Attach_1_-_PWS.pdf

ATTACHMENT 1

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE AND REMEDIAL MAINTENANCE SUPPORT SERVICES

ON

AUTOMATED MATERIAL HANDLING SYSTEMS

AND ASSOCIATED ANCILLARY EQUIPMENT

AT THE

DEFENSE LOGISTICS AGENCY (DLA) DISTRIBUTION PEARL HARBOR HAWAII

1.0 SCOPE OF WORK

1.1 The work to be performed consists of maintenance services for automated material handling systems (AMHS), and associated ancillary machinery, i.e., conveyors, vertical and horizontal carousels, vertical lifts, stretch wrap machines, industrial scales, and other miscellaneous AMHS components. The maintenance service shall include two types of service: Preventive Maintenance (PM) scheduled, and Remedial Maintenance (RM) unscheduled. The DLA Distribution Pearl Harbor Hawaii and DLA Distribution Pearl Harbor Hawaii (Retail) Equipment Inventory List is provided to identify each system component (equipment) that requires maintenance service (Attachment 2). The Maintenance Task Charts are provided to define the preventive maintenance requirements (Attachment 3). The Contractor shall NOT be responsible for providing maintenance for the following equipment and systems:

● All Distribution Standard System (DSS) and Equipment Control System (ECS) computer equipment and peripheral equipment including the computers and all computer associated equipment located at the workstations.

● DSS and ECS application software

● Printers, monitors and any network infrastructure

● Uninterruptible Power Supply (UPS) systems

● All facility-related equipment and items including but not limited to: overhead doors and operators; elevators; heating, ventilation, air conditioning (HVAC); fire protection and alarm system; general lighting systems; general electrical systems;

siding; roofing; doors; stairs; fence; and floors.

1.2 The Contractor shall provide all labor, equipment, tools, test equipment, materials, replacement parts, and supervision necessary to perform maintenance services on Government owned AMHS equipment located at DLA Distribution Pearl Harbor Hawaii which resides on the Joint Base Pearl Harbor Hickam complete and in accordance with (IAW) the terms and conditions specified herein. Pearl Harbor is located 8 miles west of Honolulu, on the Island of Oahu, one of eight islands that make up the State of Hawaii.

The Contracting Officer (KO) will designate a Contracting Officer’s Representative (COR) who will be perform the COR duties associated with the contracted maintenance services to be performed under this contract.

1.3 This is a non-personal services contract to provide Preventive and Remedial Maintenance Support Services on Automated Material Handling System and Associated Ancillary Equipment at DLA Distribution Pearl Harbor Hawaii for both retail and distribution functions. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the PWS; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the

PWS.

1.4 All references in this PWS to “Contractor personnel” include both Contractor employees and subcontractors.

2.0 OVERVIEW OF THE AMHS EQUIPMENT

The material handling system equips Building 1900 for receiving freight from commercial seavans and commercial carriers. The system includes an Overhead Conveyor Crossover from Building 1900 to Building 475. DLA Distribution Pearl Harbor Hawaii also has a two-way conveyor system, which connects Buildings 475 and 474. These Overhead Conveyor Crossovers provide a package/tote conveyor system for moving packages/totes from receiving in Building 1900 into the storage areas of Buildings 474 and 475 and from the storage areas in Building 474 and 475 back to the shipping area in Building 1900. A Receiving Pallet Sortation Conveyor System and Package/Tote Sortation Conveyor System for the Material Processing Center (MPC) are installed in Building 1900.

All material handling systems are controlled by Siemens Programmable Logic Controllers (PLCs).

SICK Scanners control material routing and sortation.

Building 474 contains approximately 1200 feet of Interlake conveyor system on first and second floor and approximately 400 feet of conveyor in the cross-over between buildings 474 and 475, 10 White Horizontal Carousels, HP-48 Bottom Drive (1HP dual drive).

Building 475 contains approximately 500 feet of Hytrol tote and carton conveyor and approximately 145 feet of conveyor in the cross-over between buildings 475 and 1900.

