SP060421R0402 Americas RFP.pdf

RFP Number SP0604-21-R-0402

Source Selection Information – See FAR 2.101 and 3.104

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: SP0604-21-R-0402 Posted Date: Friday November 13, 2020 Response Date: Monday December 14, 2020 at 12:00 PM Eastern Time Classification Code: R408 Set Aside: 100% Small Business Set Aside NAICS Code: 541614

Contracting Office Address DLA Energy - FEAAB (Installation Energy) Electricity, Renewables, Consulting Services 8725 John J Kingman Road Fort Belvoir, VA 22060-6222

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

1. The solicitation number is SP0604-21-R-0402

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2021-01.

3. This acquisition is a 100% Small Business Set-Aside. The North America Industry Classification

System (NAICS) code is 541614 “Process, Physical Distribution and Logistics Consulting Services.”

The small business size standard is $16,500,000.00.

4. DLA Energy proposes to procure services to support bulk petroleum supply management for DLA Energy Americas, for a period of one (1) base year and four (4) one (1) year option periods. The anticipated performance start date is January 22, 2021. See contract schedule below:

CLIN Period of Performance QTY Unit Unit Price

Total Firm Fixed Price

0001 Base Period; 22 January 2021 Through 21 January 2022

12 MO $ $

0002 Option Year 1; 22 January 2022 Through 21 January 2023

12 MO $ $

0003 Option Year 2; 22 January 2023 Through 21 January 2024

12 MO $ $

0004 Option Year 3; January 2024 Through 21 January 2025

12 MO $ $

0005 Option Year 4; 22 January 2025 Through 21 January 2026

12 MO $ $

Total Fixed Price for Services. Base Year, Plus 4 Option Years $

Applicable Documents

DoD Directive 5000.74, Defense Acquisition of Services, January 10, 2020 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500074p.pdf Defense Logistics Acquisition Directive (DLAD), March 23, 2020 https://www.acquisition.gov/dlad Defense Logistics Agency Strategic Plan, 2018-2026 https://www.dla.mil/Info/strategicplan/ DoD Joint Travel Regulations, October 1, 2020 https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf DoD Manual 4140.25, DoD Management of Energy Commodities, March 5, 2020 https://www.esd.whs.mil/Directives/issuances/dodm/

FAR CONTRACT CLAUSES: FAR 52.252-2-- CLAUSES INCORPORATED BY REFERENCE. (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov. In addition to the incorporated clauses, DLA Energy also includes the following incorporated by reference clauses below:

Clauses and Provisions

FAR:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-17 Ownership or Control of Offeror (AUG 2020) 52.204-20 Predecessor of Offeror (AUG 2020) 52.217-5 Evaluation of Options (JULY 1990) 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) 52.204-7 System for Award Management (OCT 2018) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUN 2016) 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018), Alternate I (JAN 2017) 52.215-2 Audit and Records – Negotiation (JUN 2020) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certification (JUN 2020) 52.227-14 Rights in Data-General (MAY 2014) 52.224-1 Privacy Act Notification (APR 1984) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) https://www.acquisition.gov/

52.245-9 Use and Charges (APR 2012) 52.245-1 Government Property (JAN 2017) 52.203-3 Gratuities (APR 1984) 52.202-1 Definitions (JUN 2020) 52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (MAY 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (MAY 2014) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-10 Reporting Executive Compensation And First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed For Debarment (JUN 2020) 52.224-2 Privacy Act (APR 1984) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (JUN 2020) 52.229-3 Federal, State, and Local Taxes (FEB 2013) 52.232-17 Interest (MAY 2014) 52.233-1 Disputes (MAY 2014) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.242-13 Bankruptcy (JUL 1995) 52.253-1 Computer Generated Forms (JAN 1991) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (JUN 2020) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2020) 52.219-7 Notice of Partial Small Business Set-Aside (MAR 2020);

DFARS:

