Current_Contract_Phase-Out_Requirement.docx
DOCX document 26 KB Posted
- Solicitation number
- SP3300-19-R-5003
- Issued by
-
Defense Logistics Agency Distribution
About this file
This document outlines requirements for a phase-out plan and continuity of service for a distribution and warehousing services contract with the Defense Logistics Agency Distribution at Cherry Point, North Carolina. The contract is for material handling, inventory management, and storage services. The incumbent contractor must submit a phase-out plan six months prior to contract completion addressing responsibilities for continuity of service, including coordinating with the incoming contractor on personnel and training, conducting joint inventories of government furnished property and mission stock, reducing work in process backlogs, and facilitating the transfer of residual materials and supplies. The contractor is required to participate in phase-out activities including government property inventories and maintenance, mission stock research, facilities turnover, and weekly status reporting on phase-out tasks.
Current Contract Phase-Out Requirement
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Attachment To Questions and Answers contract phase-out and continuIty of service plan The services provided under this contract are vital to the Government and must be continued without interruption during a phase-in to a successor Contractor at the end of the performance periods. In addition to the requirements that may be requested pursuant to FAR 52.237-3, Continuity of Services, the Contractor shall participate in the following phase-out requirements:
| TIME FRAME PRIOR TO END OF CONTRACT |
| REQUIREMENT |
| 10 calendar days |
| Facilitate the transfer of residual materials to the Government. |
| 30 calendar days |
| Perform all causative research actions resulting from the mission stock inventory, with the exception of changes to the accountable records as this is a Government performed function. |
| 30 calendar days |
| Provide status of Material Handling Equipment (MHE) maintenance actions and information updated in the Equipment Management Information System. |
| 45 calendar days |
| Participate in joint inventories of GFP. The Contractor shall: |
1. Replace or repair Government Furnished Equipment (GFE) identified during the joint inventory as damaged.
2. Validate locations in the EBS Property Accountability System and notify the KO or designee of any changes.
3. Prepare DD Form 1311s for equipment to be turned-in.
4. Transport equipment to DLA Disposition Services as directed by the KO or designee.
| 60 calendar days |
| Review and provide status of work-in-process and ensure backlog does not exceed agreed upon carryover. |
| 60 calendar days |
| Provide necessary information regarding personnel training and certifications. |
The Contractor shall participate in a phase-out period in order to allow for a smooth and orderly transfer of responsibility for warehousing and distribution operations to a successor Contractor. The KO or designee will request the Contractor to submit a Contract Phase-Out Plan six (6) months prior to the end of the contract. The plan shall set forth actions, plans, procedures, and timelines necessary to ensure a smooth and orderly phase-out. In this plan the Contractor shall address responsibilities for continuity of service and tasks related to the closure of the contract. The plan shall identify how the Contractor shall utilize its best efforts and cooperation to include, but not necessarily limited to, the following:
Coordinate with the incoming Contractor on personnel related actions including, but not limited to:
Providing workforce with availability to attend interviews during normal hours of operation.
Providing necessary information regarding personnel training, certifications and licenses, and providing workforce with availability to attend training during normal hours of operation.
Government Furnished Property Inventory:
Cooperate in the preparations for the pre-proposal site visit by staging GFE in a limited number of areas for inspection by offerors and providing access to all Government-Furnished Facilities (GFF).
Prepare for joint GFP inventory by:
Ensuring the Equipment Management Information System records are up-to-date.
Validating EBS Accountability Property System records are accurate and notify the KO or designee of required updates.
Ensuring disposal records are up-to-date.
Participate in joint inventory of GFP.
Resolve discrepancies.
Identify disposition of missing equipment.
Replace or repair equipment damaged due to negligence.
Ensure support equipment such as racks and bins are kept in excellent condition throughout phase-in.
Repair and/or replace damaged support equipment due to negligence.
Account for all equipment identified on the hand receipt, including equipment identified for turn-in to the Government, identifying equipment that was disposed (including paperwork), ensuring all maintenance on equipment is up-to-date.
Mission Stock Inventory:
Maintain inventory APLs throughout phase-in to new Contractor.
Participate in joint mission stock inventories.
Perform all causative research actions resulting from mission stock inventory.
Facilities Turn over the facilities in acceptable condition.
Repair all damage due to negligence.
Maintain cleanliness.
Work in Process (WIP) Reduce all backlog that includes, but is not limited to, completing the following IAW the requirements in C-5 and TE 5.0 APLs:
Material off-loaded from conveyance and awaiting receipt induction and inspection.
Receipts started, not completed.
Receipts posted, not stowed.
MRO Rejects.
DROs that are awaiting an MRO cycle.
RCPs that are awaiting an MRO cycle.
Special Project MROs that are awaiting an MRO cycle.
RCP A5J transactions pending inventory.
Open SDRs with disposition received, not completed.
Open DD Form 1225s with disposition received, not completed.
Monthly COSIS workload not completed.
Inventories not completed.
Location Surveys not completed IAW the annual schedule.
Open causative research actions.
Open ISDRs.
Open packaging actions.
Assets waiting de-pack that are not included in the DSS work-in-progress, if applicable.
Work out a phase-out and phase-in plan with the KO or designee and the new Contractor for transfer of responsibility and work for final day of phase-in.
Materials and Supplies Facilitate the transfer of any residual materials and supplies identified by the KO or designee as Government Furnished Material (GFM). Major materials include but are not limited to wood, cartons, boxes, and packing material.
Reporting Requirements Submit weekly status reports detailing the status of phase-out tasks that are on-going.
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