SOW UPGRADE LINE ISOLATION MONITORS AND ELECTRICAL OR 1-4.pdf

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Statement of Work (SOW) Upgrade Line Isolation Monitors and Electrical Power OR-1, 2, 3, and 4

564-23-502 Veterans Health Care System of the Ozarks (VHSO)

Fayetteville, Arkansas

Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, to upgrade electrical power in Operating Room (OR) 1 (Room 340-01), OR 2 (Room 341-01), OR 3 (Room 345-

01) and OR 4 (Room 346-01) according to SOW, drawings, and specifications and provide a complete and working system. Electronic Portable Document Format (.pdf) copies of drawings and specifications to this work will be furnished by VA upon

Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, drawings, and specifications are the Contractor’s responsibility and expense at no additional cost to the Government. Contractor must verify existing and new dimensions, locations, and quantities to complete this project located on the VHSO

Main Campus 1100 N. College Avenue, Fayetteville, AR 72703.

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

I. GENERAL:

A. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

B. Contractor must have the following requirements completed prior to beginning site activities:

1. Negative TB Test, within the past calendar year.

2. Annual influenza shot is required.

3. While on campus, Contractor must wear a visible VHSO issued identity Badge.

4. Minimum OSHA 10 certification.

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C. Period of Performance (POP): Two hundred forty (240) calendar days.

Once all electrical components & panels are ordered POP will be extended based on manufacturer lead times.

D. This project must be turn-key in accordance with this SOW, drawings, and specifications to be complete and working system(s).

E. VHSO facility and OR must continue to operate during the contract Period of Performance, including but not limited to: OR, mechanical and electrical systems.

F. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

G. Contractor must submit to the CO and Contracting Officer’s

Representative (COR) all submittals no later than fourteen (14) calendar days after NTP for COR written approval.

H. Prior to the start of job site activities, together the Contractor and COR must conduct a site survey to identify and review specific work and differing site conditions.

I. VHSO utilities and work areas may not be immediately available to the

Contractor and the Contractor must be flexible in the project schedule at no additional cost to the Government.

J. Utility shutdowns must be scheduled and require minimum of 14 calendar day written notice to COR.

K. OR Restricted Area Requirements.

1. Normal OR hours are Monday thru Friday 0630 – 1500; work outside of established Class IV ICRA barriers and work that produces disturbances detected from active ORs must be done outside of these hours.

2. Work in OR 1, 2, & 3 may be done during normal OR hours if not precluded due to other requirements listed with this SOW. Work on OR 4 must be done outside of normal OR hours.

3. Contractor must identify and schedule all work outside of Class IV

ICRA barriers. Contractor must, after each occurrence, notify COR of all

564-23-502 SOW R3 _combined projectsSOW Page 3 of 16 areas visited / touched outside of Class IV ICRA; VA EMS must conduct terminal clean on these areas prior to OR normal hours.

4. Contractor will be required to wear VA provided OR surgical attire and meet OR restricted area requirements anytime work is performed in restricted “clean” area. New surgical attire is required each day and will be provided by OR Lead or COR. New shoe coverings are required each time contractor leaves / enters restricted area.

5. OR emergency procedures may occur outside of normal OR hours.

Contractor must submit written request a minimum of 14 days ahead of work outside of Class IV ICRA barriers for OR to go into divert status where emergency procedures would be routed to other locations. If OR is not in divert status; priority must be given to OR emergency procedures and contractor must adjust work schedule to accommodate OR requirements.

L. Contractor materials, equipment, tools, supplies, consumables, and parts must not be left unattended within a common work area. When working in common areas, there must be a minimum of two (2) contractor employees present to ensure that Contractor building materials, including but not limited to, equipment, tools, and supplies are not accessible to others.

M. Warranty: Contractor must guarantee workmanship for a period one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

N. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering

Service or their designated representative.

II. QUALIFICATIONS OF CONTRACTOR

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A. The Contractor must have a Licensed Master Electrician managing the project with a track record of proven experience installing electrical wiring and devices in hospital settings for a minimum of five (5) continuous years. During performance of electrical work for this project a Licensed Master Electrician or

Licensed Journeyman Electrician must be present.

B. The Contractor for certification of Isolation Panels and Line Isolation

Monitoring equipment must be factory trained and certified by equipment manufacture.

III. SCOPE OF WORK:

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, required for the upgrade of the electrical system in ORs 1, 2, 3, and 4. There are 2 plan sets associated with this project. The plan set associated with OR 2 must be executed first. Once the work is complete from the OR 2 plan set, the plan set associated with ORs 1, 3, and 4 can be completed.

