Attachment 2 Supplemental_PWS_10_29_25.docx

Attachment 2

ATTACHMENT 2 - SITE SPECIFIC REQUIREMENTS

SUPPLEMENT TO ATTACHMENT 1

1. This supplement to the PWS details the Navy customer and site-specific requirements associated with warehouse and distribution operations performed at the Distribution Center located at DLA Distribution San Diego, California (DDDC).

1. In addition to the requirements identified in Attachment 1, the Contractor shall perform all the requirements in Attachment 2, Site Specific Requirements. The requirements described in Attachment 2 are site-specific requirements in support of the Fleet units of the Department of the Navy (DoN), Fleet Readiness Center Southwest (FRCSW), and units in the San Diego County Area.

1. Throughout the contract, the term “Contractor” includes subcontractors. Additionally, throughout contract, the term “designee” may refer to the Contracting Officer’s Representative (COR), Alternate COR, or Technical Point of Contact (TPOC).

SECTION 1N GENERAL CONDITIONS AND REQUIREMENTS

This section provides general information relating to the conditions of operation and general requirements for material and distribution services.

1.1N SCOPE OF WORK

1. DDDC consists of two (2) sites. Primary wholesale support services are located at Naval Base San Diego (NBSD) and Retail support services are located at Naval Base Coronado – North Island (NBC-NI), located 6.5 miles from NBSD.

1. DDDC Material Processing Center (MPC) supports various Naval vessels home ported at NBSD and NBC-NI as well as possible temporary support to units throughout Navy Region Southwest. Support to these Naval vessels require that material be temporarily staged while awaiting delivery. Material awaiting delivery may require temporary storage for up to four (4) weeks or longer if the Naval vessel is participating in short-term training exercises.

1. Work includes a significant amount of emergent or high priority workload within all functional work areas. This is due to the high concentration of local customers that walk-in and request customer support services for expedited processing of requisitions (i.e., Bearer Walk Through) and special functions (e.g., transshipments, packaging, container fabrication).

1.2.1N INTERACTIONS WITH OTHER GOVERNMENT ORGANIZATIONS

The Contractor’s direct interactions with other Government organizations must include the designated Government personnel located onsite for situational awareness and action as required to meet contract requirements.

1.2.3N DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

A. The Contractor shall provide staffing for on-call response (see Section 5.1.5.1, Attachment 1, On-Call Response Roster and Emergency Requisitions) for twenty-four (24) hours a day, seven (7) days a week support to meet the requirements in the PWS. Historically, DDDC has processed workload from 0200 – 2100 Monday through Friday and 0600 – 1400. In addition, workload is processed at the retail operations on Saturdays from 0600-1400 in support of FRCSW at NBC-NI. The Contractor shall provide staffing during the hours and on the days they deemed necessary to meet all Acceptable Performance Levels (APLs) in TE 5.0.

B. The Government workforce duty hours at DDDC are 0700 – 1545 Pacific Standard Time or Pacific Daylight Time (PST/PDT) Monday through Friday. The Contractor shall comply with local regulations for facility access.

C. The host installations are currently accessible as provided in the table below, however, gate hours may change without prior notification.

NBSD

San Diego, CA 92136 Daily, 24 hours No Trucks

Wet Side – south of 32nd Street Monday – Friday 0500 – 1700 Trucks/Commercial Vehicle Inspection, for commercial vehicle traffic only. Commercial vehicles/carriers may ONLY enter through Gate 6A.

San Diego, CA 92136 Monday – Friday 0500 – 1700

San Diego, CA 92136 Monday – Friday 0500 – 0800 and 1430 – 1700

NBC-NI

Main Stockdale Gate 1

(Truck entry 0500 – 1800)

Coronado, CA 92135 Monday – Friday 0500 – 1800

0500 – 1800

D. The NBSD Pass and ID Office is in Building 3436, north of Main Gate (Gate 6) on Harbor Drive. See hours of operation below.

0700 – 1500

0700 – 1630

E. The NBC-NI Pass and ID Office is in Building 680. See hours of operations below.

F. All non-CAC or Defense Biometric Identification System (DBIDS) card holders shall schedule their access requests through the KO or designee who will send their access requests to the appropriate Pass and ID Office. Access requests may take up to ten (10) business days to process.

G. Operating Locations/Hours. The operating hours for the participating sites are identified below:

0600 – 1430

H. Normal hours of operation represent the minimum standard for customer support and do not include weekends and holidays unless otherwise stated. Actual hours of operation may increase for emergency, storage/distribution related functions that are performed in response to, or are affected by customer operational requirements. The times, including times outside of normal operating hours, that functions are performed under this contract are dictated by the operational requirements of the customers that are being supported.

I. Hours of Operation other than Normal. Some situations may require the Contractor to work other than normal operating hours. These situations may include contingency operations or weather emergencies. The Contractor shall schedule work to minimize the disruption when the Contractor’s access to a work area conflicts with a Navy mission requirement. Such scheduling may require work to be accomplished at times other than normal working hours. There may be an occasional emergency delivery of high priority material that would require the Contractor to work later than 1430. There will be times of reduced operation or closure (e.g., weather days, the day after Thanksgiving, and usually the normal workdays between Christmas and New Year’s, referred to as the Christmas shutdown). The Contractor shall be required to have a minimal standby crew during reduced operations.

