Amendment_2_Q&As.xlsx

Q&As

2 Will the current CDRL A021 Training Report be provided so offerors can assess employees in TPU status? No. Reporting by SOP is not in current contract.

3 Can material be issued directly from receiving at time of receipt or must material first be stowed in location? Must be stowed in loaction in accordance with SOP.

4 What is the estimated time per employee involved in role as information gatherers? Information Gathers are an additive duty to multiple types of labor skills. For Cherry Point specifically, 20 NIINs were selected in FY 19 which resulted in 64 Evidential Matter packages for transaction tracing. The Info Gatherers typically have a 2 day turnaround window to provide those packages and have historically been able to meet that deadline. The length of time it takes to put 1 package together could vary based on availability of the information being requested. It could take an hour or it could take the entire 2 days for them to gather what they need to provide a comprehensive EM package. Transaction tracing occurs approximately Aug-Oct each year. The IPA also conducted controls walkthroughs at Cherry Point in FY19. This was an entire week’s worth of EM gathering for the Info Gatherers. They remain with Government Distribution HQs personnel past traditional core hours to put EM packages together for the auditors. Historically there have been 50-60 hour work weeks. There are often due-outs from the site visits that the Info Gatherers would be responsible for helping to fulfill. These could take several hours to track down as well. Site visit controls walkthroughs occur approximately Feb-Apr of each year. The workload could also vary year by year. For example, Cherry Point was only required to produce 18 EM packages in FY17 and supported a controls walkthrough. The Government anticipates that the IPA will continue to select samples at Cherry Point considering they have done so that last 2 years. The periods in between controls walkthroughs at the site and transaction tracing would not require much workload for the Info Gatherer role. There is a possibility for a task or 2 to pop up, but it would not be a steady daily workload. Please see Attachment J.1, Section 5.1, paragraph D for the Information Gatherers requirement.

5 Will new work such as F-35 be negotiated pricing or will it be priced same as CLIN 0001 or CLIN 0006 Special Projects CPFF Structure? Depending on information available, we may incorporate in a Task Order utilizing either CLIN. Regardless it will be negotiated with awardee.

6 Will DLA provide offerors with the contact information of the leasing agent for the Newport location? The landlord for the facility located at 175 Hankison Drive, Newport, NC 28570, is Dan Reitz, phone number 252-241-5112. When calling Mr. Reitz, please let him know that you are calling in reference to DLA Distribution solicitation number SP3300-19-R-5003.

7 5.7.1M (A) the last 2 sentences appear to be in conflict. One says contractor must have two trained and certified crane operators while the next says the contractor shall have a minimum of one certified crane operators and two certified riggers. Please clarify the relationship of these. Corrected in amendment deleting "The Contractor shall have a minimum of two (2) trained and certified crane operators."

8 For the COCO facility if the intent is for the USG to have the new contractor lease the current facility, will the USG provide a plug value for the facility in order to level the competition? No. Expectation is offeror will provide FFP.

9 How will past performance of joint venture's or any subcontractors be reviewed out the ones submitted in response to the RFP. Will it be reviewed to ensure poor performance from partner or subcontractors is not overlooked due to the complexities of the arrangement? In addition to information provided in your Past Performance Proposal, we will use information available to the government to investigate Past Performance Information - CPARs, FAPIIS, information known to the contracting team. All information will be evaluated with regard to relevancy, recency and quality and included in evaluation.

10 Do you want 4 emails with each section or 1 email and 4 separate attachments? Email submissions may come in either format. Offerors should make determination considering file size.

11 Will USG require ISO Certificaition prior to contract award? No ISO Certification is not a requirement.

12 Technical Exhibit 4.4 is missing AMHS PM Task Codes. This is not applicable to this solicitation.

13 Item number 2 in paragraph B lists “Operational Materials” are to be provided by the contractor:

a. Please specify what operational materials are required.

b. Please provide the historical consumption of these operational materials.

