12-R-0507 Amd 0003-Q A.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE J

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16C

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

SP0600 7. ADMINISTERED BY (If other than Item 6) CODE SP0600

DEFENSE LOGISTICS AGENCY - ENERGY

8725 JOHN J. KINGMAN RD., SUITE 2959

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – Jessica Negron/DLA Energy-BYA

PHONE - (703) 767-9342 FAX - (703) 767- 9338

E-MAIL: jessica.negron@dla.mil

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-12-R-0507

9b. DATED (SEE ITEM 11) 26 June 2012

10a. MODIFICATION OF CONTRACT/ORDER

NO.

BIDDER CODE: CAGE CODE:

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED

IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A:

X B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return _1_ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. The amendment is hereby issued to respond to questions through 6/26/12 for solicitation number

SP0600-12-R-0507, posted on FEDBIZOPS April 26, 2012.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

PATRICIA A. LITTLEJOHN

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

NSN: 7540-01-152-8070 30-105 STANDARD FORM 30 (REV 10-83)

SP0600-12-R-0507

Amendment 0001

1. Is there a page limitation for the technical proposal, which includes Factor 1 - Technical/Management, Factor 2 - Past Performance and Factor 3 - Pricing?

ANSWER: Yes, it is limited to 50 pages. See L2.31(b)(1) on page 192 of the solicitation.

2. Is the offeror required to complete and submit both the solicitation and OSP documentation, including both SF1449’s?

ANSWER: No, the offeror is required to fill out the OSP and the SF1449 attached with that document.

3. Background: In the Additional Instructions for All Prospective Offerors, Paragraph 6, it is stated that “All emailed proposals MUST be followed-up with a hard copy of your proposals no later than three business days after solicitation closing. In Addendum to FAR 52.212-1 it is stated that “Offerors shall submit an original and two (2) copy of their offeror Submission Package and an original and two (2) copies of their Technical/Management Data and Past Performance submissions.” Finally, in Section L-0002-L2.11-4 – E-Mail Proposals, instructions are given for email submissions of proposals. The entire paragraph reads as if emailed proposals are permitted and sufficient. The fact that a hard copy proposal has to be submitted is not stated here. It even is stated that “The Government reserves the right to make award solely on the e-mail proposal.”

This would lead an offeror to believe that an Email proposal is acceptable and sufficient.

Question: Why is a hard copy submittal required after an email submittal? Why would one want to email the proposal when the hard copy proposal is required? Would the Government consider making E-Mail Proposals acceptable and fulfilling the submission requirements?

ANSWER: The hard copy submittal is a requirement. You must submit your hard copy proposal within three business days of the solicitation closing.

4. Is the Offeror Submission Package (OSP) to be submitted as a separate document, or as part of the Price Proposal?

ANSWER: The Offeror’s submission Package (OSP) is to be submitted as a part of the Price Proposal.

5. Additional instructions for all prospective offerors states: “An original’ and ‘two copies’ of the Past Performance Questionnaire should be forwarded.” However, the previous paragraph states the completed questionnaire should be forwarded via email. Please clarify.

ANSWER: Your reference should submit, via email, the past performance questionnaire directly to the Contract Specialist for the respective solicitation.

6. Please verify if the Government wants contractors to include in the price proposals all DLA Energy contracts in the last 3 years rather than just those three years for which Past Performance Questionnaire are being sent.

For an accurate evaluation of past performance, contractors should submit a minimum of three (3) recent past performance references.

ANSWER: DLA Energy Provision L2.31 requests that all DLA Energy contracts and subcontracts (completed or in progress) for the last three years be listed. ADDITIONALLY, you need to provide three references with the specified recency and relevancy. These do not have to be DLA Energy contracts as directed in L2.31.

7. Should Past Performance be included as part of the Price Proposal?

ANSWER: Past Performance information is required as a part of your price proposal. Offerors must identify those contracts in which they have performed the same or similar services, along with a description of the

SP0600-12-R-0507

Amendment 0001 services. In addition, offerors references must submit the Past Performance Questionnaire to the Contract Specialist identified in the solicitation via email or regular mail.

8. There are two parts to the required Past Performance submission: three specific information sheets for which questionnaires were submitted, and a list of all DLA-E and other relevant contracts we hold. Do you want both parts contained in the price proposal? If not, where should we place the three citations for which questionnaires were submitted?

ANSWER: Past Performance Reference information is part of the Price Proposal. Each reference therein should forward the completed questionnaires to POC of the solicitation.

9. We received instruction that resumes can be placed in an attachment and they would not go against the 50 page limit of the Technical Proposal, but some of the Amendments state they do count against the page count. Which is it?

ANSWER: The 50 page count is the total technical proposal length excluding appendices and resumes.

10. The following is a layout we came up with that in our opinion best presents all required content in the most efficient way:

TAB A PRICE PROPOSAL (no page limitation)

Subtab OSP Subtab Detailed Pricing Information Subtab Exceptions Subtab Three Past Performance Citations Subtab Past Performance Information

TAB B TECHNICAL PROPOSAL (no more than 50 pages total)

Subtab Introduction Subtab Sub-factor a Subtab Sub-factor b Subtab Sub-factor c Subtab Sub-factor d Subtab Sub-factor e Subtab Sub-factor f

TAB C ATTACHMENT – RESUMES (no page limitation)

ANSWER: It is the offeror's discretion as to the format that will be submitted for their proposal.