A. Remove existing Isolated Power System Panels in each room. Panels must be offered to COR for VA use as spare. If COR does not want panel, then it is the responsibility of Contractor to properly dispose of panel off site. Furnish and install new 120-volt Isolated Power System Panel IPU in each room, Square

D or approved equal with integral line isolation monitor in existing location including: 1. SMIB - Isolated Power Panel Interior bolt-on w/LIM, 2.

SXMK05BASC - Isolated Power Panel Transformer/ Breaker, 3. ST6826R-

Isolated Power Panel Trim Standard, 4. SB662408F - Isolated Panel Backbox 8"

Deep, 5. 5 kVA Transformer with 16 QOB220 breakers. Contractor must enlarge existing opening in wall to accept flush mounted new panel and repair finished as needed. Contractor must reconnect panel to existing feeder and receptacles.

Contractor must furnish certification certificate.

B. In OR 2, furnish and install new 120-volt Isolated Power System Panel

IPU-10, Square D, or approved equal, with integral line isolation monitor as shown in Electrical Drawings: 1. SMIB - Isolated Power Panel Interior bolt-on

564-23-502 SOW R3 _combined projectsSOW Page 5 of 16 w/LIM, 2. SXMK05BASC - Isolated Power Panel Transformer/ Breaker, 3.

ST6826R - Isolated Power Panel Trim Standard, 4. SB662408F - Isolated Panel

Backbox 8" Deep, 5. 5 kVA Transformer with 16 QOB220 breakers. Furnish, install, and connect panel feeder to Isolation Panel with new 30-amp 2 pole

Square D QOB breaker from Panel 13S, Room E302. Feeder must be minimum size #10 copper with #10 ground in ¾" EMT. Contractor must cut opening in wall to flush mount new panel and repair finishes as required. Furnish, install, and connect Power Panel with four red duplex hospital grade receptacles, four grounding connections, and #304 stainless steel with a #4 brushed finish front trim, Square D model SGPPMF4DR4 and SB120804, or approved equal, in location as shown on Electrical drawings. Must use copper conductors with

XHHW insulation and a dialectic constant less than 3.5 and installed as required by the latest NEC code for the receptacle feeders. Contractor must furnish certification certificate.

C. Furnish and install new 208-volt Isolated Power System Panel IPU in OR

1, 3, and 4, Square D, or approved equal, with integral line isolation monitor in location shown on drawing 3 including: 1. SMIB - Isolated Power Panel Interior bolt-on w/LIM, 2. SXMK07BBSC - Isolated Power Panel Transformer I Breaker,

3. ST6826R - Isolated Power Panel Trim Standard, 4. SB662408F - Isolated

Panel Backbox 8" Deep, 5. 7.5 kVA Transformer with 8 QOB220 and 8 QOB230 breakers. Furnish, install, and connect panel feeder to Isolation Panel with new

60-amp 2 pole Square D QOB breaker from Panel 13SE. Feeder must be minimum size #6 copper with #10 ground in 1" EMT. Contractor must cut opening in wall to flush mount new panel and repair finishes as required. Furnish, install, and connect two 30- amp twist lock 3 prong NEMA L6-30R flush mounted receptacles each on their dedicated breaker with stainless steel cover plates in locations as shown on Drawing 3. Must use copper conductors with XHHW insulation and a dialectic constant less than 3.5 and installed as required by the latest NEC code for the receptacle feeders. Contractor must furnish certification certificate.

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D. Demolish existing panelboard 13S and furnish and install a new 225A, three phase, 42 space panel in its place. New panel to be fed by a new 200A circuit breaker in switchboard SB-2. Coordinate with COR to determine routing of conduit from first to third floor.

E. All replacement and new panels to be labeled with each IPU panel number. Label to match existing style.

F. Demolish existing wall in areas located on plans to facilitate installation wall bump outs to facilitate installation of new IPU panels at locations indicated on plans.

G. Install and finish wall bump outs at locations indicated on plans to facilitate

IPU panel installation.

1. Install 2 x 6” metal studs and gypsum wall as indicated on plans.

2. Install solid surface panels to match existing material dimensions and finish. Install in accordance with manufacturers installation instructions.

3. Salvage existing sheet vinyl flooring, modify to fit new bump outs, and finish to match existing base profile and seamless construction.

a) If existing flooring is not able to be salvaged; matching new flooring must be provided, installed and joined with existing flooring a minimum of 12” away from base and finished to match existing base profile and seamless construction. Install in accordance with manufacturers installation instructions.