2 Genfab Model 50-100 continuous vertical lifts.

Building 1900 contains approximately 1000 feet of Hytrol carton conveyor with an 89 foot long horizontal belt sortation conveyor. The system includes a spiral belt curve and horizontal high speed pusher. The system also includes a separate 190 foot pallet conveyor system with an empty pallet up stacker, air compressor and air system.

The Pallet Conveyor system is started from the Supervisor Control Panel. The warehouse supervisor must indicate which workstations are active. This Supervisor Control Panel has a color graphical display of the entire system. Material is off-loaded via forklift from commercial seavans and/or commercial carriers at the six receiving dock doors in Building 1900. The forklift operator places the palletized loads on one of the two loading zones of the conveyor system. The loading zones will detect the load is present and will detect the presence of the forklift. When a load is detected and the accumulation conveyor is clear for 20 seconds, the loading zone will automatically index the load onto the conveyor. The load will automatically advance to the last available section of the zoned accumulation conveyor. If the workstation is active and does not have a pallet on it, the first pallet on the accumulation conveyor will be assigned to that location. That pallet will be released to the Transport conveyor and be diverted to that workstation. Each Operator Control Panel is equipped with a red illuminated e-stop button that, when pressed, will immediately stop the conveyor system.

When an operator at the workstation encounters a pallet containing material that requires consolidation by ship, the operator places this material onto the package/tote conveyor system that will convey the material to the MPC Sortation Area, where the material will be placed into a Reusable Bulk Container (RBC). The RBC will then be placed into the pallet rack system for consolidation until the ship is ready to receive the material. Also if the operator encounters material that is required to be stowed in Building 475 or Building 474, they will place this material onto the package/tote conveyor system to be conveyed to these buildings. SICK Laser Scanners placed throughout the system determine if the material is to be diverted to the MPC sorter system or to the overhead conveyor system for transport to Building 475 or to Building

474. Material that is destined for Buildings 474 is placed into Bar-Coded totes and the material coming from this building will be placed into Bar-Coded totes. Central packing is located in Building 475 and the package/tote conveyor system is provided in this area also. The conveyor and carousels in Building 474 are used to access stored components from bins located on the first and second floor. The parts are picked and placed in a tote, which is routed according to the ECS.

When the operator has finished breaking down the incoming pallet, he will send the empty to the pallet stacker. As empty pallets arrive at the stacker, they will automatically be stacked. A sensor on the conveyor verifies the pallet is empty before a pallet is sent to the stacker. Any pallet assigned to the pallet stacker that has an item on it is sent to the reject station.

3.0 GENERAL MAINTENANCE REQUIREMENTS

3.1 Performance Delays. The Contractor shall report all circumstances, within one workday, which would affect the Contractor’s performance of work or downtime of equipment, including any delays such as: awaiting arrival of parts on order or outside repair of parts; delays of prescheduled PMs; arrival of additional maintenance personnel;

or interference of work by employees of the Government. The Contractor shall telephonically notify the COR if maintenance services are not completed after initial response to a remedial maintenance trouble call. If the problem cannot be resolved by the initial response of the Contractor, the COR shall be given a reason for the delay and the estimated time when equipment will become completely operational.

3.2 Obsolescence and/or Non-Maintainability. If the Contractor determines that any equipment, machine, or components being maintained under this contract becomes obsolete or unable to maintain, the reasons for this determination and a proposal defining recommended changes and associated costs shall be submitted to the Contracting Officer (CO) for consideration. Upgrades to the equipment, machines, or components are not included in this contract. If the Government requires upgrades to the equipment, machines or components, the specific requirements will be developed and forwarded to the DLA Distribution J7 Acquisition Operations who will process as a separate contract action in accordance with the policies and procedures established in the Federal Acquisition Regulation (FAR).

3.3 Responsibility of the Government. The Government shall not perform or have performed by others, repairs to equipment when such equipment is under purview of this contract, except for functions normally construed to be “operator maintenance”.

The Government reserves the right to perform or have performed by others any maintenance item wherein the Contractor does not meet the performance requirement for any reason.

3.4 Relocation of Equipment. The Contractor shall not relocate equipment without specific approval from the COR.

3.5 System Shut Down. The Contractor shall obtain specific approval from the COR for all preventive and remedial maintenance services requiring any part of the AMHS to be shut down.