252.204-7004 Antiterrorism Awareness Training for Contractors (FEB 2019) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.201-7000 Contracting Officer's Representative (DEC 1991) 252.203-7000 Requirements Relating to Compensation of Former DOD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.203-7003 Agency Office of the Inspector General (AUG 2019) 252.204-7000 Disclosure of Information (OCT 2016) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

(OCT 2016)

252.204-7012 Safeguarding of Covered Defense Information and Cyber Incident Reporting (Dec 2019) 252.204-7015 Disclosure of Information to Litigation Support Contractors (MAY 2016) 252.205-7000 Provision of Information to Cooperative Agreement Holders (DEC 1991) 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (MAY 2019) 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Revised June 7, 2016) 252.211-7007 Reporting of Government-Furnished Property (AUG 2012) 252.215-7008 Only One Offer (JUL 2019) 252.219-7003 Small Business Subcontracting Plan (DoD Contracts) (DEC 2019)

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises and Native Hawaiian Small Business Concerns (APR 2019) 252.227-7015 Technical Data—Commercial Items (FEB 2014) 252.227-7037 Validation of Restrictive Markings on Technical Data (SEP 2016) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013) 252.239-7001 Information Assurance Contractor Training and Certification (JAN 2008) 252.243-7002 Requests for Equitable Adjustment (DEC 2012) 252.244-7000 Subcontracts for Commercial Items (SEP 2020) 252.227-7037 Validation of Restrictive Markings on Technical Data (SEP 2016)

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation.

However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number; SP0604-21-R-0402

(2) The time specified in the solicitation for receipt of offers; Monday December 14, 2020 at 12:00 PM Eastern Time.

(3) The name, address, and telephone number of the Offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

reference (Attachment 1 – PWS)

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the Offeror shall complete electronically); If registered in SAM, state the valid registration date, and submittal of a hard copy is not required.

(9) Acknowledgment of Solicitation Amendments; A signature and date is required on all amendments.

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart

4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an Offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the Offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the Offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101- 29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925, Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an Offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting Offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT

2018)

Supplement paragraph FAR 52.212-1(b) with the following:

INSTRUCTIONS TO OFFERORS

This section specifies the format and content that Offerors shall use for responding to this RFP. It is required that the Offeror’s response be in accordance with these instructions. The goal is to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

The Offeror is responsible for providing adequate documentation to enable a thorough evaluation of their proposal. The Offeror shall submit a proposal that clearly and concisely describes and defines the Offeror’s response to the requirements contained in the RFP. Unnecessary elaboration or other presentations beyond sufficient to present a complete and effective proposal are not desired. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are not necessary or desired. Responses which merely repeat the Performance Work Statement will not be considered as being responsive to the requirements of this

RFP.

If an Offeror does not understand the instructions contained herein, written notification should be provided to the CO for clarification at least 10 days prior to the closing date for the receipt of proposals to enable a response with adequate time to meet the RFP closing date.

Offerors must submit their quotes electronically via email to csTeam@dla.mil. Electronic copies must be received by the designated closing time and date indicated below.

E-mail receiving data and compatibility characteristics are as follows:

The DLA Energy accepts attachments in—

(i) Adobe Acrobat;

(ii) Microsoft Excel;

(iii) Microsoft Word; and

(iv) Microsoft PowerPoint.

Adobe Acrobat/.pdf file format is the preferred method of receiving attachments. Attachments that are not submitted in Adobe Acrobat/.pdf file format must be sent password protected for “read only” to ensure the integrity of the data submitted. Passwords shall be submitted in a separate email that identifies which document the password refers to. All quotes (and any authorized modifications and/or revisions thereto) must contain the Offeror’s representative’s signature included in one or more of the included attachments to the e-mail communication.

A single e-mail must be no more than 10 MB. DLA Energy’s mail server will reject messages larger than 10 MB. The DLA Energy e-mail filter will scan the incoming e-mail and attachments for viruses and key words.

Abbreviations for terms such as “Analysts” or using “3Xs” as placeholders in a document are found in the filter’s adult content library and may result in the e-mail delivery being delayed. Offerors are encouraged to verify receipt of e-mail offers by contacting the CO prior to the quote closing time.