J. The preferred base access method for contractor personnel that do not require a CAC card is DBIDS.

1.4.8N PARKING AND TRAFFIC CONTROL

No Privately Owned Vehicles (POVs) shall be driven within DDDC fence lines without prior approval from the DDDC Commander. Magnetic placards bearing the name of the contract company may not be transferred onto POVs for purpose of gaining access to the facility.

1.10N PREPAREDNESS EXERCISES

1. Fire, earthquakes, and the possibility of a tsunami pose serious threats to personnel, ships, aircraft, and installations. The Contractor shall protect employees, material, and facilities when destructive weather or events threaten. The Contractor shall take action IAW the DDDC Emergency Action Plan, which will be provided to the Contractor after contract award.

1. The Contractor shall participate in preparedness exercises. Typically, an exercise lasts three to five days. The objective of the exercise is to provide afloat and shore-based activities with threat scenarios for use in exercising disaster preparedness and disaster recovery and consequence management procedures. The exercises are intended to enhance disaster preparedness and execution through locally conducted drills addressing resource protection and recovery procedures, and plans.

SECTION 3N GOVERNMENT PROPERTY, EQUIPMENT, SYSTEMS, TRAINING AND SUPPORT SERVICES

3.4.2N ENVIRONMENTAL

The Government is responsible for maintaining the Hazardous Waste (HW) Accumulation site for the turn in of HW IAW the host installation Hazardous Waste Management Plan. The accumulation site is located in Building 3322. The Contractor will be notified of any changes to the accumulation site location. The host installation will provide containers for accumulation of empty paint cans, solvent containers, and containers from petroleum-based products.

SECTION 4N CONTRACTOR-FURNISHED, EQUIPMENT, MATERIAL, TRAINING, AND SUPPORT SERVICES

4.2N EQUIPMENT

If the Contractor leases the equipment, maintenance shall be included in the cost of lease. If the Contractor owns the equipment (title remains with the Contractor) and is furnishing for use in the performance of the contract requirements, preventative and unscheduled maintenance of this equipment shall be at the Contractor’s expense.

4.4.6N MODULA VERTICAL LIFT MODULES (VLM) EQUIPMENT MAINTENANCE

A. Defense Logistics Agency (DLA) Distribution San Diego, CA (DDDC) possesses Automated Storage and Retrieval System (ASRS) equipment, Modula Vertical Lift Modules (VLMs), which require preventive and corrective maintenance services to ensure operational availability. The maintenance services shall include two types of service: scheduled Preventive Maintenance (PM), and on-call, unscheduled Corrective Maintenance (CM). The Contractor shall coordinate the maintenance services to facilitate preventative and corrective tasks and actions as required and as described below. A VLM Equipment List is provided to identify each VLM system that requires maintenance services, see TE 3.5.1 – VLM Equipment Listing. The VLM PM and CM Tasks List is provided only as a guide to define the preventive maintenance requirements, see TE 4.5.1 - Task List. Any Original Equipment Manufacturer (OEM) issued PM and/or CM Tasks List supersedes any PWS attachments.

B. A Modula certified service provider shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform preventive and corrective maintenance on Government-owned Modula VLM equipment located at DDDC site. All maintenance work shall be performed completely and in accordance with the terms and conditions specified herein. An ASRS Equipment List is provided depicting site equipment locations and identification (TE 3.5.1).

4.4.6.1N PREVENTIVE MAINTENANCE (PM) (SCHEDULED)

A. Modula certified service provider personnel shall provide maintenance service that includes the care and servicing for the purpose of maintaining equipment in satisfactory operating condition. PM services shall include, but are not limited to inspection, lubrication, cleaning, component alignment, and system adjustments. All PM shall be performed to the standards set by, and in accordance with, the OEM specifications. All labor, replacement parts, materials, equipment usage and/or rental charges, environmental compliance, Modula certified service provider personnel transportation cost, and any other items required to perform preventive maintenance services shall be included in the unit price for preventive maintenance services.

B. Based on the PM schedule requirements identified in the Task List (TE 4.5.1), the Modula certified service provider shall establish a PM schedule. The Modula certified service provider shall submit the PM schedule to the Contractor. This schedule shall include two (2) preventive maintenance actions per annual performance period.

C. Upon completion of a PM, the Modula certified service provider shall document the work order and submit to the Contractor; the equipment on which the PM was performed, the labor hours utilized to perform the PM, the PM tasks performed and the name of the Modula certified service provider personnel performing the PM. Any PM action shall be recorded using a comprehensive OEM PM form. If no OEM form exists, the Modula certified service provider shall submit their own PM action record form with the PM event invoice.

D. All repairs required because of preventive maintenance inspection, except as noted below, shall be accomplished under Corrective Maintenance, with the approval of the COR.

4.4.6.2N CORRECTIVE MAINTENANCE (CM) (UNSCHEDULED)

Unscheduled CM service includes all actions to diagnose system malfunctions and restore the system to normal operating condition. All unscheduled CM shall be performed to the standards set by, and in accordance with the OEM specifications. The Contractor will advise the Modula certified service provider of the suspected problem and request an evaluation. The Modula certified service provider shall inspect the system (including but not limited to software, equipment, and components), shall advise the Contractor and COR of the problem, and provide a cost estimate as soon as possible. The Modula certified service provider will generate a written work order for repair requirements. The Modula certified service provider shall begin corrections and/or repairs only after approval by the COR. If corrections and/or repairs are more extensive, or cost more than originally estimated, or are determined to exceed 70 percent of the value of a new and identical item of equipment, the Contractor shall obtain the approval of the COR. The Contractor shall document the work order and submit to the KO and COR an itemized invoice, including specific equipment identification, for the unscheduled CM services performed, the unscheduled CM labor hours utilized, the parts used for unscheduled CM (by part number, part name, quantity, and the wholesale cost per unit), and the name of the Modula certified service provider performing the unscheduled CM services. Any unscheduled CM action shall be recorded using a comprehensive unscheduled OEM CM form. If no unscheduled OEM form exists, the Modula certified service provider shall submit their own unscheduled CM action record form with the unscheduled CM event invoice.