3.6 Coordination with other Contractors/Government Personnel. The Contractor shall coordinate preventive and remedial maintenance services with other Contractors and DLA Distribution Pearl Harbor Hawaii personnel where the AMHS equipment interfaces with other system equipment not being maintained under this contract.

4.0 PREVENTIVE MAINTENANCE (PM) (Scheduled)

4.1 This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with preventive maintenance tasks identified in (Attachment 3). The Contractor shall provide PM on the equipment listed and at the frequency specified in the Schedule of Supplies/Services. All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

4.2 PM scheduling will be accomplished by the Government utilizing an automated equipment management control system. Based on previous maintenance services and recommended maintenance intervals, the automated equipment management control system will automatically generate a Work Order (Attachment 4) on the day each maintenance service is due. The Government will provide the PM schedule (Planned PM Report) due dates to the Contractor within 15 days of the scheduled PM services. The Contractor shall accept or propose an alternate schedule within 5 days. The Government will accept or reject any or all Contractor proposed changes within 5 days of receipt of the Contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes will not result in any cost adjustments.

4.3 The COR will provide the Contractor, all automated Maintenance Work Orders for all equipment due PM that day. WOs will identify the Equipment Job Order Number (EJON) and each PM to be completed. Upon completion of the PM, the Contractor shall annotate on each WO the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the PM. The contract manager shall approve, sign and date, and submit all completed WOs to the COR within 1 day of PM completion. The Government will enter the data into the automated equipment management control system within 24 hours.

4.4 All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the

COR.

5.0 REMEDIAL MAINTENANCE (RM) (Unscheduled)

5.1 This maintenance service includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The COR will advise the Contractor of the suspected problem and request an evaluation. The Government will generate an automated maintenance work order for repair requirements. Time for parts research and/or necessary repair time must be approved in advance by the COR. The EJON will be the primary means of identifying the piece of equipment. The Contractor will inspect the equipment, advise the COR of the problem and provide a cost estimate within 3 days when major repairs exceed $1500.00 (dollars). If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the COR in writing providing the EJON, serial number, estimated cost of repairs, and estimated date for return of the equipment. The Contractor will begin repairs only after approval by the COR.

If repairs are more extensive, or cost more than originally estimated, exceeding the $1500.00 (dollar) threshold, the Contractor shall obtain the approval of the COR before continuing work. COR approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility. In the event of damage/wreckage to Government owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement.

5.2 The Contractor shall provide the COR a point of contact and phone number to receive and respond to RM service requests. The Contractor shall ensure that this phone number is monitored to guarantee prompt response to RM service requests.

5.3 For repair actions estimated to cost $1500.00 or less, the Contractor is authorized to make any repairs when the total to be invoiced to the Government for all repairs of a piece of equipment is $1500.00 or less.

5.4 Upon completion of the RM, the Contractor shall annotate on each WO the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the RM. The contract manager shall approve, sign and date, and submit all completed WOs to the COR within 1 day of RM completion. The Government will enter the data into the automated equipment management system within 24 hours.

6.0 SCALE CALIBRATION SERVICES

6.1 The Contractor shall perform an annual calibration and certification test for the scale equipment. The Contractor shall calibrate scales IAW National Institute of Standards and Technology (NIST) Handbook 44 and International Organization for Standardization (ISO) 10012:2003. The Contractor shall provide a copy of the calibration certificate for the standards used to the COR. Calibration scheduling will be accomplished by the Government utilizing the automated equipment management control system. An automated maintenance work order will be generated on the day each calibration service is due.

7.0 PERFORMANCE SCHEDULE

7.1 Preventive maintenance services shall be completed within 5 calendar days of scheduled service, unless otherwise approved by the COR.

7.2 Remedial maintenance services shall be responded to on site by Contractor personnel within 8 hours after verbal notification by the COR, unless otherwise approved by the COR. Remedial maintenance services shall normally be completed within 10 hours after initial verbal notification by the COR, unless otherwise approved by the COR. If, however, the Government notifies the Contractor that the piece of equipment requiring remedial maintenance service is considered mission critical, the Contractor shall respond on site within 2 hours and shall continue the remedial maintenance service until such time as the piece of equipment is returned to full operational capability or as otherwise instructed by the COR.

