SOW_V2.docx

SECTION C – STATEMENT OF WORK (SOW)

A.1 Introduction/Background:

The Bureau of Engraving and Printing’s (BEP), Office of Currency Manufacturing at the Bureau of Engraving and Printing (BEP) District Currency Facility (DCF) located in Washington, DC has a requirement to procure Centralized Verification Area (CVA) Currency Note Counting Machines to support Production Operation. This is a supply contract to provide CVA Currency Note Counting Machines. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

A.2 Objective/Scope/Purpose:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide CVA Currency Note Counting Machines as defined in this Statement of Work (SOW) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

A.3 Tasks/Requirements:

A.3.1 Large Sheet Counters with Large overhead LED Display: Qty 5

The contract shall provide a Non-tabbing Sheet counters with a 41"X41 stainless air table and base. These counters shall require few adjustments be very dependable and can hold 50 subject currency sheets.

A.3.1.1 Provide training on the use and maintenance requirements.

A.3.1.2 Counting Speed: up to 2500 sheets/minute A.3.1.3 Speed should be adjustable, and the units should be able to accurately count different thicknesses of paper.

A.3.1.4 Tab Insertion: 3 to 9999 sheets A.3.1.5 Table should be air table which would ease the movement of air load for paper to be counted.

A.3.1.6 Counting Range: 18lb bond to 110lb A.3.1.7 Stainless Steel air-flotation Table Size A.3.1.8 Dual jogging plates with back supports A.3.1.9 Extra-large capacity vacuum filtration system A.3.1.10 Sensor for counting detection A.3.1.11 One button initiation A.3.1.12 4", 4 digit LED display mounted on top of counter A.3.1.13 Height: 62" A.3.1.14 Width: 42" A.3.1.15 Depth: 59" A.3.1.16 Throat Height: 8" A.3.1.17 Table Size: 41" X 41" A.3.1.18 Sheet size minimum: 3" x 3" A.3.1.19 Sheet size maximum: 41" X 41" A.3.1.20 Paper range: 14lb up to .010 cover A.3.1.21 Electrical: 120V, AC 10 amp A.3.1.22 Machines are non-tabbing. Machines should count accurately and have speed for thickness of paper

A.3.2 Currency Note Counter: Qty 6

Desktop vacuum currency counter similar to an industrial bank-level currency counter that can be used to count both banded and unbanned currency notes. These counters shall be easy to operate and easy to maintain, many modes of operation to include 3/5-digit LED display and has a second raised forward facing adjustable LED 3/5-digit display for stand-off viewing/monitoring, and the ability to count different types of banknotes (new, used and plastics), can hold up to 200 notes at a time. The vendor shall come quarterly every three months or as scheduled.

Based on the findings of the IT department, this note counting equipment has no data or phone lines visibly present. Therefore, this equipment does not pose a threat to this agency being that no information is transmitted inbound or outbound to communicate any proprietary information while in operational use. Based on our market research, this style and design of note counter is only manufactured in China. However, this design allows us to count the banded straps without the need to remove the banding. The average note counters which most banks utilize the bands must be removed prior to counting each strap of notes. The removal of straps would greatly affect our production based on the volume of notes counted weekly and would tremendously slow down our operation. This banded counting machine allows our mission to be met with efficiency and accuracy at greater speeds. This research justifies the need of a waiver to allow us to continue using this style and we will have the IT department to inspect each unit, to further ensure that there’s no existing threat.

C.3.2.1 Provide training on the use and maintenance requirements.

C.3.2.2 Dimensions: 10.6W x 29.9H x 13D.

C.3.2.3 Bill size range: 45mm x 100mm to 130mm x 240mm C.3.2.4 High speed for fast counting - counts 100 strapped notes in less than 3 seconds.

C.3.2.5 Maximum Capacity: 200 bills.

C.3.2.10 200 Note capacity.

C.3.2.11 Count banded or unbanned notes.

C.3.2.12 Vacuum filtration system C.3.2.13 Sensor for counting detection.

C.3.2.14 One button initiation C.3.2.15 3 / 5-digit LED display (Secondary raised 3/5-digit adjustable display for stand-off viewing) C.3.2.16 Length: 16.5" C.3.2.17 Width: 12" C.3.2.18 Height: 10.5" C.3.2.19 Electrical: 120V, AC 10 amp C.2.3.20 Elevated count reader

A.4 Responsibility and Inspection

The BEP reserves the right to perform any inspections and set forth for this equipment upon receipt, to include inventory of parts list and supplies listed in this contract.

A.5 Mandatory Requirement

These machines should have up to date technology (newest technology), contractor should made machines available to the BEP at least 3 to 5 business days prior to contract commencement. There should be no data or phone lines attached to the equipment in order to operate. The equipment being used is proprietary. Nothing that comes in the bureau should be shared outside the bureau. Nothing in the solicitation should be shared. No cameras allowed or pictures taken while machine being tested on the property. No cell phones or any other recording devices are allowed in the property.

A.6 Deliverables

To provide CVA Currency Note Counting Machines for the Office of Security in Washington DC.

Installation Plan

15 days after award

Delivery Plan

7 days prior to delivery

Training Manual

Warranty

The Contractor shall submit to the COR within 15 business days after award a draft Installation Plan. The Installation Plan shall include but not be limited to a discussion of the:

The COR will respond within five (5) business days to the draft installation with comments and feedback. The Contractor shall coordinate with the COR in finalizing the Installation prior to the installation of the equipment.