4.4.6.3N CORRECTIVE MAINTENANCE (SCHEDULED)

A. Corrective maintenance services shall be completed as soon as possible, as the Modula certified service provider is available. The Contractor shall notify the COR if the Modula certified service provider is not available to complete the CM within 14 calendar days of the scheduled service.

B. Corrective maintenance services shall be performed on site by the Modula certified service provider personnel as quickly as possible after verbal or written notification by the Contractor. The Contractor shall ensure continued CM services until such time as the automated storage and retrieval equipment is returned to full operational capability or as otherwise instructed by the COR or designated Government representative.

4.4.6.4N REPLACEMENT PARTS / PRODUCTS

A. A Modula certified service provider shall supply all the replacement parts and perform the services required for all preventative and corrective maintenance actions. The Modula certified service provider shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The invoice and work order shall indicate the condition of the part, ‘new’ or “like new”, installed or used in the repair of the equipment. Any parts used in performing maintenance shall not cancel any existing factory equipment warranty coverage.

B. Parts used for PM shall not be invoiced separately but shall be included as part of the PM event price.

C. Modula certified service provider furnished repair parts used for CM shall be invoiced separately and shall not be included as part of the CM price.

D. Replacement parts required in the performance of CM hall be invoiced to the Government IAW the terms and conditions of this contract. Modula certified service provider will only bill wholesale cost of parts with no additional imposed handling charges. The Modula certified service provider shall not duplicate any parts charges for the same exact part to the Government.

E. Equipment lubricants and oils used in the performance of the VLM service shall be the same or equal to those recommended by the OEM’s technical manuals or specifications.

F. The Modula certified service provider is responsible for obtaining any/all OEM equipment maintenance service manuals, maintenance task lists and applicable OEM equipment maintenance schedules that are not available from the Government.

G. Parts acquired with Government funds are the sole property of the Government and shall be returned immediately to the Government.

4.4.6.5N MAINTENANCE COST REQUIREMENTS THRESHOLDS

For maintenance requirement actions under this authorization, and prior to start of work, the Modula certified service provider shall review support data of cumulative maintenance costs, age, and utilization. In addition, the “one-time repair limit cost” should be taken into consideration. For incident maintenance costs of $2,500 or less, maintenance should be completed IAW Attachment 1, Performance Work Statement, Section 4.4, Equipment Maintenance.

4.4.6.6N INCIDENT MAINTENANCE COSTS $2,500 OR GREATER

A. If the costs equal or exceed $2,500, then the Modula certified service provider shall contact the Contractor for approval and provide an itemized estimate IAW Maintenance Requirements Greater than $2,500. Prior to start of work, the Modula certified service provider shall be limited to invoicing $2,500 and be financially responsible for all work $2,500 or greater or over performed without prior Contractor/COR approval.

B. For maintenance requirement actions estimated to cost $2,500 or greater, the Contractor shall complete IAW Attachment 1, Performance Work Statement, Section 4.4.2, Scheduled Requirements/Preventative Maintenance.

C. If it is determined by the Government that a maintenance requirement action of $2,500 or greater is considered uneconomical, the Government will provide instructions to the Contractor, to provide to the Modula certified service provider on methods of replacement.

4.4.6.7N WARRANTIES

The Modula certified service provider shall take advantage of every applicable manufacturer warranty provision on equipment to include labor and parts. The automated equipment management control system generated work order indicates the warranty expiration date. Warranty items shall be furnished by the manufacturer and labor for warranty work performed by the Modula certified service provider shall be reimbursed by the manufacturer. Warranty disputes shall be directed to Contractor for notification to the the COR. The Modula certified service provider shall indicate the date the manufacturer was called on the work order with a follow-up call if the manufacturer does not respond in a timely manner. The Modula certified service provider shall inspect each piece of equipment after warranty work is performed to ensure that equipment has been repaired and is safe to operate.

4.5.15N CUSTODIAL/HOUSEKEEPING

A. The Contractor shall perform custodial/housekeeping for administrative and break areas to maintain them in a clean and usable condition, which includes but is not limited to wiping down desks, counter tops, kitchen/breakroom tables, sinks, countertops and keeping breakroom equipment, such as refrigerators, microwaves, etc. clean and odor free.

B. The Contractor shall perform the clean-up of all warehouse and storage areas IAW Attachment 1, Section 5.3.2 General Warehousing/Storage Requirements, which includes but is not limited to emptying wastebaskets into the assigned dumpsters and sweeping warehouse and storage area floors.

C. The Contractor shall ensure that the areas in and around their facilities are litter free halfway to the adjoining facility; to an appropriate physical barrier such as a fence, sidewalk, street; or 75 feet, whichever comes first.

4.5.16N FUELS

The Contractor shall furnish automotive type fuel, diesel, and liquefied petroleum gas (LPG) HD-5 or better propane for the operation of vehicles and equipment that use this type of fuel in the performance of the DDDC mission. The Contractor shall ensure all employees operate vehicles in a manner to preclude waste of fuels. The Contractor shall be responsible for all costs and/or delays incurred as a result of the failure to adequately fuel vehicles and equipment.