7.3 Scale calibration services shall be completed within 5 days of scheduled service, unless otherwise approved by the COR.

8.0 REPLACEMENT PARTS

8.1 The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The invoice and WO shall indicate if a “like new” part has been installed or used in the repair of the equipment.

8.2 Parts, lubricants and oils used for PM and calibration services shall not be invoiced separately but shall be included as part of the PM price.

8.3 Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions of this contract (FAR 52.212-4 Alternate I).

8.4 Equipment lubricants and oils used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

8.5 The Contractor is responsible for obtaining all equipment operator and maintenance manuals that are not available from the Government.

9.0 EQUIPMENT CHANGES. The DLA Distribution and DLA Distribution S & D (Retail) Pearl Harbor Hawaii Automated Material Handling System Equipment Inventory Lists and the Maintenance Task Charts are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to new AMHS or associated ancillary equipment acquisition or equipment disposal/replacement. The Government will provide written notification of any such action to the Contractor. If such action results in a negotiated price increase or decrease, the Government will issue a contract modification.

10.0 WORK ORDERS. The COR will provide the Contractor an automated generated Work Order form for all PM and RM services provided. All WOs shall contain the information listed below, as applicable to PM or RM services, and shall be submitted with invoices as support documentation within 5 working days after completion of the maintenance services.

1. DLA Registration Number (five digit number)

2. Equipment Job Order Number (EJON)

3. Date and time of service call notification and arrival at Government location

4. Model, serial number and location of the equipment involved

5. For PM, the labor hours spent to perform each task identified

6. For RM, labor hours and associated labor rates worked

7. For PM and RM, all replacement parts used by part number, part name, quantity and cost per unit which shall supported by actual supplier invoices, published price lists and/or proof of payment

8. Description of malfunction and work/service performed, and corrective action taken if action is a repair

9. Equipment hour meter reading and odometer reading

10. Legibly printed name of Contractor personnel who accomplished work

11. Contract manager’s signature and date certifying authenticity of work

11.0 CONTRACTOR PERSONNEL

11.1 Contract Manager

11.1.1 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work under this contract. The name of this person and an alternate who shall act for the Contractor when the Manager is unavailable shall be designated in writing to the KO and COR.

11.1.2 The Contract Manager or alternate shall have full authority to act for the Contactor on all contract matters relating to the daily performance of work under this contract.

11.1.3 The Contract Manager or alternate shall be available Monday through Friday, excluding federal holidays, between the hours of 0700 and 1600 to meet on the installation as required by the COR to discuss problem areas. The Contractor shall provide telephone numbers of the contract manager and alternate(s) who shall be available by telephone during the times stated above.

11.2 Contractor Personnel Qualifications and Certifications

11.2.1 Three (3) years’ experience maintaining electrical, mechanical, or electro-mechanical systems.

11.2.2 Current certification by the manufacturer to troubleshoot, maintain, and repair the systems identified in this PWS where applicable manufacturer’s certifications are available and commonly held to be relevant. Where manufacturer certifications are not available or particularly relevant, recognized industry standard certifications may be substituted.

11.2.3 Direct experience troubleshooting malfunctions and maintaining ALL automated material handling equipment (i.e. vertical and horizontal carousels, pallet de-stackers or stackers, pallet conveyors, conveyor systems, Siemen’s PLC’s and SICK scanners).

11.2.4 Direct experience maintaining automated computer system with belt and/or roller drive that is interfaced to a system controller for control of movement and identification of items being moved. System must also have used scanners and electronic photo eyes in controller interface.

11.2.5 All Contractor service technicians performing PM and calibration services on the scale equipment shall have electronic and mechanical scale repair and calibration experience and shall possess a valid calibration technician certification IAW the NIST Handbook 44.

11.3 Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name. During performance of the service requirements set forth in this PWS, all Contractor personnel shall introduce themselves or shall ensure they are introduced as Contractor employees. Contractor personnel shall also appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

11.5 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on the Joint Base Pearl Harbor Hickam.

