AMD_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

J

Attachment

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

September 25, 2013

4. REQUISITION/PURCHASE REQ. NO.

SP0600-14-0608

5. PROJECT NO. (If applicable)

DFSP MOUNDVILLE, AL

6. ISSUED BY CODE

SP0600 7. ADMINISTERED BY (If other than Item 6) CODE SP0600

DLA ENERGY

8725 JOHN J. KINGMAN RD., SUITE 4950

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – DARCEL TOLLIVER/DLA ENERGY -FESBC

PHONE - (703) 767-7664 FAX - (703) 767- 9338

Email –Darcel.Tolliver@dla.mil 6.2

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-13-R-0519

9b. DATED (SEE ITEM 11)

July 31, 2013

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ xx ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ x ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return ____1___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Page 2

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER (Type or print)

15B. NAME OF CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

SP0600-13-R-0519

Amendment 0003 DFSP Moundville, AL

SUMMARY OF CHANGES:

1. The following DLA Energy Special Contract Provision is added to Section F – Deliveries or Performance.

F-0007-F1.01-4 DELIVERY CONDITIONS FOR TRANSPORT TRUCKS, TRUCKS AND TRAILERS, AND TANK WAGONS

(EMERGENCY FUEL BUYS) (DLA ENERGY OCT 1998)

(a) F.O.B. ORIGIN. On items calling for delivery at Contractor's refinery, terminal, or bulk plant f.o.b. transport truck, truck and trailer, or tank wagon—

(1) Supplies ordered hereunder shall be delivered, at Contractor's expense, into equipment specified in the Purchase Order.

(2) Unless otherwise specified in the Purchase Order, all deliveries shall be during normal working hours of the activity.

(b) F.O.B. DESTINATION. On items calling for delivery f.o.b. destination by means of transport truck, truck and trailer, or tank wagon--

(1) Unless otherwise specified in the Purchase Order, all deliveries shall be during normal working hours of the activity.

(2) Where the Purchase Order provides for multiple drop tank truck or truck and trailer deliveries, the Contractor may be required to deliver into more than one storage tank. Where truck and trailer is the method of delivery specified, the Contractor may, at its option, make delivery by transport truck. Since tank wagon deliveries are automatically multiple drop deliveries, the Contractor may be required to deliver into more than one storage tank .

(3) Where delivery is made by tank wagon, such delivery equipment shall be equipped with pump, meter, and a minimum of 100 feet (30 meters) of hose. Where delivery is made by transport truck or truck and trailer, such delivery equipment shall be equipped with a minimum of 15 feet (5 meters) of hose.

(4) Unless otherwise provided in the Purchase Order, free time for unloading trucks, transport trucks, or trucks and trailers shall be unlimited.

(5) When delivery is made by tank wagon, transport truck, or truck and trailer to a Government facility—

(i) The Contractor shall provide properly maintained delivery equipment and properly trained delivery personnel to reasonably assure that delivery can be made without damage to vegetation and asphalt pavement adjacent to storage facilities being filled. The Contractor’s delivery personnel who have not exercised reasonable care and delivery equipment that is poorly maintained may be refused entrance to the installation by the installation Commander.

(ii) The Contractor shall present delivery equipment and product in such condition at destination so as to permit complete off-loading within the prescribed free time.

2. A final version of the Performance Work Statement (PWS) is also incorporated into the solicitation. See attachment.

Performance Work Statement For Defense Fuel Support Point Services

Moundville, Alabama

C-1 Description of Required Services:

C-1.1 Area of Consideration C-1.2 Storage Tank Requirements C-1.3 Grade of Service C-1.4 Physical System Requirements C-1.5 Estimated Throughput Requirements C-1.6 Inventory Control Records and Systems of Record C-1.6.1 High Speed Internet Access C-1.7 Contractor Manpower Reporting

C-2 General Information:

C-2.1 Product Receiving Requirement C-2.2 Product Shipping Requirement C-2.3 Product Quality Surveillance C-2.3.1 Quality Control Plan C-2.3.2 Sampling and Testing C-2.3.3 Quality During Shipments General C-2.3.4 Tank Trucks C-2.3.5 Quality During Pipline Receipts and Storage C-2.3.6 Corrective Action C-2.3.7 Record Keeping and Reports