4. Finish gypsum walls to match existing wall finish, texture and color.

H. Contractor must furnish as built drawings, including but not limited to, one

(1) set of Electronic Portable Document Format (.pdf) with any redline changes that were made.

IV. SPECIFICATIONS INDEX:

DEPARTMENT OF VETERANS AFFAIRS VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTIONS NO. DIVISION AND SECTION TITLES DATE

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00 01 15 List of Drawing Sheets 05-20

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects-Design/Bid/Build) 11-21

01 33 23 Shop Drawings, Product Data, and Samples 02-23

01 35 26 Safety Requirements 09-22

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 74 19 Construction Waste Management 04-22

06 61 16 Solid Polymer (Solid Surfacing) Fabrications 03-23

07 84 00 Firestopping 01-21

07 92 00 Joint Sealants 04-22

09 22 16 Non-Structural Metal Framing 06-18

09 29 00 Gypsum Board 04-20

09 65 16 Resilient Sheet Flooring 06-22

09 91 00 Painting 01-21

22 05 11 Common Work Results for Plumbing 01-23

26 05 11 Requirements for Electrical Installations 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

26 05 73 Overcurrent Protective Device Coordination Study 11-22

26 08 00 Commissioning of Electrical Systems 11-22

26 20 11 Isolated Power Systems 11-22

26 24 13 Distribution Switchboards 11-22

26 24 16 Panelboards 11-22

26 27 26 Wiring Devices 11-22

27 05 11 Requirements for Communications Installations 06-15

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V. DRAWINGS INDEX:

A. For OR 2

B. For OR 1, 3, and 4

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VI. Project Meeting/Conference Minutes:

A. Meeting minutes for all formal meetings and conferences held with the VA;

including weekly construction meetings. Meeting minutes must be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

B. Minimum meeting minutes requirements.

1. Contractor must take minutes of all meetings held relative to this project.

2. The progress meeting must include at a minimum, the Project

Manager and the Contractor, the COR and the CO representing the

Government. Others must attend when requested by the Contracting

Officer. The meeting must be scheduled the same day, time, and place each week.

3. Project name, number, meeting host, Meeting Name.

4. Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings.

5. Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting (yes/no Check box).

6. Meeting purpose, Roll call, Safety, Security, Environmental, COVID-19, and Additional Items.

7. Agenda items (Decisions, action items, and fixes or next steps).

8. Next meeting date and time.

9. Detailed attachment list.

10. Contractor must furnish, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the Contractor along with the Contractor and COR shall sign/initial the minutes. In the event of any

564-23-502 SOW R3 _combined projectsSOW Page 10 of 16 disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes must be distributed to all attendees within 48 hours after change notice.

VII. WIRING:

A. Wiring (conductors), including but not limited to, conduit must be installed in accordance with the latest edition of the National Electric Code (NEC), drawings, and specifications.

B. Wiring except fixture whips (maximum length 6 feet) must be enclosed in

EMT conduit or equal. Fixture whips and conduit must be installed per NEC with compression fittings.

C. Electrical terminations must be in accordance with manufacturer’s installation instructions.

D. Contractor must furnish conduit with factory finish color as follows:

1. Red = Fire Alarm

2. Blue = Nurse Call

3. Green = Access Control/Camera System/Intercom

4. Silver = Electrical General

5. Orange = High Voltage

6. Yellow = HVAC Controls

7. White = Cable TV

8. Purple = Telephone/Data

VIII. CONTRACTOR ACCESS AND ACTIVITIES:

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety

Requirements specification. Contractor must furnish and use required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE).

B. Infection Control:

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1. Contractor must be responsible to develop a phasing and Infection

Control Risk Assessment (ICRA) that incorporates requirements of specifications 01 00 00 General Requirements to meet requirements of

VHSO and VHSO ICRA. Contractor must install and create temporary dust barriers with the following products:

a) ZipWall® ZIP POLES FOUR PACK (includes 4 spring

Loaded Steel Zip Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag or equal, construction film must be white, fire retardant polyethylene, antistatic, 12x100 Ft x minimum 6 mill thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. Stick mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24x45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Disposal traffic routes and times will be at the discretion of the COR.

b) STARC Panel Transparent Infection Control Wall Partitions with a 42-inch door and associated components, STARC

Transportation Cart(s) or equal.

2. Contractor must maintain negative air pressure within ICRA barrier space 24/7 for duration of time ICRA barrier is in place.

