Attachment_6_-_Conformed_Attachment_J.1_-NNSY_PWS.pdf

Attachment J.1

SP3300-15-R-5006

ATTACHMENT J.1

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Performance Work Statement (PWS) Norfolk Naval Shipyard Portsmouth NNSY

SECTION C INTRODUCTION

A. The Defense Logistics Agency (DLA) is an United States (U.S.) Department of Defense (DOD) agency that provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands under conditions of peace and war.

B. DLA Distribution Norfolk at Portsmouth, Virginia’s primary mission is to plan, program, manage, and execute efficient and effective receipt processing, storage and warehousing operations, material issue and transportation and shipping in support of Naval Sea Systems Command NAVSEA corporate shipyard customers (e.g., Norfolk Naval Shipyard (NNSY) and Naval Station Norfolk (NSN)). The work to be performed is in a distribution and warehousing environment providing support to corporate shipyard customers. The required services are commensurate with workload and/or available funding.

C. DLA Maritime Norfolk’s primary mission is to plan, program, manage, and execute efficient and effective requisition processing, clerical, technical support and information technology support to Naval Sea Systems Command (NAVSEA) corporate shipyard customers (e.g., Norfolk Naval Shipyard and Naval Station Norfolk) primarily at building 1500 located on the Norfolk Naval Shipyard.

D. The PWS details the requirements associated with supply and distribution functions performed at DLA Distribution Norfolk at Portsmouth, Virginia and DLA Maritime Norfolk. The following sections should be read as a single interrelated document:

Section C-1, General Conditions and Requirements Section C-2, Definitions and Acronyms Section C-3, Government Provided Property, Equipment, Systems, Training and Support Services Section C-4, Contractor-Furnished Equipment, Material, Training and Support Services Section C-5, Specific Tasks Section C-6, Applicable Directives, Publications, Instructions Section C-7, Technical Exhibits (TE)

SECTION C-1: GENERAL CONDITIONS AND REQUIREMENTS

A. This Section provides general information relating to the conditions of operation and general requirements relating to the supply and distribution services performed at DLA Distribution Norfolk at Portsmouth, Virginia and DLA Maritme Norfolk.

1.1 SCOPE OF WORK

A. The Contractor shall provide supervision, labor, material handling equipment, fuels, organic transportation, and travel, to perform supply management, logistics, administrative functions, receipt processing, storage and warehousing, issue and delivery of material. DLA Maritime Norfolk

C-2 currently uses NAVSEA’s Material Access Technology (MAT) System and Automated Request for Kitting (ARK) when applicable to perform the requirements in this PWS.

B. DLA Distribution Norfolk at Portsmouth Virginia and DLA Land and Maritime Norfolk are strategically located at the Norfolk Naval Shipyard Portsmouth, VA (NNSY), and also perform work at Naval Station (NS) Norfolk as required. DLA Distribution Norfolk at Portsmouth and DLA Maritime Norfolk will support corporate shipyard customers at the NNSY and NS Norfolk as well as off-site locations when required.

C. This is a non-personal services contract to perform the requirements described in the contract. The Government will not exercise any supervision or control over the Contractor’s employees performing the services herein. Such contract employees shall be accountable solely to the Contractor’s Site Supervisor who, in turn is responsible to the Government. The Contractor’s primary interaction with the Government shall be through the Contracting Officer (KO) or designee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the members of the public that they are Government officials.

All Contractor employees shall wear a Government ID and Company ID badges conspicuously on his or her outer clothing above the waist at all times and shall identify themselves as Contractors while in the work place and at meetings.

1.2 GENERAL OPERATING CONDITIONS

1.2.1 PLACE OF PERFORMANCE

A. The Contractor shall perform the services outlined in Section C-5, Specific Tasks primarily in

Buildings 44-510, 61, 163, 171, 202, 276, 280, 298, 463, 464, 1500 and 1505 at NNSY and Buildings CEP-200, W-130, and CEP-126 at NS Norfolk. At the direction of the Contracting Officer (KO) or designee, the Contractor may be required to perform these tasks at off-site locations in support of customer requirements.

1.2.2 PERIOD OF PERFORMANCE

A. The base period of performance will be established for a one year base period with four-one year option periods.

B. The phase-in period shall begin no later than (NLT) 30 calendar days prior to the beginning of full performance.

1.2.3 FEDERAL HOLIDAYS

A. Federal Holidays generally observed by government personnel include:

Observed Federal Holidays

New Year’s Day Martin Luther King Day

Presidents Day Memorial Day

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Independence Day Labor Day

Columbus Day Veterans Day

Thanksgiving Day Christmas Day

B. In the event an Executive Order (EO) issued by the President of the United States declares

Agencies of the Federal Government closed for a regularly scheduled workday, the KO or its designee will determine and advise the contractor on whether services are required for that day.