If any portion of an e-mail quote received by DLA Energy is unreadable and/or inaccessible, the CO may permit the Offeror to resubmit the quote. The method and time for re will be prescribed by the CO after consultation with the Offeror and the resubmission shall be considered as if it were received at the date and time of the original unreadable and/or inaccessible submission for the purpose of determining timeliness, provided the Offeror complied with all submission instructions set forth herein, and with the time and format requirements for resubmission prescribed by the CO.

The Government reserves the right to order solely based on the e-mail quote. However, if requested to do so by the CO, the Offeror shall promptly submit a hard copy of the signed quote. All quotes must be identified with the DLA Energy RFQ Number, and Closing Date and Time on all electronic correspondence, and be received by the following closing date and time:

CLOSING DATE & TIME: Monday December 14, 2020 by 12 PM Eastern Time.

Type of Contract: It is the intent of DLA to establish a Firm Fixed Price contract.

Period of Performance: The Period Of Performance Will Include One (1) 12-Month Base Period And Four (4) 12-Months Option Periods.

Inspection of Services

The Government reserves the right to conduct an on-site inspection of services listed in the Technical Proposal that the contractor has stated will be accomplished on-site at the contractor’s facility.

Organizational Conflict of Interest and Non-Disclosure Agreement

If the Offeror currently provides support or anticipates support to other Offerors which will create or represent an actual or potential Organizational Conflict of Interest (OCI), the Offeror shall immediately disclose the actual or potential OCI in accordance with FAR Subpart 9.5. Disclosure may be made via memo on company letterhead and included under a separate tab in Volume I of the Offeror's proposal for each area impacted. In accordance with FAR 9.505-4 (b), Contractor personnel providing the support of subject procurement will be required to sign an Non-Disclosure Agreement (NDA) and OCI in which the Offeror (and any subcontractors) agrees to disclose information concerning the actual or potential conflict with any proposal for any solicitation relating to any work in the contract for the duration of the contract term. All actual or potential OCI situations shall be handled by the Contracting Officer in accordance with FAR Subpart 9.5. To avoid any potential conflicts of interest, the Offeror agrees that it may not restrict the conception, design, or configuration of its analyses, recommendations or findings in a manner that will favor any endeavors that are its separate marketing efforts or those of its affiliates, subordinates, or other commercial ventures.

Proposal Format

Offerors are required to submit proposals in five separate volumes as indicated below. There shall be no reference to pricing or any pricing data included as part of the Non-Price Volumes or in the transmittal letter.

In accordance with FAR 2.101 and 3.104-4, the Offeror is required to mark all material that may be source selection information as described at paragraph of the “source selection information” definition in FAR 2.101, to include the cover page and each page that may contain source selection information with the legend “Source Selection Information – See FAR 2.101 and 3.104”. Offerors shall not submit information in their proposals that is considered “Classified.” Proprietary markings are permitted.

Offerors shall submit proposals into five separate volumes plus a cover letter. The five volumes shall be clearly labeled as follows:

Proposal Formatting

Volume Title

I Technical Capability/Risk (Non-Price) II Past Performance (Non-Price) III Price IV Socioeconomic Commitment (Non-Price) V Contract Documentation

Proposal Organization/Limits

Offerors shall prepare the proposal in accordance with the titles and page limits of each volume as defined in the table below. Any Offeror discretionary attachments/ exhibits/addendums, etc. count towards the page limitations. The required (Attachment 2 – PPQ), Personnel resumes, certifications and copies of applicable degree(s) do not count towards the maximum page limitations.

