RFP_SP3300-19-R-5003_Sections_B_-_M_6.14.19_(Tracked_Changes).docx

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

PERFORMANCE YEAR: ONE

1 March 2020 through 28 February 2020

Fixed Price Incentive Firm (Applicable to CLIN 0001)

PoP: 1 June 2020 through 28 February 2020

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) 50/50

Cost Reimbursement (Applicable to CLINs 0002, 0003, 0004 & 0005)

Estimated Cost

$46,000.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$274,492.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,404,687.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$19,709.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 0006)

Estimated Cost

$129,910.00

Fixed Fee ____%

Firm-Fixed Price (Applicable to CLIN 0007)

A001 - Transition Plan and Weekly Reports

A002 - SOH Plan and Reporting

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Surge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A006 - Quality Control Plan

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - Non-Accountable Engine Issue Report

Firm-Fixed Price (Applicable to CLIN 0009)

PoP: 1 March 2020 through 31 May 2020

TOTAL ESTIMATED COST – YEAR ONE

PERFORMANCE YEAR: TWO

1 March 2021 through 28 February 2022

Fixed Price Incentive Firm (Applicable to CLIN 1001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) 50/50

Cost Reimbursement (Applicable to CLINs 1002, 1003, 1004, & 1005)

Estimated Cost

$46,480.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$274,492.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,443,787.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$19,709.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 1006)

Estimated Cost

$129,910.00

Fixed Fee ____%

Firm-Fixed Price (Applicable to CLIN 1007)

A001 - Transition Plan and Weekly Reports

A002 - SOH Plan and Reporting

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Surge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A006 - Quality Control Plan

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - Non-Accountable Engine Issue Report

TOTAL ESTIMATED COST – YEAR TWO

PERFOMANCE YEAR: THREE

1 March 2022 through 28 February 2023

Fixed Price Incentive Firm (Applicable to CLIN 2001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) 50/50

Cost Reimbursement (Applicable to CLINs 2002, 2003, 2004, & 2005)

Estimated Cost

$46,480.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$274,492.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,433,787.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$19,709.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 2006)

Estimated Cost

$129,910.00

Fixed Fee ____%

Firm-Fixed Price (Applicable to CLIN 2007)

A001 - Transition Plan and Weekly Reports

A002 - SOH Plan and Reporting

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Surge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A006 - Quality Control Plan

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - Non-Accountable Engine Issue Report

TOTAL ESTIMATED COST–YEAR THREE

PERFOMANCE YEAR: FOUR

1 March 2023 through 29 February 2024

Fixed Price Incentive Firm (Applicable to CLIN 3001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) 50/50

Cost Reimbursement (Applicable to CLINs 3002, 3003, 3004, & 3005)

Estimated Cost

$46,480.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$274,492.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,433,787.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$19,709.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 3006)

Estimated Cost

$129,910.00

Fixed Fee ____%

Firm-Fixed Price (Applicable to CLIN 3007)

A001 - Transition Plan and Weekly Reports

A002 - SOH Plan and Reporting

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Surge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A006 - Quality Control Plan

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - Non-Accountable Engine Issue Report

TOTAL ESTIMATED COST–YEAR FOUR

PERFOMANCE YEAR: FIVE

1 March 2024 through 28 February 2025

Fixed Price Incentive Firm (Applicable to CLIN 4001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Over & Under Target (%) 50/50

Cost Reimbursement (Applicable to CLINs 4002, 4003, 4004, & 4005)

Estimated Cost

$46,480.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$274,492.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$1,433,787.00

Not-to-Exceed (NTE) G&A Rate ____%

Estimated Cost

$19,709.00

Not-to-Exceed (NTE) G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 4006)

Estimated Cost

$129,910.00

Fixed Fee ____%

Firm-Fixed Price (Applicable to CLIN 4007)