1.2.4 CURRENT DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

A. The Contractor shall perform services required under this PWS Monday through Friday, during the normal operating hours of the Government activity. Supply Support for DLA Maritime Norfolk is required over the following shifts: First Shift 0720-1600 and Second Shift 1200-2000. Storage and Distribution Support for DLA Distribution Norfolk at Portsmouth is required over the following shifts: First Shift 0720-1600, Second Shift 1530-2400 hours and Third Shift 2330-0740 hours.

NOTE: In some cases, the First Shift may end at 1550 hours depending on the service area location and customer requirements. The KO or designee will identify such areas to the Contractor in order to ensure the required level of service support The Contractor may be required to work various rotating shifts, various adjusted hours, overtime, and weekends commensurate with workload requirements to support the customer. A majority of the work is performed on the First and Second Shift.

B. The Contractor shall be prepared to adjust operational hours when required by the KO or designee to support changes in mission requirements.

C. Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the host installation, access to the host installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions exist.

1.3 KEY PERSONNEL

A. Site Supervisor. The Contractor shall designate a Site Supervisor who shall be onsite for the duration of the Contract and will have full authority to act for the Contractor on all matters relating to Contract Performance. In the performance of these duties, the Site Supervisor shall possess the basic knowledge and skills required to liason with applicable Government managers to plan, control, manage, and execute the successful completion of the work. The individual shall be qualified to be the Contractor’s on-site supervisor and POC for Government represenatives. As a minimum, the Site Supervisor shall posses a degree in Distribution Management or Business Management (minimum Bachelor’s Degree) and at least three years of experience in Distribution Management, or at least five years of progressive management expierence in distribution operations similar in size and complexity to the operation offered in this contract. Experience shall include as a minimum three (3) years’ experience using automated warehouse management systems withing the past five (5) years. The Site Supervisor shall provide overall administrative supervision for Contractor employees to include: managing the project professionally, ensuring that work is scheduled IAW Government requirements, ensuring that accurate and timely reports are provided, C-4 reporting inefficient or wasteful methods in the performance of the labor-hour services ordered to the COR, and ensure cost saving factors and quality controls are used to ensure work is performed as scheduled and at a fair and reasonable cost. The Site Supervisor shall have the authority to resolve problems, allocate resources, manage personnel, and monitor operation performance by taking direction from the Government to ensure complete satisfaction.

B. The Contractor shall provide the name and telephone number (to include mobile telephone and pager, as applicable) of the Site Supervisor in writing at the start of contract performance.

In the event of the replacement of the Site Supervisor, the Contractor shall notify the COR, in writing, of such replacement and provide the name and telephone number at least 15 calendar days prior to a planned replacement and within 24 hours following an unplanned replacement.

C. The Site Supervisor shall respond to all communications, upon notification, and shall be on-site to meet with Government personnel within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours. The The Site Supervisor shall be available to meet daily (if necessary) at 0720 hours with the COR and/or TPOCs to receive daily priorities and/or changes to customer requirements. The Contractor shall ensure all designated sites are manned appropriately to provide customer support IAW Section C-5 Specific Tasks.

1.4 LABOR CATEGORIES

A. General Clerk III - DOL Category 01113. Must possess a high school diploma or equivalent. Work requires a familiarity with the terminology of the office unit. Selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals. The clerical steps often vary in type or sequence, depending on the task. Recognized problems are referred to others.

B. Supply Technician – DOL Category 01410. Must possess a high school diploma or equivalent. This position performs limited aspects of technical supply management work (e.g., inventory management, storage management, cataloging, and property utilization) related to depot, local, or other supply activities. Work usually is segregated by commodity area or function, and controlled in terms of difficulty, complexity, or responsibility. Assignments usually relate to stable or standardized segments of technical supply management operations; or to functions or subjects that are narrow in scope or limited in difficulty. The work generally involves individual case problems or supply actions. This work may require consideration of program requirements together with specific variations in or from standardized guidelines. Assignments require: (a) a good working knowledge of the governing supply systems, programs, policies, nomenclature, work methods, manuals, or other established guidelines; (b) an understanding of the needs of the organization serviced; and (c) analytical ability to define or recognize the dimension of the problems involved, to collect the necessary data to establish the facts, and take or recommend action based upon application or interpretation of established guidelines.

C. Business Systems Analyst II - The Analyst shall have a minimum of 5 years of general experience or three years and a bachelor’s degree. The Analyst shall demonstrate the ability for performing studies, analyses, and evaluations related to business organizations and processes, such as requirements analysis, feasibility studies, performance assessments, business process improvement initiatives, cost/benefit analyses, and/or business case analysis (BCA).

