SP0600-11-R-0331-0002.pdf

AMENDMENT 0002 Page 2 of 8

SP0600-11-R-0331

The combined synopsis/solicitation was amended (0001) on 28 Apr 11 to update the Performance Specification to Propellant Oxygen MIL-PRF-25508G dated 21 Nov 06.

This amendment 0002 provides Government responses to questions from industry, adds a line item for Non-Routine (emergency) Orders, adds the standard clause for detention, and replaces the Statement of Objectives in its entirety.

A. Questions from Industry:

1. Question: SOO 3.3. Changes or modifications to the delivery date and time of a commodity or the volume of commodity delivered may be made by the Ordering Officer no later than 6 hours in advance for launch and wet dress rehearsal (WDR) scrub replenishments, due to usage variability. Will the ordering officer be a ULA point of contact or a delegate from Propellants North or a DESC Inventory Specialist? Will that person be available after business hours to make the changes?

Government Response: The ordering officer will be a ULA POC or a designated person on-site at CCAFS, and yes, they will be available after hours.

2. Question: SOO 4.1. Products shall be supplied in Contractor provided tankers. Upon notification by the Government assigned Ordering Officer(s), the Contractor shall be required to fill, schedule product inspection, complete all support documentation, and deliver products within a specific timeframe as requested by the Ordering Officer to meet Customers unique schedule and usage demands on a 24 hour/365 day basis. It is essential that tankers arrive on site at the pre-scheduled time since tankers are generally off-loaded in groups of tankers. Where do the tankers report for check in?

Directly to Pad 37 or to Propellants North first?

Government Response: Tankers should check in at SLC 37 and security will hold them until ULA is ready to escort them to the storage facility.

3. Question: SOO 4.2.1. Contractor shall provide 10 each LOX tankers with a minimum delivery capacity of 214 TN every 24hrs, (1 set of 10 tanker deliveries per day). Are there no limitations on supply? For example, 10 tankers could be ordered every day for an indefinite period of time?

Government Response: Yes, there is a limit of 3 days (three attempts per WDR or launch). Orders will follow the schedule provided with some variations. The 24-hour turn-around capability is only needed during WDR or launch scenario. Maximum attempts in a row is limited to three.

4. Question: SOO 4.3. Delivery communications: Contractor shall provide a Point of Contact (POC) and one back up person to be available 24 hours/365 days for the delivery location. The customer launch site will have a designated communication person to communicate directly with the Contractor POC any schedule changes, cancellation, and any other changes that will affect the delivery of the product from the Contractor. The customer launch site communication person will be responsible for notifying the Contractor of any changes for non-WDR/Launch attempt operations prior to tanker departure from Contractor facility. For WDR/Launch attempt operations, the customer launch sites communications person will be responsible for notifying the Contractor within 12 hours of any changes. Contractor shall confirm schedule changes within 2 hours. Why is the notification requirement 12 hours here and 6 hours in section 3.3?

Government Response: Paragraph 3.3 is addressing product delivery schedules and quantities, while paragraph 4.3 is addressing changes to the WDR or Launch schedule.

5. Question: Why is there no CLIN for emergency orders (less than 48 hours.

Government Response: The CLIN for emergency orders (Non-Routine Orders) will be added to the RFP within this amendment. See Paragraph B below.

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6. Question: Can you clarify when delay time begins? This will depend on where the tankers are required to check in; Cape Canaveral Security, Pad 37 or Propellants North - each has an impact on potential delay.

Government Response: Detention starts after the first 2 hours. The standard detention clause, INT-F3.10 is incorporated into the RFP as set forth below:

INT-F3.10 TRANSPORT TRUCK AND/OR TRUCK AND TRAILER FREE TIME AND DETENTION

RATES (F.O.B.