SECTION 5N SPECIFIC TASKS

5.2.1.1N NAVY MATERIAL TURNED INTO STORES (MTIS)

1. The Contractor shall receive and process Navy material which includes MTIS, HAZMAT, and End Use IAW knowledge, skills, and documents acquired in WMS training and the applicable references and/or process steps identified in this section to include SOP 4000.15 Processing MTIS from Navy and Marine Corps activities, to include ships, carriers, submarines, and Marine Air Logistics Squadrons (MALS). Material may be received with or without a Pre-positioned Materiel Receipt (PMR) document and is usually in Condition Code (CC) “A”, Ready for Issue (RFI) material. The material may be received as a single item or in multi-pack containers (i.e., large tri-wall containers). Material may be in original manufacturer’s sealed package; or unsealed, damaged or as a bare item. If material is turned in other than CC “A” the material shall be changed to the appropriate CC, receipted into the DLA WMS; the Contractor shall prepare and submit a Supply Discrepancy Report (SDR) IAW knowledge, skills, and documents acquired in WMS training and the applicable references and/or process steps identified in this section to include SDR SOP to document the CC changed. Due to the nature of Navy Operational Tempo, the Contractor shall expect emergent surges to MTIS workload. The Contractor shall be agile and flexible to accommodate the MTIS workload requirements as coordinated via the SMART Offload process.

1. Under the Naval Supply Systems Command Weapon Systems Support (NAVSUP WSS)’s SMART Offload process, NAVSUP WSS retains program management and execution to screen MTIS and define the retention/disposal requirements for Pacific Fleet, Naval Air Stations, Marine Air Logistics Squadrons (MALS) or other Navy Working Capital Fund (NWCF) activities. Coordination with the SMART Offload program is required prior to all offloads and may be initiated by Navy Units, NWCF Activities or Type Commanders (TYCOM) through the NAVSUP Offload Coordinator (OC). The OC is the centralized conduit for all offload communications and will coordinate with the on-site Government staff and the Contractor by providing quarterly MTIS schedules and updates as they occur. The OC will provide the following offload parameters one week in advance of scheduled dates:

1. Timeframe for delivery or as required pick-ups

1. Range

1. Depth

1. Expected number of line items (material) with PMR to the receiving Distribution Center

1. For homeported San Diego ships, prior to the MTIS process, the Contractor shall meet with representatives from Navy and Marine Corps activities, to include ships, carriers, submarines, Marine Air Logistics Squadrons (MALS) to ensure proper coordination IAW DLAI 4145.4 Joint Service Instruction – Stock Readiness, NAVSUPINSTR 4440.157A, Material Turned into Stores (MTIS), and the SMART Offload process.

1. Upon receipt of MTIS, the Contractor shall generate a Handling Unit (HU) or a Transportation Unit (TU) as applicable, affix label to material and process IAW knowledge, skills, and documents acquired in WMS training and the applicable references and/or process steps identified in this section to include Receiving SOP 4000.15, induct and stow materiel to meet the following performance standards:

3. For a single offload of 50 lines or less - within 10 calendar days.

3. For a single offload of 51 to 500 line items - within 15 calendar days.

3. For a single offload of over 500 line items - within 30 calendar days.

1. NAVSUP will ensure PMRs are transacted in the DLA WMS with the assigned Project Code as defined by DLA Distribution to enable a systematic tracking of Distribution performance. NAVSUP will use the following Project Codes definitions as applicable:

4. Controlled Items (use Project Code Z5T).

4. Consumables (use Project Code Z5U).

4. HAZMAT (when applicable, use Project Code Z5Y).

4. FLRs / DLRs (when applicable, use Project Code Z5S).

1. For Navy Owned Material, the Contractor shall use the Owner RIC of NRP when MTIS material is inducted in the DLA WMS, unless otherwise notified by the Navy via written correspondence or documented on the Navy’s PMR. If no PMR is on record, the Contractor shall proceed IAW SOP 4140.02-003 Off-Load and Tally to Goods Receipt and FRAGO 22325 Dated 20 Nov 2024, Receiving Guidance for Establishing Ownership at Time of Receipt for DLA Distribution Centers Nov 2024.

1. In addition to the requirements in DLA Distribution SOP 4000.15, Receiving – Material Turned into Stores (MTIS), 5.2.4 Product Receipt Evaluation and 5.2.4.2 Non-Procurement Receipts, the Contractor shall perform the following tasks:

6. Check MTIS material for a Navy “TARP Tag or Tape” signifying authenticity of packaging and condition code and meets a visual inspection. Material shall not be opened but be evaluated to validate material characteristics, quantity, packaging, and marking integrity.

6. If there is no PMR and the material is GSA ownership, the material shall not be processed to DLA Disposition and the Contractor and/or KO or designee will contact the NAVSUP Offload Coordinator (OC) for the missing PMR or for other disposition instructions.

6. If the MTIS is not in CC “A”, the Contractor shall suspend the material in the DLA WMS to the appropriate CC and submit an SDR based on the exceptions identified in SOP 4000.08 Kind, Count, and Condition for DSS and WMS.

5.2.5N ADDITIONAL RECEIVING REQUIREMENTS

The Contractor shall perform the additional requirements for receipt of material IAW knowledge, skills, and documents acquired in WMS training and the applicable references and/or process steps identified in this section as described in the following paragraphs.

