DDKS Pre-Proposal Briefing Slides 12 APR 2010 1330hrs

Warfighter Workforce Stewardship Business Support Development Improvements Process

PRE-PROPOSAL CONFERENCE

FOR

SP3300-10-R-0020

DISTRIBUTION OPERATIONS AT KUWAIT

Defense Logistics Agency

April 12, 2010 Presented by DDC – AB and J 3

AGENDA

Solicitation Overview Solicitation SP3300-10-R-0020

Posted to Federal Business Opportunities (FedBizOpps) (http://www.fbo.gov) Section A (SF 33) Sections B through M Attachments Technical Exhibits Technical Library – Compact Disc (CD) Available at Conference or by request to Contracting Officer

Solicitation Overview cont.

Technical Library – Compact Disc (CD) file contents Capital investment Document CGA Mission and Functions DDC 52.237-9W35 Substitution or Addition of Key Personnel DD Form 2875, System Authorization Access Request Distribution Standard System (DSS) Work In Process (WIP) Quality Assurance Surveillance Plan (QASP) Radioactive Materials Procedures DOD 4000.25-2-M Physical Inventory Control Distribution Standard System (DSS) Cycle tracking CIR for IT Access Definitions and Acronyms

Solicitation Overview cont.

Technical Library – Compact Disc (CD) Files continued Distribution Standard System Web Applications Capital investment Document Distribution Standard System Work Counts Equipment Operator Daily Checklist Affirmative Procurement Plan (Buying Green) Sample of Consumable Materials and Supplies Type Inventory Codes Demilitarization Codes DDC Instructions for Force Close Hazardous Position Sensitivity Policy

Solicitation Schedule

Submit by electronic mail only Format questions in MS Word Table landscape

Section A Solicitation, Offer, and Award Key Points

Ensure Blocks 12 through 18 are completed Ensure the Document is signed

Section B Supplies or Services and Price/Costs Key Points

Phase-In Period is 6 months (part of the base year) Period of Performance (PoP) consists of a base year and three (3) one (1) year optional full performance periods Contract Line Item Numbers (CLINs) beginning with “X” indicates “All Years” CLINs X001 and X002 are not reoccurring in the optional full performance periods CLINs X001 – X007 and X009 are Firm-Fixed Price (FFP) CLINs and CLINs X008 are Cost Reimbursement (CR) CLINs Amount in Section B must match amount in the Cost Proposal (Volume IV) IAW Section L-18 Certain CLINs shall be priced on a month to month basis during the base year of performance i.e CLINs X003, X004, and X006.

Supplies or Services and Price/Costs cont.

CLIN Structure Index

X001 - labor for warehouse preparation (applicable to base year only) X002 – Stock transfer X003 – labor for phase-in services (base year only) and labor to perform distribution operations (optional performance periods) X004 – Contractor Furnished Equipment (CFE) X005 – Facilities X006 – Mobilization X007 – Preventive Maintenance (PM) for Government Furnished Equipment (GFE) X008 – Material Costs/Other Direct Costs

Supplies or Services and Price/Costs cont.

X009 – Phase-Out (Optional) X010 – Reports – Not Separately Priced (NSP)

REFERENCE SECTION B INSTRUCTIONS FOR FURTHER

DETAILS…

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Prepare Site

JUN

JUL

AUG

SEP

OCT

NOV

DEC

JAN

FEB

MAR

APR

DDKS-2 Phase-In Start-Up (60 days) (1 Sep - 31 Oct) IOC - Phase-In (120 days) (01 Nov - 28 Feb 11)

DDKS-2 FOC

FOC (01 Mar 11) Govt

IT

Infrastructure (21 days) Pre-Award Site Survey 1 week DSS Training Two 5-week Courses J6N Cadre Tng (5 weeks) TCN Tng (5 weeks) Train the Trainer Vendor Install Storage Aids (21 days) 2 weeks