3. Contractor must furnish and install device (e.g., magnehelic, manometer, or digital monitoring) on exterior of work containment to continually monitor negative pressurization (“ball in the wall” or similar apparatus are not acceptable). Minimum of one each adjacent to each entrance of ICRA barrier space and maintain 24/7 for duration of time ICRA barrier is in place. Contractor must request COR written approval for location(s) and manufacturer/model of monitor(s).

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C. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

D. Badging: While on campus, Contractor must wear a visible VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering Office (Building

7) to obtain badge(s). Contractor must maintain a Badge Log with Employee

Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the

COR weekly or as directed in writing by COR. Contractor must report lost

Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining

Badge(s) at project closeout to COR. Contractor must reimburse the

Government a $100.00 fee for each lost or unreturned Badge.

E. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functional at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch subject to COR written approval until the system is functional. If the Contractor fails to do so, the

Contractor must reimburse the Government a fee equal to the amount of costs incurred by the Government to furnish around-the-clock watch and/or repair the system(s).

F. Parking: Contractor on-site parking is limited to availability of designated

Contractor parking. Contractor must have prior COR written approval of on-site

Contractor parking.

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G. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

H. Elevators: Contractor must use COR designated elevators and must protect elevator cabs, including but not limited to, cab interior components and controls during Contractor use. Contractor must not exceed elevator weight limits. COR designated elevator(s) may not be immediately available to the

Contractor. The Contractor must account for this and Contractor must be flexible in the project schedule without additional cost to the Government.

I. Unloading and Loading: Contractor must unload and load materials, including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry. Dedicated Flagman must be provided anytime circle drive traffic will be affected.

J. Storage and Staging: Contractor storage and staging is limited to contractor container area and area within the construction site.

K. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside; and not during normal OR hours. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

L. Fire Alarm: Contractor must coordinate and schedule fire alarm interruption activity with COR. Contractor must submit to the COR for consideration and written approval a minimum of seven (7) business days prior to activity. Contractor must have COR written approval to proceed three business days prior to activity. Contractor must submit written fire watch plan to CO and

COR for consideration no later than (NLT) ten (10) calendar days after NTP.

Contractor must be responsible for fire watch in the areas where fire/smoke detection coverage is removed or disabled. Contractor must be responsible to coordinate fire or smoke detection with the COR for the removal and restoration

564-23-502 SOW R3 _combined projectsSOW Page 14 of 16 of fire protection coverage. After regular business hours or designated hours, supervision of the fire alarm panel is required at the Contractor’s expense. The

Contractor must be responsible for completion and submission of a written Fire

Alarm Bypass Request. The Contractors’ written request must be submitted for

COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, then it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functional. If the fire alarm system is not functional, then the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functional. The Contractor must be liable for any costs incurred by the

Government to furnish the fire watch and/or to repair the fire alarm system.

M. Hot Work: Contractor must perform and safeguard hot work operations in accordance with OSHA 1910 Subpart Q, NFPA 241, and NFPA 51B. Contractor must coordinate and schedule with COR Hot Work Operations. Hot work operation is defined as operations including, but not limited to, open flame, producing heat and/or sparks, burning, welding, processes such as arc welding, oxy-fuel gas welding, open-flame soldering, brazing, thermal spraying, cutting, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding, thawing pipe, and light horizontal welding, or an operation that is capable of initiating fires or explosions. Contractor must obtain Hot Work Permit from COR prior to each hot work activity.

N. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA

101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and COR approved flame retardant filler).

O. Energized Circuit Work: Will not be performed unless contractor submits a written request 14 days prior to work requested and receives approval (3) business days prior to activity.

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P. Utility interruption: Contractor must coordinate and schedule with COR.

Contractor must submit to the COR a written request for consideration and written approval a minimum of fourteen (14) business days prior to activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at no additional cost to the Government.

Contractor must have COR written approval to proceed three (3) business days prior to activity.

Q. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular business hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional cost to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

IX. OTHER REQUIREMENTS:

A. Contractor must make every reasonable effort to protect VHSO property from damage.

B. Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional cost to the Government.

C. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the pre-existing damaged or defaced condition at no additional cost to the Government.

D. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place.

Any property, including but not limited to, electrical, natural gas, medical gas, 564-23-502 SOW R3 _combined projectsSOW Page 16 of 16 communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional cost to the

Government. Government property must be protected from damage at no additional cost to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional cost to the

Government.

E. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the

Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) at no additional cost to the Government.