C-3 Ancillary Facilities:

C-3.1 Storage Tanks and Facilities C-3.2 Tank Truck Fill Stand Facilities C-3.3 Filtration Facilites C-3.4 Laboratory Services C-3.5 Additive Injection System

C-4 Contract Clauses

C-5 Best Commercial Practices

C-1 Description of Required Services: Defense Fuel Support Point (DFSP) services are required within a radius of 50 miles of Tuscaloosa, Alabama. for the period of five years beginning 1 September 2014. The following terms and conditions are applicable to the requirement for contract services and ancillary facilities for receiving, storing, protecting Jet A and shipping Government-owned turbine fuel aviation grade JAA (F-24). The facility must be capable of receiving product from the Plantation Pipeline System. The Contractor Owned and Contractor Operated (COCO) facility shall conform to Occupational Safety and Health Administration (OSHA) requirements, applicable Codes of Federal Regulations (CFR), and Environmental Protection Agency (EPA), state and local environmental regulations. The contractor must provide all tools, manpower, vehicles and supervision necessary to accomplish all tasks. The contractor must adhere to all federal, state and local laws in the performance of this contract.

C-1.1 AREA OF CONSIDERATION: Within a radius of 50 miles of Tuscaloosa, Alabama.

C-1.2 STORAGE TANK REQUIREMENT: Approximately 100,000 barrels (shell capacity) for Turbine Fuel Aviation, Grade Jet A storage with a minimum of two tanks required, interconnected and isolated from other facilities and products handled within the Contractor Owned Contractor Operated (COCO) fuel facility. DLA Energy Special Contract Provision L-0004-L116.01 applies.

C-1.3 GRADE OF SERVICE: Government-owned Turbine Fuel Aviation, Grade Jet A.

C-1.4 PHYSICAL SYSTEM REQUIREMENTS: Storage and handling facilities capable of receiving, storing, protecting, and shipping Government-owned petroleum product to include removal of free water through an independent suction on all contracted tanks. In addition to the data required by DLA Energy Special Contract Provision L-0004-L116.01, the potential Contractor will be required to provide the tank cleaning and inspection data required by DLA Energy Special Contract Provision E-0003-E18 as part of their proposal.

The tank cleaning and inspection data will be evaluated and utilized as an evaluation factor in determining the Government’s risk associated with the utilization of the facility.

C-1.5 ESTIMATED THROUGHPUT REQUIREMENTS: 500,000 barrels each 12 month period. Throughput is computed as follows: receipts plus issues, divided by two.

The estimated throughput quantity does not include the initial fill of the terminal. The excess throughput charge will be calculated by multiplying the number of barrels of shipped and received product by the per barrel price offered.

C-1.6 INVENTORY CONTROL RECORDS AND SYSTEMS OF RECORD: The contractor shall provide Inventory Control and Systems of Record in compliance with DLA Energy Special Contract Provision I-0005-I119.04. The Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and record keeping required by Fuels Manager Defense;

maintaining the data reporting and records keeping associated with product quality surveillance (ie., product analysis and testing reports); and the document collection and records associated with the Contractor’s preventive maintenance program, etc. The contractor shall input inventory and sales data of Government-owned product utilizing DLA-Energy provided software and the Contractor-furnished computer system via the Contractor-furnished high speed internet access (with static IP address capability).

C-1.6.1 HIGH SPEED INTERNET ACCESS: At a minimum, the Base Level Support Applications require the contractor to provide and have on-site high speed internet with a static Internet Protocol (IP) address, Electronic Mail (E-Mail) with the individual user’s accounts, the current version of Adobe Acrobat, and Microsoft Office with DLA/DLA Energy associated service packs. The government will reimburse the contractor for high speed internet installation fees and pro-rated monthly usage fees upon presentation of an invoice that is certified by the Quality Assurance Representative (QAR). No additional fees of administrative charges will be allowed.

C-1.7 CONTRACTOR MANPOWER REPORTING: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecrnra.mil.

