C-1 Synopsis - Amendment 0007 - PPC Slides - FINAL 5.29.24.pptx

Warner Robins CMS/3PL Pre-Proposal Conference

SP3300-24-R-5001

May 30, 2024

Warfighter Always The Nation’s Combat Logistics Support Agency Established 1961

DEFENSE LOGISTICS AGENCY

DLA

Administrative & Introductions Administrative Introductions Breaks Rules of Engagement Timelines for PPC/Site Visit Introductions Ms. Brittany Schofield, Acquisition Specialist Ms. Jennifer Walton, Acquisition Project Officer and COR

Administrative & Introductions Administrative Remarks The written information contained in the final solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

The attendance roster, as well as this presentation, will be posted to SAM.GOV

Administrative & Introductions Questions will not be accepted during or upon conclusion of the solicitation review.

Written Questions and Answers received before the deadline will be posted to SAM.GOV via an amendment to the solicitation.

Attendees are asked to submit their questions via email to the Acquisition Specialist:

Brittany Schofield (Brittany.Schofield@dla.mil)

Agenda

Ms. Jennifer Walton, DLA Distribution J7

Mr. Jonathan Lenz, WR-ALC

DLA - Aviation

The Nation’s Combat Logistics Support Agency Established 1961

DEFENSE LOGISTICS AGENCY

DLA

WARFIGHTER ALWAYS

DLA Aviation Leadership

Brigadier General Sean Tyler Commander, DLA Aviation

Mr. Charles Lilli DLA Aviation Deputy Commander

Colonel Brian Mayer Commander, DLA Aviation Warner Robins

Mr. Steve Soisson Deputy Commander DLA Aviation Warner Robins

DLA Distribution J7 Contract Administration

DLA Aviation Richmond, VA Provides global airpower supply solutions

AVIATION: CLASS IX

ADDITIONAL DLA AVIATION SERVICES

Turbine engine components Air frame structural parts Flight safety equipment Electrical components Aviation lighting Bearings Commodities Cables Hardware

OPERATIONAL AND INDUSTRIAL SUPPORT

Maps Environmental products Packaged petroleum Industrial gases Industrial plant equipment

Warfighter Always

Warfighter Always Supports 13,500+ joint military aircraft, 450 inter-continental ballistic missiles and a host of other weapons systems.

More than 4,300 civilian and military personnel in 20 locations in 12 states.

Manages more than 1.8 million national stock number items.

FY2023 supported $3.79 billion in sales, working with more than 3,200 suppliers, fulfilling 3.7 million orders from 12,678 customers.

DLA Aviation is responsible for supply at six major industrial maintenance, repair, and overhaul facilities Air Logistics Complexes - Warner Robins, GA; Ogden, UT; and, Oklahoma City, OK Navy Fleet Readiness Centers - Cherry Point, NC; Jacksonville, FL; and, North Island (Coronado), CA

DLA Aviation Fast Facts

Warfighter Always

Warfighter Always

DLA Aviation Warner Robins Fast Facts DLA Aviation Warner Robins provides retail supply support, regardless of Source of Supply, to the Warner Robins Air Logistics Complex. Supporting:

Aircraft depot maintenance of over 140 aircraft (F-15, C-130, C-17 and C-5) Commodity repair and manufacture of over 35,000 end items.

Electronics repair and manufacture of over 32,000 end items.

301 Civilian Employees / 2 Military located in 28 different facilities.

18 Shop Service Centers storing over 40,000 line-items.

Processed and delivered over 94,000 customer orders.

Manages 33,000 Retail SKUs of DLA Source of Supply items with over 100,000 demands valued at $258M.

Warfighter Always

FY24 WR-ALC Mission Briefing

Warner Robins Air Logistics Complex

We Deliver Airpower…Period!

DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST

WR-ALC…Who We Are People 5,755 Civilians 115 Military 240 Contractors Budget $714M Salaries and Benefits $1.7B Operating Budget Infrastructure 163 Facilities 4.7M SF $1.8B Replacement Cost $923.4M Capital Equipment ~$150M Industrial Services and Supply Requirements

WR-ALC…What We Do

Staff Business Ops Financial Mgt Engineering Aerospace Sustainment Safety Quality Supply Chain Ops Electronics MX Testing Modification Repair Reverse Engineering Demilitarization

LRU/ SRU MX

Certification Manufacturing Maintenance Support Facility Mgt / Engineering Plant Services / Equipment Sustainment PMEL / FAT Lab Capital Improvement Projects

Commodities MX MX Support Component Repair Asset Overhaul Manufacturing Parachute and Fabric Repair

Aircraft MX PDM and Mods C-5 C-17 C-130 F-15

SP3300-24-R-5001

Solicitation Overview

SF1449 Continuation Sheet RFP in accordance with FAR 12 and FAR 15.

Full and Open Competition

NAICS 493110

PSC S215

Hybrid Type contract: FFP, FP-EPA, and T&M.

