Amendment 0003_SP330011R1009.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP3300 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SP330011R1009

X

2011-Aug-08

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX X is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA DISTRIBUTION

OFFICE OF PROCUREMENT - EBS

2001 MISSION DRIVE

NEW CUMBERLAND PA 17070-5000

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

10/13/2011

3. EFFECTIVE DATE

Previous Opening/Closing Date:

2011 SEP 20 / 2011 OCT 20

Time: 3:00 PM Changed to:

2011 SEP 20 / 2011 OCT 24

Time: 3:00 PM See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUED ON NEXT PAGE

SF 1449, SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

CONTINUATION SHEET

Amendment 0003 makes the following revisions:

1) Extends the due date of proposals until Monday, October 24, 2011 at 3:00pm EST

2) Adds DLAD 52.216-9066 ECONOMIC PRICE ADJUSTMENT – MARKET PRICES (MAR 2010)

3) Answers the following questions (Question/Answer 1-21 located in Amendment 0001)

Offeror Question 22:

I had questions in regard to closure style off all the containers. There are several options for closure style and I don't see a specified closure method in the solicitation. Please advise what method you would like to have quoted for these cases. Cap Off (CO), Sleeve, End Off (EO), Front Off (FO), Top Off (TO), Top and End Off (TEO), Top and front off (TFO).

Government Response 22:

All box shall be provided assembled with closures unnailed however, for shipping purposes, the box lids shall be tacked on.

Offeror Question 23:

On item 18 we are need load type and if there is a skid to go on this box.

Government Response 23:

Load Type 3 and skids are required.

Offeror Question 24:

For item #0019 it is not clear if we are to quote just on the crate OR the crate including all of the internal partitions/separators?

Government Response 24:

As indicated in SPI AM11578503, part 15 on page 2 will be provided as noted in pages 11-15. This includes the box and pieces on page 12 as indicated in the drawings within.

Offeror Question 25:

For item #0016 the drawings do not seem to include any skids. The item weight is 1,500 lbs. and even if lifted by a crane with slings I would think there needs to be a way to feed the sling web belts under the crate. This would appear to be a design flaw. Can you confirm that there are no skids for #0016?

Government Response 25:

The boxes shall have skids in accordance with ASTM D6880 paragraph 7.4 "Skids."

Offeror Question 26:

CLIN 0012: Are we to quote 3600 6x8x17 pieces which would produce 7200 chock blocks or 1800 pieces that would produce 3600 chock blocks?

Government Response 26:

The end result is 3600 Chock Blocks

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SP330011R1009-0003

SPECIAL CONTRACT REQUIREMENTS

DLAD 52.216-9066 ECONOMIC PRICE ADJUSTMENT – MARKET PRICES (MAR 2010)

(a) Warranties. The Contractor warrants that:

The unit prices set forth in the Schedule do not include allowances for any portion of the contingencies covered by this clause.

(2) The prices to be invoiced hereunder shall be computed in accordance with the provisions of this clause.

(b) Definitions. The terms used in this clause are defined below.

(1) The “market prices” specified hereunder are, as a satisfactory measure of price changes in the marketplace, used for price adjustments under this clause. The prices appear in Random Lengths Lumber Market Report Random Lengths Structural Panel Composite Price Updated every Friday afternoon at 2:00 pm (Pacific Time).

http://www.randomlengths.com/base.asp?s1=Daily_WoodWire&s2=Market_News&s3=Random_Lengths#lumber

(2) Base market price – The weekly list price in U.S. dollars published the week of the contract effective date. If the contract effective date falls in a week when the prices are not published, then the applicable price from the preceding week of publication shall be used.

(3) Adjusting market price – The list price specified above for the week in which the unit price(s) are being adjusted. Note: The adjusting market price becomes the base market price for the subsequent adjustment period, if any.

(4) Contract Unit Price – The contract unit price(s) to be invoiced for product(s) delivered is the sum of the “ordered price” and the “distribution price”:

(i) Ordered Price – The contractor’s purchase cost for materials delivered. No amount shall be included in the ordered price(s) for any other element of cost or for profit. The ordered price component is subject to increases or decreases in accordance with this clause.

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(ii) Distribution Price – The price that represents all the elements of the contract unit price other than the “ordered price”. The distribution price typically consists of the contractor’s projected labor, general and administrative overhead, packaging costs, transportation costs from the prime vendor’s distribution point to destination, any other projected expenses or overhead associated with prime vendor function, and profit. Profit includes all profit relevant to both the materials costs and distribution costs. The Distribution Price reflects the difference between the Ordered Price and the Contract Unit Price.

