample 1348-1A Generated from ETIDS

Generated Performed Demilitarization

Attachment F, Sample DEMIL Statement DoD 4160.28-M

Attachment G, Sample – 1348-1A, DEMIL Performed by Generator DoD 4160.28-M requires 4 copies be attached to the property

I Certify that the item(s) listed hereon has/have been demilitarized in accordance with DoD 4160.28-M, Volume 3, “Defense Demilitarization:

Procedural Guidance,” Category _________, Paragraph _________, and/or the following regulation:

CPU Turn-in and Hard Drive Certification

Attachment H, Sample – 1348-1A CPU TURN-IN DoD 4160.21-M requires 4 copies to be attached to the property

Attachment I, Sample – DLIS Form 1867 Certification of Hard Drive Disposition

MPPEH (AEDA) Inert Certificate

Attachment J, Sample Inert Certification Statement

Hazardous Material 1348-1A

Attachment K, Sample – 1348-1A Hazardous Material DoD 4160.21-M requires 4 copies to be attached to the property

Hazardous Waste 1348-1A

Attachment L, Sample – 1348-1A Hazardous Waste

Attachment M, Sample – DLA DISPOSITION SERVICES form 2016

CLASSIFICATION AND TURN-IN OF ITEMS TO THE DEFENSE

REUTILIZATION AND MARKETING SERVICE (DLA DISPOSITION SERVICES)

THIS MESSAGE HAS BEEN SENT BY THE PENTAGON TELECOMMUNICATIONS CENTER ON

BEHALF OF WASHINGTON DC//DALO-SU// FOR THE HQDA-G4

CLASSIFICATION: UNCLASSIFIED // FOR OFFICIAL USE ONLY NONE

PRECEDENCE: P

DTG: 162230Z OCT 09

FROM DA WASHINGTON DC//DALO-ZB//

TO CDR, ARCENT

INFO CDR, DLA

CENTRAL, J4

FORSCOM

AMC

MNF-I

INFO DA WASHINGTON DC//DALO-SUI//

EFFECTIVE IMMEDIATELY. REQUEST THE WIDEST POSSIBLE DISSEMINATION.

UNCLASS FOUO

REFERENCE: EXORD 09-01, RESPONSIBLE DRAWDOWN OF U.S. FORCES FROM IRAQ,

APPENDIX #1: SUPPLY POLICY DISPOSITION INSTRUCTIONSTO ANNEX 1, SERVICE

SUPPORT TO HQDA EXORD FOR OIF RESPONSIBLE DRAWDOWN

SUBJECT: CLASSIFICATION AND TURN-IN OF ITEMS TO THE DEFENSE

REUTILIZATION AND MARKETING SERVICE (DLA DISPOSITION SERVICES)

1. (U) RECENT INSPECTIONS OF THEATER DLA DISPOSITION SERVICES LOCATIONS REVEAL THAT SOME

SERVICEABLE SUPPLIES AND MATERIELS ARE BEING INCORRECTLY CLASSIFIED AS

UNSERVICEABLE AND BEING TURNED INTO THE DLA DISPOSITION SERVICES SITES. THESE SUPPLIES AND

MATERIELS INCLUDE CLASS IX REPAIR PARTS, CLASS VII END ITEMS, AND CLASS

II ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT (OCIE), SUCH AS BODY

ARMOR AND THE IMPROVED OUTER TACTICAL VESTS (IOTV'S).

2. (U) IAW REFERENCE, UNITS ARE REMINDED THAT SERVICEABLE MIL SPEC

ITEMS WILL NOT BE TURNED INTO DLA DISPOSITION SERVICES. ALL SERVICEABLE MIL SPEC ITEMS

(LESS OCIE) AND UNSERVICEABLE REPARABLES WILL BE TURNED INTO THE

SUPPORTING SUPPLY SUPPORT ACTIVITY (SSA). ALL OCIE WILL BE TURNED IN TO

THE SUPPORTING CENTRAL ISSUE FACILITY (CIF) FOR CLASSIFICATION AND

DISPOSITION. IF A CIF IS NOT AVAILABLE, THEN OCIE WILL BE TURNED INTO

THE SUPPORTING SSA FOR DISPOSITION.

3. (U) ARCENT IS DIRECTED TO REITERATE PROPER INSPECTION,

CLASSIFICATION AND TURN-IN PROCEDURES OF SUCH MATERIELS AND SUPPLIES TO

SUBORDINATE UNITS. IN ADDITION, ARCENT IS TO DESIGNATE A

REPRESENTATIVE(S) TO ROUTINELY VISIT EACH OF THE DLA DISPOSITION SERVICES LOCATIONS FOR

MATERIEL AND SUPPLIES THAT ARE IMPROPERLY CLASSIFIED AS UNSERVICEABLE

AND REDIRECT THOSE ITEMS TO THE LOCAL SSA OR CIF (FOR

OCIE) FOR ACCOUNTABILITY AND RETURN TO THE SUPPLY SYSTEM.

4. (U) POINTS OF CONTACT ARE MR. BILLY LAGRONE AT 703-697-7166 (DSN

227), EMAIL: WILLIAM.R.LAGRONE@US.ARMY.MIL OR MR. PHILLIP JACKSON AT

703-614-0927 (DSN 224), EMAIL: PHILLIP.JACKSON1@US.ARMY.MIL .

THIS MESSAGE WILL EXPIRE IN APRIL 2015 UNLESS SUPERSEDED BY OFFICIAL

GUIDANCE FROM HEADQUARTERS, DEPARTMENT OF THE ARMY.

Attachment -N mailto:WILLIAM.R.LAGRONE@US.ARMY.MIL mailto:PHILLIP.JACKSON1@US.ARMY.MIL

Organizational Clothing and Individual Equipment (OCIE)

Attachment – O

Disposition Services Property Search

Attachment – P Property Search