SOW (W)22598245 REPAIR ALL FIELD LIGHTING ADD TIMER - FIXTURES AND CROSS MEMBERS-624-OC.pdf

NAS OCEANA-624 (W):22598245 (C):25344359 (eProjects):1849782

REPAIR ALL FIELD LIGHTING / ADD

TIMER-FIXTUERS AND CROSS MEMBERS

NAS OCEANA, VIRGINIA BEACH, VIRGINIA

SCOPE OF WORK 16 December 2024 Page 1 of 21

***UNCLASSIFIED***

NAS OCEANA-624

REPAIR ALL FIELD LIGHTING/ADD

TIMER-FIXTURES AND CROSS MEMBERS

At the

Naval Air Station Oceana, Virginia Beach, Virginia

PREPARED BY:

NAVFAC MID-ATLANTIC, PWD OCEANA,

Facility Engineering and Acquisition Division (FEAD), Facility Support Contract Branch (FSCB), PRA23 NAS Oceana, 953 Hornet Drive, Building 820, Suite 213

Virginia Beach, Virginia 23460-2197

Work Package Developer: Paul (Eli) Vaughan

APPROVED BY:

FSC Branch CAT III/IV Team Lead: Frederick Clark

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1. POINTS OF CONTACT:

FEAD Contracting Officer: Tanya Corcoran, (757) 433-2668 FEAD Contract Specialist in charge: TBD Work Package Developer: Paul Vaughan, (757) 433-2649 Facility Maintenance Specialist (FMS): William Tuner, (757) 433-2878 Activity POC: Ryan Mason, (757) 433-2049

2. GENERAL:

2.1 The Contractor must provide supervision, labor, material and equipment required to perform all work for the following project: Repair All Field Lighting / Add Timer-Fixtures and Cross Members.

All work must be done in a manner to provide a complete, usable and finished end product. See paragraph “7. WORK REQUIREMENTS” for an expanded and detailed Scope of Work.

2.2 The Contractor must comply with the requirements and specifications of the most current Contract.

2.3 A Pre-Proposal site meeting may be scheduled at the project site to review and discuss the Scope of Work and assess existing field conditions, prior to Award of this Task Order.

2.4 Existing reference drawings may be available upon request. Reference drawings must be used for informational purposes only, and may not accurately reflect current as-built conditions. The Contractor must not solely rely on the reference drawings to determine existing conditions, but must field verify all existing conditions pertinent to the project.

2.5 All work must be performed in accordance with, but not limited to, standard industry practices, applicable local, state and federal codes, laws and regulations, contract specifications, Unified Facilities Criteria (UFC’s) and Unified Facilities Guide Specifications (UFGS’s).

2.6 Supervision: Have a Supervisor fluent in English on the job site during working hours at all times.

The Supervisor must be a United States Citizen or a Documented Legal Resident of the United States of America.

3. SPECIAL SCHEDULING REQUIREMENTS/WORK PROCEDURES:

3.1 The project Contract Completion Date (CCD) must be 120 calendar days from Award of this Task

Order.

3.2 Existing and adjacent spaces to remain in operation during construction must be protected from damage, dust, and debris at all times. Damage to any existing spaces, finishes, items, furniture and equipment, as a result of the Contractor’s operations, must be replaced in-kind by the Contractor at no expense to the Government.

3.3 FOD PREVENTION: The Contractor must take any/all measures to prevent the spread of Foreign

Object Debris (FOD) adjacent to, or onto runway/taxiway pavements or within active hangar bay areas. The Contractor must take the necessary precautions to fully contain FOD producing operations to the limits of construction as approved by the Contracting Officer and Activity. The Contractor must keep construction work areas clean to prevent the spread of FOD.

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3.4 UTILITIES LOCATION AND VERIFICATION (Exterior): Prior to digging, the appropriate digging permit must be obtained. All underground utilities in the work area must be positively identified by a private utility locating service in addition to any station locating service and coordinated with the station utility department, prior to any digging. Any markings made during the utility investigation must be maintained throughout the contract. The Contractor must physically verify underground utility locations by hand digging using wood or fiberglass handled tools when any adjacent construction work is expected to come within three feet of the underground system. Digging within 2 feet of a known utility must not be performed by means of mechanical equipment; hand digging must be used. If construction is parallel to an existing utility expose the utility by hand digging every 100 feet if parallel within 5 feet of the excavation.

3.5 In the event that hazardous waste is generated or mobilized, the hazardous waste program manager must be contacted for the appropriate guidance. In addition, any movement of soil/fill material outside of project boundaries, meaning both soil brought onsite and soil from the site relocated to other areas, must be coordinated with the hazardous waste program manager to ensure environmental compliance.

3.6 In the event asbestos containing material (ACM) or presumed asbestos containing material (PACM) is discovered, all work shall be stopped and the contractor shall set up a temporary regulated area around the ACM/PACM and contact the PWD Oceana Asbestos Program Manager.

3.7 Pre-Outage Coordination Meeting:

Apply for outages at least 15 days in advance to the Contracting Officer. As a minimum, the request must include the location of outage, areas being affected, duration of outage and any necessary sketches. Any/all outage requests must be approved by the Contracting Officer prior to starting the work. Once approved, and prior to beginning work on the system requiring shut down, attend a pre-outage coordination meeting with the Contracting Officer to review scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exist. All expenses incurred for outages shall be the responsibility of the Contractor.

3.8 Control of Hazardous Energy (Lock-out/Tag-out):

Provide and operate a Hazardous Energy Control Program (HECP) in accordance with EM 385-1-1 Section 12, 29 CFR 1910.333, 29 CFR 1915.89, and paragraph HAZARDOUS ENERGY CONTROL

PROGRAM (HECP).

3.9 In general terms, demolition work and the use of word “demolish”, must include the removal and effective management and disposal of existing construction and or structures. Contractor must take care to prevent damage to existing utilities and construction that are not scheduled for demolition. If damage occurs, the Contractor must make repairs, or replacement with new, to the satisfaction of the Contracting Officer and at no cost to the Government. Selling of demolished or salvaged materials and equipment on government properties is prohibited.

3.10 Work Hours: The Contractor’s normal working hours must be between 0700 to 1630, Monday through Friday, excluding Federal Holidays. Advance approval is required for contractor personnel to work outside of normal working hours.

3.11 Passes and Badges: All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees must be required to comply with the Installation Security Requirements regarding personnel, vehicle, equipment, security passes/badges and access to the jobsite. Nothing in the contract must be construed in any way to limit the authority of the

SCOPE OF WORK 16 December 2024 Page 4 of 21

Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station. All Contractor employees/subcontractors must have current and valid government issued Contractor Base Access Passes and Badges, in order to perform work under this contract.

Responsibility for Escorts: The Contractor must be responsible for coordinating escorts with the Building Activity/Tenant at all times. The Contracting Officer and other NAVFAC personnel “must not” be responsible for the coordination of escorts for Contractor personnel.

3.12 The Contractor must provide detour signage for redirection of occupants during the entirety of construction.

3.13 To minimize downtime for the area, construction activities may not start until the Contractor provides confirmation of receipt of all new products and materials necessary to complete the work, prior to start of construction.

4. SAFETY:

SAFETY STATEMENT: The contractor shall comply with the most current edition of the USACE EM-385-1-1, OSHA CFR Part 1926; along with all other federal, state, and local laws and regulations. Where differences occur within, the most stringent shall apply.

4.1 Contractor must utilize all safety equipment when operating aerial man lifts, as well as proper signage, barriers to ensure safety of ground workers and pedestrians.

4.2 Contractor shall comply with base fire safety rules when the use of flammable cutting tools are necessary.

5. HAZARDOUS MATERIALS (HAZMAT) DISCLOSURE STATEMENT(S):

HAZMAT STATEMENT: Contractor shall comply with all USEPA and OSHA laws and regulations, along with all other federal, state and local laws and regulations. Where differences occur, the most stringent shall apply.

5.1 For repair, remodeling, or minor construction and demolition, the contractor may be required to work in areas that have, but not limited to, flooring, walls, ceilings, insulation, roofing materials and paints etc., that may contain hazardous materials requiring abatement and/or management according to applicable laws and regulations. If during the performance of the work the contractor encounters hazardous substances not known prior to issuance of this Task Order; the contractor must immediately stop work and inform the Contracting Officer.

SCOPE OF WORK 16 December 2024 Page 5 of 21

6. SUBMITTALS:

6.1 The Contractor must submit the following for government approval, prior to the start of any construction activities:

6.1.1 Manufacturer’s Product Data: Submit manufacturer’s written detailed product data cut sheets, with instructions for installation, adjustment, cleaning and maintenance instructions.

6.1.2 Contractor shall provide documentation in writing that the new units are equivalent (or superior) in every respect. Written documentation shall contain efficiency of new unit, complete serial numbers and model numbers of proposed equipment.

6.1.3 Manufacturer Warranties: Contractor shall submit to the Government all warranties against defects of equipment, material and workmanship.

6.1.4 Accident Prevention Plan (APP):

6.1.5 Activity Hazard Analysis (AHA):

6.1.6 Quality Control Plan:

7. WORK REQUIREMENTS:

The Contractor shall provide supervision, labor, material, and equipment as required to perform the following work. Work shall be done in a manner to provide a complete, usable, and finished end product.

Unless otherwise stated, all materials, components, and equipment procured and installed by the Contractor shall be equivalent (or superior) in every function and feature to what exists.

All materials, components, and equipment shall be installed in strict adherence to manufacturer’s specifications.

Waste lightbulbs (including LEDs) must be managed as universal waste in Virginia, and must be properly disposed. Contact the Oceana Installation Environmental Office (433- 3438) prior to work start to ensure appropriate waste management. Universal waste must be disposed of at an authorized, permitted facility. All disposal of universal waste must be manifested and signed by a representative from NAVFAC MIDLANT Environmental Services.

7.1 Contractor shall demolish 69 pole mounted 1500-watt metal halide light fixtures and the mounting hardware. All electrical junction boxes at the top of the light pole shall be demolished and replaced if not in good useable condition. See paragraph 8.1 for location.

7.2 Contractor shall replace all cross members and mounting hardware that are not safe and usable to support the new light fixtures. See (Luminaire mounting brackets) paragraph 8.3.

7.3 Contractor shall demolish existing start/stop switch on outside of enclosure #1.

SCOPE OF WORK 16 December 2024 Page 6 of 21

7.4 Contractor shall provide and install new start/stop switch to properly control lighting contactor. See paragraph 8.2.

7.5 Contractor shall demolish existing timed relay and terminal block that is currently inside enclosure #1.

See paragraph 8.2.

7.6 Contractor shall provide and install 69 new LED equivalent to existing light fixtures and hardware.

Contractor shall provide and install new electrical junction boxes at top of pole if not in good usable condition.

7.7 Contractor shall provide and install new on/off switch on outside of enclosure #1, new terminal block and timed relay mounted inside enclosure. These components shall be rewired to energize existing lighting contactor for a complete, usable and finished product. See paragraph 8.2 and 8.3 (control diagram).

7.8 Timing function shall be off delay with adjustable timing range of 0.1-10.0 HRS. See (control diagram) paragraph 8.3.

7.9 Contractor shall demolish enclosure #2 and all electrical components inside. See paragraph 8.2

7.10 Contractor shall provide and install new enclosure and all electrical components to control existing light poles for a complete, usable and finished product. New on/off switch shall be located on outside of enclosure #2. See paragraph 8.2 and 8.3 (control diagram).

7.11 All information here-in is for reference only. The Contractor must FIELD VERIFY all existing conditions, prior to fabrication and placing orders for any new items/equipment within this

SOW.

7.12 The Contractor must dispose of all existing demolished/removed materials off base and will completely clean up job site after work is performed. Maintain daily site clean-up at the end of every workday during the entirety of the construction period, to prevent any hazard potential. Disposal must be in accordance with all existing Local, State, Federal and NAVFAC MIDLANT EV rules and regulations.

7.13 The Contractor shall ensure all new equipment information and equipment inventory forms are delivered to the PWD Oceana

SCOPE OF WORK 16 December 2024 Page 7 of 21

8. ATTACHMENTS (following the Scope of Work):

8.1 Location Map.

Repair All Field Lighting

SCOPE OF WORK 16 December 2024 Page 8 of 21

8.2 Photographs.

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Enclosure #1

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Enclosure #1

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Enclosure #2

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Enclosure #2

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Top Three Rows This Pole Only

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8.3 Floor Plans and Elevation Sketches.

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**End of SCOPE OF WORK**