- Indoor

- Outdoor

- MHE

- Tng Rms

- CGA Area 2 weeks

Provide Non-DSS Labor support to Govt Support Workforce Request ETN Circuit Train the Workforce

- DSS Region

- Planograph

- Receive and Install HW (21 days) Establish TCSP Move into CGA Offices

Transition with Govt Support Workforce TE 1.1 Timeline for Start-Up and Phase-In Activities Redeploy SATCOM (ETN Circuit in place) Conduct Joint GFP Inventory Conduct Contractor Provided Training (e.g. HAZMAT) Obtain Govt Furn Tng (EMACS, Distro Ops, etc.)

Stock Transfer, Receipt and Issue Govt Support Workforce (IT Level II – 30 personnel) (TDY 3.5 months: 21 Oct 10 – 01 Feb 11) Deploy Workforce Deploy SATCOM

DSS FT/ET

(30 days)

Redeploy Workforce

Provide Full Labor Support (inc. DSS) Transfer GFP as available DDKS-2 Start-Up

Contract Award (31 Aug 10)

FOC

Section C Performance Work Statement Attachment J-2

- C-1, General Conditions And Requirements Contractor shall:

Perform warehouse and distribution operations requirements using DSS (Distribution Standard System). DSS is written in the English language.

Provide all management, personnel, supervision, facilities, materials, tools, equipment, transportation, and any other items and services not government-furnished (as specified in Section C-3)

Performance Work Statement Attachment J-2 (continued)

-Section C-1 General Conditions C-1.3 Key Personnel C-1.4 Security C-1.5 Legal Compliance Comply with Environmental Final Governing Standards for the United States Forces in the state of Kuwait C-1.6 Electrostatic Discharge (ESD) Control Program C-1.7 Phase-In Phase-In Plan Required with detailed information

Attachment J-2 (continued)

Phase-In encompasses a total of six (6) months Two (2) month for warehouse preparation Four (4) month for stock transfer and issues.

Government will deploy up to 30 Government personnel to perform the DSS transactional functions during the phase in period.

TE 1.1 illustrates the Government’s timeline for phase-in activities

Performance Work Statement Attachment J-2 (continued)

- C-1.8 Surge, Sustainment, and Disaster Recovery Efforts Surge, Sustainment, and Disaster Recovery Plan (SSDRP) C-1.9 Contract Phase-Out

- Procedures and timelines to ensure a smooth and orderly phase-out/phase-in

- Support transition to successor contractor

- Section C-2 Definitions and Acronyms Definitions and acronyms are available in the Technical library.

Performance Work Statement Attachment J-2 (continued)

- Section C-3, Government Furnished Property (GFP), Systems, Training and Support Services C- 3.1 Government-Furnished Property

- GFP is governed by FAR Part 45 and FAR 52.245.1 Does not pertain to mission stock C-3.1.1 Government-Furnished Equipment (GFE)

Proposal to include the identification of GFE the Contractor will need to perform requirements.

Contractor only provided GFE identified in proposal as it becomes available but NLT the seventh month after contract award.

C-3.1.1 (GFE) Continued

Contractor must control all GFE valued at $300 or greater (except furniture) through the Enterprise Business System (EBS) Property Accountable System GFE is offered in place and in its current condition Termination of use and disposal of optional GFE shall not relieve the Contractor of its obligation for performance Government does not warrant its condition or suitability for use by the Contractor

Performance Work Statement

- Mandatory Use

- Government will furnish and maintain all Distribution Standard System (DSS) related IT network and DSS end-user equipment and software Government will provide end-user support (IT Help Desk) Contractor access to Government-furnished IT data systems shall be granted on a “need-to-know” basis, IAW DLAD 8500.6, Chapter 4.11 to Contractor personnel who will perform data input and retrieval functions and for “clearance special access,” if applicable, IAW DoD 5200.2-R. (See TE 1.2 DSS and IT Security Background check functional requirements for more information)

Attachment J-2 (Continued) C-3.2. Government-Furnished Material (GFM) The Government will not provide GFM unless the current Contractor has residual material and supplies on hand at the start of full performance. Sample list of Consumable Supplies located in the Technical Library.