Base period and four one-year option periods.

Phase-In Period is five (5) months

Period of Performance The following reflects the anticipated dates for the beginning of Phase-In and Full Performance:

Phase-In:

Anticipated Start date: 02/01/2025

Full Performance:

Base Period: 07/01/2025 – 01/31/2026 Option Year 1: 02/01/2026 – 01/31/2027 Option Year 2: 02/01/2027 – 01/31/2028 Option Year 3: 02/01/2028 – 01/31/2029 Option Year 4: 02/01/2029 – 01/31/2030

Solicitation Schedule Draft Solicitation posted to SAM.GOV: 24 May 2024 Estimated Solicitation Release: Week of June 3, 2024 Questions due NLT 12:00PM EST on 13 June 2024 Submit via email to Brittany.Schofield@dla.mil Use the format located in FAR 52.212-1 to submit your questions.

Date and hour for receipt of offers is 12:00 PM EST on 23 July 2024.

Attachment J.0 – Schedule Page CLIN X001 - CMS/3PL Support (FFP)

CLIN X002 - Hazardous Material for WR-ALC (FP - EPA)

CLIN X003 - Contractor Facility and Equipment Costs (FFP)

CLIN X005 - CDRLS (NSP)

CLIN 0006 - Phase-In 3PL HM (FFP)

CLIN 0007 - Phase-In CMS/3PL Support (FFP)

Attachment J.0 – Schedule Page Item No. Supplies/Services Quantity Unit Unit Price Amount

Attachment J.0 – Schedule Page CLIN 0005 Contract Data Requirements List (CDRLs) in accordance with DD From 1423 (NOTE: The contractor shall NOT price these items separately.) NSP NSP NSP NSP

TOTAL BASE PERIOD:

Attachment J.0A – CLINs X002 – HM Price Listing, FP-EPA Installation Name MSN CUP-QIP SUI Noun Manufacture CLIN 0002 FP-EPA Unit Price

Total Proposed Unit Price First 6 months

Attachment J.0B – CLIN 0006 – Phase-In 3PL HM Price Listing, FFP Will be posted with the official RFP.

FAR 52.212-4 Contract Terms and Conditions Alt I (NOV 2021) Key Points:

DLAD Procurement Note C09 - Economic Price Adjustment – Department of Labor Index (AUG 2017) Will be included in the official RFP

WAWF Invoicing Procedures:

Invoices shall be submitted IAW DFARS 252.232-7006 WAWF Payment Instructions (JAN 2023).

Any invoices pertaining to line items under CLINs X002 (HM), X004 (New HM), and CLIN 0006 (Phase-in 3PL) must be submitted to the COR for approval prior to uploading to WAWF.

Invoices shall be submitted monthly in arrears unless otherwise agreed upon and shall contain all required price and documentation.

Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and TPOCs to ensure that contract requirements as stated in Attachment J.0 – Schedule Page are being performed within the contract funding limits.

FAR 52.212-4 Contract Terms and Conditions Alt I (NOV 2021) Key Points:

Invoicing Instructions:

Invoices shall be submitted no later than the tenth (10th) working day after the end of the previous month.

Payment requests for CLINs X002 (FP-EPA) shall be fully documented using the report format in CDRL A019, Monthly Hazardous Material Prices (CLINs X002 and 0006).

The report shall be included in WAWF.

HM reimbursed for actual quantity issued to the Government IAW the applicable FP-EPA Total Unit Price identified in Attachment J.0A – CLINs X002 – HM Price Listing, FP-EPA.

FFP CLINs X001 (CMS/3PL Support Services) and 0007 (CMS/3PL Support Services - Phase-In) shall be billed monthly IAW Attachment J.0 - Schedule Page. CLINs X001 and 0007 are subject to reduction in contract price IAW FAR 52.246-4(e).

FAR 52.212-4 Contract Terms and Conditions Alt I (NOV 2021) Key Points:

Invoicing Instructions:

FFP CLINs X003 (Contractor Facility and Equipment Costs) shall be billed monthly IAW Attachment J.0 - Schedule Page.

Payment requests for CLINs X004 (Time and Materials) shall be fully documented using the report format in CDRL A020, Time and Materials (CLINs X004).

The reports shall be included in WAWF.

The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Attachment J.0 – Schedule Page.

Payment requests for CLIN 0006 (Phase-In 3PL HM) shall be fully documented using the report format in CDRL A019, Monthly Hazardous Material Prices (CLINs X002 and 0006).

The report shall be included in WAWF.

Phase-In HM shall be procured by the contractor IAW the quantities and Firm Fixed Prices listed in Attachment J.0B – Phase-In 3PL HM, FFP.

CLIN 0006 shall be billed monthly during Phase-In to ensure Phase-In HM is being procured timely by the contractor.