(5) Base Price – The unit price(s) offered for the item(s) included in the contract award schedule.

(6) Contract Price – Means:

(i) The base year total prices and all option year prices shown on the contract schedule page(s) at time of award, or:

(ii) The base year total prices and all option year prices adjusted pursuant to this clause. (Note: price adjustments made to each ordered price component will be applied concurrently to any remaining option year prices.)

(7) Contract Effective Date – Means the effective date of award of the contract resulting from this solicitation.

(8) Option Year – A one (1) calendar year period consisting of twelve (12) calendar months. The first contract calendar year (base year) shall commence on the contract effective date and shall end 365 days (366 days for a leap year) thereafter. Each succeeding contract calendar year shall commence on the day immediately following the last day of the preceding contract calendar year.

(c) Price Change Notification. Within five calendar days following publication of a market price sufficient to require a price change under this clause, the contractor shall notify the Contracting Officer in writing of the change and market price upon which the current contract price is based and attach a copy of the market price publication containing such price change.

(d) Limitations. All price adjustments are subject to the limitations set forth in this clause including:

(1) Price adjustments shall be applied only to the ordered price component, which is deemed to represent _70__ percent of the contract unit price for each item.

(2) Contract prices shall be adjusted by the same percentage that the Adjusting market price bears to the Base market price.

(3) When any unit price adjustments under this clause coincide with the exercise of an option period, such adjustments will be authorized separately from the exercise of the option.

(4) Price adjustments under this clause will be made only if the change to the price of a contract item would increase or decrease by 5 percent or more of the current price of a contract line item.

(5) Increased contract unit prices shall not apply to quantities scheduled for delivery prior to the effective date of the increased unit price. The effective date of the increased unit price is the effective date on the contract modification (SF30, block 3).

All price adjustments shall be calculated as shown in the following example:

Unit Prices

Baseline Ordered Price (Compute using % of Unit Price from (d)(1) above)

Baseline Distribution Price

Baseline Market Price

Current Market Price

Change Between Baseline And Current Market Price

$ Increase / Decrease To Ordered Price

Adjusted Ordered Price

Adjusted Unit Price

Sample Increase

$10.00 $7.00 $3.00 286.90 302 (+) 5% (+) $0.35 $7.35 $10.35

Sample Decrease

$10.00 $7.00 $3.00 317.10 302 (-) 5% (-) $0.35 $6.65 $9.65

(e) Upward Ceiling On Economic Price Adjustment.

(1) The Contractor agrees that the total increase in any contract item’s unit price pursuant to the provisions of this clause shall not exceed 10 percent per annum of the item’s unit price at the inception of each contract year, except as provided under paragraph (e)(3).

(2) If at any time, the Contractor has reason to believe that within the near future a price adjustment under the provisions of this clause will be required that will exceed the current contract ceiling price for any item, the Contractor shall promptly notify the Contracting Officer in writing of the expected increase. The notification shall include a revised ceiling the Contractor believes is sufficient to permit completion of remaining contract performance, along with appropriate explanation and documentation as required by the Contracting Officer.

(3) If an actual increase in a market price would raise a contract unit price for an item above the current ceiling, the Contracting Officer may issue a contract modification to raise the ceiling. If the contract ceiling will not be raised, the Contracting Officer shall so promptly notify the Contractor in writing.

(4) There is no percentage limit on downward adjustments under this clause.

(f) Revision of the Market Price. In the event---

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(1) any applicable market price indicator is discontinued or its method of derivation is altered substantially, or

(2) the Contracting Officer determines that the market price indicator consistently and substantially fails to reflect market conditions the parties shall mutually agree upon an appropriate substitute and the contract shall be modified to reflect such substitute effective on the date the indicator was discontinued, altered, or began to consistently and substantially fail to reflect market conditions.

(g) Contract Modifications. Price adjustment(s) pursuant to this clause shall be incorporated by a modification signed by the Contractor and the Contracting Officer. The Modification shall be issued:

(1) within thirty (30) calendar days of the date of request by the contractor and shall set forth the unit price(s) as adjusted in accordance with this clause to establish the new contract price(s),

(2) shall adjust the unit prices of any delivery orders issued during and following this 30 day period, and

(3) if the adjustment results in a decrease to the unit price(s) of any delivery orders issued during this 30 day period, the Contractor shall submit a credit memorandum in the amount of the decrease within 30 days of the date of the Modification. The credit will be applied to subsequent invoices.