A.7 Quality Assurance Surveillance Plan (QSAP)

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

C.6 Government Furnished Resources and Information:

C.6.1 Safeguarding Government Furnished Materials. Under the performance of this contract, the BEP shall provide Government Furnished Materials that are considered items of security. The Contractor shall abide by all requirements and instructions of the BEP’s Office of Security during the performance of this contract.

C.6.2 Environmental, Health, and Safety:

C.6.2.1 All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements, 75D-07.0-.06 EHS Requirements for Large Equipment Purchases, and 75D-05.0-.01 Radiation and Laser Safety. The applicable contents of the document(s) must be adhered to. The BEP shall furnish the document(s) as part of the contract.

C.6.2.2 The Contractor shall be required to attend a safety orientation to review the emergency response requirement established by the BEP EHS office. Any chemicals that shall be used must be EHS approved prior to the chemicals being brought on site. The COR shall coordinate all BEP EHS requirements.

C.6.3 Access to Government Facilities:

C.6.3.1 The BEP is a secure facility, and all instruction of the BEP Police must be obeyed:

C.6.3.1.1 Weapons, cameras, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

C.6.3.1.2 During the life of the contract, access to the Government facility for the Contractor, its subcontractors, and suppliers shall be made available as required.

C.6.3.1.3 During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility.

C.6.3.1.4 The Government reserves the right to require the Contractor's employees to sign in and/or sign out of the Government facility.

C.6.3.1.5 The BEP shall not provide parking for the BEP DCF.

C.6.4 On-Site Work Restrictions When performing services at the place of installation such work must be performed without:

C.6.4.1 Interfering with Government business.

C.6.4.2 Unduly restricting traffic.

C.6.4.3 Causing unsafe conditions for employees and visitors.

C.6.4.4 Adversely affecting the operation of the BEP facility.

C.6.4.5 Non-compliance with security regulations.

C.6.4.6 Failure to adhere to this requirement can be considered grounds for termination.

C.7 Applicable Documents:

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

C.8 Place of Performance:

Deliverables as required during the performance of this contract shall be delivered F.O.B. destination. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing Washington, DC Currency Facility Annex Building Shipping and Receiving D Street, Between 13th and 14th Streets, S.W. Washington, D.C. 20228-001 The Contractor shall contact the BEP Receiving Section on 2020-874-2333 at least forty- eight (48) hours in advance to schedule all deliveries. Receiving hours for deliveries to the BEP are 7:30 a.m. to 2:30 p.m., local time, Monday through Friday, excluding U.S. Federal Holidays and the BEP Year-End-Shutdown Period. The following Delivery information shall be provided when scheduling delivery appointments to the BEP:

· Name of Sender (e.g. Contractor)

· Name of Carrier

· Contract/Purchase Order number

· Total number of cartons and/or pallets

· Total weight

· Date and time of delivery

· Mode of transportation (e.g., van, truck, automobile)

· Point of contact information Shipping shall be F.O.B. Destination within Consignee's Premises.

C.9 Performance/Delivery Period:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

C.10 Training and Trainer Requirements:

Training shall be provided for the Large Sheet Counters with Large overhead LED Display 5.3 and Currency Note Counter before performing the Bureau Acceptance Test (BAT) and after installation at the BEP DCF. The training session shall occur on days determined by, and mutually agreed to, with the COR.

C.10.1 The Contractor shall inform the BEP COR two (2) weeks prior to installation to coordinate and schedule installation and training.

C.10.2 The Contractor shall provide at least three (3) days of training starting after initial installation for up to three (3) operators. The Contractor shall provide all training materials and labor required for the installation and training.

C.10.3 The Contractor shall provide all training materials to the COR two (2) weeks prior to installation for review and approval by the BEP. The training materials shall be provided in electronic form (MS Word, PDF, MS Power Point, etc.) to the COR for distribution to training attendees. All training documents and aids shall be in English language and become the property of the Government. The BEP reserves the right to reproduce training material and aids for internal training.

C.10.4 The Contractor shall provide a Training Plan and schedule the installation of the systems and testing of all features such that the installation, testing, and training is performed on all functional components and accessories.

C.10.5 A demonstration of the system shall be provided following installation. Training personnel shall be qualified representative(s) with the knowledge of the equipment purchased, with hands-on experience in setting up analytical applications and experience in customer training in the use of the equipment.

C.10.6 The Contractor shall provide the name(s) and number of years the representative(s) has conducted customer training two (2) weeks prior to installation. Qualified representative(s) shall be determined by and mutually agreed to with the COR.

C.10.7 Training personnel shall also be fluent in the English language.

C.10.8 The Contractor shall provide specialized training to familiarize BEP personnel on the operation of the system, parts, and to help ensure reliable performance and maximum service life during normal usage.

C.10.9 The Contractor shall provide training at the BEP facility during local business hours, 9:00 AM to 5:00 PM (Eastern Time), excluding any federal holidays and weekends, and immediately after installation and BAT, should time permit during local business hours or within the next three (3) days to minimize downtime.

C.10.10 These machines should have up to date technology (newest technology), contractor should made machines available to the BEP at least 3 to 5 business days prior to contract commencement. There should be no data or phone lines attached to the equipment in order to operate. The equipment being used is proprietary. Nothing that comes in the bureau should be shared outside the bureau. Nothing in the solicitation should be shared. No cameras allowed or pictures taken while machine being tested on the property. No cell phones or any other recording devices are allowed in the property.

C.11 Warranty:

The contractor shall provide standard manufacturer warranty information and any additional warranties offered directly by the contractor.