SP060017R0427_-_JLBE_-_NOO-dtd_09.06.17.pdf

Notice of Opportunity JBLE and NASA, VA

Notification of Opportunity Joint Base Langley Eustis (JBLE) and NASA Langley Research Center (NASA), VA

Energy Savings Performance Contract (ESPC) Task Order under the Department of Energy’s (DOE), Indefinite Delivery Indefinite Quantity (IDIQ) Contract.

Solicitation: SP0600-17-R-0427

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of the JBLE and NASA, plans to award an ESPC Task Order (TO) using the DOE Third-Generation ESPC IDIQ contracts. DLA Energy invites the current 21 DOE Third-Generation ESPC IDIQ contract holders to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration. Only those 21 DOE Third-Generation ESPC IDIQ contract holders are eligible for award.

2. Authority: The DLA Energy authority is in accordance with 42 U.S.C. § 8287, the Federal

Acquisition Regulation (FAR) 23.205 “Energy-savings performance contracts”, Energy Policy Act of 1992 (EPAct), and DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance Contracting and Energy Policy Act of 1992 (EPA, April 10, 1995).

3. Project Approach:

Should the financial economics produce a viable project, JBLE and NASA desire to achieve improvements in energy efficiency, electrical distribution system modernization, and renewable energy production for JBLE and NASA in line with EO 13693, 42 U.S.C. § 8287, and the DOE Third-Generation ESPC IDIQ contracts. By enhancing energy assurance, JBLE and NASA will make progress towards meeting Air Force and Federal mandates to reduce energy use intensity and increase use of renewable energy.

Attachment 1 provides the buildings included in the scope, for each site, and their pertinent data and available energy consumption. Available for inclusion in the project scope are 672 buildings encompassing 36,015,231 square feet at JBLE and NASA. The information is offered only for project scoping potential in response to this NOO. The Government may consider further buildings at JBLE and NASA during the project development phase, and include such buildings in any resultant project, upon the receipt of a good business case analysis that illustrates a benefit to the Government. The selected Energy Service Company (ESCO) shall be responsible for determining the actual utility consumption during the Preliminary Assessment (PA) and Investment Grade Audit (IGA) phases. NASA’s formal inclusion into the ESPC will be determined after the PA.

The energy and consumption at JBLE and NASA for calendar year 2016 are as follows:

Langley Air Force Base (AFB):

Electricity – 761,883,000 Mbtu (223,438,000 kW-hr) - $13,999,442.00 Natural Gas - 331,961,000 Mbtu – $2,105,271.00

Water (all potable) – 378.6 Mgal – $1,902,557.00 Wastewater – $1,262,121.00 Fort Eustis:

Electricity: 120,358,079 Kwh – $7,675,685.00

Natural Gas: 239,469 Kcf – $1,268,633.00 Water: 198,567,707 gal – $974,319.02 Fuel Oil: 434 BBL – $31,490.00 Propane: 8,488 gal – $15,824.00

NASA:

Electricity: 120,817,000 Kwh – $8,228,700.00 Natural Gas: 248,957.80 Kcf – $1,070,100.00 Water: 108.3 Mgal – $690,600.00 Fuel Oil: 12 Kgal – $16,100.00 Purchased Steam Renewable: 161,587,200 Mbtu – $4,950,200.00

The purpose of this project will be to enhance energy assurance at JBLE and NASA through the implementation of an ESPC to incorporate distributed generation, reduce base load and improve energy efficiency and production, including Energy Conservation Measures (ECMs) to modernize electric distribution systems. In achieving their energy goals, JBLE and NASA are interested in any ECM defined in Attachment J-3 of the DOE Third-Generation ESPC IDIQ with the exception of two technical categories: TC.15 - Energy Cost Reduction through Rate Adjustments and TC.20 - Future ECMs. Further, NASA is not interested in the pursuit of TC.13, Water and Sewer Conservation Systems.