FAR 52.212-4 continued Key Points:

DLAD Procurement Note C08: Tailored Logistics Support Purchasing Reviews (FEB 2017) (*Only applicable to CLINs X004 – New HM (T&M)) Must obtain competition to the maximum extent practicable for all purchases.

Must solicit a competitive quotation from at least two independently-competing firms.

DLAD Procurement Note C05: Changes to Key Personnel (OCT 2016) Shall use key personnel as identified in its proposal during the performance of this contract.

Contractor will request KO approval prior to any changes.

Requests for approval shall be in writing Detailed explanation of the circumstances necessitating the change.

Contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history.

New key personnel must have qualifications that are equal to or higher than those being replaced.

FAR 52.212-4 continued Key Points:

Key Personnel Requirements and Supplemental Substitution / Addition of Key Personnel Requirements:

Contractor agrees to assign those persons whose resumes, personnel data forms or personnel qualifications statements were submitted as required by FAR 52.212-1 of the RFP and those submitted as CDRLs and approved by the Government to fill the Key Personnel requirements of the contract.

No substitutions or additions of Key Personnel shall be made except in accordance with this clause and C-6 DLAD Procurement Note C05: Changes to Key Personnel (Oct 2016).

The Contractor agrees that during the first 150 days of the contract, no key personnel substitutions or additions will be performed unless such substitutions or additions are necessitated by an individual’s sudden illness, death, or termination of employment.

FAR 52.212-4 continued Key Points:

Key Personnel Requirements and Supplemental Substitution / Addition of Key Personnel Requirements:

If personnel for whatever reason become unavailable to work under the contract for a continuous period exceeding 30 work days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel.

All proposed substitutions or additions shall be submitted in writing to the KO at least fifteen (15) days or thirty (30) days if a security clearance must be obtained prior to the proposed substitution or addition. Each request shall provide the following at a minimum:

A detailed explanation of the circumstances necessitating the proposed substitution or addition.

A complete resume, including annual salary, for the proposed substitute or addition.

Any other information required by the KO to approve or disapprove the proposed substitution or addition.

FAR 52.212-4 continued Key Points:

Quality / Performance Evaluation:

The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract T&Cs and to identify conforming and non-conforming services and supplies to determine appropriate action under the terms of the contract.

All work required by the contract is subject to surveillance.

The Contractor shall acknowledge all surveillance results within one (1) working day.

The Contractor shall ensure all correspondence with the TPOCs/COR regarding surveillance activities is documented in writing.

For nonconformances, the Contractor shall provide a written response that includes corrective actions, preventative actions, and timelines to mitigate future non-conformances when requested by the COR / TPOC by the date requested.

A copy of the written response for any nonconformance found during the month shall be attached to TE 4.3 – CDRL A003 – Monthly Status Report (MSR). The Contractor shall provide monthly reports for their Quality Control Program (QCP) in TE 4.3 – CDRL A003 – MSR and update their QCP as applicable.

FAR 52.212-4 continued Key Points:

Quality / Performance Evaluation:

When the Contractor fails to meet the contract requirements and such nonconformance is the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Acquisition Specialist and KO who may issue a Memo of Situational Awareness (MoSA) or Letter of Concern (LOC).

MoSAs are issued as a warning letter to the contractor, making the contractor aware of the nonconformance and the Government’s concern. The expectation is the contractor will resolve the nonconformance and prevent future occurrences. In cases where the nonconformance is not resolved or occurs again, the Government may then issue the contractor a formal LOC.

LOCs are issued to the contractor for all critical nonconformances. LOCs may also be issued to the contractor for nonconformances that seriously impact the mission, program, contract administration, or Government; for repetitive nonconformances; and for other issues or concerns at the KOs discretion.

Government contract QA actions described above in no way limits the Government’s available contractual remedies for nonconformance under any other provisions of the contract.

FAR 52.212-4 continued Key Points:

Acceptable Performance Levels (APLs):

The Contractor is responsible for ensuring performance meets or exceeds the APLs in the PWS.

The Contractor is responsible for reporting APL metrics achieved every month in TE 4.3 – CDRL A003 – Monthly Status Report (MSR).

For missed APLs, the Contractor must provide analysis and information to the COR in TE 4.3 – CDRL A003 – MSR for the Government’s review. Information shall include root cause analysis, corrective actions, and mitigation plans to ensure the APLs return to the required level and future nonconformances are mitigated.

The Government will verify that the Contractor’s APL metrics achieved are the same as what the Government team is reporting as APLs achieved. When there is a discrepancy between the two, the Contracting team and Contractor will work to come to a timely consensus. When a consensus cannot be reached, the KO will have the final decision on the APL metrics achieved.

If the Contractor identifies APLs were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for consideration for the specific action(s) outside the contractor’s control to be removed from the APL calculation.

Late contractor requests will not be considered and the APL will be considered unmet.