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D. Warehouse Specialist Lead - The Contractor shall designate one Warehouse Specialist Lead for each shift supporting storage and distribution operations for DLA Distribution Norfolk at Portsmouth, Virginia. The Warehouse Specialist Lead serves as a working leader over employees engaged in the storage and distribution operations outlined in the PWS. The Lead distributes and balances workload to improve work flow or to accommodate unexpected temporary increases in workload. Checks work in progress and answers workers’ questions regarding procedures, policies, written instructions, and other directions. Informs workers of changes in policies and procedures. Spot checks completed work for compliance with the requirements on work sequence, procedures, methods, and deadlines.

Ensures work is done properly and efficiently IAW the terms and condition of the contract. The Warehouse Specialist Lead shall oversee day-to-day operations during the assigned shift, monitor productivity and make general work assignments. The Contractor shall ensure that a Warehouse Specialist Lead or designated alternate lead is assigned to each shift.

E. Warehouse Specialist – DOL Category 21410. As directed, performs a variety of warehousing duties which require an understanding of the establishment’s storage plan. Work involves most of the following: Verifying materials (or merchandise) against receiving documents, noting and reporting discrepancies and obvious damages; routing materials to prescribed storage locations; storing, stacking, or palletizing materials in accordance with prescribed storage methods; rearranging and taking inventory of stored materials; examining stored materials and reporting deterioration and damage; removing material from storage and preparing it for shipment. May operate hand or power trucks in performing warehousing duties. Exclude workers whose primary duties involve shipping and receiving work (see Shipping/Receiving Clerk), order filling (see Order Filler), or operating forklifts (see Forklift Operator). Warehouse Specialists shall possess a minimum of four years general supply experience of which at least two years’ experience was spent performing warehouse duties.

1.4.1 PERSONNEL QUALIFICATIONS AND CERTIFICATIONS

A. The contract work requires a variety of well-established supply administrative functions, warehousing and material handling methods and techniques. Contractor personnel must be proficient in reading and capable of communicating effectively in English, both orally and in writing. Contractor personnel must possess basic math skills and be familiar with the use of personal computers.

Contractor personnel are required to maintain their Outlook Mail accounts.

B. Physical Requirements: Contractor personnel shall be capable of standing, bending, lifting, and walking for the majority of the day. Contractor personnel shall be capable of lifting and carrying moderately heavy material up to 60 pounds.

C. The Contractor shall maintain updated copies of any applicable licenses and certifications for all employees and make available to the Government upon request.

D. The Contractor shall be responsible for obtaining all necessary licenses and for complying with all applicable Federal, State, and local laws.

E. Contractor employees who operate forklifts shall undergo an initial physical and Government-

Furnished shipyard training prior to receiving their Operator’s License. The Operator’s License must be renewed every three (3) years which involves Government-Furnished refresher training and a physical. The Contractor is responsible for ensuring all applicable employees obtain physicals.

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F. The Contractor shall provide to the COR or designee the name(s) and telephone number of the responsible supervisory person or persons authorized to act for the Contractor. No employee or representative of the Contractor will be admitted to the site of work unless he/she furnishes satisfactory proof that he is a citizen of the United States, or, if an alien, his residence within the United States is legal. All Contractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Said outer garment employee identification shall not be substituted for DoD required passes or badges.

1.5 SECURITY

A. The Contractor or any representative of the Contractor entering DoD locations to perform contract requirements shall abide by all security regulations and may be subject to security checks. Contractor personnel and property shall be subject to inspection upon entering, while on, and upon leaving the DoD locations pursuant to installation regulations. The Contractor may be required to access Controlled Industrial Areas (CIA) to perform the tasks outline in Section C-5. All Contractor personnel shall meet Government requirements for access to the CIA.

B. The Contractor shall enroll in the Navy Commercial Access Control System (NCACS) RAPIDGate

Program which is applicable to vendors, contractors, sub-contractors, and service providers requiring access to navy installations. A RAPIDGate credential or Government issued Common Access Card (CAC) is required for long term perimeter access. The NCACS RAPIDGate Program provides and requires an accepted background check prior to issuing the access credential.

C. The Contractor shall enroll in the program to initiate the access process. Once the Contractor’s company has completed enrollment, individual contract personnel shall also register to initiate the required background checks prior to receiving the RAPIDGate credential. An unacceptable background check will result in denial of the RAPIDgate credential and access denial to the installation. Specific details, requirements, and costs associated with the program can be obtained at http://www.rapidgate.com/. Direct costs associated with company and/or personnel registration will be approved by the Contracting Officer Representative (COR) in advance of the registration process.

Once approved, the Contractor shall proceed with the registration. The contractor shall include a copy of all receipts associated with the RAPIDgate Program registration when invoicing the Government for reimbursement of registration expenses.

D. Access to the Controlled Industrial Area (CIA) will require a Green, Yellow, or Red shipyard issued badge. Shipyard badges will be issued to applicable contract personnel as necessary upon approval by the COR. Contractor personnel will not be authorized installation access until a Contractor Investigative Request (CIR) is completed and favorable results are communicated to the COR.