A001 - Transition Plan and Weekly Reports

A002 - SOH Plan and Reporting

A003 - Electrostatic Discharge (ESD) Control Program

A004 - Surge, Sustainment, and Disaster Recovery Plan (SSDRP)

A005 - Internal Order Number (ION) Reporting

A006 - Quality Control Plan

A007 - Customer Service Support (CSS) Procedures-On-Call Response Roster

A008 - Location Survey Schedule

A009 – Management Plan

A010 – Monthly Cost Report for FPIF CLIN X001

A011 Cost Report for Scheduled & Unscheduled Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report

A019 – Storage Space Management Report (SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report

A022 – RPO Quarterly Audit Checklist

A023 – Storage and Warehousing Plan

A024 – Physical Security Plan

A025 – Container Reclamation Report

A026 – Wood Packaging Material (WPM) Report

A027 – Monthly Contractor Employee CAC Report

A028 – Floor to Book Report (Portfolio)

A029 – Reserved

A030 – Phase-out Plan

A031 - Non-Accountable Engine Issue Report

TOTAL ESTIMATED COST– YEAR FIVE

TOTAL ESTIMATED COST– FIVE YEARS

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

INSTRUCTIONS

This requirement is 100% set-aside for small business and is for the purchase of contractor provided warehouse and distribution services to include all management, personnel, supervision, materials, tools, equipment, transportation, and any other items and/or services as outlined in the Performance Work Statement. Any contract resulting from this solicitation will be awarded as an Indefinite Delivery Indefinite Quantity contract covering a five year ordering period. This shall be a hybrid contract with Fixed-Price-Incentive-Fee, Cost Reimbursement No Fee, Cost-Plus-Fixed-Fee, and Firm-Fixed-Price line items. The place of performance is DLA Distribution Cherry Point, North Carolina.

The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in material prices. Therefore, your assistance is requested in not only reducing prices but also, request submitting all of your ideas for how to improve our buying processes to reduce material costs.

PRICING INSTRUCTIONS:

FIXED-PRICE-INCENTIVE-FEE (FPIF) PRICING ARRANGEMENT – CLINs X001: For all labor shall be paid on firm fixed price basis.

Solicitation Instructions for CLINs X001:

Offerors shall propose Total Target Cost as a Quantity * $1.00 (Unit Price) to arrive at a Total Amount. The Ceiling Amount is calculated as 115% of Target Cost.

NOTE FOR CLIN X001: The Contractor shall be required to propose the number of hours for each applicable labor type listed in the solicitation when a task order is negotiated. The Government and the Contractor will negotiate a price to complete the task order based on the number of hours agreed to by both parties. The total firm fixed price will then be divided by the number of months for the task order period of performance to determine the unit price. The unit of issue for the task order will be the number of months for the task order performance period.

The burdened CLIN X001 labor rates will be used for the basis of Labor Rates for task orders issued against this contract.

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X002, X003, X004 & X005: Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Solicitation Instructions for CLINs X002, X003, X004, X005:

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate, dollar amount rates and the NTE in Section B. No fee shall be applied.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X006: Costs for Special Projects/Surge & Sustainment to include direct labor shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. CLINs X006 shall be invoiced in accordance with SECTION G, DFARS 252.232-7006 -- Wide Area Work Flow Payment Instructions (MAY 2013).

Solicitation Instructions for CLINs X006:

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system and Fixed Fee to this estimated cost to arrive at the Total Cost.

The burdened CLIN X001 labor rates shall be used for the basis of burdened labor rates for this CLIN. The burdened labor rates for CLIN X006 shall match the proposed rates in CLIN x001.

CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

LIMITATIONS ON INDIRECT COST RATES – CLINs X002, X003, X004, X005, & X006:

(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth at FAR 31.001 and 31.203. "Indirect cost rate" is defined as set forth at FAR 42.701.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31.2 in effect on the date of this contract, as limited by the indirect cost rates established by this requirement.