C-2 GENERAL INFORMATION:

C-2.1 PRODUCT RECEIVING REQUIREMENT: The Contractor’s facility shall be capable of receiving Government-owned petroleum product on a 24 hour per day, seven (7) days per week basis; via a contractor furninshed connection to the Plantation Common Carrier Pipeline System. The Contractor furnished pipeline system connection shall be capable of receiving and handling a minimum pipeline tender batch of 25,000 barrels at commercial flow rates compatible with the carriers system (maximim commercial flow rates are 3,600 barrels per hour).

C-2.2 PRODUCT SHIPPING REQUIREMENT: The Contrtactor’s facility shall be capable of shipping Government owned JAA (F-24) via Government-furnished tank trucks on a regular work schedule between the hours of 06:00 to 14:00, five (5) days per week (Monday through Friday), Saturdays, Sundays and Federal holidays excepted as stipulated in the wage determination. All required additives , if not received in the product, shall be proportionately injected during shipment to ensure conformance with specification requirements at destination. Due to clay filtration being used corrosion inhibitor shall be proportionately injected during shipment to ensure conformance with specification.

Services provided in excess of these stated hours shall be on an overtime basis in accordance with DLA Energy Special Contract Provision G-0006-G148.05.

C-2.3 PRODUCT QUALITY SURVEILLANCE: The contractor shall be responsible for maintaining the quality of the Government owned product stored at the Contractor’s facility in accordance with MIL-STD-3004.

The Contractor shall reimburse the Government the cost of the product, the cost of disposal, cost of product downgrade or remediation of all products that become contaminated while at the Contractor’s facility due to Contractor negligence. The Contractor shall report immediately to DLA-Energy Americas East or the QAR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment in accordance with MIL-STD- 3004. Suspected off-specification product will be isolated and shall not be released for shipment until authorized be DLA-Energy Houston or the QAR.

C-2.3.1 Quality Control Plan: The Quality Control Plan (QCP) shall provide comprehensive and detailed step-by-step procedures covering all requirements in DLA Energy Special Contract ProvisionE-0002-E1.11. Following contract award, the Contractor shall have 30 days to submit the detailed plan to the QAR and Contracting Officer for review and acceptance. Written procedures must be clear and concise as to: what is done, where it's done, when it's done, how it's done, and who (position) does it. They must describe, in proper sequence, how contract compliance is achieved. For example: receipt of additives prior to blending, blending before sampling, sampling before testing, testing before release of product for shipment, etc. They must describe (and include) only those functions pertinent to contract performance and compliance. They must be reviewed upon initial and succeeding contract awards to assure the technical and procedural requirements are adequately described. They must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). Contractor responsibility to inspect product and services shall be in accordance with DLA Energy Special Contract Provision E-0005- E28.

C-2.3.2 Sampling and Testing: The Contractor shall sample and test in accordance with DLA Energy Special Contract Provision C-0003-C19.07.. Calibration of testing equipment required under the provisions of this contract shall be covered in the QCP. If a commercial laboratory is used the Contractor shall report any non-responsiveness to the QAR immediately for resolution. All laboratory reports shall be reviewed and kept on file to ensure compliance with specification requirements.

C-2.3.3 Quality During Shipments General: General loading conditions for tank trucks shall be in accordance with DLA Energy Special Contract Provision F-0001-F1.05.

C-2.3.4.1 Tank Trucks: Inspect conveyances prior to loading to determine quality/quantity suitability to load as follows: All compartments have been prepared in accordance Table XXIII of MIL-STD-3004, CONVERSION CHART FOR TANK CARS AND TANK

TRUCKS.

C-2.3.5 Quality During Pipline Receipts and Storage: General receiving and storing conditions shall be in accordance with DLA Energy Special Contract ProvisionF-0007- F1.04.

C-2.3.6 Corrective Action:Actions to be followed to effect correction of any deficiency affecting product quality or quantity determination, such as handling of off-specification product. The corrective action procedures shall include notification of the QAR. The Contractor is responsible for all inspection systems, product QCP, and product quality and quantity.