FAR 52.212-4 continued Key Points:

Unmet APLs:

In accordance with FAR clause 52.246-4(e) Inspection of Services - Fixed Price, unmet (missed) monthly APLs cannot be corrected by reperformance. As a result, the Contracting Office may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

Reduction to the contract price will be applied to either CLIN 0007 (Phase-In Services) or CLIN X001 as applicable.

Based on the consensus or KO final determination of the Contractor’s APL metrics achieved during the month, the Contracting Officer will issue a modification to reduce the CLIN price (X001 or 0007) appropriately.

FAR 52.212-4 continued Key Points:

Contractor Performance Assessment Reporting System (CPARS) Requirements:

The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) Guide.

FAR 52.212-4 continued Key Points:

Contractor Owned HM at Off-Base Facility:

The Government will not reimburse the contractor for any HM in the contactor’s off-base facility that is not issued for a Government order. The risk of holding 3PL HM, that might not be issued to the Government, is built into the contractor’s “Throughput Charge” under CLINs X002.

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders (FEB 2024)

Please read this section of the RFP.

List of Documents, Exhibits, and Other Attachments:

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

COMMUNICATIONS BETWEEN THE GOVERNMENT AND OFFERORS:

Questions shall be submitted via email to brittany.schofield@dla.mil

Must be received by 12:00PM EST on June 13, 2024.

If an offeror has any questions regarding this RFP or believes that the requirements in this instruction contains an error or omission, the offeror shall immediately notify Brittany Schofield via email.

If an offeror believes that the requirements in this instruction are otherwise unsound, the offeror shall immediately notify Mr. Joshua Woodworth (Joshua.woodworth@dla.mil) in writing with supporting rationale.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

PROPOSAL PREPARATION REQUIREMENTS:

Proposals shall be submitted as five (5) separate E-Files as follows:

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

PROPOSAL PREPARATION REQUIREMENTS:

Stay within the page limitations.

Each file shall be written on a stand-alone basis.

Each file shall contain a more detailed table of contents.

Each file shall contain a glossary.

Use no less than 11-point font.

Use clear, unlocked, identifiable links and calculations.

Each page must be marked with the Offeror’s name, cage code, and the RFP number.

Must use appropriate CUI and Source Selection Information – See FAR 2.101 and 3.104 header and footer as shown in RFP.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

PROPOSAL PREPARATION REQUIREMENTS:

Receipt of offers is 12:00PM EST on July 23, 2024.

Offerors shall submit their proposal utilizing PIEE Solicitation Module (https://piee.eb.mil/).

After PIEE registration and establishment of a Contract Administrator (CAM), offerors must register for the PIEE Solicitation Module and appoint a Proposal Manager.

The CAM approves the Proposal Manager role.

It can take several days for the Proposal Manager’s appointment to become effective in the system, thereby causing proposal submission delays if not promptly appointed.

Proposal Manager is responsible for overseeing and submitting the proposal.

Proposals shall not be sent via USPS, Commercial Carrier, or hand delivered.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

PROPOSAL PREPARATION REQUIREMENTS:

All parts of the proposal must be uploaded to the PIEE Solicitation Module prior to the date and time of proposal closing deadline to be considered on time.

All received submissions will be acknowledged with a reply email from the PIEE Solicitation Module. If an Offeror does not receive this reply email it is their responsibility to contact the Acquisition Specialist, Brittany Schofield, via email at Brittany.Schofield@dla.mil, Phone at (717) 770-6319 or the Contracting Officer, Joshua Woodworth via email at joshua.woodworth@dla.mil or via Phone at (717) 770-4192 for verification of submittal receipt.

Submission of a proposal that does not contain all the items requested in this section may result in elimination from consideration of award.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE I – SOLICITATION, OFFER AND AWARD DOCUMENTS:

Simply restating the PWS requirements is an indicator that the offeror does not understand the requirement and may constitute grounds for determining the proposal unacceptable.

Exceptions taken to any terms and conditions in the RFP shall be listed in a cover letter to the proposal.

Offerors shall fully complete the SF-1449 and acknowledge any/all amendments to the RFP.

TAB 2 – offeror shall address each rep and cert in FAR 52.212-3 Alt I.

TAB 3 – offeror shall provide verification of Defense Counterintelligence and Security Agency approved facility clearance.

TAB 4 – a Subcontracting plan is required for all large business offerors.

TAB 5 – each offeror shall assess whether there is an OCI associated with its proposal.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE II – TECHNICAL PROPOSAL – limited to 75 pages

Section 1 – CMS/3PL Services Three different scenarios Each scenario asks the offerors questions to respond to.

Requests a solution to each question by providing their step-by-step approach/process.

The first two scenarios require the approach to address specific areas.

Section 2 – Phase-In Approach Describe actions, plans, procedures, timelines, trainings and resources necessary to ensure a smooth Phase-In.

Describe in detail how the 3PL HM and stocked HTA HM will be obtained and available on the first day of full performance.