DESTINATION) (AEROSPACE ENERGY) (DESC DEC 2007)

(a) The Contractor shall be paid for detention beyond free time for delays caused by the Government. Free time will commence at the time the Contractor’s transport truck or truck and trailer arrives at the delivery destination (receiving tank identified in the contract) and will end when the carrier is released. For items involving multiple drops, time between drops will not be included in the free time.

The attached Form H-14, Transport Equipment Delay Certificate, shall be completed to show the date and time the carrier arrived and departed and the reason(s) for the delays. This form must be signed by both the driver and unloading personnel. A signed copy of this form must be sent to--

ATTN: DESC-MIC (INVOICE MONITOR)

1014 BILLY MITCHELL BLVD

SAN ANTONIO, TX 78226

(b) A minimum of two hours time is required by the Government. If Contractor free time is beyond two hours, indicate here: __________.

(c) The rate for detention shall be comparable to regulated tariffs governing the local area of the receiving activity. The rate for detention shall be stated by quarter hour.

(d) The above will not be considered in the evaluation of offers for award, except that free time of less than two hours or detention rates not comparable to regulated tariffs may render an offer unacceptable/bid nonresponsive.

(e) Detention Costs: Invoices for detention costs will be forwarded directly to the address stated above.

B. Add Non-Routine Orders CLIN:

CLIN 0006 is added as set forth below. Attached is a revised schedule, including CLIN 0006.

Offerors shall use the attached revised schedule for submission of proposals.

ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT

0006 Non-Routine (Emergency) Orders Per Occurrence _________ ________

C. Statement of Objectives

The Statement of Objectives is replaced in its entirety with the Statement of Objectives as set forth below.

AMENDMENT 0002 Page 4 of 8

STATEMENT OF OJECTIVES

1. GENERAL INFORMATION

1.1. DLA Energy, as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and services, requires delivery of bulk Liquid Hydrogen (LH2) and Liquid Oxygen (LOX) to Cape Canaveral Air Force Station (CCAFS) FL and Vandenberg AFB (VAFB) CA. The Contractor shall provide all product, raw materials, supplies, management, tools, equipment, labor, and transportation necessary for the delivery of LH2 and LOX. All deliveries to CCAFS and VAFB shall be f.o.b. destination.

2. PRODUCT REQUIREMENTS

2.1. LH2 provided shall conform to Performance Specification, Propellant, Hydrogen, MIL-PRF- 27201D, dated 07 February 2007, Type II. The filter outlined in paragraph 3.3 of the performance specification is required.

2.2. LOX provided shall conform to Performance Specification, Propellant, Oxygen, MIL-PRF-25508G, dated 21 November 2006, Type II, Grade A. The filter outlined in paragraph 3.3 of the performance specification is required.

2.3. A copy of the Certificate of Analysis (CoA) shall accompany each tanker truck shipment of LH2 and LOX.

2.3.1. In addition to the reports required elsewhere within this contract, one copy of a CoA for each sample required by the specifications shall be sent to DLA Energy QA/QT within three days after the analysis of that sample. The analysis report shall be emailed to tech.prop@dla.mil, or faxed to the attention of DLA Energy QA/QT at (210) 925-8048.

2.4. Inspection for quality shall be at origin. Quantity determination and acceptance shall be at destination using truck mounted calibrated flow meter or by calibrated weight scale certificate. Unit of issue for LH2 shall be LB (pound) and for LOX shall be TN (ton) for all documentation. Conversions:

Quantity determinations by weight shall use a conversion of one gallon of LH2 equals 0.591 pounds and conversion of 210 gallons of LOX equals 1 Ton.

3. PRODUCT ORDERING

3.1. Blanket Delivery Orders (DD Form 1155) will be issued by the DLA Energy Contracting Officer (CO). The Government assigned Ordering Officer(s) will place commodity delivery orders with the Contractor within 10 days prior to base quantity need dates. A schedule of estimated delivery orders is provided on the attachment titled “Estimated Base Quantity Orders”.