(h) FINAL INVOICE. The Contractor shall include a statement on the final invoice for each contract year that amounts invoiced under this contract reflect all decreases required by this clause.

(i) Disputes. Any disagreement arising under this clause shall be resolved in accordance with the “Disputes” clause of the contract.

(End of Clause)

ADDENDUM TO 52.212-01 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

The following paragraph under referenced provision 52.212-1 is hereby deleted:

Multiple offers Multiple awards

OFFER SUBMISSION INSTRUCTIONS:

This section provides guidance for preparing the proposal as well as specific instructions on the format and content of the proposal. The offeror’s proposal shall include all data and information requested herein and shall be submitted in accordance with these instructions. All required elements of the Request for Proposal (RFP) shall be submitted by the offeror with their proposal no later than the date/time shown in Block 8 of the Standard Form 1449, Solicitation/Contract/Order for Commercial Items.

Offerors must submit hard copies only of their proposal in three volumes or sections (if submitted in sections, proposal shall include an appropriately marked tab for each section) and shall include one (1) hard copy of Volume I, two (2) hard copies of Volume II and one (1) hard copy of Volume III as listed below. All of these volumes must be separately bound or sectioned. No price information shall be included in the non-cost factors proposal (Volume II and III).

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal.

Offerors will be required to propose on the entire requirement specified in Section B (SCHEDULE OF SUPPLIES/SERVICES) of the solicitation and demonstrate they can meet the technical requirements in order to be considered for award under this acquisition.

All three (3) volumes shall have the following statement in the footer of every page submitted, “SOURCE

SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104.”

Submission of a proposal that does not contain all items requested below may result in elimination from consideration for award.

Volume I (Hard Copy Mailed):

Signed and dated Standard Form (SF)1449 with all required fill-ins completed.

Completed Schedule of Supplies/Services for base year and options years, Attachment 1 to the solicitation in hard copy format. Prices must be rounded to two decimal points.

Offeror’s proposed delivery schedule per FAR 52.211-9 Desired and Required Time of Delivery (Jun 1997) on page 5, if applicable.

Completed certifications and representations located at FAR 52.212-3 (APR 2011) and DFARS 252.212-7000 (Jun 2005) OR offeror statement indicating that said certifications and representations are current and located in the ORCA database which can be found at https://orca.bpn.gov/.

Signed Standard Form 30, Amendment of Solicitation/Modification of Contract for all amendments, if applicable.

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One electronic copy of the completed Schedule of Supplies and Services for Base Year and Option Years in EXCEL file Workbook format provided with this solicitation.

Notes:

a. Unit prices SHALL be rounded to 2 decimal points only.

b. EXCEL spreadsheets contain formulas for calculating the total estimated price per CLIN/SUBCLIN, the total estimated price per year, and the total estimated price of the contract. Offeror is to complete the unit price column only for each SUBCLIN for each contract year. These are highlighted yellow in Attachment 1. All other cells will calculate automatically and have been locked to avoid errant data entry.

Volume II:

Technical Proposal: The Offeror shall provide the following information (including any descriptive literature) which demonstrates that the Offeror clearly and fully understands and meets the minimum technical requirements necessary to manufacture and deliver the wood products required by this solicitation.

The Offeror must clearly discuss how they will comply with the International Standards for Phytosanitary Measures Publication No. 15 (ISPM 15): Guidelines for Regulating Wood Packaging Material in International Trade for the manufacture of wood products described in the Schedule of Supplies/Services, Attachment 1.

The Offeror must clearly discuss how they will process Government delivery orders and meet contract delivery timeframes.

The Offeror must clearly discuss their plan to maintain quality control at each of their manufacturing locations used to provide the required items during the performance of this contract.

VOLUME III – PAST PERFORMANCE PROPOSAL

The Offeror shall provide information on its Past Performance Record. This information will be utilized to determine the level of confidence the Government has for successful performance based upon the Offeror’s actions under previously awarded, and relevant contracts.

The Offeror shall identify up to five (5) of its most relevant efforts within the past five (5) years, and provide any other information the Offeror considers relevant to the requirements of the solicitation. Offerors should provide a detailed explanation of the contracts or efforts to the requirements of the solicitation. If subcontractor experience is provided as part of the FIVE most relevant contracts, it will be given weight relative to the percentage of effort being provided by that particular subcontractor in the offer submitted. The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.