C-2.3.7 Record Keeping and Reports: The Contractor shall be responsible for maintaining detailed sampling and testing logs. Each storage tank shall have a current analysis test report on file. Customers shall be provided copies of tank test reports upon issuance of product if requested. Historical product quality records shall be maintained. All laboratory reports shall be reviewed and kept on file for the duration of the contract to ensure compliance with specification requirements.

C-3 ANCILLARY FACILITIES:

C-3.1 STORAGE TANKS AND FACILITIES: The storage tanks and facilities must meet the minimum requirements of the current API standards, the NFPA codes, and all state and local laws, regulations, etc., applicable to tanks and facilities of the type to be provided.

Cone roof tanks with internal floating pans are preferred however, floating roof tanks will be acceptable. Floating roof tanks will be equipped with roof drains, which prevent water from coming into contact with the fuel as well as slotted “standpipes” to facilitate the accuracy of manual gauging. The tanks shall be interconnected so as to provide the capabililty of transferring/filtering product between tanks. The tanks and facilities will consist of one dedicated system capable of receiving, storing, and shipping one grade of Government-owned product. Each tank of the product system will be equipped for the effective removal of accumulated free water via independent suction. An isolated system in place of the preferred dedicated system is acceptable provided the requirements of DLA Energy Special Contract Provision L116.01 (d) are met.

C-3.2 TANK TRUCK FILL STAND FACILITY: The Contractor’s tank truck fill stand facility shall be capable of spotting and loading a minimum of four each 8,500 gallon commercial tank trucks per hour. The Contractor’s tank truck shipping facilities shall be in compliance with Federal, State, and local enviromental laws and regulations based upon the type of product being loaded. The commercial tank truck loading facility shall be equipped with a Scully System (or equal ) and a API/temperature compensating meter capable of accurately measuring the volume loaded. Meters shall be calibrated in accordance with manufacturer’s requirements or state law whichever requires more frequent calibration. The loading of Government-furnished commercial tank trucks shall not be in competition with the Contractor’s other terminal operations.

The Contractor’s facility shall have the capability of off loading commercial tank trucks returning due to tank leaks or other environmental problems.

C-3.3 FILTRATION FACILITIES: The Contractor-furnished filtration system shall meet the requirements of API Bulletin 1581 Second Edition, January 2000, Group II, Class B to allow for product filtration during tank transfers, product receipt by the commercial pipeline and tank truck loading. Normal operating flow rate of the Common Carrier Pipeline System is at a rate of 3,600 barrels per hour. The Government will reimburse the Contractor for the cost of the replacement filter elements, and for the disposal of the used filter elements. All aviation turbine fuel loaded into tank trucks will first pass through a 100 mesh screen prior to entry into the truck compartment.

The Contractor’s filtration system and bypass system must be interconnected and capable of filtering product during tank to tank transfers. The Contractor shall be responsible for furnishing and providing, at their expense, all maintenance requirements for the filtration system. The government will reimburse the Contractor for the cost of replacement and disposal of the used filter elements. The contractor’s invoice, for the replacement filters and the disposal of the used filters shall be certified by the QAR and forwarded to the Contracting Officer. No fee or administrative charge shall be added.

C-3.4 LABORATORY SERVICES: The Contractor shall provide laboratory services in accordance with DLA Energy Special Contract Provision C-0003C19.07.

C-3.5 ADDITIVE INJECTION SYSTEM: The Contractor’s additive injection system shall provide a separate injection system (pump and ancillary connection facitilies) for the injection of each Government-furnished additive into the product during tank truck loading operations, (see DLA Energy Special Contract Provisions F-0003-F45.01 and F-0004- F45.03.. FSII shall be injected during normal shipping operations. Conductivity additive and Corrosion Inhibitor (if required) shall be injected during tank truck shipments.

C-4 Contract Clauses: All standard contract clauses that apply to Contractor Owned Contractor Operated services are applicable to this requirement.

C-5 Best Commercial Practices: In the absence of any contract provisions or reference to a method, specification, or other instruction, the Contractor shall perform all services hereunder with the best commercial practices as negotiated/discussed. Best commercial practices shall be documented and provided to the Contracting Officer 30 days prior to contract start.