5.2.5.2.1N LEVEL 1/SUBSAFE (L1/SS) MATERIAL

1. The Contractor shall receive Level 1/SUBSAFE (L1/SS) Material IAW NAVSUPWSSINST 4355.7 series, Level 1 (L1), Scope of Certification (SOC), and Fly-By-Wire (FBW) Stock Program Material Procedures.

1. The Contractor shall store and control L1/SS material IAW NAVSUPWSSINST 4355.7 Series, Level 1(L1), Scope of Certification (SOC), and Fly-by-Wire (FBW) Stock Program Material Procedures and DLA Distribution Instruction for Level I (LI), Scope of Certification (SOC), and Fly-By-Wire (FBW) Stock Program Material Procedures, 4410.1 Series.

1. For COSIS actions, when L1/SS material is suspected to be defective, the Contractor shall suspend the material in CC “J”, prepare a DD Form 1225 and submit to NAVSUP/WSS for disposition instructions.

1. The Contractor shall place suspended material in a designated L1/SS warehouse storage location area to ensure material is not issued or commingled prior to disposition instructions from NAVSUP/WSS. Upon receipt of material suspense disposition instructions, the Contractor shall update the CC in the DLA WMS as directed, and rewarehouse the material to the designated L1/SS warehouse storage location. Upon receipt of material Disposal Release Order (DRO), the Contractor shall change the CC to “H” in the DLA WMS, and coordinate material disposal with DLA Disposition Services.

5.3.9N TRANSSHIPMENTS

5.3.9.1N LEVEL 1/SUBSAFE (L1/SS) MATERIAL

1. The Contractor shall process L1/SS Material Release Orders (MRO) IAW NAVSUPINST 4355.7, Level 1/SUBSAFE (L1/SS) Stock Program.

1. When selecting L1/SS material with multiple on-hand quantities for that NSN, the Contractor shall annotate the specific Material Identification and Control (MIC(s)) and quantities issued on all copies of the issuing documentation. NOTE L1/SS material can have more than one (1) MIC number assigned or inscribed.

1. When issuing bar stock and tubing in quantities less than the Unit of Measure (UOM), the Contractor shall vibrio-etch the MIC on both ends prior to cutting. The Contractor shall rewarehouse remaining UOM bar stock and tubing to a newly assigned material storage location. Certifying activities shall mark tubing of less than .125-inch thickness by electrochemical etching, paint, or ink stenciling which is free of lead, zinc, or sulfur. The Contractor shall store and report bar stock, pipe, and tubing in nearest whole unit of measure (round down). If a L1/SS material inventory adjustment occurs at Pick, the Contractor shall request an ad-hoc inventory. The Contractor shall process L1/SS MRO over-issue if the length remaining is less than the unit of measure. The Contractor shall process L1/SS MRO under-issue UOM only when authorized by the customer or NAVSUP/WSS.

1. The Contractor shall check L1/SS welding and electrodes and brazing rings to ensure a valid MIC is on the label affixed to each container. The Contractor shall issue L1/SS welding/electrodes stock in unit pack containers based on various universal weights (in pounds) in multiple unit packs; L1/SS MRO over-issue is authorized. L1/SS under-issue is not authorized. The Contractor shall not open a sealed container to satisfy an L1/SS MRO issue or L1/SS Disposal Release Order (DRO). If the container has been punctured or opened, the Contractor shall deny the L1/SS MRO and process an MRO denial change the material CC to “H” in the DLA WMS, and coordinate material disposal with DLA Disposition Services.

1. When the L1/SS material packaging does not have a visible MIC, the Contractor shall open and inspect the material for the MIC. If a MIC is found on the package or material, the Contractor shall verify the MIC in the MIC Verification Database. If the MIC is valid, the Contractor shall re-seal the package, annotate the MIC on the packaging, and prepare and process the L1/SS material for shipment. The Contractor shall pack L1/SS material and mark the external package with the NSN, serial number, nomenclature, quantity, unit of measure, and the MIC(s). The Contractor shall mark the shipping container on the top, bottom, and both ends with “Level 1” in red letters ranging from ¼” to 2 inches in size and based on the size of the shipping container used.

1. The Contractor shall not process a L1/SS MRO without a MIC. The Contractor shall identify RFI L1/SS stock material with a MIC with the exception of fasteners, which at a minimum need only to be color-coded material symbol.

1. The Contractor shall process Disposal, Defective, and Downgrade material IAW NAVSUPWSSINST 4355.7, Level I/SUBSAFE (LI/SS) Stock Program. The Contractor shall:

1. Remove all markings, identification, or certifications prior to forwarding the L1/SS excess material and MTIS L1/SS material, change the material CC to “H” in the WMS and coordinate material disposal with DLA Disposition Services.

1. If a Reclamation Control Point (RCP)MRO is received for L1/SS material, the Contractor shall process an inventory denial and notify the KO or designee.

1. When NAVSUP/WSS initiates a L1/SS material DRO as a result of a material recall action for suspect or defective material, the Contractor shall annotate the MIC and quantity on the disposal documents and retain the copies of the DMRO in the L1/SS Material Recall File.

5.3.10N LOCAL DELIVERY

The Contractor shall provide local transportation of non-mission stock for customers in and around the San Diego Metropolitan area to include all locations listed in TE 5.6N, Local Delivery and Pickup Points. The Contractor shall obtain approval from the KO or designee to provide local delivery service to customers not identified in the TE 5.6N, Local Delivery and Pickup Points. The Contractor shall perform delivery and pick-up at any additional delivery points as required by the KO or designee. The Contractor’s delivery and pick-up schedule shall accommodate local customer’s operating hours and be flexible to changing mission requirements. The Contractor shall ensure local delivery shipments are properly loaded, blocked, braced and secured to prevent material damage and safety mishaps.