The Offeror must demonstrate execution of five (5) or more contracts in the last five (5) years to be considered to have a sufficient Past Performance Record. If an Offeror or its subcontractor determines they have no past performance data, they shall provide the following statement in lieu of the information request below: “(Insert Offeror or subcontractor’s name) has determined that they possess no past performance information IAW the RFP”.

To be compliant with the factor, Offerors shall provide the following information for both the Offeror and proposed major subcontractors. The Offeror shall tab VOLUME III into separate sections (1), (2), (3), (4), and (5), and as reflected above.

(1) An index of Previous Contract Data for the offeror. The index shall contain all relevant PRIME contracts and relevant SUBCONTRACTS that the offeror is currently performing or has completed during the last five (5) years. The index shall include:

Contractor Name;

Name of the customer /agency;

Contract/Purchase Order Number;

Customer points of contact (minimum of two, provide name, telephone number, fax number and e-mail addresses);

Length of contract;

Period of performance (dates);

Initial Contract Price;

Final Contract Price or price as of the last modification;

Description of product/service provided (include sufficient detail to demonstrate the scope and complexity of the product/service provided);

Discussion of the similarities and differences of experience (include sufficient detail to demonstrate similarities/dissimilarities to the requirements of this solicitation);

Facilities in which the product/service was performed and;

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Quality of Past Performance; to include a discussion of actual performance under each contract listed, including problems encountered;

how they were resolved; the timeliness of deliverables required; how costs were controlled; business relationships; management of key personnel, and any other areas deemed necessary to provide insight into actual performance issues.

(2) A narrative synopsis that shall describe the specific nature of the work, similarities with the proposed work and the relevant experience gained. The narrative portion shall also indicate any occurrence of cost growth and/or schedule delays encountered. The appearance of growths and/or schedule delays on past contracts must be explained.

(3) An index of Previous Contract Data for all major subcontractors containing the information listed in (1) above as it relates to relevant PRIME and SUBCONTRACTS that the major subcontractor is currently performing or has completed during the last five (5) years.

(4) Attachment 2, Past Performance Questionnaire. Offerors and all major subcontractors shall send this questionnaire to previous customers of relevant prime and subcontracts. All questionnaires shall be sent by the proposal due date and time identified in the solicitation, as amended if applicable. All previous contracts the offeror utilizes for Questionnaire information must be contained in the Previous Contract Data index for the offeror/major subcontractor. The offeror/major subcontractor shall ask the customer to complete the questionnaire and return it directly to brian.rose@dla.mil. Evaluation members may contact the named individuals to clarify, obtain additional information, or conduct a telephonic survey of present/past performance. As such, the offeror/subcontractor shall provide a list of all Questionnaires submitted that provides the following information:

Name of the customer/agency;

Date submitted to customer/agency;

Contract/Purchase Order Number Customer points of contact (minimum of two, provide name, telephone number, fax number and e-mail addresses) and;

Whether the offeror/major subcontractor was a Prime or Subcontractor.

(5) Offerors and their subcontractors may describe any quality awards or certifications that indicate technical excellence in the service requested. Examples of such awards or certifications include, the Malcolm Aldridge Quality Award, other Government quality awards, and private sector awards or certifications (e.g. the automobile industries QS 9000, Semitic’s SSQA, or ANS/EIA-599). Indicate what segment of the company (or division or the entire company) received the award or certification and the date. If the award or certification is over three years old, present evidence the qualifications still apply.

The Government may utilized the Federal Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), response received from the Performance Risk Assessment Questionaire, data submitted by the Offeror, and any other information available to determine the quality and relevance of the Offeror’s past performance.

Questions regarding this solicitation should be emailed to Brian Rose at brian.rose@dla.mil by Tuesday, September 27, 2011 at 1:00 PM EST. Questions not received via electronic mail may not be answered.

Offers must be received by 3:00 PM EST, Monday, October 24, 2011 to be considered for award.

Offerors shall e-mail the contract specialist at brian.rose@dla.mil the following information:

The soft copy of the Schedule of Supplies/Services as described in (2) above.

The method in which the offeror sent the hard copy of their proposal and any associated tracking information.

Offers must be mailed to:

DLA Distribution J Avenue, Building 404 Attn: Brian Rose, J7 (AB) New Cumberland, PA 17070-5000

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