Attachment_1_-_Statement_of_Work.pdf

Statement of Work For

Sheet Metal Storage Rack System Bldg. 376

DLA Distribution Warner Robins, GA

19 Dec 18

Prepared By:

Defense Logistics Agency

DLA Installation Operations for Distribution 430 Mifflin Avenue, Suite 2227

DF-FDI

New Cumberland, PA 17070

Attachment 1 - SOW

SP3300-19-Q-0031

1. Scope: This Statement of Work (SOW) covers the engineering, supply and installation of sheet metal cassette tower racking system for Bldg. 376 at DLA distribution Warner Robins, GA. This system shall consist of 40 rack units towers with 19 cassette storage levels with nominal dimensions of 12 ft. wide x 5 ft. deep x 4 ins. high for storage of sheet metal products for aircraft repair. All supplied racking shall be compliant with the Nation fire protection Association (NFPA) code and the Unified Facilities Criteria (UFC). Work to be performed under this contract consists of furnishing necessary services, materials, equipment, supplies, and, labor required to install and make completely operational the new and GFE systems supplied under this contract.

1.1 Site: The system shall be installed in Building 376 located at the DLA Distribution Warner Robins, GA (DDWG) in accordance with this Statement of Work and drawings.

DLA Distribution Warner Robins, GA is located at 450 Martin Luther King Jr. Blvd., Robins

AFB, GA 31098-1887.

1.2 Quantity: Thirty rack units shall be supplied and install by the contractor with an option to buy up 10 more units. The contractor shall also relocate 45 feet of gravity pallet conveyor and one vacu-hoist system to Bldg. 376 which is a GFE packing system currently installed in Bldg. 351. Refer to attachment 1.

1.3 Contract Line Items: The offeror shall bid the system with separate prices for each contract line item. Quantities specified are only estimates and shall be designed and verified by the contractor. The Government shall reserve the right to award each contract line item together or separately in order to match budget allocations with the maximum system capability. If the Government does not award all the contract line items during the initial award, the Government reserves the right to award each remaining CLIN up to 270 days from the initial contract award. CLIN number 0001 is the base bid. CLINS 0002, 0003 and 0004 are optional CLINS. The performance period for CLIN 0001 is 180 days. The performance period for CLIN 0002 is 90 days after the optional CLIN award date, CLIN 0003 is 90 days after the optional CLIN award date, and CLIN 0004 is 60 days after the optional CLIN award date.

1.3.1 CLIN NO. 0001 SHEET METAL STORAGE RACK SYSTEM

QTY DESCRIPTION

30 ea. Rack storage Towers with 19 each 12’ x 5’ Storage Cassettes

1 ea. Installation of storage rack system 1 ea. Bump rail system (375 ft.)

1 ea. Rollable Depalletizing Station

1.3.2 CLIN NO. 0002 SHEET METAL STORAGE RACK SYSTEM

QTY DESCRIPTION

5 ea. Rack storage Towers with 19 each 12’ x 5’ Storage Cassettes

1 ea. Installation of storage rack system 1 ea. Bump Rail System (70 ft.)

1.3.3 CLIN NO. 0003 SHEET METAL STORAGE RACK SYSTEM

QTY DESCRIPTION

5 ea. Rack storage Towers with 19 each 12’ x 5’ Storage Cassettes 1 ea. Installation of storage rack system 1 ea. Bump Rail System (70 ft.)

1.3.4 CLIN NO. 0004 SHEET METAL STORAGE RACK SYSTEM

QTY DESCRIPTION

1 ea. Remove GFE 45 ft. gravity pallet conveyor and vacu-hoist in

Bldg. 351 1 ea. Install GFE 45 ft. gravity pallet conveyor and vacu-hoist in

Bldg. 376

2. Applicable Documents: The following documents of the issue in effect on the date of award form a part of this purchase description to the extent specified within:

2.1 Drawing:

Attachment 1: Sheet Metal Storage Rack System, DDWG Building 376, dated 2 Feb 18, Drawing No. 19-1-1.

UFC 3-310-01: Design: Structural Load Data

2.2 National Fire Protection Association (NFPA) Publications:

NFPA 70 - National Electric Code

2.3 Occupation Safety and Health Administration (OSHA) Standards.

29 CFR 1910

29 CFR 1926

2.4 Rack Manufacturers Institute

ANSI MH16.1- 2008: Specification for the Design, Testing and Utilization of Industrial Steel Storage Racks

AWS Z49.1-2005 – Safety in welding and Cutting and allied Processes

3. Requirements:

3.1 General Requirements:

3.1.1. Sheet Metal Storage System: The sheet metal storage system shall be a commercially available product that has been in production for at least two years.