Identify the challenges associated with transitioning material ownership and taking over responsibility of the CMS/3PL services.

Provide the physical address and square footage of the proposed 3PL HM off-base warehouse including a copy of the sale/lease agreement or a copy of a lease commitment letter.

Describe how the off-base warehouse will allow for implementation of an efficient storage and distribution operation for the 3PL HM in the correct type of location in a manner that prevents damage or deterioration to the material.

Provide POAM.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE II – TECHNICAL PROPOSAL

Section 3 – Inventory Management Tool Offerors must provide an oral presentation and oral demonstration to be considered for award.

Will be a live / in-person oral briefing held at DLA Distribution in New Cumberland within 2 weeks of the RFP closing.

Oral presentation shall not exceed 30 minutes, no more than 20 slides, and provides an executive summary of the tool.

The briefing slides are to be submitted under E-File II, Tab 3 by the RFP close date.

Oral demonstration shall be a guided demonstration of the tool and not exceed two hours in duration.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE II – TECHNICAL PROPOSAL

Section 4 – Staffing Approach Provide comprehensive staffing approach Include the labor categories proposed and their authority, responsibilities, and functions.

Describe any assumptions.

Describe in detail how the current regional labor market will impact their ability to recruit, retain, and hire in a timely manner.

Provide Key Personnel resumes for Transition Manager, Program Manager, and Site Manager with letters of intent.

Complete the Table 1 - Proposed Productive Labor Hours table.

The proposed staffing must match the Offeror’s Price Proposal.

Provide an organizational chart by proposed work shifts that matches the number of proposed FTE in Table 1.

If Corporate Management labor is included in the org chart, it shall be clearly stated as “Corporate Staff”.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE II – TECHNICAL PROPOSAL

Section 4 – Staffing Approach The Government team estimated the labor categories/positions for this work effort.

The Offeror may deviate from this table to provide their best value approach; however, a detailed justification and rationale is required.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE III – PAST PERFORMANCE PROPOSAL – limited to 40 pages

Section 5 – Performance Confidence Assessment Shall provide information on its past performance record Information will be used to determine recency, relevancy, and quality of the offeror’s past performance record to the proposed effort as outlined in the PWS.

Identify most relevant contracts or efforts within five (5) years of the RFP issuance date.

Provide a detailed explanation of the relevance of the contracts or efforts to the requirements as stated in PWS.

A major subcontractor is defined as those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort. If major subcontractor experience is provided as part of the past performance references, it will be given weight relative to the percentage of effort being provided by that particular subcontractor in the offer submitted.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE III – PAST PERFORMANCE PROPOSAL

Section 5 – Performance Confidence Assessment The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references.

If major subcontractor experience is submitted for consideration as part of the Performance Confidence Assessment, the Past Performance Proposal SHALL include a signed commitment by Offeror and major subcontractor(s) certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE III – PAST PERFORMANCE PROPOSAL

Section 5 – Performance Confidence Assessment Affiliate companies, sister companies, teaming arrangements, joint ventures, etc. will be considered provided sufficient documentation is included.

Provide the required information as outlined in this section.

Past Performance Questionnaires shall be sent to previous customers of relevant customers of prime and subcontracts.

Shall be returned directly to the KO and Acquisition Specialist by the customer.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE IV – SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

The Offeror’s proposal will be utilized to evaluate Factor 6 Small Business Participation Commitment Document (SBPCD).

The SBPCD is NOT the same as the Subcontracting Plan.

The SBPCD should complement the Offeror’s Subcontracting Plan, if the Offeror is required to submit a plan.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE IV – SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

The planned subcontracting dollars of the Subcontracting Plan should be the same as the extent of utilization quantitatively in the SBPCD.

However, the subcontracting percentages will be different since the SBPCD proposal shall be based on the proposed total contract value. The Subcontracting Plan shall be based on planned subcontracted dollars.

The type of effort to be subcontracted as stated in the Subcontracting Plan shall be the same as that stated in the type described in the SBPCD.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE IV – SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

Section 6 – Small Business Participation Commitment Document All Offerors (both other than small businesses and small businesses) shall provide the following SBPCD requirements using Technical Exhibit 3.0 and provide substantiating documentation to demonstrate how the Offeror will meet these requirements.

This required information will be used to evaluate the extent of the offeror’s proposed participation/commitment to use U.S. small businesses in the performance of this acquisition.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE IV – SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

Section 6 – Small Business Participation Commitment Document Use the table/format below in proposing this required information and provide supporting documentation of the nature of the commitment.

*NOTE: The NAICS code/size standard for this requirement is stated elsewhere in the solicitation and should be considered in making any business size determinations for any company that will contribute to contract performance.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE IV – SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

Section 6 – Small Business Participation Commitment Document Binding commitments shall become enforceable, contractual requirements.

The Government’s Small Business Minimum Quantitative Requirement (MQR) is: Overall Total Small Business – 10% (to include all socioeconomic categories).