E. Contractor personnel shall conduct themselves IAW acceptable business decorum at all times. The

Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the COR to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interests of national security. IAW USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 67, Military and Navy, Section 1382, the Installation Commander has the authority to bar individuals from the host installation.

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F. In accordance with the NNSY Code 1120 Security Manual, camera-equipped cell phones are not authorized in the Controlled Industrial Area (CIA) or any work spaces or offices on board Norfolk Naval Shipyard (NNSY) where NAVSEA work is being accomplished. This policy specifically prohibits any camera-equipped cell phones from being brought into DLA occupied offices, work areas, warehouses or other spaces inside or outside the CIA at Norfolk Naval Shipyard. This policy applies to all DLA personnel, government or contractor and any visitors to DLA areas. Failure to comply with this security policy can result in the camera-equipped cell phone being confiscated by Security personnel and/or disciplinary action being initiated

G. In the event of a strike by Contractor personnel, the Contractor shall be responsible for the cost of any increased security as determined necessary by the Installation Commander.

H. The Contractor and its personnel shall comply with the following security-related regulatory guidance:

1. DLAR 4145.11, Safeguarding of DLA Sensitive Inventory Items, Controlled Substances, and Pilferable Items of Supply.

2. DLAI 6304, Information Security Program

3. DLA Information Security Handbook

4. DLAI 6305, Operations Security (OPSEC

5. DLA 4306, Physical Security Guidebook

6. DoD 5200.1-R, Information Security Program

7. DoD 5200.2-R, Personnel Security Program

8. DoD 5200.8_R, Physical Security Program

9. DoD 5205.02-M, DoD Operational Security (OPSEC) Program Manual

10. DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM)

11. DoD 5220.22-R, Industrial Security Regulation

12. DoD 2000.12, DoD Antiterrorism Program

13. DoD 2000.16 DoD Antiterrorism Standards

14. DoD 5220.22-S, COMSEC Supplemental to Industrial Security Manual for Safeguarding Classified Information

15. DoDI 5240.6, Counterintelligence (CI) Awareness and Briefing Program

I. The Contractor shall report any security violations to the COR within one (1) hour of discovery. A security violation is any knowing, willful, or negligent action that could reasonably be expected to

C-8 result in an unauthorized disclosure of classified information; to include a loss or gain of classified material.

1.5.1 REPORTING OF CRIMINAL VIOLATIONS

A. The Contractor shall report to the KO or COR any suspected, alleged, or actual criminal incidents

IAW DLAI 5105, Reporting of Criminal Incidents.

1.5.2 PERSONNEL CLEARANCE

A. The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 September 2012 has established criteria for Contractors who require a Common Access Card (CAC) for either physical access to and Installation or access to Government information systems. The Government requires Personal Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position. Upon favorable review and initiation of the PSI, Contractor personnel may be granted temporary access pending final adjudication of the PSI. The Contractor shall request personnel clearances IAW instructions found in TE 1.1 Contractor Personnel Security.

B. A Contractor Investigative Request (CIR) form annotating the appropriate designation shall be submitted for each contract employee.

C. No later than 15 calendar days prior to contract full performance start date, the Contractor shall provide the KO or COR access rosters of all personnel requiring access to restricted or controlled access areas. The roster shall include each employee’s full name, identification card number (if assigned), branch or section (if applicable), and security clearance (level of clearance and last investigation date (if applicable). The Contractor shall update the roster and provide the KO or COR NLT five (5) working days prior to the date of required access. The Contractor shall make all modifications to the rosters and provide an update to the KO or COR within 12 hours for employees whose employment has been terminated and for employees who no longer require access to restricted or controlled access areas.

1.5.3 DOD COMMON ACCESS CARD (CAC)/ACCESS IDENTIFICATION BADGE (ID

BADGE)

A. Every Contractor employee shall obtain and possess a DoD Common Access Card (CAC) and a

NAVSEA Access ID Badge, as required by HSPD-12 and Directed-Type Memorandums (DTM) 08-

003. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary Information-Technology (IT) access pending final adjudication of the PSI, the Contractor shall submit to the KO or designee a request for the DoD CAC (see paragraph C-1.5.4, Personnel Clearance). COR will not initiate CAC application until favorable CIR is returned from DLA Distribution Security Office.

B. The Contractor shall safeguard CAC and ID Badges furnished to them. Contractor employees shall not share CAC and ID Badges. Each Contractor employee shall wear the ID Badge conspicuously on his or her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the host installation if the

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ID Badge is not worn. The Contractor shall not display or use any badge as a means of personal identification outside the installation.

C. In the event that a Contractor employee damages his or her CAC and/or ID Badge, the Contractor shall report the damaged CAC and/or ID Badge within two (2) working hours after discover of damage to the KO or designee. The Contractor shall arrange for a replacement CAC and/or ID Badge. The Contractor shall return all government-furnished CAC and/or ID Badges to the Government IAW TE 1.2 Common Access Card (CAC) Procedures. Contractor personnel failing to return their Government CAC or ID Badge are subject to criminal charges under USC Title 18, Chapter 1, Section 499 and 701.