3.2. DLA Energy Inventory Manager is authorized to issue a DD Form 2908, Propellant Delivery/Services Task Schedule (PDST), which will confirm and designate the specifics of the individual deliveries to be accomplished under the Blanket Delivery Order. The PDSTs issued by the DLA Energy mailto:tech.prop@dla.mil�

AMENDMENT 0002 Page 5 of 8

Inventory Manager are considered extensions of the Blanket Delivery Order issued by the DLA Energy CO. The PDST issued by the DLA Energy Inventory Manager will normally be in writing, dated and serially numbered. Telephone or email orders issued for emergency deliveries will be confirmed in writing within one business day.

3.3. Changes or modifications to the delivery date and time of a commodity or the volume of commodity delivered may be made by the Ordering Officer no later than 6 hours in advance for launch and wet dress rehearsal (WDR) scrub replenishments, due to usage variability.

3.4. It is the intent of the Ordering Officer to accept all quantities ordered. However, on rare occasions due to launch/WDR scheduling delays, at no fault to the Contractor, the Contractor may be requested to return full tankers to their facilities.

3.4.1. In the event a full tanker is returned to the contractor’s facility, Contractor shall determine net difference between the initial delivery quantity and the returned quantity. DLA Energy will pay for the net quantity product loss.

3.5. Contractor shall provide DLA Energy a list of personnel available on a 24-hour a day basis to take orders from the Ordering Officer, as well as delivery information/status on the order. The list shall include full name, office phone number, cell phone number, fax number and email. DLA Energy shall be notified of changes in contact personnel, phone numbers and email addresses.

4. PRODUCT DELIVERY

4.1. Products shall be supplied in Contractor provided tankers. Upon notification by the Government assigned Ordering Officer(s), the Contractor shall be required to fill, schedule product inspection, complete all support documentation, and deliver products within a specific timeframe as requested by the Ordering Officer to meet Customers unique schedule and usage demands on a 24 hour/365 day basis. It is essential that tankers arrive on site at the pre-scheduled time since tankers are generally offloaded in groups of tankers.

4.2. For CCAF Launch Complex 37 (CX-37), Contractor shall have the following capabilities for LOX and LH2 deliveries to support a medium vehicle launch or WDR scrub, or turnaround efforts, (as required to support 24hr turnaround operations in the event of a launch or WDR scrub).

4.2.1. Contractor shall provide 5 each LH2 tankers with a minimum delivery capacity of 38, 415 LBS every 48hrs, (delivery as one set of 5 tankers every other day)

4.2.2. Contractor shall provide 10 each LOX tankers with a minimum delivery capacity of 214 TN every 24hrs, (1 set of 10 tanker deliveries per day).

4.3. For VAFB Space Launch Complex 6 (SLC-6), the Contractor shall have the following capabilities for LOX and LH2 deliveries to support cryogenic tank maintenance.

4.3.1. Contractor shall provide 3 each LH2 tankers with minimum delivery 38, 415 LBS. (delivered as required to maintain storage tank in maintenance mode).

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4.3.2. Contractor shall provide 3 each LOX tankers with minimum delivery 110 TN. (delivered as required to maintain storage tank in maintenance mode).

4.4. Delivery communications: Contractor shall provide a Point of Contact (POC) and one back up person to be available 24 hours/365 days for each delivery location. Each customer launch site will have a designated communication person to communicate directly with the Contractor POC any schedule changes, cancellation, and any other changes that will affect the delivery of the product from the Contractor. The customer launch site communication person will be responsible for notifying the Contractor of any changes for non-WDR/Launch attempt operations prior to tanker departure from Contractor facility. For WDR/Launch attempt operations, the customer launch sites communications person will be responsible for notifying the Contractor within 12 hours of any WDR/Launch schedule changes. Contractor shall confirm notification of schedule changes within 2 hours.

5. TOOLS AND EQUIPMENT

5.1. Contractor will provide those tools and equipment required to connect cryogenic transfer lines from the Contractor’s vessel to the customer’s offload station.

