Keesler_AFB-NOO-SP060017R0403.pdf

Notice of Opportunity, SP0600-17-R-0403

Keesler Air Force Base, MS

Notification of Opportunity

Energy Savings Performance Contract Task Order under the Department of Energy’s Indefinite Delivery Indefinite Quantity Contract

Solicitation: SP0600-17-R-0403

1. Notice: The Defense Logistics Agency (DLA) Energy, on behalf of the Keesler Air Force Base (AFB), MS, plans to award an energy savings performance contract (ESPC) Task Order using the Department of Energy (DOE) ESPC indefinite-delivery, indefinite-quantity (IDIQ) contracts. DLA Energy invites the current 16 ESPC contract holders to submit a written response to this Notice of Opportunity (NOO) for DLA Energy’s consideration. Only those 16 DOE ESPC awardees are eligible for award.

2. Authority: DLA Energy’s authority is in accordance with the Federal Acquisition Regulation (FAR)

23.205, Energy Savings Performance Contracts, Energy Policy Act of 1992 (EPAct), and DOE Final Rule, 10 CFR 436 Subpart B – Methods and Procedures for Energy Savings Performance Contracting and Energy Policy Act of 1992 (EPA, April 10, 1995).

3. Project Approach:

Keesler AFB desires to achieve the mandated energy goals in line with Executive Order (EO) 13693 with concentrated reduction in energy intensity with attention to the renewable energy, generation and resiliency opportunities. Available for inclusion in the project scope are 101 buildings encompassing 5,097,335 square feet. Attachment 1 provides a listing of available buildings to be included in the resultant project along with their pertinent data and available energy consumption. The information is offered only for project scoping potential. The selected ESCO shall be responsible for determining the actual utility consumption during the Preliminary Assessment (PA) and Investment Grade Audit (IGA) phases.

The current utility rates at Keesler AFB for FY 16 are as follows:

Electricity $0.078 per kWh Natural Gas $2.74 per MCF Water $284.13 per MGal (potable, landscaping, other) Sewer $261,926.83 (total as of Aug 2016)

In achieving its energy intensity reduction goals and their renewable energy, generation and resiliency opportunities, Keesler AFB is interested in any energy conservation measure (ECM) defined in Attachment J-3 of the DOE IDIQ with the exception of two technical categories: TC.15 - Energy Cost Reduction through Rate Adjustments and TC.20 - Future ECMs. Under 10 CFR § 436.31, an ECM must improve energy efficiency. Specifically, Keesler AFB, along with any other ESCO identified opportunities, is interested in exploring and evaluating the following ECMs:

Building Automation Systems/Energy Management Control Systems; Heating, Ventilating, and Air Conditioning (HVAC) Improvements; and Renewable Energy Systems.

The ESCO shall be responsible for the operations and maintenance of all installed ECMs. Be advised that the resultant project shall be accomplished in compliance with Air Force Engineering Technical Letter (ETL) 13-13, Energy Savings Performance Contracts, dated 15 Aug 2013 and Engineering Technical Letter (ETL) 11-1: Civil Engineering Industrial Control System Information Assurance Compliance to ensure compliance with security and maintainability standards. Pursuant to the DOE basic IDIQ contract, Section C.12, ENERGY EFFICIENCY AND RENEWABLE ENERGY AND WATER PROJECT FINANICAL AND TAX INCENTIVES, credits, rebates, and incentives from the government, utility companies, and private companies should be pursued to the maximum extent practicable.

4. Submission Requirements

The DOE ESPC will be the contracting vehicle used to implement this energy conservation project. DLA Energy, on behalf of Keesler AFB, invites the 16 current ESPC contract holders to submit a written response to this NOO for our consideration. This NOO constitutes your opportunity to be considered for this potential project. A site visit will not be offered as part of the down-selection process.

a. Response Preparation Instructions

(1) Document Submission:

Responses must be completed and submitted to the following email mailbox:

DLAEnergy-ESPC@dla.mil. The maximum size limit for any email is 10MB. It is the submitting ESCO’s responsibility to make sure their response is delivered in its entirety, in accordance with the submission requirements, by the required date and time specified herein.

Late responses will only be considered in accordance with FAR 52.212-1(f).

Any formal communications, such as requests for clarifications and/or information concerning this NOO, must be submitted to the above email address no later than 16 December 2016, 3:00 p.m. Ft. Belvoir time.

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet the requirements of the NOO and its attachments to include any terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for selection.

(2) Page Limitations and Number of Copies:

Page limitation for each offeror’s response is stated in paragraph (6) below. If page limitations are exceeded, the excess pages will not be considered as part of the evaluation of the submitted offer. Each page shall be counted except the following: blank pages, tables of contents, tabs and glossaries, and those parts of the offer noted herein as exempt from the page limitations.

(3) Page Size and Format:

A page is defined as the electronic equivalent of a single side of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced.

Except for the reproduced sections of the NOO and its attachments, if needed, the text size shall be no less than 12 point. For tables, charts, graphs and figures, the text shall be no mailto:DLAEnergy-ESPC@dla.mil smaller than 10 point. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially.

The response shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, MS-Power Point 2007®, Micro-Soft Office XP®, or Adobe Acrobat as applicable and conform to the requirements listed above. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

(4) Indexing:

To the greatest extent possible, indexing shall be used to readily identify information contained in the submission. The offer shall contain a detailed table of contents to delineate the subparagraphs. Tab indexing shall be used to identify sections. Indexing and tabbing pages shall not count against the page limitations. Any information included on these tab or index pages outside of the realm of a tab or index intent shall not be considered. All .pdf documents shall include bookmarks marrying section or tabs accordingly.