The Contractor shall establish scheduled delivery and pick-up of material at identified locations listed in TE 5.6N, Local Delivery and Pickup Points and shall be accomplished within established time frames. Unscheduled delivery and pick-up of material are coordinated between the Contractor and the customer and shall be completed within one (1) workday of agreed upon date and time. The Contractor shall receive customer requests for delivery and pick-up of material via phone or email. The Contractor shall obtain approval from the KO or designee prior to implementing any changes to regularly scheduled delivery and pick-up dates and times.

The Contractor shall maintain a daily log of all deliveries and pick-ups. The Contractor shall log, customer name; delivery or pick-up locations; date/time; and quantity of manifested material and pallets. The Contractor shall provide the log to the KO or designee within two (2) work days of request.

D. The Contractor shall provide on-base customers material delivery and pick-up service IAW the following:

1. Use appropriate supply systems (e.g., WMS, MAT, etc.) to manifest material for delivery to designated customers daily, unless the customer requests an alternate delivery day/time.

1. The Contractor shall maintain signature service of material delivered by obtaining all required information (e.g., Printed Name, Legible Signature and Delivery Date) for material delivered and input the manifest information in the WMS. Obtain all required information (e.g., Printed Name, Signature and Date) on the manifest for material delivered and post the delivery information to the appropriate supply systems (e.g., WMS, MAT, etc.) to systemically close the manifest.

1. When the customer is “unavailable to sign” the manifest, the Contractor’s delivery personnel shall abort the delivery, return material to the DC, and annotate on the manifest that the customer was “unavailable to sign” with the date and time, and document in the Local Delivery Refusal Log, CDRL A036.

1. Customers may request material pick-up to include customer returns, MTIS, retrograde and Future use Material (FUM).

1. Accommodate occasional emergency MROs, transshipments (ZWT), material delivery and pick-up from customers at MCB Camp Pendleton, MCAS Miramar, and within local Southwest region. Historically this occurs an average of five (5) times per year (See TE 5.6N Local Delivery and Pick-up Points for the current local delivery locations).

1. Material destined for Navy Customers shall use standard 4-way entry, 40”x48”, nonreversible, winged pallets.

5.3.11N ISSUES TO DLA DISPOSITION SERVICES

5.3.11.3N DEMILITARIZATION (DEMIL)

The Contractor shall complete DEMIL requirements when required in order to complete the turn in process. Upon completing Demil action, Contractor shall turn in HAZMAT to DLA Disposition San Diego.

5.3.11.4N HAZARDOUS MATERIAL (HAZMAT) DISPOSALS

1. The Contractor shall dispose Hazmat that is not physically accepted by DLA Disposition San Diego, CA shall be disposed IAW OPNAVINST 5090.1.

1. The Contractor shall dispose batteries to Base recycling IAW Title 40, Code of Federal Regulations, Part 260 – 265, Title 22, California Code of Regulations, 66265.16, and OPNAVINST 5090.1.

1. The Contractor shall coordinate with FRCSW for cylinder drill and purge services to facilitate cylinder disposal as scrap to DLA Disposition San Diego, CA.

1. The Contractor shall maintain a file copy (DACS-RM) of all disposal documents IAW the DLA Records Management Policy.

5.3.12N SHIPMENT PREPARATION/OUTLOADING

In addition to the requirements in Attachment 1, Section 5.3.12, the Contractor shall prepare shipments IAW NAVSUPWSSINST P700, Common Naval Packaging. The Contractor shall identify crane and rigging requirements to support loading and offloading of shipments. The Contractor shall submit a request to the KO or designee three days prior to when the crane support is required from NAVFAC to ensure crane availability.

5.5N TRANSPORTATION

5.5.6N ADDITIONAL TRAFFIC MANAGEMENT/TRANSPORTATION REQUIREMENTS

A. The Contractor shall provide employees to perform access control and manifest inspection services on the Access Gates located at the main vehicle entrance to the DDDC located along Woden Street on NBSD and at the entrance to the DDDC on Rogers Road on NBC-NI. These are the main vehicle entrances to DDDC. Contractors monitoring these entry points shall be attired in appropriate attire such as khaki slacks and contractor organizational polo shirt. The Contractor shall perform the following:

1) Manifest Checker and Access Control Duties are from 0400-1600 Monday through Friday. All after hours and weekend/holiday deliveries will be coordinated through appropriate ESOC.

2) The Contractor shall check vehicle bill of lading with an address reflecting delivery of supplies to designated center locations and document all vehicles entering and exiting utilizing a Vehicle Register Log, which shall include the current date, driver's complete name, company name, and vehicle/tag license number. The Contractor shall maintain Vehicle Register Logs for two years in accordance with DLA Records Management policy and upon government request provide for periodic inspection.

3) Directs all vehicles and personnel without proper documentation and/or identification badge to appropriate ESOC and notify Government Security Specialist.

4) Performs and documents 50 percent weekly random inspections of commercial and Government vehicles entering (25 percent) and exiting (25 percent) designated centers. The Contractor shall maintain random inspection logs for two years in accordance with DLA Records Management policy and upon government request provide for periodic inspection.

5) Reports any unusual activities, incidents, problems or emergency situations to Government Security Specialist or designee.