Attachment J.2 page C-25M Ref. Attachment J.2. DDCN Site Specific Requirements, paragraph 5.7.3.7M Contractor-Furnished Equipment, Materials, Services, Training, Space Operational materials include but are not limited to paper, boxes, tags, labels, and packaging materials. No historical data regarding consumption of these materials ISO AV8 PHM is available. Authorized support materials are reimbursed under CLIN X004.

14 Are the costs of these operational materials reimbursable IAW Section G? RFP page 24 of 77 Section G, Payment, Selected Items of Cost Reimbursable Contracts Per G-6 of the RFP, The Cost of Materials paragraph states; The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

15 The referenced line specifically identifies “175 Hankinson Drive, Newport, NC 28570” as the facility to be leased by the contractor. Please provide the contact information for the lessor of this property. RFP page 64 of 77 RFP Evaluation Factor 5, Line 1 The landlord for the facility located at 175 Hankison Drive, Newport, NC 28570, is Dan Reitz, phone number 252-241-5112. When calling Mr. Reitz, please let him know that you are calling in reference to DLA Distribution solicitation number SP3300-19-R-5003.

16 What documentation is required to provide verification that offeror possesses a DSS approved Security Clearance? RFP page 59 of 77 Section L-4, Volume I instructions under Section K Per L-4 of the RFP, The Offeror shall provide verification that the Offeror has a Defense Security Service (DSS) approved facility clearance, or a statement confirming that the Offeror will be able to obtain a DSS approved facility clearance prior to final FPR submission. If such a statement is included, the Contracting Officer will verify the Offeror has the approved security clearance at the time of final FPR submission.

17 6. Columns G, I, K, M, and O: The Offeror shall provide total productive labor hours for each specific task listed by applying their proposed time standard to the projected workload provided, rounded up to two (2) decimal places. The J38 states” See Section L of the RFP. *Note - The standard measurement of time to be used for the Standard Times in Column D shall be number of hours e.g. 5 minutes =.0833 hours. All figures shall be rounded to the tenthousandths decimal place. Please clarify what rounding method is correct? RFP pg 62 #6 Calculated time standards may be rounded up to the forth decimal place. The language in section L citing two decimal places will be revised accordingly.

18 J38 Preparation. Will the government provide and example of how the J38 should like when completed? RFP pg 61 The instructions for completing J38 are provide in Section L, Evaluation Factor 3, Staffing Approach

19 Block 16 of CDRL A009 states to submit the MCCP electronically with proposal. Does this mean include it in the body of the Technical or include it separately as an appendix to the Technical? Factor 2, subfactor (a) refers to including the requirements of CDRL A009 in the Technical Proposal. CDRL A009, Block 16, page 1 and RPF Page 61 Section L, L-4, Vol III – Technical Proposal, Eval Factor 2, Subfactor (a).a CDRL A009, MCCP is to be included as part of the technical proposal under Evaluation Faction 2: Management Approach for Distribution Operations.

20 The section numbering throughout Attachment J.2 is not consecutive and is confusing. Will the Government consider fixing the numbering? Attachment J.2 The J.2 is a supplemental document to the J.1 and picks up where the J.1 leaves off. For example, (1) 5.2.4.2M Maintenance Returns are a J2 site specific requirement that falls under the J1 requirement fo C-5.2.4.2 Non-Procurement Receipts and (2) 5.2.5.14M Non-Accountable Engines is a a J2 site specific requirement that falls under the J1 C-5.2.5 Additional Receiving Requirements, which is numbered to C-5.2.5.13, therefore, the J2 Non-Accountable Engines is numbered 5.2.5.14.

21 Should references to Attachment J.5, Schedule B CLIN X006 Labor Rate Table refer to Attachment J.6 CLIN X006 Labor Rate Table? RFP Pages 2-12 Section B, CLINS X006 RFP references to Attachment J.5, Schedule B CLIN X006 Labor Rate Table have been updated to reference Attachment J.6 CLIN X006 Labor Rate Table.