D. Reference TE 1.2 Common Access Card (CAC) Procedures for the Standard Operating Procedures

(SOP) for Contractor CAC issuance and accountability.

1.5.4 VEHICLE REGISTRATION

A. Contractor provided vehicles used in performance of the contract will be appropriately registered with the installation’s pass and security office. Contractor will ensure that employee vehicles to be driven on the host installation, to include motorcycles, are in conformance with state, city and local transportation regulations. The Government will not permit access to the host installation without proper vehicle identification and registration. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration. Contractor employees shall maintain current registration and proof of insurance on all privately-owned vehicles (POVs) brought on host installation property; the Contractor shall maintain current registration and proof of insurance on all Contractor-owned vehicles brought on host installation property.

1.5.5 PARKING AND TRAFFIC CONTROL

A. The Contractor and its employees shall abide by host installation parking and traffic regulations. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to Federal, State and host installation driving regulations.

1.5.6 INFORMATION SYSTEM SECURITY

A. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary IT access pending final adjudication, but not less than fourteen (14) working days prior to the employee’s start date, the Contractor shall request IT eligibility for an employee requiring access and passwords to the government-furnished data systems. All positions involving computer activities require a minimum IT II category eligibility. (IT eligibility categories are defined in Section C-2.1, General Definitions.) The Contractor shall submit a OPNAV 5239/(14 Jul 2008) or latest version for temporary IT II eligibility, with final IT III eligibility contingent upon receiving a favorably adjudicated NACI (see paragraph C-1.6.2 Personnel Clearance). If the Contractor requires a waiver for IT II eligibility, the Contractor shall submit justification for the eligibility to the COR. IT II eligibility is for positions that involve a degree of access other than data entry; a minimum of one (1) Contractor employee shall obtain IT eligibility. The Government will notify the Contractor if and when a waiver is approved.

B. All Contractor personnel provided with access to government-furnished computers and systems shall observe local IT security policies and procedures as provided by the COR. The Contractor shall notify the COR within 12 hours when, for reasons of personnel resignation, reassignment, C-10 termination, or completion of portions of the contract, Contractor personnel no longer require access to government systems.

C. Contractor personnel performing tasks in Section 5.2 will require access to DLA and Navy network accounts.

1.5.7 CONTACT OF A SUSPICIOUS NATURE

A. Contractor personnel who have been contacted under suspicious circumstances shall report that contact immediately, either verbally or in writing, to their supervisor who shall report it within two

(2) hours to the COR for action. Key contacts for reporting purposes are defined as:

1. Contact with an individual (regardless of nationality) that suggests to the Contractor employee that an intelligence gathering or terrorist organization may have targeted him or her for possible intelligence exploitation.

2. A request by anyone (regardless of nationality) for illegal or unauthorized access to classified or unclassified sensitive information.

3. Contact with a known or suspected intelligence officer from any country.

4. Contact with a foreign diplomatic establishment, whether in the U.S. or abroad, for personal or official reasons. Certain Contractor personnel in positions designated as “sensitive” by the Government may also be required to inform their chain of command in advance of the nature and reason for contacting a foreign diplomatic establishment or travel to countries on the State Department list whose interests may be adverse to the United States.

B. Additionally, Contractor personnel who have information about activities pertaining to espionage, terrorism, unauthorized technology transfer, sabotage, sedition, subversion, spying, treason, unauthorized release of classified or unclassified controlled information, or unauthorized intrusions into automated information systems shall report that information immediately to the COR for action.

1.5.8 PHYSICAL SECURITY

A. Compliant with DoD and DLA regulatory guidance, the Contractor shall ensure the physical security of all Government property to assure that any accountable inventory or information in this contract is secured and protected against theft, sabotage or others acts constituting illegal destruction. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, and property or to Contractor employees’ personal belongings that are damaged or destroyed by fire, theft, accident, or other disaster.

1.5.9 SAFEGUARDING INFORMATION

A. The Contractor shall not allow access or disclosure of classified information or information regarding the operations of DLA Distribution Norfolk at Portsmouth Virginia and DLA Maritime Norfolk to any government agency, non-government agency, or individual unless specifically authorized by the COR. The Contractor shall provide documents and files requested by such parties to the COR within one hour of receipt of the authorized request. All files are the property of the Government and the Contractor shall turn all files over to the COR at the completion or termination of this contract.

B. The Contractor may be required to access data and information that is proprietary to a government agency or that is of such nature that its dissemination and use other than as specified in this contract

C-11 would be adverse to the interests of the Government or others. The Contractor and its personnel shall not divulge or release data or information developed or obtained under performance of this contract except to government personnel who are authorized to receive the information or upon written approval of the COR. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend other than as specified in this contract.