6) Cooperates with the Security Specialist, Emergency Responders, and Base Security Officers/Command Duty Officer or representative in matters pertaining to security or emergency situations.

B. The following vehicles will be granted access to the compound:

1. Common carriers such as FedEx, United Parcel Services (UPS), and similar vetted commercial carriers whose drivers present a bill of lading/address reflecting delivery of supplies to DDDC.

1. Vehicles with company logo belonging to Service Repair Personnel or Contractor that contain equipment to perform work inside the premises of DDDC. Contractors must present a company/carrier workorder and Common Access Card (CAC) or DDDC contractor/visitor badge or be listed on the DDDC Manifest.

1. Personal Owned Vehicles (POV) are prohibited from entering the center unless in possession of a DLA San Diego Parking pass issued by the DDDC Security Specialist or designee. Parking of POVs inside designated centers is not authorized without prior approval of the DDDC Security Specialist or designee.

1. All federal law enforcement and fire department vehicles shall be allowed to access the DDDC centers without delay.

5.5.6.1N CONTROLLED MATERIAL

If transporting classified material between distribution center sites (i.e., from NBSD to NBC-NI), the Contractor shall use a closed, locked vehicle escorted by two (2) authorized individuals with proper clearance. Open conveyances are only authorized for off-site transport of classified oversized bulk items. If the Contractor is required to transport classified oversized bulk items using organic equipment (i.e. low-boy trailer), the Contractor shall prepare the equipment IAW DoD 4500.9-R, DTR, Part II, Cargo Movement, Chapter 205, Transportation Protective Service (TPS), TPS Determination for AA&E, Classified, Sensitive, and CCI.

5.5.6.2N RADIOACTIVE MATERIAL (RAM)

The Contractor shall coordinate with DDDC’s Radioactive Protection Adviser no less than once a year to request disposition instructions for the RAM stored at DDDC’s radioactive storage facility.

5.5.6.3N DEPOT LEVEL REPAIRABLES WITH PROJECT CODE ZI7

The Contractor shall process Depot Level Repairables (DLRs) with ZI7 project code and stage material IAW project code ZI7 cited on the DD-1348-1A. Project code ZI7 is a process flow between DLA Distribution and the Navy to improve accountability of in-transit DLRs. The Navy’s current Advance Traceability and Control (ATAC) System program consists of one single transportation carrier who is contracted by NAVSUP. The Contractor shall pack and label individual DLR requisitions for shipments and create a local delivery manifest. The Contractor shall stage the material ready for shipment at the designated ATAC/FRCSW pick-up and delivery areas. The Contractor shall facilitate DLR delivery and pick up support and manifest signature service to FRCSW Customer Service at Bldg. 463 and ATAC Bldg. 661.

5.6N PACKAGING

In addition to the references cited in 5.6, the Contractor shall perform all packaging on Navy owned material received, stored, or issued IAW NAVSUPWSSINST P700 or service/customer requirements related to packaging, as applicable, for Navy items such as NAVAIR 17-600-183-6-1, Preoperational Checklist, Lifting Slings for Aircraft and Related Components.

5.6.1.1N PACKAGING IN SUPPORT OF FRCSW

1. The Contractor shall perform packaging on material received from FRCSW repair facilities. The Contractor shall complete 95% of all packaging actions for material returned from maintenance within an average 24 hours or less and no FRCSW packaging action older than 30 calendar days; from maintenance material return date, completion of packaging action, and the WMS work-order is closed. The Contractor shall order containers weekly from the CRRC to support anticipated FRCSW PPP&M workload. When the maintenance material is returned to PPP&M, an FRCSW civilian or contractor personnel attach the CAV-ORM document completing the physical custody transfer. The Contractor shall:

1. Induct the material into WMS as a receipt.

0. If prior to 1400 by end of the workday

0. After 1400 by 1000 the following workday (Monday through Friday)

1. The Contractor shall use the associated ION corresponding to the PPP&M action performed for input into WMS, with a site-specific WMS stow location, which will generate the PPP&M work order. Maintenance returns will have a DD Form 1149 or DD Form 1348.

1. Remove the Operational Documentation (OPDOC) and the Manufacturing Resource Planning II (MRPII) documents from the DLRs received.

1. Complete the PPP&M action IAW Attachment 1, 5.6 Packaging. In addition:

3. Some DLRs will have a Scheduled Removal Component (SRC) Card (Form OPNAV 4790/28A) is attached. In these cases, the Contractor shall ensure the SRC Card is included inside the packaging with the material.

3. Maintenance DLR returns have a RFI or NRFI card (DD Form 1577)

1. The hard copy of the RFI or NRFI card is included inside the packaging with the material.

1. The soft copy of the RFI or NRFI is attached to the outside of the packaging/container.

1. If an MRO is received prior to the completion of maintenance return material PPP&M action, the Contractor shall expedite completion of the PPP&M action and immediately ship the material IAW TE 5.0 APLs.

1. If no MRO has been received for the maintenance return material, the Contractor shall re-warehouse to a finite storage location IAW Attachment 1, 5.3.7 Rewarehousing of Material (Bin to Bin).

1. When the Contractor receives maintenance return material at PPP&M satellite locations with documentation for a transshipment, the Contractor shall complete the PPP&M action and process as an Off-Base Transshipment IAW Attachment 1, 5.3.9 Transshipments.

1. When the Contractor receives maintenance return material from FRCSW for disposal, FRCSW personnel will prepare and attached required documentation. The Contractor shall facilitate the DRMO transfer to DLA Disposition Services.