There is no MQR established at the socioeconomic category level.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE IV – SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

Section 6 – Small Business Participation Commitment Document Use the table/format below in proposing this required information.

Supporting documents are required to be submitted with the offeror’s proposal to be in compliance (responsive to) the solicitation but will not be incorporated into any resulting contract.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE IV – SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT

Section 6 – Small Business Participation Commitment Document The work to be performed directly by a small business prime offeror shall be evaluated as Small Business Participation. Small business prime offerors shall include their information in the above requested subparagraphs 1-2 as required.

Identify the applicable size and applicable socioeconomic categories for the PRIME offeror only when submitting your proposed SBPCD. Include this information within the initial section of the proposed SBPCD and check all applicable boxes.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Section 7 – Price Proposal It is expected that there will be adequate competition; therefore, certified cost and pricing data may not be required. However, if at a later time it is determined that other than certified cost and pricing data is required, the KO reserves the right to require certified cost and pricing data The price proposal shall be submitted in sufficient detail for the Government to examine the basis for the offeror’s proposed price.

PLEASE NOTE: ALL TABLES MUST BE COMPLETED IN MICROSOFT EXCEL FORMAT. IN SUBMITTING THE ELECTRONIC VERSION OF THE PRICE PROPOSAL, OFFERS SHALL NOT HIDE FORMULAS OR CELLS AND SHALL NOT LOCK CELLS.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Attachment J.0 – Schedule Page The Offeror shall complete and submit Attachment J.0 – Schedule Page for TAB 1.

The Schedule Page shall contain the proposed price for each Contract Line Item Number (CLIN), the total for all the CLINs for each respective period of performance, and the total price of the proposal inclusive of all years and shall be consistent with the Offeror’s price proposal.

The unit prices shall not be carried out past two decimal points.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Attachment J.0 – Schedule Page CLIN X001 – CMS/3PL Support Services (FFP):

Offerors shall provide the firm fixed price monthly amount and total price for the CMS/3PL Support Services requirement described in the PWS. This CLIN is subject to reduction in price IAW FAR 52.246-4(e). To accommodate the potential for price changes, offerors shall propose pricing as a “flip” with the total price as the quantity, the unit of measure as “EA”, the unit price as $1.00, and the total proposed price as “Amount”.

CLIN X002 – Hazardous Material (FP-EPA):

The Government has provided the quantities, unit of measure, and total amount in Attachment J.0 – Schedule Page.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Attachment J.0 – Schedule Page

CLINs X003 – Contractor Facility and Contractor Equipment Costs (FFP):

Offerors shall provide the firm fixed price monthly amount and total price for the cost of the Contractor’s off base facility and any contractor equipment (ex: MHE) needed in support of the contract requirements (for both on base and off base).

CLIN X004 – New HM (T&M):

The Government has provided the quantities, unit of measure, and total amount in Attachment J.0 – Schedule Page. Offerors shall provide their applicable indirect rate and apply it to the Government’s estimated cost to calculate the total proposed ceiling amount.

CLINs X005 – Contract Data Requirements List (CDRLs) (NSP):

While this CLIN set is not separately priced, it is anticipated, and it is acceptable that the Contractor be reimbursed for the execution of this CLIN set. Costs associated with this effort shall be captured under the FFP CLINs only.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Attachment J.0 – Schedule Page

CLIN 0006 – Phase-In 3PL HM (FFP):

Offerors shall provide a firm fixed price total price for the cost of the Phase-In 3PL Hazardous Material listed in Attachment J.0B. Offerors shall propose pricing as a “flip” with the total price as the quantity, the unit of measure as “EA”, the unit price as $1.00, and the total proposed price as “Amount”.

CLIN 0007 – Phase-In CMS/3PL Support Services (FFP):

Offerors shall provide the firm fixed price monthly amount and total price for the Phase-In CMS/3PL Support Services requirement described in the PWS. This CLIN is subject to reduction in price IAW FAR 52.246-4(e). To accommodate the potential for price changes, offerors shall propose pricing as a “flip” with the total price as the quantity, the unit of measure as “EA”, the unit price as $1.00, and the total proposed price as “Amount”.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Attachment J.0A – HM Price Listing, FP-EPA

HM will be procured on a FP-EPA basis.

Attachment J.0A – CLINs X002 HM Price Listing, FP-EPA is provided with the authorized manufacturers and distributors for each NSN.

Offerors shall complete Attachment J.0A – CLIN X002 – HM Price Listing, FP-EPA by providing a Fixed Price (FP) for each NSN/PHM listed.

The FP unit price represents the fixed commodity price for a six-month period. Those prices may be adjusted semi-annually throughout the life of the contract in accordance with DLAD Procurement Note C09, Economic Price Adjustment (EPA) – Department of Labor Index. The EPA will only apply to material. The basis for the adjustments are the applicable Federal Supply Classes (FSCs).