The Contractor is responsible for providing all other material not addressed in this section necessary to perform the contract requirements (see Section C-4.4, Contractor-Furnished Material).

Performance Work Statement C-3 (Continued)

C-3.3 Government-Furnished Data Systems Government will furnish and the Contactor shall use the Government-Furnished Data System identified in TE 3.5.

C-3.5 Government-Furnished Training The Contractor shall participate in the mandatory DDC Distribution Training Program (e.g., Receiving, Warehousing, Stock Readiness, etc) See TE 3.6 Government Furnished Training.

Contractor employees are required to attend and pass final assessment

Performance Work Statement Section C - 4 C-4.2 Contractor-Furnished Space and Outdoor Storage Areas

The Contractor shall provide a facility with a minimum of 700,000 (seven hundred thousand) square feet of indoor storage, 3,000 (three thousand) square feet of office space for Government personnel, and 800,000 (eight hundred thousand) square feet of outdoor storage.

Indoor and outdoor areas shall comply with all applicable Federal, DoD, DLA and host nation standards, regulations, building codes, and policies, including environmental guidelines

Performance Work Statement Section C-4 (Continued)

C-4.2.1 Contractor-Furnished Indoor Storage Area/Space The Contractor’s indoor and outside storage areas shall conform to standards listed in UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings, and UFC 4-010-02, DoD Minimum Antiterrorism Standoff Distances for Buildings.

The Contractor’s indoor storage areas shall be weatherproof and enough square foot shall be climate controlled (air conditioned) to accommodate storage of material identified in TEs 1.6.

Section C-4 (Continued)

- Provide a Computer Room within Government identified office space. This Computer Room will be used to store IT Equipment, provide an area to maintain IT equipment, and contain the government LAN IT Network racks and equipment.

C 4.2.2 Contractor Furnished Outdoor Storage Areas Outside storage surface should be capable of accommodating static loads of potential weights approaching or exceeding that of three 20 and/or 40 foot MILVANs stacked three (3) high, with maximum weights up to of 40,000 pounds each.

Section C-4 (Continued)

C 4.3 Contractor Furnished Equipment The Contractor shall provide equipment to meet mission requirements TE 4.3 provides a recommended listing of equipment that may need to be provided through the first six (6) months of the contract.

Starting in month seven (7), the government intends to provide Government Furnished equipment in accordance with TE 3.1, 3.2, and 3.3, at which time, the Contractor may no longer be required to provide certain equipment or same quantity of equipment.

Performance Work Statement Section C-4 (Continued)

- C-4.4, Contractor-Furnished Material Contractor shall provide:

All Materials and Supplies to perform contract requirements Equipment maintenance and repair parts Supplies for GFE and Office supplies.

MHE maintenance and repair parts.

Fuels Contractor furnished material (residual) shall be returned to Government at the conclusion of the contract

Performance Work Statement Section C-4 (Continued)

- C-4.5, Contractor-Furnished Support Services Contractor shall provide the following:

C 4.5.1 Custodial, Sanitation, and Pest Control C 4.5.2 Records Management C 4.5.3 Refuse Collection C 4.5.4 Telephone C 4.5.5 Utilities

Section C-4 (Continued)

C-4.6 Equipment Operation and Maintenance for Government Furnished Equipment (GFE) Contractor shall operate and maintain motor vehicles, MHE, hoisting and rigging equipment, and all other equipment and maintain them in current status during the performance of the contract requirements see (TE 4.2 MHE PM Task Codes).