(5) Glossary of Abbreviations and Acronyms:

The offer shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations.

(6) Response Requirements

The ESCOs are responsible for verifying the completeness and accuracy of all information furnished to them by the Government. Failure to include all information requested may adversely affect the evaluation and may result in an offer being ineligible for consideration. Responses to this Notice of Opportunity should be received no later than 05 January 2017, 3:00 p.m. Ft. Belvoir time. All interested ESCOs should submit the following in order to be considered:

Factor 1 – ESCO Approach: (15 single sided pages maximum)

The ESCO’s response to this factor should include sufficient information to identify and describe the possible ECMs that it would propose for this project addressing conservation efforts of energy intensity and water and renewable energy production. The ESCO shall draw their recommendation of ECMs they would intend to pursue to meet the expressed needs of Keesler AFB from Attachment 1 to the NOO. The ESCO shall analyze and include ECMs for the buildings highlighted in red and yellow. Those buildings highlighted in red represent buildings identified to be currently exceeding the Keesler AFB average energy intensity. Those buildings highlighted in yellow represent the Keesler AFB chiller plants. All other buildings included in Attachment 1 are available for scope inclusion in the Preliminary Assessment and Investment Grade Audit but should not be considered in the ECMs considered for this NOO response.

To qualify as an ECM under this NOO, any water conservation measure or component in an ESCO's proposal must improve energy efficiency consistent with 10 CFR § 436.31 and otherwise meet the definition of Energy Conservation Measure (ECM) as listed in the DOE

IDIQ. The Government is not seeking a response similar to a Preliminary Assessment. The Government is only looking for a reasonable illustrated approach for how the ESCO would pursue energy conservation efforts meeting Keesler AFB’s needs. The response shall present the following:

a) ESCO’s best industry practices for investigation and development of the ECMs identified and the ESCO’s recommended ECMs culminating in the scope of work for this project. The ESCO shall draw upon and reference information provided in Attachment 1 for this development.

b) ESCO’s rationale for the ECM selected and the determining factors culminating in the ECM recommended for Keesler AFB. The response should provide clear and convincing evidence why and how the selected ECM will meet the needs of Keesler AFB as described herein. In addition, the ESCO shall submit a draft Task Order Schedule 4 (TO-4) First Year Estimated Cost Savings by ECM and Technology Category illustrating the ESCO’s selected ECMs, less their associated implementation costs. ESCOs shall use information provided in Attachment 1 and any applicable industry standards for the draft TO-4. ESCO’s assumptions shall be highlighted in its response.

c) ESCOs shall include a discussion of resources they intend to utilize as well as any subcontracting or teaming arrangements to be established should they be selected.

It is not a requirement that the ESCO have past performance history in the execution of their selected ECM for this project. The basic IDIQ has already determined each ESCO has the capacity for the sound implementation of the each of 20 technical categories.

To be clear, in the event of resultant Task Order award, the award shall only be awarded to one of the 16 DOE IDIQ basic contract holders as the prime contractor.

Factor 2 – Past Performance: (1 page)

The ESCO’s response to this factor should include three (3) references illustrating the

ESCOs past performance as the prime contractor on an ESPC project. ESCO shall provide the agency/owner point of contact (name, title, phone number, and email address), location of each project, contract number, date of task order or contract award, and actual or project construction completion date. The Government will use its discretion to determine the sources of past information used in the Past Performance evaluation. The information may be obtained from the Government’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

Factor 3 - Price Factors: (Five single sided pages maximum)

ESCOs shall discuss and define any cost benefit or other financial advantage their company can bring to the Government that would reduce the amount of principal borrowed for a subsequent project. The discussion of each benefit or advantage must identify, at a minimum, a percentage discount to the implementation costs that are recommended. Be advised that the ESCO will not be held to this exact percentage if selected, however, will be held to the fulfillment of the concept. It is expected and accepted that during the development of the project scope and finalization of all attributes of the project during the Investment Grade Audit that further definitization will occur.

The Government is not looking for a cost breakdown of the project visualized in response to Factor 1. The Government seeks to understand the ESCO’s practices and ardent pursuant of any financial benefits that will assist in bringing the implementation cost of the final project down while at the same time not eroding or compromising the success of the project.

5. Evaluation Methodology

a. Basis for Selection:

Task Order down selection procedures as stated in the DOE basic contract, paragraph H.3.1, will be used to make an integrated assessment for a best value decision for ESPC services at a firm fixed price.

Proposal will be evaluated using the following three factors:

1) ESCO Approach;

2) Past Performance;

3) Price Factor.

Factor 1, ESCO Approach, is more important than Factor 2, Past Performance. When combined, Factor 1 and Factor 2 are more important than Factor 3, Price Factor.

The resultant Task Order may be awarded to the responsible ESCO that provides the best fit in achieving energy conservation and renewable efforts for Keesler AFB. Best fit means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in satisfying the requirement and represents the best value to the Government considering the ESCO’s approach, past performance, and price.

b. Number of Contracts to be Awarded:

The Government intends to award one resultant Task Order for this requirement.

However, the Government reserves the right not to award a Task Order at all.

Attachments:

1. Site building data and utility consumption data