C. Disclosure of information regarding operations and services of DLA Distribution Norfolk at

Portsmouth Virginia and DLA Maritime Norfolk to persons not entitled to receive it, or failure to safeguard any classified information that may come into the Contractor’s control in connection with work under this contract, may subject the Contractor, its agent, or its employees to criminal liability under USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 37, Espionage and Censorship, Sections 793, Gathering, Transmitting or Losing Defense Information, and Section 798, Disclosure of Classified Information. Neither the Contractor nor its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in, or increase the likelihood of, the possibility of a breach of DLA security or interrupt the continuity of the activity’s operation.

1.5.10 POTENTIAL OPERATIONAL CONSTRAINTS

A. Force Protection Conditions (FPCONs) may affect access to the host installations and DLA

Distribution Norfolk at Portsmouth Virginia and DLA Maritime Norfolk. The FPCON is established by the host installation or higher national command authorities, and the Installation Commander is responsible for implementing the proper response to progressive levels of terrorist threats. FPCONs are normally displayed at most entrance gates, building entrances and office entrances. The Contractor shall adhere to and operate IAW any restrictions imposed as a result of a FPCON.

Measures implemented under the various levels of terrorist threat may impact the Contractor’s normal operational approach to distribution services. The Contractor shall ensure that distribution services are sustained during heightened security measures.

1.6 SAFETY AND OCCUPATION HEALTH (SOH)

A. The Contractor shall ensure performance of the contract requirements comply with the DLA

Occupational Safety and Health Instruction and applicable Federal, State, local regulations for Safety and Occupational Health (SOH).

B. The Government will provide access to the Enterprise Safety Application Management System

(ESAMS). The Contractor shall use the ESAMS to record occurrence of accidents, mishaps, or incidents resulting in hospitalization, loss of life, impact to the environment or property damage to a Government facility or equipment. The Contractor shall input the above into ESAMS NLT than one

(1) working day after occurrence. The Contractor shall notify the KO or COR via email or verbally, within one (1) hour for imminent danger situations or potentially serious situations. The KO or COR will review the Log of Work Related Injuries and Illnesses entered into ESAMS at the end of each quarter of the year. (January, April, July, and October).

C. The Contractor shall print a copy of their annual OSHA Form 300A and post in the work place IAW

OSHA requirements during the period of February 1 through April 30 each year for the previous calendar year.

D. The Contractor shall attend working groups, safety meetings and councils and participate in and administer safety campaigns, educational material, safety bulletins, and other safety directives as

C-12 requested by the KO or COR. The Contractor shall ensure employees complete government provided weekly safety training and provide attendance reports to the COR. The Contractor shall ensure employees have safety education when engaged in activities involving Government facilities, personnel, or equipment. Typically, DLA Distribution Norfolk and/or the host installation (Norfolk Naval Shipyard) will provide safety education tailored to local Base requirements.

E. The Contractor shall require their personnel to wear all required personal protection equipment (PPE)

(e.g., hearing protection, eye protection, gloves, safety boots/shoes, aprons, masks, face shields, reflective vests, safety harnesses) during the performance of this contract IAW OSHA standards.

1.7 PHASE-IN PERIOD

A. In order to allow for a smooth and orderly transfer of responsibility for supply and logistics operations from the incumbent Contractor to the new Contractor, the Contractor shall participate in a period of phase-in during which the incumbent Contractor shall continue to perform the services.

This period will commence upon execution of the contract and will continue for a period not to exceed 30 calendar days. During the phase-in period, the new Contractor shall not interfere with incumbent operations.

B. Within five (5) calendar days from the date of contract award, the Contractor shall complete the hiring action for the Site Supervisor. Within 15 calendar days of the date of contract award, the Contractor shall complete all hiring actions for personnel required to perform the requirements of the Contract and complete any associated training requirements. The Contractor shall ensure that all new employees are trained and ready to begin working on the first day of full performance.

C. The Government will provide orientation for all Contractor personnel within the last ten (10) days of the phase-in period. The orientation will cover topics such as familiarization with operations, facilities location, assigned parking, familiarization with the NNSY, and issuance of building passes.

1.8 PREPAREDNESS EXERCISES

A. As directed by the COR, the Contractor shall participate in preparedness exercises relating to security disaster preparedness and response, wartime response, and emergency and environmental and similar preparedness exercises.

B. The Contractor shall participate in emergency and recall notification and personnel accountability exercises. The Contractor shall establish emergency notification and recall and personnel accountability procedures IAW DoDI 3001.02, Personnel Accountability in Conjunction with Natural or Manmade Disasters, and test those procedures twice a year when directed by the COR. During the exercise, the Contractor shall determine the status and whereabouts of assigned personnel, report the status of each Contractor employee to the COR within established timelines, and continue to report periodic status until further direction by the COR. The Contractor shall follow their personnel accountability procedures in the event of a real emergency as directed by the COR.

