SOW-Thermoform-LebanonCo(SR117) 10.06.2026.docx

STATEMENT OF WORK

COMMONWEALTH OF PA

DEPARTMENT OF TRANSPORTATION

Lebanon County 8-8

I. SCOPE OF WORK

The Pennsylvania Department of Transportation – Lebanon County Maintenance is seeking a qualified and accredited contractor to install a Thermoform PVC pipe liner as listed in PENNDOT Publication 35 (Bulletin 15) Section MISC: Miscellaneous. The contractor will be responsible for the installation of the pipe liner, as well as any items incidental to the project. This includes providing all necessary equipment, labor, and materials required to complete the installation in accordance with applicable standards and specifications. The Contractor will provide traffic control in accordance to Pub 213 standards.

This bid solicitation has been reserved for Small Business Contracting. Only those Bidders certified as DGS Small Businesses through the Small Business Contracting Program may submit a bid for these services.

II. PROJECT DESCRIPTION

This project involves the installation of a Thermoform PVC liner manufactured by Warrior Trenchless Solutions (using just steam in the installation process) within 274’ of existing, deteriorating pipes located on SR 117. SR 117 pipe is 24” in diameter and is situated under approximately 10 feet of cover.

The Contractor shall provide all labor, materials, equipment, and supervision necessary to install approximately 274 linear feet of 24” Thermoform PVC Storm Lining at the SR 117 location.

The installation process should be as follows:

1. Pre-Installation TV Inspection (if needed)

2. Pre-Installation Pipeline Cleaning and Preparation

3. Linear Installation A. Equipment Setup B. Heat Coiled Liner C. Insert Liner into Hose Pipe D. Process Liner

4. Post-Installation TV Inspection, Cleanup

5. Inspection by Department

The Contractor is responsible for all aspects of the work and any items incidental to the completion of the project.

Environmental and Public Safety Requirements The installation process must be environmentally responsible and adhere to all applicable environmental protection regulations. Specifically:

· The pipe lining installation shall not result in the release of volatile monomers, chemicals, or contaminants into groundwater, soil, or nearby waterways.

· The process must be free of harmful vapors or emissions that could pose a risk to the environment, wildlife, or public health.

· The contractor shall take all necessary precautions to ensure that no pollutants are discharged into streams, stormwater systems, or the surrounding environment during the execution of the work.

The selected contractor is responsible for implementing best management practices (BMPs) to minimize environmental impact and ensure full compliance with local, state, and federal environmental regulations.

PennDOT has implemented a Strategic Environmental Management Program (SEMP). As part of this program, the Commonwealth has established a Green Plan Policy, which can be found at www.pa.gov/penndot by typing “SEMP” in the search field, selecting the magnifying glass and selecting “Pollution Prevention”. The selected Offeror shall review the information found on this website.

The Green Plan Policy is designed to protect the environment, conserve resources and comply with environmental laws and regulations. The selected Offeror shall ensure that its personnel are aware of the Commonwealth’s commitment to protecting the environment, are properly trained about the environmental impacts of their work and are competent, through appropriate work experience, job training or classroom education, to perform the work outlined in the statement of work.

III. LOCATION OF WORK

All work associated with this project will be performed at the following location:

Figure 1: General Site Location

SR 0117, Segment 0140, Offset 0005 South Londonderry Township, Lebanon County Approx. 1510 Mt. Wilson Road Lebanon, PA 17042 United States

IV. CONTRACTOR REQUIREMENTS

1. Worker Protection and Investment Certification In accordance with Executive Order 2021-06: Worker Protection and Investment (issued October 21, 2021), the Commonwealth of Pennsylvania is committed to ensuring that all Pennsylvania workers have a safe and healthy work environment, as well as the protections guaranteed by applicable labor laws.

Contractors and grantees must certify compliance with all relevant Pennsylvania labor and workforce safety laws. This certification must be completed using the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal, or quote.

Failure to submit a completed BOP-2201 form may result in the disqualification of your submission as non-responsive.

2. Certificate of Insurance The Contractor must provide a valid Certificate of Insurance demonstrating appropriate coverage, including general liability, workers’ compensation, and any other insurance required by PennDOT or applicable law. The certificate must name the Commonwealth of Pennsylvania as an additional insured and be submitted prior to the commencement of work.