5.2. Contractor shall have the capability to meet the following

LH2 Offload Tanker GSE Requirements

(current attach points)

LH2 Fill – VAFB and CCAFS

LH2 fill line fitting – Linde C-01857 2” Male Linde HQK Bayonet at end of Facility VJ flex hose

LH2 Vent Line – VAFB and CCAFS

LH2 vent line fitting – Linde C-01857 2” Male Linde HQK Bayonet at end of Facility non-VJ flex hose

LOX Offload Tanker GSE Requirements

(current attach points)

ACME Cryogenics, 3” Female Nut, P/N 540-005-30 with 4.25-4 ACME threads at the end of the facility flex hose which shall connect to the Tanker Liquid Fill/Withdrawal Connection.

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5.3. Contractor shall provide tankers with a maximum allowable working pressure (MAWP) of 40 psig or higher. All tanker and hose connections shall be clean and maintained prevent any contaminates being introduced and to meet industry safety standards.

5.4. Tanker operators shall be prepared for and execute clean-up of spilled oil, coolant, or other leaks or contamination.

5.5. Contractor shall provide personal protective equipment to its employees. This equipment will include, but is not limited to: Full face shields, anti-static coveralls, hard hats, closed toe nonporous foot protection, hearing protection, proper clothing meeting or exceeding safety standards as required in performing cryogenic propellant transfer operations safely.

5.6. Contractor shall provide proper training in the use of personal protective equipment, to all its employees that are requiring its use. At no time, without expressed permission from the customer, shall any Contractor personnel operate any customer equipment.

5.7. Contractor equipment identified as needing repair shall be repaired before returning for subsequent deliveries to customer’s facility. If Customer has assessed that trailer is not able to meet safety or operational requirements, the trailer will be rejected at no cost to the Customer or to the Government.

5.8. If conditions warrant due to customer’s mission requirements, Contractor may be required to remove and/or secure devices such as cell phones, radios, Global Positioning Systems and other transmitting devices prior to entering launch complex gates. Failure to do so may result in a delivery rejection.

6. DOCUMENTATION

6.1. Contractor shall provide at time of delivery a CoA specifying the media, sample location (tanker, bulk storage, or other) for which analysis was performed, sample date and date container/tanker was filled. This certificate shall provide evidence that delivered media meets all requirements of the specification as identified above in paragraph 2. This certificate must be reviewed and approved by a Customer’s representative prior to container/tanker connection to customer’s facility. If individual tanker contents delivered are from the same facility bulk storage volume, then a single certificate would be valid for all tankers containing the same certified propellant after initial tankers are certified. A bulk storage sample for a planned quantity of tankers extending over several days would be acceptable if bulk is not replenished. A fresh bulk storage sample would be required if a significant change has been made to the plant storage tank or 30 days has elapsed since the last delivery.

6.2. Contractor shall provide, at time of delivery, a certified weight ticket identifying the product quantity in tanker.

7. TRAINING/SECURITY

7.1. All Contractor personnel required to work on customer controlled sites are required to submit to a safety training orientation. Customer Safety personnel will administer the orientation at a time deemed appropriate by Customer, within 48 hours of a Contractor’s personnel arrival on site. Customer will not be

AMENDMENT 0002 Page 8 of 8 charged the time spent in safety training Contractor personnel. This training will exceed no more than 2 hours of given personnel's time. Prior to receiving this training, no Contractor personnel will be allowed on site unescorted.

7.2. Contractor shall provide only properly licensed drivers and certified product operators.

7.3. Contractor and all subcontractors shall comply and be in accordance with all security and badge requirements required on USAF Installations and United Launch Alliance (ULA) CCAFS or VAFB Facilities, see attachment titled “DOC 359, Security Requirements at Cape Canaveral, Florida and Vandenberg, California”. All required badges shall be worn and be visible at all times while onsite.