SP3300-26-Q-0057 - Amendment 0002.docx

SP3300-26-Q-0057

Amendment 0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

DEFENSE LOGISTICS AGENCY

DLA DISTRIBUTION

430 MIFFLIN AVENUE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5007

POC: Tom Semones, thomas.semones@dla.mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and Zip Code)

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

SP3300-26-Q-0057

2/24/2026

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE ATTACHED PAGES

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

BY_________________________________________

BY_________________________________________

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to answer vendor questions and to make a change to SP3300-26-Q-0057.

2. SP3300-26-P-0057, Section Two: Schedule of Supplies and Services. The following paragraph has been added:

Estimated Quantities - The quantities shown in the Schedule of Supplies are estimated only. They represent the Government's best-known estimate for each line item. Payment will be only for the actual quantities provided to the Government at the unit price per gallon. If the Government requirements do not result in the quantities estimated; such event shall not constitute the basis for an equitable price adjustment under the contract.

3. Answers to vendor’s questions are provided as follows:

Question 1. Filling tanks with other tanks is always a bit squirrely. Will personnel require any training to do so safely?

Answer 1. No

Question 2. I know the tanks are 500 gallons each. How much do they actually use?

Answer 2. The tanks at Buildings 499, 552 and 595 use approximately 500 gallons each per week. The tank at Building 2433 usually gets filled once per year.

Question 3. Are the location to deliver the propane gas to Buildings 499, 595, 552 and 2433 respectively?

Answer 3. Yes

Question 4. The RFQ stated the contractor shall deliver propane gas for refilling four (4) 500-gallon vender-owned tanks to be located at DDRT. Will you consider and accept four (4) 1000-gallon tanks instead of four (4) 500-gallon tanks?

Answer 4. No

Question 5. Are the four (4) 500-gallon tanks currently installed on site?

Answer 5. Yes

Question 6. If currently installed, are the tanks owned by the incumbent contractor?

Answer 6. No

Question 7. In the event of a new awardee, will the incoming contractor be required to provide and pre-place new 500-gallon tanks?

Answer 7. No

Question 8. If tank replacement is required, will the Government allow a transition period for tank installation prior to the start of propane deliveries?

Answer 8. The vendor will use the existing tanks

Question 9. Could you clarify how the propane would be used for each tank?

Answer 9. Refill forklift equipment propane bottles

Question 10. Will tank percentages be provided by DLA’s Point of Contact?

Answer 10. No

Question 11. The Statement of Work states services will be provided “as needed” under item 4, but 2.1 states the contractor is to deliver propane on a weekly basis. Can you please clarify what the requested delivery schedule is?

Answer 11. The requested delivery schedule is every Tuesday & Thursday

Question 12. What type of equipment will be needed for the delivery?

Answer 12. Propane

Question 13. Are the tanks above ground or below ground?

Answer 13. Above ground

Question 14. When were the tanks last inspected, and are they currently functional?

Answer 14. Yes, functional and Up To Date

Question 15. Do the tanks have a current, accessible gauge?

Answer 15. Yes

Question 16. Are there any known issues with the appliances?

Answer 16. No

Question 17. How long does a fill up typically last?

Answer 17. 30 minutes

Question 18. Are there any obstacles for large delivery trucks to avoid?(e.g., narrow driveway, low-hanging trees, weigh restrictions)

Answer 18. No

Question 19. Is the tank easily accessible for the driver, or is it hidden behind fencing/landscaping?

Answer 19. Yes

Question 20. If it snows, do you have a plan to keep the path to the tank clear?

Answer 20. Yes, only if the depot remains open

Question 21. Do you prefer "automatic delivery" (scheduled based on usage) or "will-call" (you call when you need it)?

Answer 21. Automatic delivery

Question 22. Section 8, Paragraph 1. This clause seems to refer to materials other than bulk petroleum. Would it be possible to remove it from the solicitation? There is no packaging on which to mark the shipment with the contract number, however, we will have the contract number on each invoice. Is that sufficient?

Answer 22. Section 8, Paragraph 1 is revised as follows:

FROM:

1. Mark Contract Number on all Correspondence: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

TO:

1. Mark Contract Number on all Correspondence: The Contractor must mark the contract or purchase order number on all paperwork. Failure to follow these instructions will hold up payment to you.

Question 23. SOW: Can you please confirm that the tanks on site are not currently owned by the DLA?

Answer 23. The tanks are not owned by DLA

Question 24. Who currently owns the tanks on site?

Answer 24. The owner of the tanks is unknown

Question 25. Under item 4, the contractor is to provide the number of labor hours and costs, but there is nowhere on the pricing schedule to put labor costs. Can you please clarify whether the fixed price per gallon should include labor costs or whether these costs need to be listed separately on invoices?

Answer 25. The invoice only needs to include the total gallons delivered, unit price and total amount

Question 26. It is not standard practice to provide a signature on our invoices. Can you please clarify whether the Request is for delivery tickets to be signed by the DLA’s POC?

Answer 26. The DLA POC will sign the invoice

Question 27. Am I correct in assuming that MHE equipment is material handling equipment?

Answer 27. Yes

Question 28. Who is the incumbent Contractor on the EXPIRING Contract?

Answer 28. Yorkshire Industries LLC

Question 29. What was the Total Award Amount ($)?

Answer 29. $257,600

Question 30. What was the Total Award Quantity (Gal)?

Answer 30. Estimated quantity of 70,000 gallons per year

Question 31. What was the Award Period of Performance (POP)?

Answer 31. May 3, 2024 through May 2, 2026.

Question 32. Can you share the Contract #?

Answer 32. SP3300-24-P-0783

Question 33. What Type of Pricing Structure are you requesting on this RFQ bid because it was NOT clearly stated?

Answer 33. Firm-Fixed-Price. Payment will be only for the actual quantities provided to the Government at the unit price per gallon.

4. All other terms and conditions remain unchanged and in full force and effect.