All storage systems shall be configured with storage trays with forklift pockets for access by a Drexel Swing Mast Vehicle or Hubtex Sideloader. Aisle widths shall be minimum 12 ft. wide. Maximum rack height 14 ft. The contractor shall be given a totally clear floor to install the storage rack and all units can be installed in one site visit. The contractor shall also relocate a sheet metal packing conveyor system which consists of 3 ea. 5 ft. wide by 15 ft. long gravity conveyor sections, vacu-hoist with a 45 ft. long trolley x 5 ft. wide trolley and compressor system which services the vacu-hoist.

3.1.2. Dimensions and Quantities: Where required to design, fit, and install the racks, dimensions shall not be taken from drawings but shall be taken in the field from measurements at the site location. All dimensions and quantities given in this specification and on the drawings are given in nominal values; therefore, the Contractor will be required to make on-site measurements.

3.1.3. Special Provisions and Installation Requirements:

3.1.3.1. Interruption of Operations. Production operations shall not be curtailed nor suspended except as absolutely essential during the rack installations. Any required curtailment or suspension shall be coordinated with at least 5 days notice to the Contracting Officer’s Representative (COR).

3.1.3.2. Utilities available for Contractor use during installation. Electricity (120v, 15a, 60 Hz receptacles as a minimum) and nominal amounts of city water required by the Contractor will be furnished by the Government from existing sources. Make up and take down of connections and lines shall be the Contractor’s responsibility. Prior to final acceptance, the Contractor shall remove all temporary connections and lines. The Contractor shall provide compressed air and any additional power requirements.

3.1.3.3. Working Hours. The principal period of access to Building 376 for this contract is 9 working hours per day, Monday through Friday, from 6:00 AM through 4:00PM, excluding federal holidays and base closures. The Government observes the following federal holidays:

New Years Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September

Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to be onsite on these days. Also, in the event an Executive Order issued by the President of the United States that declares Agencies of the Federal Government closed on a Contractor-scheduled work day, the Government Representative or designee will advise the Contractor on whether work should be performed for that day or it should be rescheduled.

The Contractor may be allowed, as required to minimize interruption of production operations, to perform work outside of regular hours. Where work is desired to be performed other than during regular hours, the Contractor shall request permission from the COR at least 48 hours in advance to allow for the necessary arrangements to be made.

3.1.3.4. Installation Schedule.

a. Project start date: A pre-installation conference will be held at DDWG just after contract award. The installation for Building 376 Sheet Metal Storage Racks will be coordinated by the contractor based on his production schedule. DDWG will have the warehouse space clear of all obstructions based on the contractors installation schedule.

b. Project installation completion date: 180 days after notice to proceed with manufacturing.

c. Installation sequence:

1) Install first test unit of sheet metal rack storage system.

2) The COR will test the first unit with the rated loads of the storage system to ensure structural integrity of the storage rack.

3) The COR after the load testing is complete will give the contractor the notice to proceed with installation of the remainder of the rack units.

4) Contractor will demo the existing sheet metal packing system in Bldg.

351, load the system onto Government flatbeds, off-load the system at Bldg. 376 and reinstall the conveyor system, the vacu-hoist, and trolley support structure.

3.1.3.5. Government Furnished Equipment: The GFE material is the pallet packing conveyor which consists of 3 ea. 15 ft. long by 5 ft. wide gravity conveyor sections and the vacu-hoist/trolley system which will be used to transfer individual sheets of 4 ft. x 8 ft., 4 ft. x 10 ft. and up to 5 ft. x 12 ft.

sheet metal stock to/from the storage cassettes.

3.1.3.6. Contractor Equipment and Material: The Contractor shall furnish all the necessary personnel and special equipment (MHE, cranes, etc.) and shall be responsible for unloading of all Contractor furnished equipment and material delivered to the site. The Contractor shall give the Government Representative or designee 48 hours advanced notice of all Contractor material and equipment deliveries to work site.

3.1.4. Safety Requirements: It is the responsibility of the Contractor to be aware of the safety requirements of personnel, equipment and products during the installation.

All necessary protective coverings, shields, protective barriers, warning signs, etc., shall be furnished and installed by the Contractor where a hazard or potential hazard exists. The Contractor shall coordinate with the COR prior to installing protective coverings, shields, barriers, signs and barricades for concurrence and approval. The Contractor shall comply with all pertinent provisions of OSHA standards 29 CFR 1910 and 29 CFR 1926 when applicable. The Contractor will not be excused from requirements of all generally accepted safety standards, practices, rules and regulations as well as those established by this Statement of Work and/or the Government Representative or designee. The Safety and Health office personnel may inspect the worksite at any time for compliance.

