Statement of Work

I. Scope of Work:

The Pennsylvania Department of Corrections, State Correctional Institution-Camp Hill (henceforth referred to as “SCI-Camp Hill”) requires the awarded bidder (henceforth referred to as “the Contractor”) to provide up to 110 hours of vac truck services emergency service, 160 hours of jetter/vac truck combination emergency services, bi-weekly scheduled vac and cleaning of R Block lift station along with vac/cleaning of N Block manhole and I Block manhole on an as needed basis (monthly/Bi-monthly), Yearly cleaning/vac behind directional plates at bar screen, along with 40 hours of video recorded camera services per year, one time per year cleaning of a 10 thousand-gallon kitchen grease trap and ash pit outside of the power house.

SCI Camp Hill requires contractor provide a 2-hour response time from the time of the phone call. All proper and appropriate equipment needed to provide said jetting, vacing, and camera services. The ability to haul all material for off site disposal in accordance with all state and local ordnances that may apply. Skilled, competent, and professional employees to perform said work/services. Employees being sent to SCI Camp Hill must fill out a centralized clearance form and be able to pass a back-ground check completed by SCI Camp Hill.

Mandatory Site Inspection:

Mandatory Pre-Bid Site Visit on August 4, 2026 @ 09:00AM contact Anthony Maxwell amaxwelljr@pa.gov or Tim Kirkessner tkirkessne@pa.gov by email no later than July 30, 2026 @ 1:00PM for details, instructions, etc including where to meet them at, the forms attached to this ad (Clearance & Prea) MUST be completed in their entirety and submitted to Anthony Maxwell or Tim Kirkessner by July 30 @ 1:00PM to be eligible. Contractor must have at least one approved representative attend this site visit to be able to bid on this project.

Questions regarding the technical aspect of this Statement of Work shall be directed to:

Timothy K. Kirkessner 717-737-4531 ext. 4331 tkirkessne@pa.gov or AJ Maxwell 717-737-4531 ext. 4273 amaxwelljr@pa.gov

Questions regarding contracting procedures shall be directed to:

Amber Shaffer, Amber 717-975-5214 ambeshaffe@pa.gov

II. Contract Tasks:

Provide professional jetter/vac truck combination services, and video recording camera services for all sewer mains, laterals, man-holes, and force mains. Along with one time per year of a 10 thousand-gallon kitchen grease trap and ash pit outside of the power house.

contractor to provide a 2-hour response time from the time of the phone call. All proper and appropriate equipment needed to provide said jetting, vacing, and camera services. The ability to haul all material for off-site disposal in accordance with all state and local ordinances that may apply. Skilled, competent, and professional employees to perform said work/services.

mailto:tkirkessne@pa.gov mailto:amaxwelljr@pa.gov mailto:ambeshaffe@pa.gov

III. Contract Term:

The contract term shall commence upon execution and receipt of purchase order or January 7, 2027 and be for a term of TWO years with fixed pricing with an option for TWO (1) Year Renewals. A new quote if pricing will change will be required sixty days in advance of the renewal date and must be agreed upon by the Commonwealth and agency.

IV. Payment Terms:

Payments shall be made upon the receipt and approval of invoices that are provided to the Comptroller’s Office. Invoices shall be paid for actual services performed, but only after the Contractor provides approved receipts and/or invoices to SCI-Camp Hill

Bid Award It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

V. Verification Reports:

To ensure prompt payment, the Contractor must provide a service report with signature of a SCI- Camp Hill staff.

VI. Invoices:

Please Bill To:

Save time, reduce cost, get paid faster: Email PDF invoice to 69180@pa.gov https://www.budget.pa.gov/Programs/Pages/e-Invoicing.aspx

Or mail paper invoice to:

Commonwealth of Pennsylvania PO Box 69180, Harrisburg, PA 17106

All invoices must reference the Purchase Order Number and the SAP Vendor Number; all invoices must be formatted in accordance with the Request for Quote-Invitation for Bids.

Failure to follow these guidelines could result in a delay of payment.

https://www.budget.pa.gov/Programs/Pages/e-Invoicing.aspx