22 Instructions refer to Columns F,H,J,L,N, and P; however, there is no information in column P. Please confirm column references for projected workload. RFP Page 62 Attachment J.38 instructions. Line 5. Attachment J.38 intructions in the RFP have been updated to only refer to Columns F,H,J,L, and N.

23 Is it acceptable for Offerors to make changes to the Burdened Labor Rate calculations in Attachment J.6, for Columns K-O to add all applicable indirect cost elements? RFP CLIN X006 instructions require “the burdened rates proposed shall include all indirect costs, excluding fee.” However, Attachment J.6 does not current allow for Overhead to be applied as part of the burdened calculation. RFP Page 69 and Attachment J.6 CLINX006 instructions and Attachment J.6 rows Offerors can make changes to the Burdened Labor Rate calculations in Attachment J.6.

24 Will the government provide an Estimated Cost plug number for CLINS X007 Contractor Owned Contractor Operated (COCO) Facilities? RFP Pages 3,5,7,9,11 Section B, CLINs X007 The Government will not provide an estimated cost plug number for CLIN Set X007.

25 Will the government provide RFID scanners and interrogators? Paragraph A states the Government will provide residual material and supplies on hand and Paragraph C states the Contractor is responsible for all other material to perform the contract requirements. C-40 C-3.2. A &C Government provides all IT assets connected to the network to include RF scanners and there are RF interrogators in B159 and B147. Contractor is responsible for replenishment of consumables and support materials assocaited witht the operation.

26 Will the government or the small package commercial carries provide training on the systems used at the small package shipping areas? C-40 C-3.2 D Distribution's WMS is the system used to process small parcel materials unless coordinated through the Transportation Officer. This paragraph is informing offerors that small parcel carriers make available their shipping envelops and boxes that the contractor may use to pack material being shipped by small parcel carrier.

27 Will the government provide the historical odometer and meter readings for current GFE and contractor leased equipment that has been input into DPAS C-45 C-4.2 Equipment, C Available informtion on odometer and meter readings will be provided during the transition period. This should not impact the offeror's proposal as scheduled and unscheduled equipment maintenance is a cost reimbursement CLIN with the Government's estimated annual cost, which is based on historical information.

28 Will the government provide the lumber required for cribbing, blocking and bracing and to build shipping crates when required to ship products out C-48 C-4.3 Materials and Supplies, A. The Contractor shall furnish all material and supplies necessary to perform the contract requirements unless otherwise annotated in the PWS. Authorized support materials costs are reimbursed under the cost reimabursement Material Support Costs CLIN X004 which is based on historical information and estimated adjustments based on any changes in contract requirements.

29 Is it the Government’s intention for Rewarehousing the 10% increase in stowage space per performance period is per option year? C-102 C-5.3.7 Rewarehousing of Material, B. The expectation is that if below the 40% density goal at transition, there will be a 10% improvement during the first performance period and each performance period thereafter until the goal is met. This is the performance period within each ordering period.

30 Will the government provide a charge code for Deployment Support if this mission is performed? C-139 C-5.5.7 Deployment Support Unit moves are processed as transshipment workload. Attachment J.2 is revised which adds requirements in 5.5.7M Deployment Support.

31 How many times and when was the last time this support was provided to the installation C-149 C-5.5.7 Deployment Support Attachment J.2 is revised which adds requirements in 5.5.7M Deployment Support and provides historical timeframes for this support.

32 Besides DSS and WMS is there any other warehouse automation systems in use and or possibly being phased in as a new system? Site Visit DSS is the current Distribution WMS of record. Any new systems required for use in the performance of the contract will be incorporated via contract modification.

33 How many Service Provider Shifts work this contract? Site Visit Current contractor shift information is proprietary and will not be provided. Attachment J.2, 1.2.3M, paragrpah B provides: "Historically, DLA Distribution Cherry Point has processed workload 0600 - 1800 Monday through Saturday."