3.1.4.1. Personnel Protection. Personal protective equipment such as hard hats, safety shoes, safety glasses, etc., shall be worn in all areas and on all jobs as required by the Safety and Health Office. All hard hat areas shall be indicated by Contractor furnished signs.

3.1.4.2. Contractor Material. Housekeeping shall be maintained at a high level at all times. Scrap, waste and spoil material shall be removed on a daily basis.

3.1.4.3. SMOKING IS PROHIBITED EXCEPT IN DESIGNATED AREAS. No Smoking is not permitted in less than 50 ft. of the building. The contractor employees shall only smoke in designated areas and clean up daily. Failure to follow these policies will result in loss of smoking privileges. Second offenders will be asked to permanently leave the site.

3.1.4.4. Flammable & Other Hazardous Materials. The Contractor shall comply with all OSHA standards for the storage, handling, dispensing and application of flammable paints, solvents, i.e. motor fuels, corrosives, caustics, compressed gases, combustibles and other hazardous materials.

This includes the use of ventilation, personal protective equipment, respiratory protection, lavage, monitoring for airborne contaminants and requirements to convey to workers the hazards associated with the operation. Only a one (1) day supply of flammable/other hazardous material shall be kept at the job site. All other job stock of flammable/other hazardous material shall be stored in accordance with applicable OSHA standards at an on Depot location remote from the job site and approved by the Government Safety and Health Officer, Mr. Tim Evers, (478) 542-3709.

3.1.4.5. Material Safety Data Sheets. The Contractor shall submit current

Material Safety Data Sheets for all materials, including substitutions, prior to use on the project.

3.1.4.6. Grinding, Flame Cutting and Welding Process: Welding, cutting or use of flame devices require prior approval of the Robins Air Force Base Fire Department, Fire Chief, and shall be performed in accordance with AWS Z49.1 (2005). A welding screen shall be used whenever welding is being done. The Contractor shall have a firewatcher on duty whenever there is welding, cutting or open flame devices being used. The fire watcher shall have contractor supplied fire extinguisher with him during all grinding/flame cutting and welding operations. After welding is complete, the contractor shall maintain a fire watch for minimum 30 minutes after completion of work. Failure to follow this procedure may result in removal of personnel responsible permanently from the installation. At no time will Contractor use or block installed fire equipment, valve houses, or post indicator valves unless authorized by the Fire Department.

3.1.5 Cleanup: The job site shall be cleaned at the end of each day of all debris (concrete chips, dirt, dust, water, etc.) and waste material (metal, wood, plastic, packaging, packing, solvents, etc.) created by the installation of the racks. The Contractor shall maintain the work site and premises in a clean and neat condition during contract performance.

3.1.6 Removal of Waste and Debris: All on-site waste and debris generated in performing this contract shall be disposed of off-site at Contractor arrangement and expense.

3.2. Rack Components: Rack installation shall comply with ANSI MH16.1 – 2008. The

Contractor is responsible for ensuring that all equipment is designed and installed to work with GFE regular 6 K forklifts.

3.2.1. Sheet Metal Cassette Tower: The frames are the following size. The sheet metal cassette tower shall be design to hold 19 each 12’ x 5’ x 2” cassette with a total storage height of 2 inches per cassette and spacing between cassette levels of 4 inches. The upright total height shall be maximum 13 feet and the weight capacity per rack unit shall be minimum 105,000 lbs. The rack system shall be design to be loaded and off-loaded with normal standard counter balanced 6K forklifts. The rack tower shall have a back stop to ensure when the operator is loading that the tray cannot be pushed through the back of the upright. The cassette tower shall meet the following minimum requirements.

Cassette Type: Classic Size: 144 ins. x 60 ins.

Payload: 5000 lbs. per tray Filing Height: 4 ins.

Shelf Height 7.4 ins. nominal Cassette Weight: 520 lbs. nominal Number of Cassettes 19 Tower Lift Height: 12 ft.- 10 ins.

Tower Overall Height: 14 ft.

Number of Base Towers: 30 (CLIN 0001) Number of Base Towers: 5 (CLIN 0002) Number of Base Towers: 5 (CLIN 0003) Total Number of Cassettes: 19 per tower Cassette Weight Capacity: 5,000 lbs.