C 4.6.1 Equipment Management and Control System (EMACS) Contractor shall update EMACS with labor/material costs and disposition actions

Section C-4 (Continued)

C 4.6.2 Equipment Disposal Perform technical inspection using DLA Form 1370 and document recommended disposal action to the KO or designee

C-4.7 Contractor-Furnished Training

Contractor shall provide the training identified in TE 4.1 (Contractor-Furnished Training) operate and maintain motor vehicles, MHE, hoisting and rigging equipment, or other equipment. The Contractor shall obtain the required licensing, certification, or specialized training prior to carrying out responsibilities and maintain them in a current status during the performance of the contract requirements

C-5. Specific Tasks

5.1 Distribution Services and Performance Requirements

5.2 Receiving

5.3 Storage

5.4 Physical Inventory Control

5.5 Issue

5.6 Packaging

5.7 Special Projects

5.8 Conferences

Performance Work Statement C-5.1, Distribution Services & Performance Requirements

Requirements to meet the Acceptable Performance Levels (APL) IAW TE. 5.1

5.1.1 Property Accountability

- The Contractor shall maintain the custody and care of the Government’s mission stock and all government furnished property set forth in the TEs C-5.1.1 1 Liability for mission stock

Notify KO or designee within one (1) hour upon discover of loss/damage/destruction C-5.1.1 2 Liability for Government Property

No financial liability unless due to negligence, willful misconduct, or unauthorized use

Performance Work Statement C-5.1.2 Indemnification and Limitation of Liability

Limit of liability per occurrence is $50,000; total limit is $1M per year

The Contractor shall use DSS in the performance of warehouse and distribution operations C-5.1.3.2 DSS Management Information System (DSS-MIS)

Captures Automated Work Counts from DSS C-5.1.3.3 Query Management Facility (QMF)

Contractor is authorized five (5) user accesses QMF is used to edit and execute existing queries and reports or create new queries and reports

Performance Work Statement C-5.1.4, Quality Control/Customer Satisfaction Plan (QC/CSP)

The Contractor shall develop a QC/CSP that addresses concepts, processes and procedures for meeting performance standards, customer requirements, and complying with applicable regulations Monthly reporting on all APLs that are not met with details, impact, corrective actions, and get-well date Plan details surveillance methods, frequency, lot, and sample size determinations, documentation requirements, how non-conforming supplies and services will be corrected, and how QC results will be provided to the Government

Performance Work Statement C-5.1.5 Customer Service Support

Provide customer service support for all functional areas covered in this contract C-5.1.5 Customer Service Support The Contractor shall provide a customer support operations (24/7)

5.1.5.2 Emergency Supply Operations Center (ESOC) Emergency requisitions The Contractor shall operate an ESOC in order to fill and ship or deliver DSS emergency material release orders (MROs) received via facsimile, email, or a DSS MRO queue monitoring system within the appropriate APLs

Performance Work Statement C-5.2, Receiving

DDKS receives material for storage and distribution transported by a variety of commercial and Government carriers

Includes New Procurement, Customer Returns, Redistribution Orders The receiving process begins when materiel arrives at the facility (tailgate date)

Acceptable Performance Levels (APL) are addressed in TE 5.1 Projected workload is provided in TE 5.2

The receiving process ends when the materiel is stowed or processed as a transshipment

Performance Work Statement C-5.3, Storage

Contractor shall store all material in the correct type of location, in a manner that prevents damage or deterioration to the material and in a configuration that provides for the optimal and efficient use of storage space.

Contractor shall maintain floor striping and storage area markings in covered warehouse and operational areas IAW DLAM 4145.12, JSM for Storage and Materials Handling, Chapter 3, Section III Contractor shall perform daily general housekeeping practices inside and outside storage areas Contractor shall utilize DSS location placards or barcode labels to mark locations in covered and open storage areas

Performance Work Statement C-5.3, Storage

Contractor shall maintain material in storage in a Ready for Issue condition to prevent uneconomic deterioration Contractor shall perform COSIS IAW DLAI 4145.4, Stock Readiness.