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Attachment J.0A – CLIN X002 - HM Price Listing, FP-EPA

The Offeror shall propose a Throughput Charge to be applied to each NSN/PHM unit price in Attachment J.0A.

The Throughput Charge is a fixed percentage proposed by the offeror to cover expenses that vary with the volume of business, such as: the costs and risk associated with stocking 3PL HM, decanting, transportation, shipping, gas cylinders, HM fees, HM permits and license fees, rentals related to HM, and other HM support costs.

The Offeror shall apply the fixed Throughput percentage to the Fixed Unit Price to calculate the Throughput Charge amount.

The FP-EPA Total Unit Price is calculated by adding the proposed Fixed Unit Price and the fixed Throughput Charge amount.

Failure to submit and complete the information requested for each item in Attachment J.0A – CLIN X002 – HM Price Listing, FP-EPA may result in a nonresponsive price proposal and thus, the Offeror may not be considered for award.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Attachment J.0B – CLIN 0006 – Phase-In HM Price Listing, FFP

Phase-In HM will be procured on a FFP basis.

Offerors shall complete Attachment J.0B – CLIN 0006 – Phase-In 3PL HM Price Listing, FFP by providing a Firm Fixed Price (FFP) for each NSN listed.

The contractor will be authorized to use Government Sources of Supply (i.e. GSA, FEDMALL, and NIB/NISH).

Failure to submit and complete the information requested for each item in Attachment J.0B may result in an unacceptable price proposal and thus, the Offeror may not be considered for award.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Written Narrative

Basis of Estimate - The Offeror shall include a written narrative to accompany the pricing that explains the basis and methodology used in developing the pricing in:

Attachment J.0 – Schedule Page Attachment J.0A – CLIN X002 – HM Price Listing, FP-EPA Attachment J.0B – CLIN 0006 – Phase-In 3PL HM Price Listing, FFP. (Examples include hours/rates, equipment costs, freight, operation costs, travel, support costs, training, personnel costs, risk associated for stocking 3PL HM, etc. See below for details.)

CLIN X001 CMS/3PL Support Services (FFP) Offerors shall describe all costs associated with the CMS/3PL Support Services requirement in the PWS. This shall include all operational, management, personnel, travel, training costs, operating supplies and equipment, etc.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Written Narrative

CLIN X002 Hazardous Materials (FP-EPA) Offerors shall describe what their HM pricing is based upon, describe long term agreements, and other information related HM pricing. Offerors shall describe all costs included in the Throughput Charge percentage.

CLIN X003 Contractor Facility and Equipment Costs (FFP) Offerors shall describe the costs associated with the Contractor’s Off Base Facility and any Equipment costs. Examples of possible costs may include, but not limited to: lease/rental costs for the facility considering possible inflation costs, building maintenance and repairs, utilities, insurance, and taxes; connectivity for IT equipment; landline telephone and copier connectivity, security system, and on and off base equipment.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Written Narrative

CLIN X004 New HM (T&M) Offerors shall describe the costs included in the indirect rate applicable to this CLIN. Costs may include freight, transportation, fees, and M&H.

CLIN X005 Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE ITEMS SEPERATELY)

CLIN 0006 Phase-In 3PL HM (FFP) Offerors shall describe what their HM pricing is based upon, describe long term agreements, and other information related to HM pricing.

FAR 52.212-1 – Instructions to Offerors (SEP 2023)

Key Points:

E-FILE V – PRICE PROPOSAL

Written Narrative

CLIN 0007 CMS/3PL Support Services – Phase-In (FFP) Offerors shall describe all costs associated with the Phase-In CMS/3PL Support Services requirement in accordance with the PWS. Examples of possible costs may include, but not limited to, labor, start-up costs, training, travel, personnel costs, material support costs, etc.

FAR 52.212-2 – Evaluation

(NOV 2021)

Key Points:

EVALUATION OF PROPOSALS:

The Government intends to award a single contract.

Best Value Trade-Off All evaluation factors (1-6), when combined, are significantly more important than price.

In order to be eligible for award:

1. The Offeror shall have an approved DCSA facility clearance in accordance with the DD-254;

2. The Offeror (Large Businesses only) must submit an acceptable Subcontracting Plan;

3. The Offeror shall have submitted an acceptable OCI Mitigation Plan (if applicable) or certify there are no relevant facts that could give rise to an actual or potential OCI as defined in FAR 2.101;

4. The Offeror shall maintain an active SAM registration from the time of initial proposal submission to the time of award; and

5. The Offeror shall submit a complete proposal that conforms to solicitation requirements.

FAR 52.212-2 – Evaluation

(NOV 2021)

Key Points:

Evaluation Factors:

The Government will evaluate proposals based on the following non-price factors, listed in descending order of importance.

All evaluation factors (1-6), when combined, are significantly more important than price.