(d) The indirect cost rates contained in the Contractor's and Subcontractor’s accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The basis to which the indirect cost rates apply shall be those contained in the Contractor's and Subcontractor’s accepted contract proposal and hereby, incorporated into the contract schedule, in accordance with the Contractor's and Subcontractor’s accounting system upon which its proposal was based.

(e) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year (or for any different period agreed to by the parties) exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's or Subcontractor’s final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.

(f) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.

(g) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent and new work.

(h) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract. Only those rates proposed and incorporated at the time of award will be considered, no new rates will be added, and no increase in costs will be accepted.

FIRM FIXED PRICE (FFP) ARRANGEMENT – CLINs X007: All contractor owned contractor operated (COCO) facilities for CLIN X007 shall be paid on firm fixed price per month.

REPORTING REQUIREMENTS - CLINs X008 (NSP): Reporting requirements. Not Separately Priced. While these CLINS are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under CLIN X001.

FIRM FIXED PRICE (FFP) ARRANGEMENT –0009: All labor for CLIN 0009 shall be paid on firm fixed price per month basis.

Minimum and Maximum Quantities:

As referred to in paragraph (b) of the Section I clause at FAR 52.216-22 entitled “Indefinite Quantity”, the minimum value of services is $250,000.00 (for the entire contract). The maximum value of the services is $48,000,000.00$55,000,000.00.

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement Attachment J.2: DDCN Site Specific Requirements

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm-Fixed Price CLIN X001, X007 and X009:

Clause(s) Applicable to Cost-Reimbursement CLIN X002-X006:

Clause(s) Applicable to All CLINS:

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

E-6 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their QCP IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) to issue a Letter of Concern (LOC) to the contractor. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s QC Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text E-6)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

Clause(s) Applicable to All CLINS

F-3 Period of Performance

Services shall be performed as prescribed by the Performance Work Statement – Section C.

1. Performance Period – effective date of contract for a period of 60 months (5 Years).

(End of Text F-3)

F-4 Deductions

In accordance with FAR clause 52.246-4 Inspection of Services - Fixed Price, all deductions as a failure to meet performance requirements as established in the Contract will be deducted from the total target cost and ceiling cost, and will be accomplished either through negotiations, through issuance of a bi-lateral modification, or through issuance of a unilateral modification by the Contracting Officer.

In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, all deductions as a failure to meet performance requirements as established in the Contract will be taken from fee only and will be accomplished either through negotiations, through issuance of a bi-lateral modification or through issuance of a unilateral modification by the Contracting Officer.

(End of Text F-4)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The guaranteed minimum amount will be certified as available and obligated at contract award. It is anticipated that the guaranteed minimum amount will be paid to the contractor under the first task order.

Clause(s) Applicable to All CLINs

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

2-in-1 Invoice for the Fixed-Price-Incentive-Firm (FPIF) and Firm-Fixed-Price (FFP) (CLINs X001, X007 and 0009) Cost Voucher (Cost CLINs X002, X003, X004, X005, X006)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

To be completed at time of award

LPO DoDAAC

To be completed at time of award

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Administrative Acquisition Specialist: To be completed at time of award

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact:

Jason.1.Taylor@dla.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988

(End of clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013). The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution

DODAAC

COR: To Be Completed at Time of Contract Award DLA Distribution Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to insure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals. iRAPT submission of invoices shall follow CDRL submission and COR approval. The approved CDRL shall be uploaded as an attachment in iRAPT.”

(End of Text G-3)

G-4 Invoicing Instruction

(a) Invoices shall be submitted not later than the tenth (10th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (May 2013). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (Jun 2013). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Fixed Price Incentive Firm (FPIF) Target Fee CLINs X001 shall be paid at the unit price of the Total Target Price on a monthly basis. The Contractor shall submit a monthly report as identified in C-6.6, Mandatory Reports, CDRL A010, Monthly Cost Report for CLINs X001. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. At the end of the performance period, the Government and Contractor shall negotiate the Total Target Price in accordance with SECTION I, FAR 52.216-16 -- Incentive Price Revision -- Firm Target (Oct 1997) and Alternate I (Apr 1984).