Contractor shall complete 100% of the DSS monthly COSIS workload identified in DSS Contractor shall perform shelf-life and cyclic inspections Contractor shall perform special inspections resulting from a Safety of Use Message, Aviation Safety Action Message, Safety of Flight Message, a PQDR, CRII, and CSI Stock screenings

Performance Work Statement C-5.4, Physical Inventory Control

Contractor shall maintain inventory accuracy for mission stock IAW TE 5.1 APLs Government conducts Semi-Annual Performance Inventory, Chief Financial Officers (CFO), Cyclic, and all annually required Controlled Item Physical Count Inventories Contractor shall conduct any causative research requirements resulting from these Government-conducted inventories Contractor shall conduct location surveys Submit Location Survey Schedule by 1 October yearly

Performance Work Statement C-5.5, Issue

Contractor shall perform issues of material IAW TE 5.1 APLs Contractor shall coordinate workload, expedite high priority issues, schedule deliveries and issue the correct material in the correct quantity and condition code so the material is received by the customer where and when it is needed Issues material to off-base customers The Contractor shall construct air pallets using GATES operating procedures and manuals and Air Mobility Command Instructions (AMCI) 24-101.

Performance Work Statement C-5.5, Issue (Continued)

Contractor shall research and resolve Incoming Supply Discrepancy Reports (ISDR) for:

ISDR (Type 7) shall be completed within the required calendar days based on the type of discrepancy.

ISDRs from transshipment ports for receipt of non-WPM compliant wood or lack of HAZMAT documentation within five (5) calendar days C 5.5.1.9 Traffic Management

The Contractor shall provide traffic management for all issue transactions and traffic management support for other federal activities, to include deployment support, on request in a manner that provides for the efficient, economical, on-time delivery of requisitioned material to customers

Performance Work Statement C 5.5 Issue (Continued)

C-5.5.1.9.2 Theater Consolidation Shipping Point (TCSP)

DDKS will serve as the primary conduit for sustainment (primarily Class II, III (P), IV, IX) entering theater.

The Contractor shall operate a (TCSP), consolidating and segregating shipments from multiple sources for onward shipment directly to the customer by the appropriate conveyance.

Performance Work Statement C 5.5 Issue (Continued)

C-5.5.1.9.3 Container Yard Services The Contractor shall provide container yard services that include but are not limited to:

Dating and posting a time stamp for each container upon arrival at DDKS (e.g, RCN). This initiates the Container Yard Service procedure.

Properly and safely stacking containers.

Maintaining proper balance of empty containers for outbound shipments.

Performance Work Statement C-5.6, Packaging

Effectively manage the process of packaging material in preparation for shipment.

Perform all packaging on material received, stored and/or issued in accordance with (IAW) policies and procedures stated in C-5.6.

Comply with pest-free Wood Packaging Material (WPM) and standards Report Packaging Actions for Reimbursable work using Job Order Numbers (JON) (Level A or B Pack)

C-5.7, Special Projects

Special projects will be directed by the KO or designee and shall relate directly to the Contractor’s performance of warehouse and distribution operation as set forth in Section C. The Contractor shall provide the costs to perform the special projects after the Government provides the detailed requirement.

C-5.8, Conferences

The Contractor shall attend and will be reimbursed for travel costs for attending DDC and DLA sponsored conferences as directed by the KO or designee. The Contractor shall be responsible for any costs incurred as a result of its attendance at these conferences, which are in excess of that allowed under FAR Part 31.205-46 and the appropriate regulations cited therein. There are approximately ten conferences per year.

Section D Packaging & Marking This requirement includes no special packaging and marking instructions.

Section E Inspection & Acceptance Key Points

DDC Clause 52.246-9W43, Quality/Performance Evaluation Requires the Government to utilize a Quality Assurance Surveillance Plan (QASP) developed by the Government Contracting Officer Representative (COR) to monitor contractor compliance with contract terms and conditions.