SECTION C-2 DEFINITIONS AND ACRONYMS

2.1 GENERAL DEFINITIONS

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The following list provides definitions for terms found throughout this document or commonly used in the distribution process:

Acceptable Performance Level (APL): The minimum performance of each requirement before the Government considers performance unsatisfactory.

Call-Out: A locally produced form used for documenting material requests in support of on-going maintenance actions.

Common Access Card: A smart card about the size of a credit card that is the standard identification for U.S. Military and Department of Defense (DoD) civilian employees and eligible contractor personnel.

Commingled Material: For non-shelf-life material, commingled material also describes a location where a single NSN has two or more dates of manufacture.

Condition Codes (CC):

Federal CC: A two-digit code (consisting of an alpha Supply CC in the first digit and a numeric or alpha Disposal CC in the second digit) that most accurately describes the material’s physical condition.

It constitutes the Federal CC for reutilization program screening and review purposes.

Supply CC: Used to classify material in terms of readiness for issue and use or to identify action underway to change the status of material. These codes are assigned by the Military Services and Defense Agencies.

Disposal CC: Assigned by DRMO based upon inspection of material at the time of receipt.

Contracting Officer (KO): The person with the authority to enter into, administer, and/or terminate contract and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the COR to perform specific technical or administrative functions.

Conveyance: A truck, trailer, railcar, aircraft, vessel, freight container, or compartment used for transporting or carrying freight by highway, rail, air, or waterway.

Department of Defense Activity Address Code (DoDAAC): A distinct six-position alphanumeric code assigned to identify specific units, activities, or organizations as found in the DoDAAD.

Discrepancy: Any variation of goods received from data shown on the covering shipping documents (e.g., requisition document, invoice and shipping document, authorized procurement delivery document or vendor’s packing list, or other authorized shipping document). Supply discrepancies encompass variations in condition or quantity, incorrect and misdirected material, receipt of cancelled requirements, improper or inadequate technical data or supply documentation, and any unsatisfactory condition due to improper packaging, which causes the material to be vulnerable to loss, delay or damage or which imposes unnecessary expense to the U.S. Government. Transportation discrepancies are any variation in quantity or condition of material received from that shown in the piece count by type of pack on the bill of lading (BOL) or governing transportation document and other deficiencies in transportation when discrepant material is not involved (e.g., improper or inadequate carrier handling).

C-14

Electrostatic Discharge Sensitive (ESDS) Bag (E-Bag): A non-conductive plastic bag that is intended for protection and handling of special material where conductive properties, contamination, and/or waterproofing characteristics are of paramount importance.

Free Time: Time allowed by tender, tariff, or contract to load and/or unload carrier’s equipment before detention or demurrage is charged.

Information Technology (IT) Eligibility Categories:

IT I: Those positions in which the incumbent is responsible for planning, directing, and implementing a security program; and directing, planning, and designing a computer system including hardware and software. The incumbent is also able to access a system during the operation or maintenance in such a manner that the system would be gravely damaged or the incumbent would realize significant personal gain.

IT II: Those positions in which the incumbent is responsible for directing, planning, designing, operating, or maintaining a computer system and whose work is technically reviewed by a higher authority of the IT I category to ensure integrity of the system.

IT III: All other positions involved in computer activities not covered in IT I and IT II.

Inventory Control Point (ICP): The organizational unit or activity within the DoD supply system that is assigned the primary responsibility for the material management of a group of items either for a particular Service or for the DoD as a whole. Material inventory management includes cataloging direction, requirements computation, procurement direction, distribution management, disposal direction, and, generally, rebuild direction.

Issue Priority Designator: A two digit numeric code (01-15) that identifies the relative priority of the competing requisitions and is used by the material management systems to allocate available stocks among competing requisitions. The Issue Priority Designator is based on the combination of the Force Activity Designator assigned to the requisitioning activity and the Urgency of Need Designator. The criteria for determining applicable Issue Priority Designators are in DoD 4000.25-1-M, MILSTRIP.

Kind, Count, and Condition (KCC):

1. Kind: A visual inspection of at least one bare item for verification of the part number, NSN, and contract number.

2. Count: A count of the total number of packages received and verification of the count of the contents of one package per line item received.

3. Condition: A visual verification of the general physical appearance of all packages and visual verification of specific characteristics of the item.

Line: A separate item of supply on a transaction document. Each item of supply is identified by a different NSN or the same NSN with a different CC. Each line may consist of one or more pieces.

Material Movement Document (MMD)- A document similar to a 1348-1 used to document and track material requirements

C-15

Material Release Order (MRO): A MILSTRIP transaction initiated by a customer or an owner or IM that directs a distribution activity to release and ship material.

National Item Identification Number (NIIN): The NIIN consists of the NCB Code and a seven digit non-significant number assigned by each NCB. The same seven-digit number may be assigned by more than one country; however, the NCB Code makes each NIIN unique.