3.2.1 Sheet Metal Cassettes: The sheet metal cassettes shall be deigned to hold 144 ins.

x 60 ins. sheet metal loads stacked maximum 4 ins. high. Each cassette shall be of rugged steel construction designed to hold up to a 5000 lb. load. The fork lift pockets shall be deigned to be loaded/off-loaded with standard 6K Drexel Swing Mast Vehicle or Hubtex Sideloader. The cassette shall also have minimum 5 in.

high sides and a back to ensure that if the sheet metal shifts that it stays in the trays. Loads shall range from 8 ft. x 4 ft. to 12 ft. x 5 ft. Trays shall be designed to easily be retrieved/stowed in the rack tower. The storage cassettes shall be conveyable on 5 ft. wide gravity pallet conveyor with 6 in. roller centers. The trays shall have the following minimum requirements:

Cassette Type: Classic Size: 144” x 60” Sides and Back Walls: 2.5 in. high Fork lift pocket: Designed for 6K Drexel Swing Mast or Hubtex Sideloader Finish: Galvanized Steel

3.2.2. Forklift Bump Rail: Rails shall be 4inch x 4 inch x 3/8 inches thick x 10 feet or

20 feet long and are bolted or welded together. Rails shall be positioned in front of the rack to protect the rack from forklift impact. The contractor shall be responsible to cut and re-weld the rail guide where required to add either tabs so the sections can be bolted together or the splices shall be welded together. Each 10 ft. rail section shall be bolted together with 5/8” 11 UNCx2” Hex bolts with one lock washer and hex nut. The welds shall be solid through the entire thickness of the rail. The outside surface of the rail joints shall be ground down completely smooth to ensure that the weld does not wear the rail guide wheel of the stock selector. Welds shall be in accordance with AWS Z49.1 -2005. The rails shall be lagged down on 1 ft. centers (every bolt hole) the first 10 ft. after the end radius on both ends of the rack. Inside the rack aisle after the first 10 ft.

the rail shall be lagged on 2 ft. centers. The anchor bolts shall be supplied by the contractor and shall be 5/8” inch diameter by minimum 4 inches long. If the welds do not penetrate the entire thickness of the rail, or are not completely smooth or the rail is not installed within the required tolerance this shall be grounds for rejection of the pallet rack installation. Number of feet of bump rail shall be nominal 515 ft.

3.2.7. Steel Radius End Radius Protectors: End Radius Protectors shall be left and right sides. Each section is 2 ft. in diameter and has 5 holes for the lag bolts.

The 5/8” x 4 in long lag bolts shall be installed in all holes. The left and right end radius sections shall be bolted or welded together with a connector piece at the end of the rack sections both ends to account for the rack flue space. The end radius sections shall also be bolted with the rail guide at the both ends of the rack aisle. Quantities shall be 4 left and 4 right sided units for the sheet metal cassette storage tower system. The quantities/ sizes of connecting rails shall be as follows:

a. 40” connecting rails; Quantity: 4

b. 72” connecting rails; Quantity: 2

3.2.8. Accessories: The Contractor shall supply all fasteners, anchor bolts, nuts, small leveling shims, etc., required to properly install and secure racks to meet standards.

3.3 Relocation of GFE Sheet Metal Gravity Conveyor Packing Conveyor System and and Vacu-Hoist System: If CLIN 0004 is awarded, the contractor shall relocate the Bldg. 351 gravity pallet packing conveyor system to Bldg. 376 which consists of 3 each 15 ft. long gravity roller conveyor sections, and in-line scale in the middle conveyor section and a vacu-hoist system equipped with a 45 ft. long by 5 ft. wide trolley system for transferring sheet metal to/from the contractor supplied cassettes to/from Govt. shipping/receiving pallets. The contractor shall supply all, labor, mechanical and electrical services to make the systems completely operational after they are relocated from Bldg. 351 to Bldg. 376. The contractor will load/off-load Govt. supplied flatbed trailers to transport this equipment between the two buildings. The electrical power source shall be within 250 ft. of the packing stations. The vacu-hoist/ scale requires 480 volt, 30 amp, 3 phase power. The contractor shall have registered electrician perform the electrical installation of the scale and vacuhoist.

3.4 Rollable Depalletization Station: The contractor shall supply a relocatable depalletizating station. The system shall support one steel storage cassette and shall have sufficient support bars to support a 5,000 lb. sheet metal pallet load (12 ft. long x 5 ft. wide x 4 ins. load height). The operator will place the pallet on top of the support bars, break the pallet lose, remove the pallet then lift the steel storage cassette with the swing mast vehicle up to the height of the load, take the cassette off the depalletization station, then store the pallet load of sheet metal in the rack system.