34 Is Cherry Point under DLA’s new surveillance system, “High Gear”? If so, how long has surveillance process been in place? Site Visit Yes, since February 2019

35 Is the COR and ACOR on Site at the Cherry Point facility? Site Visit Yes, the COR and the ACOR are on site at the Cherry Point Facility

36 How many times during the current contract has the Contractor operated an ESOC? PWS C-5.1.5.1para. C There were no instances in which the Government required the ESOC to be set up during the current contract.

37 Will the government provide the current Internet Provider for the COCO AV-8B program located at 175 Hankinson Drive, Newport, NC 28570 RFP pg 64 No - The Contractor is responsible for obtaining the commerical internet service.

38 Will the government provide the current training status report of the employees, so the proper amount of hours can be calculated for training hours? For Sub factor (b) Training and Certification. RFP pg. 63 This information is not available as the current contract does not require the same reporting information as the RFP Training requirements.

39 Will the government provide the transition Out Plan of the current contractor to assist in aligning and preparing the Transition Plan IAW A001. CDRL A001 The Government does not yet have the phase out plan from the current contractor. The current contract phase-out requirement is provided as an attachment to the Q&As.

40 Will the Government accept searchable pdf as a format, in lieu of Word document format? By doing so, this ensures that the document sent by the offeror will not change due to settings associated with a different system. RFP page 57 L-3 2. No, in accordance with L-2; All offeror proposal submission documents must be submitted in its native file format. All documents outside of those that are to be provided in Microsoft Excel format are to be provided in Microsoft Word format.

41 Will the Government consider moving the submission deadline to 17 June 2019 at 1:00mp EST? The current submission deadline is a Sunday. RFP page 57 L-3 2. Yes, the submission deadline for the proposal has been moved to 3 July 2019

42 Will contractor Key Personnel have access to Government Owned computers, monitors and printers for e-mail and other MS Office products? ADPE is not listed in TE. Attachment J.20 TE 3.6 GE Office Equipment Yes

43 Is there a link for the Technical Library? Attachment J.1, Page C-146, C-20, C-22, C-30, C-62, C-70 C-6.4 Directives and Publications; C-1.4.1 Personnel Clearance; C-1.4.3 Information System Security; C-1.8.1 Personnel Hiring Actions and Training; C-4.6.1 Distribution Operations Training; C-5.1.3 Information Technology (IT) Data Systems Yes, please following the instructions on FBO for obtaining access to the Technical Library.

44 If the Management and Contract Compliance Plan (MCCP) CDRL A009 requires update, when is it due? C-1.8.6 Required Plans, Programs and Procedures CDRL A009, MCCP revised to include "Submit updates as required based on awarded contract and modifications during the life of the contract within 30 calendar day of the changes."

45 Are all Transportation Assistants (TAs) required to be HAZMAT certified? Is there a minimum number of personnel required? C-15 J.1 C.1.3.2 No. See Amendment 1 of Soliciation, which was revised to: "Though not required of all personnel assigned as TAs, a sufficient number of this labor category to inspect hazardous material for shipments to validate hazardous certifications completed by the packing operation."

46 Are all Truck Drivers required OSHA HAZMAT for Transportation certified? Is there a minimum number of personnel required? C-16 J.1 C.1.3.2 No. See Amendment 1 of Soliciation, which was revised to: "Though not required of all personnel assigned as Truck Drivers, a sufficient number shall, as required, based on type of material being transported, successfully complete of OSHA compliance training IAW DLAI 1307 Hazardous Material (HAZMAT) Training for Packaging and Transportation Personnel Process Guidance prior to the beginning of full performance."

47 Is the responsibility to meet the Inventory Accuracy goal of 98% applicable to Retail since the Government performs the warehouse support for Retail material (receipt, storage, issue) and the contractor performs inventory assessments only? C-118 J.1 C 5.4 E, J.2 C 5.7.2M Currently the Government is researching methods to determine inventory results between the wholesale and retail locations.

48 Is the requirement for dual verification of Freight Rates a systemic function in WMS? Is this process part of the SOPs? Does this mean that all shipments processed through Freight will be dual verified? C-128 J.1 C 5.5 C This requirement has been removed in the amendment.

