Attachment_3_-Maint_Task_List.docx

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Maintenance Support Services for Lenel & AMAG and other Electronic Security System at DLA Distribution Jacksonville & Mayport Sites, FL
Solicitation number
SP3300-16-Q-0195
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Attachment 3 - Maintenance List

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Amendment_4_Attachment_2_Equip_List_revised.xls XLS spreadsheet
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Amendment_3_SP330016Q0195.pdf PDF
Amendment_2_SP330016Q0195.pdf PDF
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Attachment_5-TE_1.1__Contractor_Personnel_Security_.docx DOCX document
Attachment_7_Schedule_of_Supplies-16Q0195.xlsx XLSX spreadsheet
Attachment_2_-_Equipment_List.xls XLS spreadsheet
Attachment_9-Past_Performance_Questionnaire_16Q0195.docx DOCX document
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ATTACHMENT 3 – MAINTENANCE TASK LIST

SECURITY SYSTEM BADGING WORKSTATION

MAINTENANCE TASK LIST #001

Frequency :
Quarterly
Verification:
Verify All Model Numbers Match Equipment List
Workstation:
1. Check Cabling for Connection and Wear

2. Check monitor, keyboard, and CPU for proper Operation, Excessive Wear, and Damage

3. Check Monitor for Any Degradation of Performance

4. Check Printer for Paper Supply, Printer Ribbon Darkness, and Proper Operation

5. Check badging equipment for any Error/Warning notifications and clear any discrepancies.

Badge Encoder:
1. Check Condition of Unit for Obvious Damage and Excessive Wear

2. Check Cabling and Power Cord Damage

3. Check Entire Unit for Damage

Badging Camera:
1. Check Condition of Cabling to the Camera and Camera Flash Unit

2. Check Video Operation for Picture Quality

3. Check for Excessive Wear or Damage to the Camera, Lens, and Flash Unit

4. Check Operation of Camera Flash Unit

ID Badge Printer:
1. Check Cabling and Power Wiring for Connection and Wear

2. Check Exterior of Unit for Excessive Wear and Damage

3. Check Interior for any Obvious Problems (spool alignment, etc.)

4. Check Operation of Unit (noise, color output, error/warning etc.)

5. Check color ribbon

6. Provide blank badges and performed operational test of printing a badge.

Cleaning (per Mftr. specs.):
1. Clean Monitor, Keyboard, Printer, and CPU Housing

2. Clean Camera, Lens, Camera Flash Unit w/Soft Cloth

3. Clean Exterior of Unit with Damp Cloth

4. Clean Filter and Fan

5. Inspect and Clean Badge Printer Cleaning Roller

6. Clean Exterior of Badging Encoder w/Damp Cloth

Completion:
Ensure all equipment returned to operational status

BMS ALARM POINT TEST (NON BASE POLICE REPORTING)

MAINTENANCE TASK LIST #002

Frequency :
Quarterly
Inspection:
1. Verify Switch Model No. Matches Equip. List

2. Check for General Wear and Tear

3. Check That Mounting is Secure

4. Check Condition of Door

5. Check electrical striker on door (if applicant)

BMS Switch Test
1. Activate BMS

2. Alarm Received? (Check=Yes)

3. After Activation, Close door Verify Alarm Reset

4. Proper Date and Time? (Check=Yes)

5. Proper Location? (Check=Yes)

Completion:
Ensure all equipment returned to operational status. Provide a written report of all reporting alarms to the Lenel On-Guard system and any corrective action taken during testing.

BMS ALARM POINT TEST (BASE POLICE REPORTING)

MAINTENANCE TASK LIST #003

Frequency :
Quarterly
Buildings
110, 171, 175 and Mayport
Inspection:
1. Verify Switch Model No. Matches Equip. List

2. Check for General Wear and Tear

3. Check That Mounting is Secure

4. Check Condition of Door

5. Check electrical striker on door (if applicant)

BMS Switch Test
1. Place building in security standby by calling Central Dispatcher.

2. Activate BMS

3. Alarm Received on the Lenel On Guard station and at host Central dispatcher. (Check=Yes)

4. After Activation, Close door Verify Alarm Reset

5. Proper Date and Time? (Check=Yes)

6. Proper Location? (Check=Yes)

Completion:
Ensure all equipment returned to operational status. Provide a written report of all alarms that was received at host Central Dispatcher center and Lenel On-Guard system.