Proposal Organization/Page Limit

Volume Title Maximum Page Limit

I Technical Capability/Risk (Written) 25 pages II Past Performance 5 pages III Price Proposal None IV Socioeconomic Commitment 2 pages V Contract Documentation None

Pages and Typing

Page size shall be 8½ by 11 inches (Word for Windows portrait format) or 11 by 8½ inches (Word for Windows landscape format). Landscape pages may be used only for large tables, charts, graphs, and diagrams, not for pages of text. Page size 11 by 17 inches may only be used for tables, figures/diagrams, illustration/drawings, and maps. Pages sized 11 by 17 inches will be counted as two pages. Text shall be single-spaced, in 11-point Arial font. Arial font size of 10 point may be used for tables, captions, matrices, maps, and header and footer information. For charts, graphs, and figures/diagrams, the font shall be no smaller than 5 point. Use at least 1-inch margins on the top and bottom and 1-inch side margins. Pages will be numbered sequentially by volume.

These page format restrictions shall also apply to responses to any Evaluation Notices. Page limitations shall be treated as maximums and, if exceeded, excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except for the following: cover pages, table of contents, cross-reference matrix, tabs, and glossaries. The front and back of pages printed on each side are counted as separate pages.

Amendments to RFP

If this RFP is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this RFP by the date and time specified in the amendment(s).

Submission, Modification, Revision, and Withdrawal of Proposals

Offerors must submit their proposals electronically via email to csTeam@dla.mil. Proposals must be received by the closing date and time as stipulated in the RFP. The first page of the proposal must show the RFP number, DLA Energy RFP Number, the closing date and time, the name, address, and telephone of the Offeror (and electronic address is available). A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFP and agreement to furnish any or all items upon which prices are offered at the prices set.

A list of names, titles, signatures, telephone and facsimile numbers (and electronic address if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this RFP.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence of that agent’s authority has been previously furnished to the issuing office.

The Offeror is responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the RFP by the time specified in the RFP. Proposals in response to this RFP will be valid for 120 days (unless a different period is proposed by the Offeror).

mailto:csTeam@dla.mil

Any proposal, modification received at the Government office designated in the RFP after the exact time specified for receipt of offers is “late” and may not be considered. However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government may be considered at any time it is received and may be accepted. The Offeror may submit modifications to their proposals at any time before the RFP closing date and time. The Offeror may submit revised proposals only if requested or allowed by the CO.

Proposals may be withdrawn by written notice received any time before award. The Offeror shall submit proposals in response to this RFP in English and in U.S. dollars. Withdrawals are effective upon receipt of notice by the CO.

Assumptions, Conditions, or Exceptions

Offerors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of this RFP including the Statement of Work. If not noted in this section of the proposal, it will be assumed that the contractor proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein.

Volume I/Factor 1- Technical Capability

The Offeror shall clearly and precisely describe its approach and demonstrate an understanding of the requirement and its ability to successfully perform all of the requirements of the Performance Work Statement (PWS), see (Attachment 1-PWS). Offerors must include, at minimum:

1. A comprehensive description of the methodologies proposed to accomplish the performance requirements, along with any innovations in technical approach.

2. Demonstration of a clear understanding of what is required, including quality controls used in meeting the specified schedule.

3. Identification of any technical, scheduling, performance, or cost risks associated with the proposal, and a description of how identified risks can be avoided or mitigated.

4. If any portion of the work will be subcontracted, identify the subcontractor(s) or team member(s) and their respective role(s).

To address the firm’s capability to understand and perform the requirements of the Performance Work Statement, the proposal must include the information requested below for each sub-factor for Technical Capability.

Sub-Factor 1.1 – Management Approach and Technical Capabilities

The Offeror shall describe its management approach and technical capabilities to accomplish the services identified in the PWS by task which shall include but not be limited to the information requested. The technical approach shall clearly describe an overview of the Offeror’s methodology guiding performance of the technical requirements identified in the PWS, and a description of how the technical approach will be used to accomplish the requirements in a timely manner. The Offeror’s management approach shall clearly demonstrate that the organization has current capabilities for assuring performance of the requirement. The Offeror’s proposal shall describe a plan to staff for the services required in the PWS to ensure that DLA’s objectives are met expediently and within performance standards. The Offeror shall include a staffing plan which identifies Key Personnel and Non-key personnel that illustrates how and with whom the collective team capabilities will be met. The Offeror’s proposal shall describe how the loss of critical personnel during this program would be mitigated.