All work required by this contract is subject to Government surveillance regardless of whether or not the work is specifically included in the QASP.

When contractor performance fails to meet a contract requirement and is clearly the fault of the contractor, the COR will prepare and the Contracting Officer (KO) will issue to the contractor a Contract Discrepancy Report (CDR). A written response from the contractor is required within seven (7) days.

Section F Deliveries and Performance Key Points

Services shall be performed as prescribed by the Performance Work Statement (PWS) – Section C Base Year with three (3) one (1) year optional full performance periods

Section G Contract Administration Data Key Points

This contract will be paid by DFAS as implemented by DDC clause 52.232-PW10, Instruction for Payment by DFAS DDC Clause 52.232-9W32, Invoicing Instructions Provides invoice preparation and submission instructions DDC Clause 52.242-9W01, Contractor Performance Assessment Reporting System (CPARS) Requirements Requires the contractor, in performing this contract, to be subject to a past performance assessment in accordance with FAR 42.15 and the CPARS

Section H Special Contract Requirements Key Points

DDC Clause 52.204-9003, Vendor Security Requirements Requires all contractor personnel working on the Federally-controlled facility to have a favorably adjudicated National Agency Check (NAC) prior to beginning work on this contract.

Requires all DoD consultants and contractor personnel who have access to Federally-controlled information systems to be assigned to positions which are designated at one (1) of three (3) sensitivity levels, all of which require performance of a NAC:

IT-I (Critical Sensitive) IT-II (Non-Critical Sensitive) IT-III (Non-Sensitive)

Section H Special Contract Requirements Key Points cont.

DLAD Clause 52.237-9001, Contractor Personnel Changes and Key Personnel Requirements Requires contractor to notify the KO prior to any contractor personnel changes Any removals/replacements for contractor’s convenience shall be at no cost to the Government Key Personnel Requirements:

“Key Personnel” – certain experienced, professional and/or technical personnel essential for successful accomplishment of work to be performed under this contract DDC Clause 52.216-9W28, Accounting System Requires the contractor to have an accounting system which permits timely development of all necessary cost data

Section I Contract Clauses Key Points

FAR and DFARS Clauses specifically applicable to cost reimbursement CLINs FAR and DFARS Clauses specifically applicable to firm-fixed price CLINs FAR and DFARS Clauses specifically applicable to all CLINs Applicable clauses incorporated by reference and full text

Section J List of Attachments Key Points

Attachment J.1, Past Performance Questionnaire Attachment J.2, Performance Work Statement

Section K Representations, Certifications, & Other Statements of Offerors Key Points

The North American Industry Classification System (NAICS) code for this acquisition is 493110 – General Warehousing & Storage Small Business Size Standard: N/A This requirement will be solicited as unrestricted, full and open competition

Section L Instructions, Conditions, & Notices to Offerors Key Points

L-17 Communications Between the Government and Offerors Procedure and Deadline for submitting questions All questions shall be submitted by electronic mail Questions shall be received NLT April 13, 2010 Proposal submission and deadline Only hard copies submitted to the address in paragraph 2 of section L-17 will be accepted Proposals due NLT May 10, 2010

Instructions, Conditions, & Notices to Offerors

VOLUME

TITLE

PAPER COPIES

CD’s

PAGE LIMITATION

I

Solicitation, Offer and Award Document (SF-33)

Original & 1

N/A

II

Technical Proposal

Original & 4

Section 1: General Information

Section 2: Operations and Management

a. Management Approach

b. Distributions Operations Approach

Section 3: Plans

a. Quality Control/Customer Satisfaction

b. Transition/Phase-In

c. Surge, Sustainment and Disaster Recovery Plan

Section 4: Location and Physical Layout of Facilities

a. Facilities

b. Information Technology Infrastructure

c. Security

* NOTE: THE TOTAL OF VOLUME II, SECTION 2, Parts a and b; VOLUME II SECTION 3, Parts a through c; VOLUME II, SECTION 4, a through c SHALL NOT EXCEED 250 PAGES

III

Past Performance Proposal

Original & 2

IV

Cost Proposal

Original & 2

N/A

1 TO DCAA

1 TO DCAA

Instructions, Conditions, & Notices to Offerors Key Points cont.