CCTV INTERIOR AND EXTERIOR FIXED AND PTZ CAMERAS

MAINTENANCE TASK LIST #004

Frequency:
Quarterly
Verification:
1. Verify Camera Model No. Matches Equip. List

2. Verify Lens Model No. Matches Equip. List

Inspection:
1. Check All Screws / Mounting Hardware

2. Verify Auto Iris Operation

3. Check / Confirm All Camera Switch Settings

4. Confirm Camera Housing Mounted Securely

5. Inspect Cabling

Optimal Camera Image (Viewable at Monitor):
1. Proper Location

2. Quality Image (color, clarity, sharpness)

3. No White Out Areas

4. No Obstructions

5. Check Optimal Focus

6. (OPTIONAL) Re-do Entire Test (If adjustments made)

Camera Operation and Controls for PTZ ( via the controlling unit)
1. Pan Left and Right

2. Tilt Up and Down

3. Rotate 360 degrees

4. Zoom in and out (with same picture quality)

Camera Matrix Data (Viewable at Monitor):
1. Camera Appears in Proper Quadrant, Each Zone

2. Confirm Camera Intent (View, Depth, Etc.)

3. Heater / Blower Functional (If Applicable)

4. Camera Labeling Correct for Each Zone

5. Camera Image Does Not Roll When Switched

6. Lightning Protection Installed

7. Provide a written report of all cameras and any corrective action taken during testing.

Cleaning (Per Mftr. Spec's.):
Clean Housing, Camera, and Lens
Completion:
Ensure all equipment returned to operational status

CCTV / AIPHONE / KEY BOXES

MAINTENANCE TASK LIST #005

Frequency :
Quarterly
Verification:
Verify Monitor Model No. Matches Equip. List
Inspection:
1. Check Operation and Picture Quality

2. Check Unit for Excessive Wear and Damage

3. Inspect Cabling and Connectors

4. Turn off Power and Check For Burn In / On Screen

5. Check/Confirm all Switch Settings

6. Check each key slot on the key box to ensure they fire/release

7. Check key box battery using a voltmeter to ensure it is between 12-14 volts

Cleaning (per Mftr. specs.):
Clean Face and Housing with Damp Cloth
Completion:
Ensure all equipment returned to operational status

EMERGENCY EGRESS DOOR

MAINTENANCE TASK LIST #006

Frequency :
Quarterly
Push firmly on the door(s). Do not push on crash bar or exit device:
1. Door remains secured by maglock /electric door striker
Push firmly on the door crash bar or exit device:
1. Audible alarm sounds

2. Door alarm is received at IDS

3. Audible alarm stop when close is secured

4. Door alarm restored is received at IDS

Open door(s) one at a time (if double door):
1. Audible alarm sounds

2. Door alarm is received at IDS

3. Audible alarm stop when close is secured

4. Door alarm restored is received at IDS

HARDWARE CHECK: Perform thorough check of all hardware on door :
1. All hardware is properly mounted and secured

2. Clean all hardware

CLOSEOUT: Call IDS and check status of door. Let IDS know testing for door is complete:
1. Door status at IDS is normal

2. Provide a written report of all doors and any corrective action taken during testing.

Completion:
Ensure all equipment returned to operational status. Provide a written report of all alarms that was received at host Central Dispatcher center and Lenel On Guard system.

DOOR GROUP

MAINTENANCE TASK LIST #007

Frequency:

Quarterly

A. Valid Card Transaction Entry:
[ ] Entry [ ] Exit
Use Authorized Card/Card + PIN:
1. Access Granted

2. Door Unlocked

3. Hold Door Open Past Dwell Time

4. Close Door / Relock

Results Viewable at Workstation:
1. Transaction Logged

2. No Door Alarm Rcvd

3. Held Open Alarm

B. Invalid Card Transaction Entry:
[ ] Entry [ ] Exit
Use Unauthorized Card/Card + PIN:
1. Access Denied

2. No Enrollment

3. Inspect for damage and loose parts

Results Viewable at Workstation:
1. Alarm Received

2. Cardholder ID

3. Reader Location

4. Date and Time

C. Request-to-Exit (REX) Devices:
[ ] Exit
Passive Infrared Devices:
1. Detection Range is less than 18 Inches From Door

2. Strike Re-engaged After Dwell Time Expires

3. Exit with No Alarm

4. Held Open Alarm

Pushbutton REX Devices:
1. Strike Re-engaged After Dwell Time Expires

2. Hold Door Open Past Programmed Time

3. Exit with No Alarm

4. Held Open Alarm

5. N/A

Emergency Release:
1. Lifting Cover Generates Alarm

2. Emergency Release Can Be Reset

3. Activate Emergency Release, Egress Permitted

4. N/A

D. Forced Door Entry:
1. Entry

2. Exit

3. Force Door

4. Close Door

Results Viewable at Workstation:
1. Forced Door Alarm

2. Restored Notification

E. Life Safety Interface :
1. Exit

2. Door Fails in Safe Mode (Allows Egress)

3. Door Fails in Secure Mode (Denies Egress)

4. N/A

F. Unauthorized Access Request by Time Restriction:
1. Entry

2. Valid Card @ Invalid Time (Access Denied)

Results Viewable at Workstation:
1. “Wrong Time” Alarm

2. Reader Location

3. Cardholder ID

4. Date and Time

G. Unauthorized Access Request by Location Restriction:
1. Entry

2. Valid Card @ Invalid Location (Access Denied)

Results Viewable at Workstation:
1. "Location" Alarm

2. Reader Location

3. Cardholder ID

4. Date and Time

h. Remote Release Function; From Workstation:
1. Select Control Door Access

2. Door is Secure?

3. Access Granted?

4. No Alarm Condition?

5. N/A

i. Door Contact:
1. Check for Proper Operation

2. Check for Excess Grease and Dirt

3. Restored Notification that Door is Shut

4. Verify Switch is Properly Mounted

5. Alarm Notification is Received

6. Verify the electric door striker/maglock is working properly.

Completion:
Ensure all equipment returned to operational status. Provide a written report of corrective actions.