National Stock Number (NSN): The 13-digit stock number consisting of the four-digit Federal Supply Classification code and the nine-digit NIIN. The NIIN consists of a two-digit NCB number designating the central cataloging office (whether NATO or other friendly country) that assigned the number and a seven-digit (xxx-xxxx) non-significant number. The number shall be arranged as follows: 9999-00-999- 9999.

Nomenclature: A noun and any modifying adjectives required to describe and identify an item of supply.

Quality Assurance: The functions and associated actions performed by the Government to ensure that contract requirements are performed and that an appropriate level of Contractor quality control activities are in place and operational.

Quality Control: Those internal management functions that include, but are not limited to, training, documented procedures, inspections, and tests (taken at the point of performance) necessary to ensure that Contractor products and services conform to contract requirements, specifications, and APLs.

Quality Deficiency: A defective or nonconforming condition, which limits or prohibits the product from compliance, type of material used, manufacturing techniques or overall level of workmanship.

Real-Time Automated Personnel Identification System: Applicable software that allows users to issue a DoD identification (ID) card.

Rewarehousing: The movement of material from one location to another within the warehouse, replenishment of bin locations, and/or consolidation of locations incident to the stow process.

Transportation Discrepancy Report (TDR): A report that provides details of any discrepancies found during off-load and tally of a carrier’s load.

Triple-Wall (Tri-wall): A fiberboard container consisting of three rows of corrugations that may contain one NSN or multiple NSNs.

Trusted Associate Sponsorship System: A catalyst for streamlining the in-processing of contractor personnel by providing a tool to reduce the time it takes to verify, certify, and approve contractor information. TASS is a secure website available at https://www.dmdc.osd.mil/tass/ .

Unit of Issue: The unit of issue is a two letter designation that indicates the count or measurement (e.g., EA – each; DR – drum; BT – bottle; FT – feet) and is a standard or basic quantity that is expressed as a unit and indicated in a requisition, contract, or order as the minimum quantity issued (e.g., bottle, can, dozen, each, foot, gallon, gross, pair, pound, yard, etc.). This could include measuring and/or cutting material that is stored in other than unit of issue configurations (e.g., cable stored on reels of 150 feet, -unit of issue – foot (ft.))

C-16

Walk-thru/Hot Item Issues: A type transaction where the customer walks into the warehouse requesting expedited services that require immediate issue of material.

Warehouse Denial: A transaction where an accountable record indicates material is on-hand but stock is not available for issue (i.e., has been exhausted, is in a condition other than recorded, lacks the required shelf-life, is not available in type pack specified, or is found to be misidentified).

2.2 CHARACTERISTICS OF MATERIAL PROCESSED

Electrostatic Discharge Sensitive (ESDS) Material: Items that are sensitive to damage by electrostatic discharge and identified during the receipt process by either an ESDS label or bag, visual examination of the components (e.g., exposed circuitry) or item data in FLIS. It is critical that ESDS items be protected against ESDS damage that can render the item inoperable. All CCs, except H, shall be afforded the same level of protection.

Hazardous Material: 49 CFR, Transportation, identifies HAZMAT as a substance or material that the Secretary of Transportation has determined to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce. This is expanded to include items of supply (substances and material) that, because of its quantity, concentration, physical, chemical, or infectious characteristics, may either cause or significantly contribute to serious, irreversible, incapacitating illness; or an increase in mortality. HAZMAT may also pose an environmental threat when improperly treated, stored, transported, disposed of, or otherwise managed.

Pilferable Items: Material that is identified as valuable, easily converted to personal use, or attractive.

Shelf-Life Items: An item of supply possessing deteriorative or unstable characteristics to the degree that a storage time period must be assigned to ensure that it will perform satisfactorily in service.

Examples of shelf-life items received and stored are batteries, O-rings, etc.

2.3 ACRONYMS AND ABBREVIATIONS

Acronyms and abbreviations as used throughout this contract are listed for information and reference:

Acronym/ Abbreviation

Clear Text

APL Acceptable Performance Level

BRAC Base Realignment and Closure

CAC Common Access Card

CC Condition Code

CERCLA Comprehensive Environmental Response, Compensation, and Liability Act

CIA Controlled Industrial Area

CIR Contractor Investigative Request

C-17

Abbreviation

Clear Text

CLIN Contract Line Item Number

COB Close of Business (Day)

COR Contracting Officer’s Representative

COSIS Care of Supplies in Storage

DFARS Defense Federal Acquisition Regulation Supplement

DLA Defense Logistics Agency

DLAD Defense Logistics Agency Directive

DLAI Defense Logistics Agency Instruction

DLAM Defense Logistics Agency Manual

DLAR Defense Logistics Agency Regulation

DLMS Defense Logistics Management System

DoD Department of Defense

DoDI Department of Defense Instruction

EPA…