Sub-Factor 1.2 – Personnel Qualifications

Offeror’s proposals regarding Personnel Qualifications shall include a narrative highlighting the rationale for assigning the proposed Personnel. Proposed Personnel shall demonstrate experience, qualifications, appropriate security clearances, etc., which will ensure successful performance of the requirements of the PWS. The Offeror shall provide copies of all referenced degrees and/or certifications included in personnel resumes. The Offeror shall provide a completed (Attachment 3- DLA form 1728) and (Attachment 4- DD Form 1172-2) for all proposed Personnel IAW DLAD 52.204-9000. Offeror shall submit DLA form 1728 and DD Form 1172-2 in an encrypted, password protected file via e-mail to csTeam@dla.mil. The password shall be submitted on a separate e-mail. Each resume does NOT count towards the overall page limit. The resumes submitted for these individuals must clearly demonstrate their ability meet the minimum education, experience and clearance requirements for the applicable positions as detailed in the PWS.

Note 1: It is the responsibility of the Offeror to notify the Government in the event that proposed Personnel become unavailable as soon as possible, prior to award.

Volume II/ Factor 2 - Past performance

The Government’s sources of information for evaluating past performance may include, but are not limited to, any and all information provided by the Offeror, inquiries of owner representative(s), and other known sources not provided by the Offeror, provided such information is recent. The Government reserves the right to only consider past performance under Federal Government contracts or DLA Energy contracts. The Offeror should note that the Government reserves the right to seek additional information from other sources known to the Government to assist in past performance evaluation (e.g., Contractor Performance Assessment Reporting System (CPARS). While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror.

The Offeror must identify three to five (3-5) recent and relevant past performance references within the last five years (from the issue date of this RFP). Offerors should relate their Past Performance to services, concentrating on experiences relevant to the requirements of this RFP. There is a five (5) page limit for Past Performance.

The Offeror shall provide information that demonstrates the relevancy of these experiences to the requirements of this RFP, as well as to their proposed approach.

Sub-Factor 2.1 – Recency and Relevancy of Prior Contracts

The Offeror’s specific experience on similar efforts as those specified within this PWS. The Offeror shall at a minimum, provide:

a. Documentation of contracts that the Offeror or its subcontractors have held in the past five years, in which services of relevant scope and complexity were performed. A minimum of one (1) and maximum of three (3) referenced contracts with point of contact information (i.e., phone number and e-mail address) should be included. Ensure that the points of contacts for those contracts are current and that the phone numbers and email addresses are correct.

b. A summary description of the task requirements of each referenced contract. Reference the relevancy of these tasks to those requirements referenced in the PWS. Explain any actions taken to resolve any problems or potential problems to the satisfaction of all parties.

c. The total dollar value of each contract referenced including a description of the level of effort.

Sub-factor 2.2 – Quality of Historical Contracts

The Offeror’s history of successful completion of contracts; history of producing high-quality reports and deliverables; commitment to customer satisfaction and history of staying on schedule and within budget.

Offerors will demonstrate this element via written narrative and Past Performance Questionnaire (PPQ) (Attachment 2 – PPQ), as indicated below.

Past Performance Questionnaire

(Attachment 2- PPQ) to this RFP is a Past Performance Questionnaire. Offerors should send copies to previous customers in order to document past performance. The questionnaire should be completed by the Offeror’s customers and e-mailed directly by those customers to the following address: csTeam@dla.mil with the subject line “ATTN: DLA Energy Consulting Services/Ryan Spahr” by RFP Closing Date & Time: Monday December 14, 2020 at 12:00 PM Eastern Time. DLA Energy may attempt to contact PPQ references to discuss project submissions:

Volume III/Factor 3 - Price Proposal

The price proposal shall be segregated and identified into base, each option periods and the aggregated totals for all years. Each labor category shall be assigned its own CLIN and total price. Offerors shall include the company's DUNS and Tax ID numbers as part of their price proposal.