DURESS SYSTEM

MAINTENANCE TASK LIST #008

Frequency :
Quarterly
Inspection:
1. Verify Switch Model No. Matches Equip. List

2. Check for General Wear and Tear

3. Check That Mounting is Secure

4. Check Condition of Batteries (replace if necessary)

Duress Switch Test (Results Viewable at Workstation):
1. Place building in security stand by though Central Dispatcher

2. Activate Duress Switches

3. Alarm Received? (Check=Yes)

4. After Activation, Verify Manual Reset Required

5. Proper Date and Time? (Check=Yes)

6. Proper Location? (Check=Yes)

Completion:
Ensure all equipment returned to operational status. Provide a written report of all alarms that was received at host Central Dispatcher center and Lenel OnGuard system.

DVR

MAINTENANCE TASK LIST #009

Frequency :
Quarterly
Verification:
1. Verify Model No. Matches Equip. List

2. Verify the Settings for Frame Range and Resolution of Recorded Video

3. Verify DVR is Connected to UPS

4. Verify System Allows For Digitized Stop-Frame Video Displays

5. Verify DVR is recording and maintaining videos for 90 days

Inspection:
1. Check Image Clarity and Quality for Recorded Video

2. Check Record Time Settings (Real-time Recording during alarm condition)

Cleaning (Per Mftr. Spec's.):
Wipe or Vacuum Dust Off of Equipment
Completion:
Ensure all equipment returned to operational status

REMOTE TERMIAL PANELS / POWER SUPPLY PANELS AND EQUIPMENT PANELS

MAINTENANCE TASK LIST #010

Frequency :
Quarterly
Verification:
1. Verify Panel Model No. Matches Equip. List

2. Confirm Key for Unit is Available

Inspection:
1. Check Cabling for Connection and Wear

2. Check Exterior for Excessive Wear/Damage

3. Check for Proper Operation of Card Access

4. Verify proper operation of panel tamper switch

5. Check Batteries for Voltage w/in Mftr Specs

6. Confirm alarm when interrupting date communications

7. Check To Be Sure That Unit is Communicating properly

8. Check for Proper Operation of Line Supervision on Alarm Circuits

9. Check for Alarm When Date Communications are Interrupted

10. Check for Proper Operation on Battery Power

11. Tighten all Screws

Tamper / Sensor Switch Test
1. Activate Tamper /Sensor Switch

2. Alarm Received? (Check=Yes)

3. Verify Reset after door closed (Required)

4. Proper Date and Time? (Check=Yes)

5. Proper Location? (Check=Yes)

Fire Relay Test (Results Viewable at Workstation):
1. OPEN Fire Relay Connection (Required)

2. Alarm Received? Doors Unlocked (Check=Yes)

3. CLOSE Fire Connection Verify Reset/ Doors Relocked (Required)

4. Proper Date and Time? (Check=Yes)

5. Proper Location? (Check=Yes)

Cleaning (per Metro. specs.):
Clean Exterior of Unit
Completion:
Ensure all equipment returned to operational status. Provide a written report to Security Officer on all test result and any corrective action.
MOTION DETECTOR
MAINTENANCE TASK LIST #011
Frequency :
Quarterly
Walk Activation:
1. Walk at a Rate > 1 Foot/Second, Motion Detected Within 3 Steps

---a. Alarm Received ---b. Date, Time & Location Displayed

2. Wait a Minimum of 3 Seconds, Repeat Walk Test ---a. Alarm Received ---b. Date, Time & Location Displayed

Area Coverage:
1. Motion Detected in Area, All Locations Within 5 Normal Steps

---a. Alarm Received ---b. Alarm Cleared

2. Adjust Sensitivity Lens As Required to Cover Area and Repeat Test ---a. Proper Date and Time Displayed ---b. Proper Location Displayed

Passive Infrared (PIR) Tamper Alarm:
1. Remove PIR Cover (Activating Tamper Switch)

2. Tamper Alarm Rcvd

3. Proper Date & Time Displayed

4. Proper Location Displayed

5. Replace PIR Cover and Reset alarm

Completion:
Ensure all equipment returned to operational status. Provide a written report of all alarms that was received at host Central Dispatcher center and Lenel OnGuard system.

WINDOWS-LENEL SERVER

MAINTENANCE TASK LIST #012

Frequency :
Quarterly

Review Event Logs

Backup Event Logs

Update Software & Install Patches (if applicable)

DNS Server Healthy (if applicable)

Drive Free Space

Completion:
Ensure all equipment returned to operational status

A-1 A-5

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