49 Is the minimum requirement for 8 Transportation Assistants an actual requirement? C-128 J.1 C 5.5 C Requirement revised in amendment to: "The Contractor shall have a sufficient number of TAs to perform the Traffic Management functions," using the historical and projected workload and supporting informtion within the RFP to develop staffing. The Government does provide our estimated FTE in Attachment J.38, Proposed Productive Hours.

50 Is the requirement for a Physical Security Plan applicable to GOCO? In consideration of a COCO will there be a need for 2 separate plans? A024 CDRL CDRL A024 is applicable to all sites whether GOCO or COCO. Two seperate plans are not required, but all measures and procedures applicable to each type of site (GOCO and COCO) should be covered within the CDRL submission.

51 The J39 Training Plan and CDRL A021 Training Report are different. The SOPs are not captured in J39. How do we go about annotating training hours necessary for SOPs training? A021 CDRL The functional Distribution Operations Training Division uses the Distribution Process Manuals as their primary reference during dist ops functional training; these manuals provide more detail in the functionality processes than the SOPs. The SOPs are referenced and the training includes instructing the students on how to locate the SOPs and manuals from the DIST J4 sharepoint site to ensure they are using the most current versions. The offeror may add columns to accomodate SOP training.

52 Will the comments provided by Director and COR during the site walk be provided? Site Visit NA No

53 Please clarify the number of years experience in Distribution Management does the Alternate Site Manager Require- C-1.3.1, B.2 States: and at least two years of experience in Distribution Management, or at least three years of experience in Distribution Management Page C-11 J.1 - C-1.3.1-B.2 - Requirement revised to read: "As a minimum, the Alternate Site Manager shall possess a degree in Distribution Management, Business Management, or Business Administration (minimum Bachelor’s Degree) and at least three years of experience in Distribution Management, or at least seven years of progressive management experience in distribution operations similar in size and complexity to the operation offered in this contract.

54 Please provide T.E. 4.6 - Contractor Provided Equipment List Page - C-45 J.1.- C-4.2-B The reference to TE 4.6 is incorrect and is updated in the amendment to: "A list of the equipment that has historically been Contractor provided is identified in Attachment J.9, Contractor Equipment List."

55 Contractor provided Warehouse Management System (WMS) that provides full accountability, visibility and traceability of the AV-8B material in storage - Please confirm if this system requires interface to DSS. Page C-21M J.2 5.7.3.1.2M No, there is no requirement for the Contractor WMS to interface with any other Government system.

56 The owner of the property will lease with the DDCN Distribution Center Contractor. - May we please obtain the POC info of the renter of this facility? Page C-7M J.2- C-4.7M The landlord for the facility located at 175 Hankison Drive, Newport, NC 28570, is Dan Reitz, phone number 252-241-5112. When calling Mr. Reitz, please let him know that you are calling in reference to DLA Distribution solicitation number SP3300-19-R-5003.

57 Please verify the address of the warehouse. Is it 175 Hankinson Dr or 175 Hankison Driver? We are unable to find 175 Hankinson Dr. 5 of 28 Attachment J.2. paragraph 4.7m CONTRACTOR-FURNISHED FACILITIES B, 175 Hankison Drive. Corrected all references in amendment.

58 How many square feet is the warehouse(s) at 175 Hankison Drive? 5 of 28 Attachment J.2. paragraph 4.7m CONTRACTOR-FURNISHED FACILITIES B., Attachment J.2, Section 4.7M Contractor-Furnished Facilities has been revised and includes specific information regarding the 175 Hankison Drive facility to include the 106,162 SF.

59 What assurance does the Government have that the owner of the bldg. at 175 Hankinson Drive will charge every offor the same amount? 5 of 28 Attachment J.2. paragraph 4.7m CONTRACTOR-FURNISHED FACILITIES B., Discussions between the Government and the owner indicate the owner will quote the same lease cost to all inquiring offerors.