Volume IV/Factor 4: Socioeconomic Proposal

Regardless of Offeor business size, the Offeror shall identify its commitment to small business (i.e. small businesses to include service-disabled veteran-owned small business concerns, HUB Zone small business concerns, small disadvantaged business concerns, and women-owned small business) concerns in the performance of the contract.

Volume V – Contract Documentation

Contract/Representations and Certifications. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror’s proposal shall include—

• Copy of resumes, degrees and certifications for personnel illustrating the required security clearance, qualifications, and experience in performing the duties of the position.

• Signed SF 30- Amendment(s) to RFPs (if applicable) (completed blocks 15a, 15b, and 15c).

• Confirmation that the Offeror currently has a valid System for Awards Management Registration (SAM) Statement advising of Offeror’s current registration expiration date and Offeror’s intent to renew and maintain registration throughout the performance period of any resulting contract.

• Confirmation that size standard is in accordance with its business size stated in the required NAICS.

• Sample Invoice.

Evaluation Criteria

This procurement is being conducted under FAR 12.6. The Government will award a contract to the Offeror’s that represents the overall best value to meet the Government’s needs. Best Value is defined as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the mailto:csTeam@dla.mil requirement, in accordance with FAR 2.101. The Government intends to determine the best value outcome by utilizing a Tradeoff Process to consider placing an order to other than the lowest price Offeror or other than the highest technically rated Offeror.

The Government Intends to Issue Award Without Engaging in Discussions With Offerors.

Consequently, Offerors are highly encouraged to provide their best proposal with initial submissions. However, the Government reserves the right to review proposals, orally or in writing, with any or all Offerors submitting a proposal, if it is determined advantageous to the Government to do so. This statement is not to be construed to mean that the Government is obligated to conduct such conversation with any Offeror. A Offeror may be eliminated from consideration for award without further dialogue or explanation if its proposal is not found to be among those Offerors considered most advantageous to the Government based on a best value determination. The Government reserves the right to allow clarifications to identify minor technical or administrative errors, however these clarifications will not result in an opportunity to resubmit a proposal.

Evaluation Factors

The following factors in order of importance will be used to evaluate all proposals. All evaluation factors other than price when combined are more important than price.

The non-price factors of Technical Capability/Risk and Past Performance are separate factors and will be evaluated individually. The sub-factors under Technical Capability/Risk and Past Performance are separate sub-factors and will be evaluated individually, but are not separately weighted and will be considered in overall totality under each factor. Factor 1, Technical Capability/ Risk is the most important factor. When combined, Factor 1 - Technical Capability/ Risk and Factor 2- Past Performance factors are more important than Factor -3, Price. Factor 3- Price is more important than Factor 4- Socioeconomic. Technical Sub-Factors 1.1, 1.2 and the elements within those Sub- Factors are all weighted equally. Past Performance Sub-Factors 2.1 and 2.2 and the elements within those Sub- Factors are all weighted equally.

To the extent that Offerors proposals are evaluated to be close or similar in technical merit, the evaluated price will become a greater factor for selection. The Government intends to evaluate offers and make award without discussions, but reserves the right to conduct discussions, as necessary.

The following factors shall be used to evaluate proposals:

Factor 1: Technical Capability/Risk (non-price)

a) Sub-Factor 1.1: Management Approach and Technical Capabilities

b) Sub-Factor 1.2: Personnel Qualifications

Factor 2: Past Performance (non-price)

a) Sub-Factor 2.1 – Recency and Relevancy of Prior Contracts

b) Sub-factor 2.2 – Quality of Historical Contracts

Factor 3: Price

Factor 4: Socioeconomic Commitment (non-price)

Best Value- Trade-Off Evaluation

The Government will consider features of a Offeror’s total solution, including the Offeror’s assumptions that could significantly impact the Government’s costs in implementing and maintaining the Offeror’s approach. As part of a proposal, in response to the PWS, Offerors are required to identify any assumptions that may impact price. Award will be made to the Offeror whose proposal is determined to provide the “best value-trade-off” to the Government.

