DDCN_Preproposal_Conference_Instructions.docx

SP3300-19-R-5003

Pre-proposal Conference Instructions – DLA Distribution, Marine Corps Air Station (MCAS) Cherry Point, NC

(a) A pre-proposal conference and site visit for DLA Distribution Cherry Point, NC will be held as follows:

PRE-PROPOSAL CONFERENCE

Registration: 12:30 pm EST (Conference Area), 30 April 2019 Conference: 1:00 pm EST (Conference Area), 30 April 2019

MCAS Cherry Point, NC

SITE VISIT

Site Visit: 8:30 am EST, 1 May 2019

Prospective offerors are encouraged to attend this conference. Interested parties must register with Jason Taylor by e-mail at Jason.1.Taylor@dla.mil NLT COB Monday, April 15, 2019. Each company is restricted to two (2) attendees per company per event. Registration requests shall provide the following information for representatives attending: Name, company name, e-mail address, phone number, and whether base access has been granted recently (i.e. military ID, Common Access Card, etc.). Once registered, directions to the pickup point, Holiday Inn Express 103 Branchside Drive, Havelock, NC 28532, will be e-mailed to participants.

Pickup point for the Pre-Proposal Conference and Site Visit: Holiday Inn Express 103 Branchside Drive, Havelock, NC 28532. All registered participants are required to provide their own transportation to and from the pickup location and all areas outside of the official site visit/tour.

A shuttle service will be provided from the Holiday Inn Express Havelock, NC to the conference and to the various locations for the site visit. All registered participants are required to utilize this shuttle service. Participants will not be permitted on the DLA Distribution Cherry Point site visit aboard MCAS Cherry Point if they are not on the shuttle. The shuttle will depart the Holiday Inn Express at 12:00 pm EST 30 April 2019 in route to the conference area for the pre-proposal conference. The shuttle will depart the Holiday Inn Express at 8:00 am EST 1 May 2019 in route to the site visit. Registered participants are required to arrive no later fifteen prior to the departure times to assist in meeting scheduled time lines. It is imperative that registered participants arrive on time, as access will be restricted to those on the shuttle service.

(b) Base Entry Procedures for site visit:

Registered participants will be required to present proper photo identification (i.e. driver’s license, passport, etc.). Security Officers may perform a physical check of each participant’s photo identification against the list of pre-registered participants. A Defense Logistics Agency (DLA) representative will be on-site to facilitate the security check. Entry to the site will be denied if participants are not registered and/or do not provide proper identification.

(c) Considerations for the conference and site visit:

· Participants are advised that the site visit(s) involve walking through the buildings. Please indicate any special needs to the Acquisition Specialist, Jason Taylor, when requesting registration to ensure proper accommodations can be arranged.

· Dress code for the conference and site visit is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. No refreshments will be served.

· Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras and cameras will be left on the bus during the site visit events.

· If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

· Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.