Certain ECMs have been identified and must be pursued in the following priority in the resultant

TO:

1. Develop distributed power generation, consisting primarily of a natural gas-fired combined heat and power (CHP) system on JBLE-Langley AFB. Potential CHP facility must be located on JBLE-Langley AFB, but may distribute steam resources across the fence to NASA. Recommend energy assurance solutions for critical mission areas and demand-response savings opportunities. (TC.10)

2. Modernize the electric distribution system at all sites. (TC.12) o Specific areas of interest at JBLE-Langley AFB:

o Replace aging transformers o Place 3000+ feet of remaining overhead high voltage electric lines underground o Upgrade remaining 2kV and 4kV transmission lines and connect to existing 22kV

3. Design and install site wide lighting upgrades at all three entities. (TC.5)

4. Repair/Replace HVAC and building automation systems at all installations. (TC.4)

5. Recommend opportunities for solar photovoltaic, other renewable energy sources, and energy storage technology solutions at all sites. (TC.11)

The selected ESCO shall be responsible for the operations, maintenance, repair and replacement of all installed ECMs for the life of the contract pursuant to the DOE Third-Generation ESPC IDIQ and any resultant TO, as required by 42 U.S.C. § 8287. Be advised that the resultant project shall be accomplished in compliance with Air Force Civil Engineer Savings Performance Contracts Consolidated ESPC Playbook dated 27 July 2017, and the Air Force Guidance Memorandum, Civil Engineer Control Systems Cybersecurity, AFGM2017-32-01, dated 02 Feb 2017. AFGM 2017-32- 01, is to ensure compliance with security and maintainability standards.

Pursuant to the DOE Third-Generation ESPC IDIQ, Section C.12, Financial, Tax, or Other Incentives for Energy Efficiency and Renewable Energy and Water Projects, any credits, rebates, and incentives from the government, utility companies, and private companies should be pursued to the maximum extent practicable.

ESCOs are advised that there is an existing ESPC at JBLE-Fort Eustis and a Utilities Energy Savings Contract (UESC) project at NASA. Further discussion of demarcation will be with the selected ESCO at the PA kickoff meeting. In any resultant IGA, the selected ESCO will be required to include and illustrate the clear lines of demarcation between its new project and any existing energy conservation projects. The project Measurement and Verification (M&V) Plan shall clearly illustrate the savings to assure the Government review team that any energy savings achieved are the result of the ESCO’s installed ECM(s) under the resultant project, and are not the result of an existing or separate energy project or some other circumstance unrelated to the resultant project.

4. Submission Requirements

The DOE Third-Generation ESPC IDIQ will be the contracting vehicle used to implement this energy conservation project. DLA Energy, on behalf of JBLE and NASA, invites the 21 current DOE Third-Generation ESPC IDIQ contract holders to submit a written response to this NOO for consideration. This NOO constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions

(1) Document Submission:

Responses must be completed and submitted to the following email mailbox:

DLAEnergy-ESPC@dla.mil. The maximum size limit for any email is 10MB. It is the submitting ESCO’s responsibility to make sure its response is delivered in its entirety, in accordance with the submission requirements, by the required date and time specified herein.

Facsimile and hard-copy responses to this NOO are not acceptable. Late responses will only be considered in accordance with FAR 52.212-1(f).

Any formal communications, such as requests for clarifications and/or information concerning this NOO, must be submitted to the above email address and emailed to both keith.carvalho@dla.mil and cynthia.obermeyer@dla.mil no later than 06 October 2017, 3:00 p.m. Ft. Belvoir time.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the NOO and its attachments to include any terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

(2) Page Limitations and Number of Copies:

Page limitations for each offeror’s response are stated in paragraph (6) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer. Each page shall be counted except the following: cover page, blank pages, tables of contents, tabs and glossaries, and those parts of the offer noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as the electronic equivalent of a single side of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced.

Except for the reproduced sections of the NOO and its attachments, if needed, the text size shall be no less than 12 point. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially.

The response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, MS-Power Point 2007®, Micro-Soft Office XP®, or Adobe Acrobat, as applicable and conform to the requirements listed above. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

(4) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the paragraphs, subparagraphs, etc. Tab indexing shall be used to identify sections.

Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered. All .pdf documents shall include bookmarks marrying section or tabs accordingly.

(5) Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(6) Response Requirements

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Failure to include all information requested may adversely affect the evaluation and may result in an offer being ineligible for consideration. Responses to this NOO must be received no later than 06 October 2017, 3:00 p.m. Ft. Belvoir time. All interested ESCOs should submit the following in order to be considered:

Factor 1 – ESCO Approach: (15 single sided pages maximum)

The ESCO’s response to this factor should include sufficient information to identify and describe the general approach and possible ECMs that it would propose for this project addressing energy assurance, reduction of energy use intensity and increased use of renewable energy and energy production, within the context of 42 U.S.C. § 8287 and the DOE Third- Generation ESPC IDIQ. The ESCO shall draw upon and reference the information provided in Attachment 1 for its recommendation of ECMs it would intend to pursue to meet the expressed needs of JBLE and NASA. A site visit shall not be conducted.