In accordance with FAR 52.204-8 -- Annual Representations and Certifications (Jan 2006), each offeror shall complete the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at https://orca.bpn.gov Other Reps/Certs (if applicable) should be in Volume I of proposal.

Restating the PWS is discouraged

Instructions, Conditions, & Notices to Offerors Key Points cont.

Volume II Section 2 – Management and Operations Management Distribution Operations Section 3 – Plans Transition/Phase-In Plan Quality Control/Customer Satisfaction Plan Surge, Sustainment and Disaster Recovery Plan (SSDRP) Section 4 – Location and Physical Layout of Facilities Facility(s) Information Technology (IT) Infrastructure Security

Instructions, Conditions, & Notices to Offerors Key Points cont.

Volume III - Past Performance The data must be relevant. This is defined as those “similar in terms of complexity, technology, magnitude of effort, schedule, and scope. Additionally, the performance must have occurred during the last five (5) years.” If an Offeror has no relevant experience, this must be stated.

Data must be provided for Offeror and any major subcontractors. This is defined as “those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort”. Only major subcontractors information will be evaluated.

Instructions, Conditions, & Notices to Offerors Key Points cont.

Volume III Submittal Requirements:

Prime Contractor Past Performance Index The customer must be listed on the Past Performance Index List of Questionnaires submitted (both prime and major subcontractors) The customer will return the questionnaires directly to the Government Quality Awards / Certifications (both prime and major subcontractors) Subcontractor Summary Table for all proposed subcontractors

Instructions, Conditions, & Notices to Offerors Key Points cont.

Volume IV – PRICE/COST SUBMITTALS Section B, SF 33, and separate full price breakdowns for all CLINs/SUBCLINs that outline the elements of cost that determined the proposed unit pricing.

Examples of various cost elements that may be applicable for FFP CLINs X001 – X007 and X009 excluding the hours and base hourly labor rate proposed include but are not limited to:

Fringe Benefits, Overhead (OH), General & Administrative (G&A), and profit

SEE TABLE ON NEXT SLIDE

Direct Labor Cost Breakdown

Hours

Hourly Rate

Total Cost

Position 1

Position 2

Position 3

Subtotal

Indirect Rate (1)

Indirect Rate (2)

Total Labor Cost

Material Cost Breakdown

Unit of Issues

Quantity

Unit Cost

Total Cost

Type of Material (1)

Type of Material (2)

Subtotal

Indirect Rate (1)

Total Material Costs

Total Other Direct Costs (ODCs)

Total Subcontracts

Total Labor, Material, ODCs & Subcontracts

General and Administrative (G&A)

Total Cost

Profit

Total Cost + Profit

FCCM

Total Price

Key Points cont.

Examples of rates applicable to Cost Reimbursement (CR) CLINs X008 G&A or other indirect rate The Not to Exceed (NTE) for CLINs X008 will be derived by adding the Government provided estimated costs to the offeror’s calculated indirect costs

Government Provided Estimated Cost

G&A or Other Indirect Rate (Offeror to identify)

Indirect Costs

NOT-TO-EXCEED (NTE)

CLIN 0008

$9,540,000.00

CLIN 1008

$4,935,000.00

CLIN 2008

$4,800,000.00

CLIN 3008

$4,500,000.00

Key Points cont.