FAR 52.212-2 – Evaluation

(NOV 2021)

Key Points:

Price Proposal:

Price analysis will be conducted on all CLINs in accordance with FAR 15.404-1(b).

Market Basket pricing model will be utilized for the evaluation of CLINs X002 and 0006 in accordance with DLAD 15.402(a)(ii).

Price analysis will not be conducted on offerors determined to be unacceptable for award or unacceptable for inclusion in the competitive range; proposed pricing will, however, be considered in assessing whether an offeror should be included in the competitive range.

The Government will arrive at a Total Evaluated Contract Price by adding the Offerors’ evaluated Firm Fixed Price CLINs, Time & Material CLINs, and the total price for the Fixed Price – Economic Price Adjustment CLINs inclusive of all years.

FAR 52.212-3 – Offeror Reps and Certs (FEB 2024)

Attachment J.1 – Section C Performance Work Statement

Warfighter Always

Performance Work Statement

Draft PWS posted to SAM.GOV Please Read:

The entire PWS (Attachment J.1) Technical Exhibits Contract Data Requirements Lists (CDRLs)

LOOK OUT FOR CHANGES FROM DRAFT VERSION AND ANY PREVIOUS DLA CMS SOLICITATIONS

Performance Work Statement

C-1 General Information General Info DLA Aviation Warner Robins – Serves as the depot supply organization for nearly all logistical support required by WR-ALC for their mission needs. Plans for, stocks, stores, and delivers material needed by WR-ALC maintenance groups.

Warner Robins Air Logistics Complex – Responsible for depot maintenance, engineering support and software development to major weapons systems (F-15, C-5, C-130, C-17 and SOF aircraft).

Place of Performance Robins Air Force Base, GA Hours of Work On-base services are to be provided at the locations and during hours specified in Section C-3.

Contractor shall adjust work schedules to meet operational commitments.

Performance Work Statement

C-2 Scope of Work Chemical Management Services (CMS) and 3PL support services is a business model that requires the contractor to be responsible for all aspects of the chemical management lifecycle.

Non-personal services contract to provide Hazardous Materials (HM) products and management services in support of DLA Aviation and the Air Logistics Complexes located at Robin AFB, GA DLA requires a CMS and 3PL service provider to perform:

Demand planning and forecasting Hazardous material procurement and purchasing Provide off-base 3PL storage and distribution facility Receipt, storage, and inventory management Hazmat Tracking Activity (HTA), Point of Use (POU) Locker and Chemical Cabinet management Delivery of hazardous materials to WR-ALC customers

Performance Work Statement

C-2 Scope of Work (cont) Primary objectives for the CMS Program include:

Reducing customer wait time Reduce purchase and waste costs Centralize purchasing Lowering inventory management costs Redistributing excess Hm to avoid disposal costs Ensure Federal, State, and local regulatory compliance Seek opportunities to reduce risk, waste and lifecycle costs Cultivate diverse supply base and develop strategic alliances Recognize practices that impact waste streams and execute corrective actions

Performance Work Statement

C-3 Specific Tasks

3.1 Phase-In

Period of phase in not to exceed 5 months Phase in tasks include:

Weekly meetings with DLA Aviation and WR-ALC.

Provide off-base 3PL storage facility NLT 10 business days after contract award.

Recruitment and hiring to fill staffing requirements. Transition Manager, Program Manager and Site Manager shall begin 1 day after contract award. All other hiring actions shall be completed NLT 5 days prior to full performance.

Completing EESOH-MIS training and other Contractor provided training.

Procure all HM identified in Government’s Initial 3PL Inventory Plan (attachment J.5) Preparing and submitting personnel clearance requests Perform inventory of Government Owned HM in the HTAs Update and execute POAM Completing deliverables (Plans, SOPs. Weekly Reports)

Performance Work Statement

C-3 Specific Tasks

3.2 Program Management

Contractor’s PM shall manage total work effort associated with services required in PWS.

3.3 Demand Planning and Forecasting

Contractor shall perform demand planning and forecasting for setting and sustaining inventory levels that meets mission demand and customer needs.

WR-ALC mission is not static.

Order history is provided in attachment J.4 however Contractor shall not rely solely on J.4 for their demand planning and forecasting.

Contractor shall be proactive in making changes based on new or updated information.

Performance Work Statement

C-3 Specific Tasks

3.4 3PL Inventory and Inventory Leveling Government’s Initial 3PL Inventory Plan is listed in attachment J.5 and shall be used as a starting point for Contractor to build their own 3PL inventory plan.

Contractor shall capture demands and adjust 3PL inventory levels to meet customer requirements, production schedules or APLs.

3.5 Inventory Management

Government suggests 60-90 days of inventory at the 3PL warehouse, however Contractor accepts all risk associated with 3PL inventory.

Contractor shall execute effective demand analysis and inventory leveling to meet APLs and customer requirements.

Government will not reimburse Contractor for HM that…