11.6 The Contractor shall assure that Contractor personnel completely understand the requirements of this PWS. All Contractor service technicians must have sound mechanical aptitude and ability; must have basic understanding of machinery, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians must have direct work experience and knowledge of diagnosing and repairing the equipment in Attachment 2 and the electrical, mechanical or electro-mechanical systems. Contractor service technicians shall hold current manufacturer’s certifications if available to troubleshoot maintain and repair the equipment included in this PWS. Where manufacturer’s certifications are not available or particularly relevant, recognized industry stand certifications may be substituted. The Contractor shall maintain a file containing all service technicians’ training and certifications and shall make this information available to the COR upon request.

12.0 REPORTS

12.1 Contracting Manpower Reporting- The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at: http://www.ecmra.mil.

12.2 Monthly Maintenance Summary Report – The Contractor shall prepare and submit a monthly summary report showing total time spent performing preventive and corrective maintenance, emergency service and average daily system availability, and comments/recommendations.

13.0 QUALITY CONTROL PLAN

13.1 The Contractor shall establish and maintain a complete Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified.

http://www.ecmra.mil/ http://www.ecmra.mil/

13.2 The plan shall include an inspection system covering both preventive and remedial maintenance repairs required by this contract. The plan must ensure that quality service levels are maintained throughout contract performance.

13.3 The Contractor shall maintain records for all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

14.0 QUALITY ASSURANCE

14.1 The COR is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the COR and KO. Upon contract award, the identity of the COR, his duties and authority will be promptly furnished to the Contractor.

14.2 The contract manager may be required to meet at least weekly with the COR during the first month of the contract and thereafter as often as necessary as determined by the COR. The Government will be responsible for preparation of written meeting minutes which shall be signed by the contract manager and the COR, with a copy provided to the KO. Should the Contractor not concur with the minutes, the Contractor shall so state any areas of non-concurrence in writing to the COR within five (5) calendar days of receipt of signed minutes.

14.3 The COR will advise the contract manager in person when discrepancies occur, and will request corrective action. The COR will make annotation of the discrepancy; the date and time the deficiency was noted, and will request the contract manager (or authorized representative) initial the entry.

15.0 HOURS OF OPERATION

15.1 The Principal Period of Maintenance (PPM) for Preventative Maintenance (PM) and Remedial Maintenance (RM) is Monday through Friday, 0700 – 1600 hours, excluding federal holidays. The Government observes the following federal holidays:

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled service date, the COR will advise the Contractor on whether services should be performed for that day or services should be rescheduled.

15.2 In order to minimize disruptions to the distribution operations, the Government may require that the Contractor perform PM services outside the PPM. Also, if the Contractor desires to perform PM services outside the PPM, the Contractor shall request permission and obtain written approval from the COR at least 24 hours in advance to allow for necessary arrangements to be made.

16.0 ENVIRONMENTAL COMPLIANCE

16.1 The Contractor shall comply with all Federal, State and Local regulations as well as DLA and Host installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes.

16.2 Hazardous work processes and hazardous materials utilized or generated in the performance of this contract shall be controlled and disposed of by the Contractor in a manner that is safe IAW the appropriate local, state and US Government laws and directives established for the control of those processes and materials.

16.3 The Contractor shall provide for clean-up of all hazardous and non-hazardous spills when they may occur in, around, or as a result of the Contractor’s operation. The Contractor shall also provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract. The Contractor shall immediately notify the COR of any hazardous waste spills.

17.0 SECURITY REQUIREMENTS

17.1 The Contractor or authorized representative shall submit to the COR a roster identifying all Contractor personnel who will be performing under this contract and require access to the equipment. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

17.2 In addition to the above, the Contractor shall enroll in the RAPIDGate Program by visiting the website at http://www.eidpassport.com . The enrollment process is as follows:

• Company Contacted

• Base C.O. or Designee Approves Company

• Company Enrolls

• Employee Registers

• Data Transferred to Secure Authoritative Data Repository (ADR)

• Employment and Employment Verification

• Identify Authentication & Background Screening

• Secure ECP Local Databe Updated

• Credentials sent to Installation for Issuance

Once the Contractor has been confirmed by the Host/Installation Joint Base Pearl Harbor Hawaii, an email notification from the Host will be sent to the Security Specialist at DLA Distribution Pearl Harbor for validation of enrollment. Once the Contractor has paid the enrollment fee and been approved for enrollment, the Contractor will receive an email with the Contractor’s RAPIDGate Company code.