4. Quality Assurance Provisions:

4.1. Inspection: Inspection of the rack installation and rack functional usage will be performed by the COR, Mr. Timothy D. Flynn, DS-FDI, to insure materials and services conform to this Statement of Work. Failure of the system to pass inspection shall be cause for rejection.

4.2. Documentation: The Contractor shall obtain and submit to the COR all documentation required for the installation of the pallet racks.

4.3. Partial Acceptance & Government Occupancy: Government will provide a building section to the Contractor for installation of racks while continuing to operate in the rest of the building. The Contractor shall provide Government occupancy to the portion of the building section’s racks after successful completion of each installation and inspection.

4.4. Final Acceptance: Final acceptance will be granted after the Contractor has completed all provisions contained in this SOW and upon successful completion of Building 376 Sheet Metal Rack Storage System installation and inspection.

4.5. Contractor Deliverables:

4.5.1. The Contractor shall install, and make operational the rack systems in Building

376 as required by paragraphs 3.2 IAW the installation schedule provided under Paragraph 3.1.3.4.

4.5.2. The Contractor shall submit electronically an Installation Schedule and Layout

Drawings (AUTOCAD, Version 2013 or later) including anchor patterns for rack components i.e., base plates for uprights, guide rails and end of aisle guide rails radii to the Government Representative or designee for review and acceptance at least 5 days before beginning work.

5. Personnel

5.1 Contract Manager

5.1.1 The Contractor shall provide a Contract Manager who shall be responsible for the performance of this contract. The name of the person and alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the Government Representative or designee.

5.1.2 The Contract Manager or alternate shall have full authority to act for the Contactor on all contract matters relating to the performance of this contract.

5.1.3 The Contract Manager or alternate shall be available during normal duty hours within 1 hour of notification to meet on the installation, if necessary, with the Government Representative or designee to discuss problem areas. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) who shall be available within 2 hours after normal working hours.

5.2 Contractor Personnel

5.2.1 All references in this SOW to “Contractor Personnel” include both Contractor employees and subcontractors. Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

5.2.2 The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of Defense, either military or civilian, if such employment would be contrary to the policies contained in Defense Logistics Agency Regulations (DLAR) 5500.1, STANDARDS OF CONDUCT.

5.2.3 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles while on the DDWG installation.

5.2.4 The Contractor shall assure that Contractor personnel completely understand the requirements of this Statement of Work and all personnel prior to installation shall undergo a security background check prior to entrance onto the base.

6. Security Requirements

6.1 All contractor personnel shall complete and submit to the COR, the Robins Air Force Base (RAFB) Security Affidavit Form at least 5 days prior to arrival to the site. Each employee must pass the background check in order to gain base access.

6.2 The security affidavits shall be furnished to the COR within 5 days from the date of projected start of work on site. As Contractor personnel changes occur, the Contractor shall new affidavits to the COR within five (5) working days. The prompt submission of this information will keep to a minimum any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract.

6.3 Contractor personnel on the first day they report for work shall bring the following documents (driver’s license and original social security card) to the RAFB security office and at that time a background check will be performed. Contractor personnel must bring personal identification to the RAFB Security Office for badge photographs and identification. Contractor personnel operating motor vehicles on the installation shall provide a valid Driver’s License, vehicle registration, and proof of insurance. All contractor vehicles driven onto the installation will be required to have current state registration and proof of insurance. These vehicles are required to be registered for passes with the Pass and ID Office before access is granted to the installation. The Pass and ID Office hours of operation are 0700-1600 Monday through Friday and closed Saturday, Sunday and all Federal Holidays. After receiving a vehicle pass and badge and passing the background check, the Contractor shall access the installation only through the Main Truck Gate. Before reporting to Building 376 for work, the contractor shall visit Mr. Clarence Mason (DDWG Security Officer) in Building 385, Bay A to receive a DDWG Contractor Badge to gain access to the building. This badge must be worn at all times while working in the building to ensure that only authorized personnel are working in the building. Any additional questions shall be directed to the Government Representative or designee.

6.4 The Contractor and Contractor personnel shall comply with all security requirements imposed by the DDWG and RAFB Commanders at all times while on base. Contractor personnel involved in civil crimes and/or other incidents of misconduct will not be granted access to the installation. The Contractor is responsible for insuring the badges are returned within three days of employee termination or contract completion.

6.5 The Contractor shall prohibit the use of Government issued Access Cards by any persons other than DDWG and RAFB approved Contractor personnel.

End of SOW