SP3300-26-Q-0057.docx

INTRODUCTION:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12 for the delivery of propane gas to DLA Distribution Red River, Texas. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

POINTS OF CONTACT:

Acquisition Specialist Name: Tom Semones Acquisition Specialist Email Address: Thomas.semones@dla.mil Acquisition Specialist Phone Number: 614-693-5337 KO Name: Erik J. Smith KO Address: 5430 Mifflin Avenue, New Cumberland, PA 17070 KO Email Address: erik.smith@dla.mil KO Phone Number: 614-693-3137

SECTION ONE: NOTICE TO QUOTERS

SECTION TWO: SCHEDULE OF SUPPLIES AND SERVICES

See Attachment 2 – Schedule of Supplies

SECTION 3: DESCRIPTION/PWS

See Attachment 1: Statement of Work

SECTION 4: PACKAGING

There are no special packaging requirements for this requirement

SECTION 5: INSPECTION/ACCEPTANCE

Proof Of Delivery: Acceptable Proof of Delivery documents include: Shipping Documentation; Materials Inspection and Receiving Report (DD250), Bill of Lading, Packing List, Tracking/Delivery Confirmation or Invoice. To ensure prompt payment to your company, the Proof of Deliveries must include the following:

· Contract Number or Original Document Number

· Delivery/Task Order Number (as applicable)

· CLIN /Material Number

· Specific Quantity Shipped in Reference to Quantity Ordered

· Printed Name and Written Signature of a Government Employee

SECTION 6: DELIVERY/PERIOD OF PERFORMANCE/ORDERING PERIOD

1. Delivery Destination:

DLA Distribution Red River Buildings 499, 552, 595 and 2433 Texarkana, TX 75507-5000

2. FOB: Destination

3. Periods of Performance:

SECTION 7: CONTRACT ADMINISTRATION DATA

1. Invoicing and Payment: Invoicing and Payment will be made using Wide Area Work Flow. See DFARS Clause 252.232-7006.

2. System for Award Management (SAM): A prospective awardee shall be registered in the SAM database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Quoters may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov. The contractor shall type company name, address, and CAGE code exactly as it appears in the DoD SAM Database.

Company Name:

Company Address:

Telephone:

Cage Code:

Point of Contact:

Email:

Manufacturer:

SECTION 8: SPECIAL CONTRACT REQUIREMENTS

If the contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited.

In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

SECTION 9: CLAUSES

Addenda to FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (DEVIATION) (CD 2026-O00028) (DEC 2025)

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(End of Clause)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR - https://www.acquisition.gov/far-overhaul DFARS - https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

(End of Clause)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

____Invoice_____ (Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

_______Not Applicable_________ (Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF -- Data to be entered in WAWF Pay Official DoDAAC -- SL4701 Issue By DoDAAC -- SP3300 Admin DoDAAC** -- SP3300 Inspect By DoDAAC -- N/A Ship To Code – SB3213 Ship From Code -- N/A Mark For Code -- N/A Service Approver (DoDAAC) -- N/A Service Acceptor (DoDAAC) – N/A Accept at Other DoDAAC -- N/A LPO DoDAAC -- N/A DCAA Auditor DoDAAC -- N/A Other DoDAAC(s) -- N/A

(g) WAWF point of contact.

(End of Clause)

DLAD PROCUREMENT NOTES:

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)

The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to DLA DMSMS at dscc.dmsms@dla.mil.

(End of Procurement Note)

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2023)

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance- Program/).

(4) The contractor shall immediately make documentation available to the contracting officer upon request. The contracting officer determines the acceptability and sufficiency of documentation. The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

(End of Procurement Note)

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(End of Procurement Note)

L06 Agency Protests (DEC 2016)

Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

(End of Procurement Note)

SECTION 10: DOCUMENTS, EXHIBITS, AND ATTACHMENTS

Attachment 1 – Statement of Work Attachment 2 – Schedule of Supplies/Services

SECTION 11: REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF QUOTERS OR OFFERORS

Not Applicable

SECTION 12: PROVISIONS

FAR 52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a single Firm Fixed Price purchase order resulting from this solicitation.

(End of Provision)

FAR 52.233-2 Service of Protest (SEP 2006)

(End of Provision)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/far-overhaul DFARS - https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html DLAD - https://www.dla.mil/HQ/Acquisition/Policy-and-Directives/

(End of Provision)

DLAD 5452.233-9001 Disputes – Agreement to Use Alternative Dispute Resolution (ADR) (JUN 2020)

(End of Provision)

SECTION 13: INSTRUCTIONS TO QUOTERS

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION) (CD 2026-O00028) (DEC 2025) ADDENDA TO FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION) (CD 2026-O00028) (DEC 2025)

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

(c) Period of acceptance of quotes. The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

GENERAL

0. Excel Schedule of Supplies – Template includes header and footer with blank controlled block to be filled in by quoter.

0. All other documents marked with appropriate CUI markings as follows:

0. Header on all pages: 1st Line of Header: “CUI”

0. 1st page only, bottom right corner (above footer):

Controlled by: Quoter’s Name CUI Category: SSEL Distribution/Dissemination Controls: FED ONLY POC: To be completed by Quoter

0. Footer (at very bottom) on all pages stating “CUI”

6. Quotes must include the following items:

TECHNICAL CAPABILITY

The technical quote should be written so technically oriented personnel can make an evaluation and arrive at a sound determination as to whether the quote meets the requirements of this solicitation.

PAST PERFORMANCE

The quoter shall provide information on its past performance record. If the quoter has no recent, relevant history in the Contractor Performance Assessment Reporting System (CPARS) application, Electronic Subcontract Reporting System (eSRS), or other databases, the quoter may submit up to three (3) recent (within three years), relevant (similar in scope, magnitude and complexity as outlined in the SOW) references to be evaluated. The references may be government or commercial contracts/projects and should include a point of contact, contract number, dollar value, and project information. If a quoter has no recent/relevant past performance, they shall provide the following statement in lieu of the information requested: “(Insert quoter name) has determined they possess no recent, relevant past performance in accordance with the Request for Quote.”

PRICING AND ADMINISTRATIVE

"__________________________________ (Company Name) is an authorized distributor/reseller for_________________________________ (Manufacturer Name) products and is free to set our own prices and discounts."

7. Organization: The quoter shall prepare the quote as set forth in the table below. The titles and contents for each file are defined in this table. Quotes shall be submitted in THREE (3) separate files as follows:

(End of Provision)

SECTION 14: EVALUATION

Addenda to FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (DEVIATION) (CD 2026-O00028) (DEC 2025)

(a) Evaluation Factors. The Government will award a purchase order resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

TECHNICAL CAPABILITY

The Government will evaluate the vendors Technical Capability to determine acceptability of the quote in response to this solicitation. The Government will assign an acceptable/unacceptable rating in determining if the quoter’s technical capability meets the requirements of this solicitation.

PAST PERFORMANCE

To be considered acceptable:

PRICE AND ADMINISTRATIVE

(b) Options. The Government will evaluate quoted for award purposes by adding the total price for all options to the total for the basic requirement. The Government may determine aa quote is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of Award. A written notice of award or acceptance of a quote furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

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