The roster shall be furnished to the COR within 5 days from the date of award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the COR within two (2) working days. The prompt submission of this information will keep to a minimum any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract.

Delays in accessing the base shall not be considered billable time. Any concerns or issues with base access can be directed to the DLA Distribution Pearl Harbor Security Specialist.

17.3 Contractor personnel must bring personal identification and all completed forms to the Site Security Officer for badge photograph and identification when notified by the COR.

17.4 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor is responsible for insuring the badges are returned within three days of employee termination or contract completion.

17.5 The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

http://www.eidpassport.com/

18.0 SAFETY REQUIREMENTS

18.1 The Contractor shall conform to all applicable safety standards published in the Federal Register or any other national OSHA Public Laws 91.596.

18.2 The Contractor shall ensure employees observe all safety, traffic control, and fire prevention requirements in effect at the site.

18.3 Government safety personnel may observe Contractor operations/processes at any time on Government premises. Imminent danger situations shall be corrected on the spot;

other safety issues shall be processed through the COR.

19.0 ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH (ESOH)

19.1 The Contractor shall formulate and maintain a written safety and health plan and make available to the Government upon request. The written plan shall include the details of the Contractor’s responsibilities, method of program implementation, and how hazards and deficiencies shall be identified and corrected. It shall detail Contractor personnel responsibilities for: protection of Government property and safety of others, personnel responsibilities for reporting all mishaps, and establish procedures for reporting to correcting unsafe conditions, hazards, or practices. The Contractor shall have a central POC for safety and health related issues. The POC shall be identified in writing to the COR.

19.2 The Contractor shall ensure employees have safety education when engaged in activities involving Government facilities, personnel, or equipment.

19.3 The Contractor shall notify the COR immediately after the occurrence of all accidents and incidents resulting in either personal injury, loss of life, impact to the environment or property damage to a government facility or equipment. The Contractor shall submit a completed copy of DLA Form 1591 and supplemental information within four (4) working days of the accident or incidents.

19.4 The Contractor shall require their personnel to wear all required personal protection equipment (PPE) (e.g., hearing protection, eye protection, gloves, safety boots/shoes, aprons, masks, face shields, reflective vests, safety harnesses) during the performance of this contract IAW OSHA standards.

19.5 The Contractor shall comply with all Federal, State, and local environmental laws to include but not limited to Resource Conservation and Recovery Act (RCRA), Safe Water Drinking Act (SWDA), the Clean Air Act (CAA), and Federal Facilities Compliance Act (FFCA).

19.6 OSHA 2206 Part 29 CRF 1910 – General Industry Standards are available from Occupational Safety and Health Administration; Department of Labor; 200 Constitution Ave, NW, Washington, DC 20210

20.0 GOVERNMENT PROVIDED SPACE AND SUPPORT SERVICES

20.1 Working and Storage Space

20.1.1 The Government will make available working and storage space necessary for Contractor equipment and supplies to be used in performance of this contract. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas will be neat and clean, free from fire and safety hazards and unsanitary conditions.

20.2 Utilities

20.2.1 The Government will make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work spaces. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

20.2.2 Lights shall be used only in areas where and when work is actually being performed.

20.2.3 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

20.2.4 Water faucets or valves shall be turned off after use.

20.2.5 Government telephones shall not be used for personal reasons nor for any toll/long distance calls unless authorized by the COR. Telephone access will be made available for the Contractor’s use for local calls only. Long distance and toll calls require prior authorization by the COR, and will be limited to credit cards only. Telephone billing will be monitored by the COR on a monthly basis. Unauthorized calls by the Contractor will be reported to the KO for resolution.

20.3 Emergency Medical Services. The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate as appropriate.

Telephone number for Urgent Care is: 911.

21.0 GOVERNMENT OBSERVATIONS. Government personnel, other than the COR may from time to time, with Contractor/Government coordination, observe or inspect Contractor operations. However, these personnel may not interfere with Contractor performance.

22.0 DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this PWS, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract.

The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

END OF PERFORMANCE WORK STATEMENT