This process permits tradeoffs among cost or price and non-cost factors and allows the Government to award to other than the lowest priced proposal or other than the highest technically rated Offeror.

The best value will be determined by comparing differences in the value of non-price factors with differences in price to the Government (i.e., tradeoffs). In making this comparison, the Government is more concerned with obtaining superior experience capabilities and other non- price factors than with making an award at the lowest overall cost to the Government. However, the Government will not make an award at a significantly higher overall price to the Government to achieve slightly superior technical capabilities or management features.

In other words, price is not expected to be the controlling factor in the selection of an Offeror for this RFP. However, the degree of importance of price as a factor could become greater depending upon the equality of the proposals for non-price factors evaluated. Where competing proposals are determined to be substantially equal after evaluation of the Technical factors, the total price and other price factors could become the controlling factor.

Evaluation of Factor 1: Technical Capability/Risk

The evaluation of this factor will consider completeness, clarity, risk and degree of compliance with the RFP. The Government is seeking to determine whether the Offeror demonstrates a thorough understanding of the scope and complexity of the work and risks, as demonstrated in their Management Approach, Technical Capabilities, and Key Personnel Qualifications. Sub- Factors 1.1, 1.2, and the elements within those Sub-Factors are all weighted equally.

Factor 1, Sub-Factor 1.1: Management Approach and Technical Capabilities:

1. Offeror’s understanding of the work, as evidenced by its proposed plan for overall implementation and execution of project.

2. Transition Plan with respect to the extent that it provides for an orderly transition, minimizes impacts on continuity of operations, defines an effective approach for overcoming barriers, and identifies key issues, milestones, and commitments.

3. Evidence of a process for ensuring the quality and timeliness of deliverables.

4. Evidence of reach-back capability, including subcontractors, consultants and business partners to eliminate any disruption in service and ensure performance is continued (e.g. qualified replacement of key and/or non-key personnel).

Factor 1, Sub-Factor 1.2: Personnel Qualifications:

1. Personnel shall be evaluated for the extent of their qualifications and experience with respect to the functions they are proposed to manage. Demonstrated performance of the proposed personnel shall be evaluated to determine their ability to successfully perform the PWS relevant to their proposed positions.

2. Personnel shall be evaluated based on resumes, degrees and certifications that illustrate the required skills, qualifications, and experience in performing the duties of the position.

3. Personnel shall be evaluated IAW DLAD 52.204-9000 to determine their ability to successfully meet the security clearance and background investigation requirements.

4. The qualifications and depth of experience of individual personnel who have worked on directly related projects shall be evaluated.

Technical Capability/Risk Evaluation Methodology:

Combined Technical/Risk Rating: The combined technical /risk rating includes consideration of risk in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings.

Technical Capability/Risk Rating Table:

Adjectival Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the RFP, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is un-awardable.

Evaluation of Factor 2: Past Performance

The Past Performance evaluation factor assesses the degree of confidence the Government has in a Offeror’s ability to perform services that successfully meet users’ needs, based on a demonstrated record of performance. The recency, relevancy (including context of the data), and quality (including general trends on Offeror performance and source of the information) shall be considered in evaluating this factor. These considerations will result in one (1) performance confidence assessment rating for each Offeror , as detailed herein.

Recency is defined as (i) having been completed, or (ii) having been in progress and at least 25% completed based on the period of performance, at any point in the last five (5) years from the proposal due date of this RFP. The Government will determine how relevant a recent effort accomplished by the Offeror is to this requirement.

Relevancy is defined as exhibiting similar work required by this RFP. The Government will review all past performance information collected and/or provided, and determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate these into each Offeror’s performance confidence assessment rating.

In conducting the past performance evaluation, the Government will assess this factor based upon what is presented and may use any other data or information otherwise available that the Contracting Officer determines to be recent and relevant. This includes, but is not limited to: CPARS; past performance questionnaires; past and present customers and their employees, and any others who may have useful information; the Offeror’s past performance under DLA Energy Contracts, Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Project Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency.