SOW VBDZ262102 Repair Oil Water Separators 29 April 2026.docx

STATEMENT OF WORK

Project Number VBDZ262102 Repair Oil Water Separators

DESCRIPTION:

Three (3) underground Oil Water Separators (OWSs) require the replacement of coalescer plates. Additionally, the Highland Tank OWS (OWS 8.1) requires repairs to the rack that holds the coalescers; specifically, a missing bolt and nut must be identified and replaced. All OWS units are located on asphalt surfaces with direct equipment access.

The coalescer plates for the Highland Tank (OWS 8.1) can be ordered directly using the manufacturer’s model number. However, the manufacturer of the two Owens Corning units (OWS 2.2 and 18.2) is no longer in business (Owens Corning was purchased by NOV). Exact dimensions for the Owens Corning plates are unknown.

Therefore, the contractor must execute a two-phase mobilization for the Owens Corning tanks: Phase 1 to pump the tanks and manually measure the plates, and Phase 2 to remobilize and install the custom-ordered replacements. The Highland Tank will only require a single mobilization for pumping, rack repair, and installation.

OWS Description

2.2 18.2 8.1

OWS access points

1. SCOPE

1.1. Contractor shall safely disconnect any sensors and alarms without causing damage.

1.2. Contractor shall open the OWSs. Each OWS features a metal bolted lid. Lids were last opened in 2024 but may still require significant effort to remove.

1.3. Contractor shall provide equipment to safely hoist the lids. The lid for OWS 2.2 is approximately 12 feet underground. The lid for OWS 18.2 is approximately 6 feet underground. The lid for OWS 8.1 is approximately 8 feet underground.

1.4. The OWS units have PVC piping attached to the lids. Contractor shall temporarily remove the piping to access the lids. Any piping damaged by the contractor during removal shall be replaced at the contractor’s expense.

1.5. Contractor shall pump fluids out of the OWSs to perform the required measurements and installations. This shall be executed in the following manner:

1.5.1. Initial Pumping & Disposal (All 3 Tanks): During the initial mobilization, the contractor shall pump the oily water and sludge from all three tanks to perform measurements (OWS 2.2 and 18.2) and installation (OWS 8.1). All water and oil from this initial pumping shall be disposed of off-base in accordance with Federal, State, and local rules and regulations. A disposal manifest must be provided to the base.

1.5.2. Secondary Pumping & Return (OWS 2.2 & 18.2 Only): During the second mobilization to install the custom plates in the two Owens Corning units, the accumulated water is expected to be clean. The contractor shall pump this clean water into a temporary holding tank on-site, complete the plate installation, and then pump the clean water directly back into the OWS units. No off-site disposal is required for this secondary pumping event.

1.6. Contractor shall treat tank entry as a confined space. Contractor must strictly adhere to all OSHA confined space entry rules, as well as Federal, State, and local safety regulations.

1.7. For the Owens Corning units (OWS 2.2 and 18.2), the contractor shall manually measure the dimensions and identify the type of coalescing plates required. Plates may be removed from the tank to facilitate this procedure.

1.8. For the Highland Tank unit (OWS 8.1), the contractor shall identify the size of the missing bolt and nut needed to repair the coalescer fixture and complete the rack repair.

1.9. Contractor shall create a bermed, contained, poly-lined area outside of each OWS to contain wash activities and collect all wash water and discharged contaminants. No discharge or wash water shall be permitted to reach the pavement surface or the neighboring stormwater system.

1.10. Contractor shall order the appropriate replacement parts based on model numbers or field measurements:

1.10.1. Three (3) coalescer plates for OWS 8.1

1.10.2. Four (4) coalescer plates for OWS 18.2

1.10.3. Three (3) coalescer plates for OWS 2.2

1.11. Exact dimensions for the Owens Corning coalescer plates are unknown.

1.11.1. Approximate coalescer plate dimensions for OWS 18.2 are 15”x 24” x 36”.

1.11.2. Approximate coalescer plate dimensions for OWS 2.2 are 15”x 60” x 36”.

1.12. Contractor shall inspect each tank for damage and assess the condition of the internal coating. An inspection checklist is provided as an attachment to this SOW and shall be completed for each OWS. The contractor shall provide the completed checklists and photographs of any identified damage to the base.

1.13. Contractor shall not shut down any utilities without prior approval from the Contracting Officer’s Representative (COR). The contractor shall coordinate directly with the COR to schedule any required utility shutdowns.

1.14. Following the receipt of the replacement coalescing plates, the contractor shall remobilize to install the new custom plates in the two Owens Corning units (OWS 2.2 and 18.2).

1.15. Contractor shall dispose of the removed coalescing plates as oily debris in accordance with local, state, and federal requirements. A disposal manifest must be provided to the base.

1.16. At the conclusion of work, the Contractor shall fill out and sign a DD Form 1354 to signify the acceptance of the project by the ANG and authorize the capitalization of the asset. The Project will not be approved past 95% payment without a completed DD1354 ready for signature. A Draft DD1354 is attached to the solicitation (Contractor must fill out company information and the line cost per building; total line costs must equal the total project cost).

1.17. Contractor shall dispose of or recycle all trash and debris incurred during the project off-base at an authorized recycle or disposal site, in compliance with local, state, and federal requirements.

1.18. Contractor shall report any spill outside of the contained work area that reaches the ground or stormwater system within 15 minutes to the Environmental Manager (518-344-2114) or the Fire Department (518-344-2100).

1.19. Contractor shall clean up any spills occurring during pumping or transporting operations at no additional cost to the Government.

2. PROPOSED PROJECT SCHEDULE

The Project shall begin 14 days after the Notice to Proceed is issued. The start date may be changed with approval of Contracting Officer. The project shall be completed within 60 days following the Notice to Proceed or agreed start date.

3. CONTRACTOR REQUIREMENTS

3.1. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

3.2. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.3. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course Joint Knowledge Online (JKO) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. For those without a CAC, select "Non-CAC" user on the JKO site. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

3.4. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) located on the Defense Counterintelligence and Security Agency website: https://securityawareness.usalearning.gov/opsec/index.htm and the OPSEC Annual training- DAF-Operations Security Awareness Training located on My Learning https://lms-jets.cce.af.mil/moodle/course/view.php?id=11654#section-1.

3.5. The Contractor shall provide all personnel and necessary equipment to establish an adequate and safe work zone. OSHA is applicable at the site and inspectors appear unexpectedly

3.6. Contractor is responsible for site cleanliness and shall remove any waste or debris after the work is complete. All materials shall be secured to prevent loose objects from blowing and hindering flying operations in any manner.

3.7. The Contractor shall recycle to the greatest extent possible and turn in weigh slips to 109 Environmental Management Office for construction debris.

3.8. The Contractor shall bring any unforeseen project conditions to the attention of the COR immediately. Unexpected or differing site conditions, which may alter the scope of work, shall be approved by the contracting officer (KO) prior to such work being performed.

3.9. The Contractor must get approval from the COR prior to any utility shutdowns. (Do not have contractor contact production control directly).

3.10. The Contractor shall notify the COR prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the government project manager. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and turned away.

3.11. Contractor shall repair or replace in kind any property that is damaged.

3.12. Contractor hours are 0700-1530 Monday thru Friday, excluding Government holidays. No work shall be performed on holidays.

PHOTOS

OWS 8.1 – Highland Tank HT-200-STI P3

OWS 2.2 – Owens-Corning DWT-Type 11 (6) 2500

OWS 18.2 – Owens-Corning DWT-Type 11(4) - 600 image5.png image6.png image7.png image8.png image9.png image10.png image11.png image12.png image13.png image3.emf image4.png