PLEASE NOTE: ALL TABLES MUST BE COMPLETED IN MICROSOFT EXCEL FORMAT. IN SUBMITTING THE ELECTRONIC VERSION OF THE COST PROPOSAL, OFFERS SHALL NOT HIDE FORMULAS OR CELLS. For each Breakdown provided in Microsoft EXCEL format, the Offeror must establish clear identifiable links and calculations, such that the Government is able to replicate the estimates provided.

Section M Evaluation Factors for Award Key Points

Four (4) Non-Cost Evaluaton Factors and Subfactors listed in descending order of importance.

Factor 1: Management and Operations Management Operations Both factors are weighed equally Factor 2: Plans Transition/Phase-In Plan Quality Control/Customer Satisfaction Plan Surge, Sustainment and Disaster Recovery Plan These subfactors are listed in descending order of importance

Evaluation Factors for Award Key Points cont.

Factor 3: Location and Physical Layout of Facilities Facilities IT Infrastructure Security These subfactors are weighed equally Factor 4: Past Performance (No subfactors) All evaluation factors (1 through 4) individually and when combined are significantly more important than cost/price.

Evaluation Merit and Risk Rating at the factor level for Factors 1 -3 Merit Ratings - Exceptional, Highly Acceptable, Acceptable, Susceptible to Being Made Acceptable, or Unacceptable

Evaluation Factors for Award Key Points cont.

Risk Ratings - Risk Rating of Low, Moderate, or High Merit Ratings for Factor 4 – Highly Acceptable, Acceptable, Unacceptable, or Neutral

Evaluation Factors for Award Key Points cont.

Price/Cost Evaluation The Government will perform price analysis, cost analysis and cost realism on all CLINs as necessary. These analyses may be used singly or in combination with one another to ensure the final price is fair and reasonable.

Evaluation of FFP CLINs The Government will assess the proposed prices by conducting price analysis. Cost analysis/realism may be used if considering the offeror’s separate cost elements and profit proposed as necessary to determine a fair and reasonable price. The Government may also utilize rate information received from DCAA to assist with such an assessment. Although proposed prices shall not be adjusted if cost realism is used, the Government will utilize the information to compare the delta of the offeror’s FFP to the most probable price the Government determined through its cost realism.

Evaluation Factors for Award Key Points cont.

Evaluation of CR CLINs The Government has provided an estimated cost for these CLINs. As stated in Section L, Offerors shall apply their G&A or other indirect rate to the Government provided Estimated Cost to arrive at the proposed Not-to-Exceed amount. The Government will assess the proposed G&A or other indirect rate for realism. The Government may utilize rate information received from DCAA to assist with the evaluation. If the proposed rate is not consistent with DCAA information for that offeror, the proposed rate may be adjusted for realism when applied for evaluation purposes. The total evaluated price for these CLINs will equal the Government provided Estimated Cost plus the Offerors’ G&A or other indirect costs, adjusted for realism if necessary.

Evaluation Factors for Award Path of Proposals

Received by the Government If during Initial Evaluations a proposal is:

Rated “Unacceptable in any Technical Factor (Factor 1 through 3) or;

Rated “Unacceptable in Past Performance Factor (Factor 4) the proposal is eliminated from competitive range Communications may be used for the purpose of addressing issues that must be explored to determine whether a proposal shall be included in the competitive range e.g.

(–) past performance If neither of the two outcomes apply then:

SSA/KO makes a best value award or establishes a competitive range If proposal is included in the competitive ranges the offeror is notified for discussions, if not the the offeror notified and may request a debrief IAW FAR 15.505.

Evaluation Factors for Award Path of proposals cont.

Discussion (multiple rounds possible) KO requests Final Proposal Revisions (FPR) If during the final evaluations an offeror’s proposal receives an unacceptable rating at the factor level (factors 1 through 4) then;

The offeror is no longer eligible for award The offeror may request a debrief IAW FAR 15.505 Offerors remaining in competitive range are eligible for award SSA/KO makes contract award decision Post –Award Conference