To qualify as an ECM under this NOO, any ECM or component in an ESCO's proposal must improve energy efficiency consistent with 10 CFR § 436.31 and otherwise meet the definition of Energy Conservation Measure (ECM) as listed in the DOE Third-Generation ESPC IDIQ. The Government is not seeking a response similar to a PA. The Government is only looking for a reasonable illustrated approach for how the ESCO would pursue energy conservation efforts meeting JBLE and NASA’s needs. The response shall present the following:

a) ESCOs shall present the ESCO’s best industry practices it would employ for the investigation and development of JBLE and NASA and its recommended ECMs culminating in the scope of work for this project. The ESCO shall draw upon and reference information provided in Attachment 1 for this development in their response.

b) ESCO’s shall provide its rationale for each ECM selected and the determining factors that led to the ECMs recommended for JBLE and NASA. The response should provide clear and convincing evidence why and how the selected ECM will meet the needs of JBLE and NASA, as described herein and shall draw upon and reference the information provided in Attachment 1. In addition, the ESCO shall submit a draft Task Order Schedule 4 (TO-4), Task Order Performance Period First Year Estimated Annual Cost Savings, by ECM and Technology Category illustrating the ESCO’s selected ECMs, less their associated implementation costs. ESCOs shall use information provided in Attachment 1 and any applicable industry standards for the draft TO-4. Any ESCO’s assumption utilized in the development or selection of ECMs shall be clearly presented and highlighted in its response.

c) ESCOs shall include a discussion of resources it intends to utilize as well as any subcontracting or teaming arrangements to be established should it be selected. It is not a requirement that the ESCO have past performance history in the execution of its selected ECMs for this project. The DOE Third-Generation ESPC IDIQ has already determined each ESCO responsible for the sound implementation of the each of 20 technical categories. To be clear, in the event of resultant Task Order award, the award shall only be awarded to one of the 21 DOE Third-Generation ESPC IDIQ contract holders as the prime contractor.

Factor 2 – Past Performance: (1 page single sided maximum)

The ESCO’s response to this factor shall include four (4) references illustrating the

ESCO’s past performance as the prime contractor on ESPC projects. The ESCO shall provide the agency/owner point of contact (name, title, phone number, and email address), location of each project, contract number, date of task order or contract award, and actual or project construction completion date. The Government will use its discretion to determine the sources of past information used in the Past Performance evaluation. The information may be obtained from the Government’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

Factor 3 - Price Factors: (Five single sided pages maximum)

ESCOs shall discuss and define any cost benefit or other financial advantage its company can bring to the Government that would reduce the total contract value for the subsequent project. The discussion of each benefit or advantage must identify, at a minimum, a percentage discount to the total contract value. Be advised that the ESCO will not be held to this exact percentage if selected, but will be held to the fulfillment of the concept. It is expected and accepted that during the development of the project scope and finalization of all attributes of the project during the IGA that further definitization will occur.

The Government is not looking for a cost breakdown of the project visualized in response to Factor 1. The Government seeks to understand the ESCO’s practices and ardent pursuant of any financial benefits that will assist in bringing the total contract value of the final project down, while at the same time not eroding or compromising the success of the project.

5. Evaluation Methodology

a. Basis for Selection:

Task Order down selection procedures as stated in the DOE Third-Generation ESPC IDIQ, paragraph H.3, will be used to make an integrated assessment for a best value decision for ESPC services at a firm fixed price.

Proposal will be evaluated using the following three factors:

1) ESCO Approach;

2) Past Performance;

3) Price Factor.

Factor 1, ESCO Approach, is more important than Factor 2, Past Performance. When combined, Factor 1 and Factor 2 are more important than Factor 3, Price Factor.

The resultant TO may be awarded to the responsible ESCO that provides the best fit in achieving energy assurance, reduction of energy use intensity and increased use of renewable energy and energy production for JBLE and NASA. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government considering the ESCO’s approach, past performance, and price.

b. Number of Contracts to be Awarded:

The Government intends to award one resultant TO for this requirement. However, the

Government reserves the right not to award a TO at all.

Attachments:

1. Site building data package – all installations – Excel

2. Site building data package – Langley installation data only – PDF

3. Site building data package – Eustis installation data only – PDF

4. Site building data package – NASA installation data only – PDF