1. When the Contractor receives maintenance return material from FRCSW identifying initial PPP&M requirements, on the DD Form 250, as a ‘First Article Inspection’. The Contractor shall perform requested PPP&M actions and return the material to FRCSW for inspection. Upon acceptance, FRCSW will return material for shipment processing.

1. The Contractor shall adjust staffing and work schedules to meet FRCSW satellite PPP&M operation requirements. This may require the Contractor to work outside of Contractor’s normal work hours to complete PPP&M requests. FRCSW will identify in advance the PPP&M support requirements outside of the normal workday hours. The Contractor shall notify the KO or designee, regarding these FRCSW PPP&M requests.

1. The Contractor shall process FRCSW PPP&M actions in WMS as Scheduled (accountable and from stock) or Unscheduled (off-base transshipment - non-accountable - not from stock) IAW assigned IONs.

5.6.2N CONTAINER RECLAMATION

The Contractor shall stage all reusable fast-pack, cases, and Long Life Reusable Containers (LLRCs), outside FRCSW PPP&M satellite locations and outside Building 660 staging area for pickup by the Container Reclamation and Refurbishment Center (CRRC) personnel. The Contractor shall maximize the reuse of shipping containers available through the NAVSUPWSS CRRC, and packaging materials including reusable fiberboard and reusable wood containers, and boxes obtained through the De-pack sites. The CRRC will deliver LLRCs upon request. The Contractor shall mark or re-mark containers to the correct NSN.

5.6.3N CONTAINER FABRICATION SUPPORT

The Contractor shall coordinate with the customer and/or designated transportation carrier for the date and time fabrication services are required for oversized/hard-to-transport material. The Contractor shall coordinate any cranes or specialized truck services requirements with the KO or designee.

5.7N MATERIAL PROCESSING CENTER (MPC) OPERATIONS

In addition to the references cited in 5.7.1, the Contractor shall perform all MPC processes IAW WMS DLA Distribution SOP 4500.05-006, Material Processing Center.

The MPC provides customized materiel processing for Navy afloat activities and their select shore activities (i.e., Carrier T-Sheds). Support to the Military Sealift Command (MSC) may involve providing services to deployed units as if they were homeported in the area of the MPC. Additionally, embarked unit’s materiel will be processed via the MPC for sortation and delivery purposes. The MPC is a customer focused distribution support operation that specializes in receiving and processing material for the ships. This operation views each ship as floating warehouse(s) and work center(s) which requires material delivery from the MPC to pier-side ships in a manner and configuration that reduces to the greatest extent possible the level of effort needed by the shipboard personnel to process MPC deliveries. MPC material delivery may include diversion to another deployed ship, unit, or squadron.

The Contractor shall manage and operate the Material Processing Centers (MPC) for home-ported ships (See TE 6.3N, MPC Homeported Ships). Smaller vessels will be supported by the MPC at NBSD while Naval Carriers and visiting ships will be supported at NBC-NI.

Due to the nature of MPC workload, short term increases in workload are expected when a Carrier Strike Groups (CSG), Amphibious Ready Group (ARG) deploys, independent deployers, and homeport returns. CSG/ARGs are generally deployed in six-month cycles and MPC material will start arriving several weeks before scheduled deployment. MPC workload may shift when ships deploy or return from short-term underway training exercises or operations. There are approximately 64 ships home ported in the San Diego area; and an average of 50 ships are generally in-port at any given time. Also, Military Sealift Command (MSC) ship(s) and visiting ships shall receive material through the MPC.

5.7.1N MPC CUSTOMER SUPPORT SERVICE (CSS)/Emergency Supply operations center (ESOC) The Contractor shall address MPC specific customer support services in their customer support plan. The Contractor shall operate the MPC Customer Support Service (CSS)/Emergency Supply Operations Center (ESOC) Offices located in Building 3664 at NBSD and Building 656 Bay 2 at NBC-NI (see TE 3.1). Locations may change or be added as a result of infrastructure realignment and military base changes. The Contractor shall coordinate any re-location of the MPC CSS/ESOC offices with the KO or designee.

B. The Contractor shall perform receipt, identification, sorts, manifest, and delivery of MPC material. The Contractor shall provide the KO or designee a log of all MPC customer service inquiries and their resolutions within an average of four (4) working hours of initial customer inquiry.

C. The Contractor shall attend, as requested, Port Operations Waterfront Ship Schedule meeting and receive and use the most current copy of the Waterfront Ship Schedule, which contains information concerning pending ship arrivals, departures, and assigned ship berthing. The Contractor shall coordinate workload, establish prioritization, and schedule deliveries to meet customer requirements. If the ship is not in port or scheduled for RAS (replenishment at sea), or due into port within 14 days, the Contractor shall facilitate the temporary storage of the ship’s material until the ship returns or a change is identified in the Cargo Routing Information File (CRIF) daily review.

D. The Contractor shall interface with the Fleet Logistics Center (FLC) Logistics Support Officer (LSO) or designees for the daily operational requirements for the MPC. The FLC LSO will assign each ship a designee FLC Logistics Support Representative (LSR), who will act as the primary point of contact relating to the MPC. The FLC LSO and designees are considered customers representatives for Navy Ships. The FLC LSO or designees may meet with the Contractor and KO or designee to discuss Navy MPC Operation concerns and/or changing ship material requirements.

E. The Contractor shall acknowledge MPC customer service concerns involving CASREPs within four (4) hours.