(c) Reimbursement requests for Cost Reimbursement CLINs X002, X003, X004 and X005 shall be documented using the report format in Section C-6.6, Mandatory Reports, CDRLs A011 – A014, CLINs X002, X003, X004 and X005 Monthly Cost Report. The reports shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Section B of the contract. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X006 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-6.6, Mandatory Reports, CDRL A015, Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X006. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs per Section B of the contract. Fixed Fee for CLIN X006 shall be billed at 1/nth of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

(e) Firm-Fixed Price (FFP) CLINs X007 and 0008 shall be paid at the unit price on a monthly basis.

(End of Text G-4)

G-5 Designation of COR/Alternate COR

1. The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

1. On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text G-5)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-6)

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor shall provide the name, telephone number and e-Mail address for the CPARS Contractor Representative (CR) to the Acquisition Specialist and/or Contracting Officer.

(c) The contractor shall access the assessment upon receiving notification from the Contracting Officer (KO)/Assessing Official (AO) that the assessment was completed and is pending contractor review/comment. The contractor shall submit comments, request additional information, or rebut statements (if warranted or desired) within 60 calendar days, however, the assessment will be sent to the Past Performance Information Retrieval System (PPIRS) fifteen (15) calendar days following the AO’s signature. The assessment will be marked “Pending” until the CR signs it. On the 61st calendar day, the CR comment period will end and the CR will be locked out of commenting, rebutting and signing the assessment. The evaluation will be returned to the AO for finalization. Depending on the Contractor's response, the results will be as follows:

(i) If automatically annotated in the Contractor Comments section of the HTML view with the following system-generated statement: “The report was delivered/received by the contractor on MM/DD/YYYY. The contractor neither signed nor offered comment in response to this assessment”; the Government may finalize the assessment;

(ii) If the contractor comments with non-concurrence of the assessment, the Government will review the CR comments, modify (if determined necessary) and finalize the assessment; or

(iii) If the contractor concurs with the assessment, the Government will finalize the assessment. The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. Refer to the CPARS User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf for details and additional information related to CPARS, user access (which includes obtaining a PKI certificate), and how contractors participate.

(End of Text G-7)

G-8 Post-Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.

(End of Text G-8)

G-9 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Karen D. Ghani Address: DLA Distribution 430 Mifflin Ave, Suite 3102A New Cumberland, PA 17070-5008 Code: DLA DISTRIBUTION J7-AB Phone: 717-770-5951

Paying Office:

DEFENSE FINANCE & ACCOUNTABIILTY OFFICE

EBS (Formerly BSM) P.O. Box 369031 Columbus, OH 43236-9031 Fax: 866-313-2340 and Phone 800-756-4571 select Opt 2 and then Opt 2

Primary Contracting Officer's Representative (COR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

1. Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the Contracting Officer's Representative (COR). NOTE: COR authority is not re-delegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the PCO.

(c) The COR should be contacted for inquiries/information pertaining to the following functions:

1. The COR will act as the KO’s representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not a Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract (or modifications).

1. Technical advice regarding estimated level of effort and labor mix and/or the cost and need for materials, travel, equipment, etc. for each delivery order and any modifications.

(3) Reports on the contractor's performance and lessons learned.

(4) Certification of the Certificate of Performance/invoice.

(5) Inspection and/or acceptance of the services/deliverables as the official Government representative.

(d) In the event that the COR named above is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the Alternate COR (ACOR).

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract; therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the KO in writing. No action shall be taken by the contractor unless the KO has issued a contractual change.

(End of Text G-9)

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to all CLINs H-1 Competition in Supplies Contractor shall obtain competition for items purchased over $3,500.00…