3. References The Contractor must provide a minimum of three (3) professional references from recent clients for whom similar services have been performed within the last five (5) years. Each reference must include the following information:

· Name of the client or organization;

· Contact person’s name, title, phone number, and email address;

· Description of services provided;

· Dates of service or project duration;

· Any relevant outcomes or performance highlights.

References must be submitted with the bid, proposal, or quote. The Commonwealth reserves the right to contact any or all references to verify the Contractor’s experience and qualifications. Failure to provide references as specified may result in disqualification of the submission as non-responsive.

V. CONTRACT TERM

The contract will commence upon the issuance and receipt of a Purchase Order from the Pennsylvania Department of Transportation.

VI. CHANGE CONTROL PROCESS

Any changes to the scope of work, project timeline, or overall cost must be submitted in writing and formally approved by both parties through a Change Order prior to implementation. Unauthorized changes will not be recognized or compensated.

VII. BID AWARD

To be considered for award, the bidder must complete and submit the following:

A. The electronic Invitation for Bid (IFB), available at:

www.pasupplierportal.state.pa.us

B. A properly executed Worker Protection and Investment Certification Form (BOP-2201)

C. A valid Certificate of Insurance.

D. A minimum of (3) professional references from recent clients for whom similar services have been performed within the last five (5) years.

The unit price submitted must be all-inclusive, covering all labor, materials, equipment, tools, insurance, and any other costs necessary to complete the project as described.

The contract will be awarded to the responsible bidder submitting the lowest total bid that meets all requirements.

VIII. PAYMENT TERMS

Payment will be made upon satisfactory completion of all contract tasks and deliverables, as verified by the Pennsylvania Department of Transportation.

All payments under this contract will be issued via Automated Clearing House (ACH), commonly known as direct deposit. Contractors are advised to review Section V.20 CONTRACT-016.2, Payment – Electronic Funds Transfer of the attached Commonwealth Terms and Conditions for full details regarding payment procedures and contractor responsibilities.

A. Special Invoice and Billing Instructions:

Upon completion of the service, the selected Offeror must:

1. Complete the attached Confirmation of Service Form (OS-501)

2. Prepare a Billable Summary Report detailing all work performed, hours spent, materials used, and costs incurred for the project. This will serve as supporting documentation to provide transparency and justification for the charges billed.

These documents must be sent to the Project Manager (or designee) in the county where the work was performed.

The Project Manager (or designee) will:

· Review and confirm that the work has been completed as required

· Perform a final inspection

· Contact the contractor to correct any discrepancies or issues in the billing, if necessary Only after successful confirmation of work and proper submission of documentation will the invoice be processed for payment.

INVOICES

Invoices submitted under this contract must comply with the format requirements outlined in the Invitation for Bid (IFB).

All invoices must be submitted using one of the following methods:

A. Paperless Email Invoice Option Email a copy of the correctly executed invoice to:

69180@pa.gov For more information about the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx B. Mail Option Mail the invoice to:

Commonwealth of Pennsylvania – PO Invoice PO Box 69180 Harrisburg, PA 17106 Important Invoice Requirements:

· Each invoice must include the Purchase Order Number and your SAP Vendor Number.

· The name and address on the invoice must match those listed on the Purchase Order.

· Failure to provide the above information may result in a delay in payment.

Please Note:

For security purposes, contractors must NOT include employer identification numbers, Social Security Numbers, bank account details, or other personally identifiable information on invoices. This sensitive information is linked to your SAP Number and should be kept confidential.

IX. RECEIPT AND OPENING OF BIDS

All bids must be submitted electronically via the PA Supplier Portal, accessible at:

www.pasupplierportal.state.pa.us.

Bids submitted by email, fax, or regular mail will not be accepted.

The Department of Transportation assumes no responsibility for the premature opening of a bid, the failure to open a bid that is not properly addressed or identified, or for any other issues related to the submission process.

X. QUESTIONS & ANSWERS

All questions regarding Solicitation # [insert solicitation number] must be submitted prior to October XX, 2026 at 10:00 AM.

All questions and their corresponding answers will be posted publicly on the Solicitation page in eMarketplace for all interested parties to view.

Questions submitted after this deadline may not be answered.

Please send your questions via email to:

Brian Horning Email: brihorning@pa.gov

XI. BID RESULTS

Bidders may obtain bid results by visiting:

www.emarketplace.state.pa.us/bidtabs.aspx.

Bid results will be posted as soon as practicable following the bid opening. The posted results represent the apparent bidders; however, all bids remain under review until the final award of the Purchase Order.

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