SOW - REPLACEMENT OF FIRE ENGINE - AMERICAN CENTER (KL) - 06162025.pdf

U.S. CONSULATE GENERAL KOLKATA, WEST BENGAL, INDIA

SCOPE OF WORK

Project: Install engine driven Fire Pump

Location: American Center Compound

38A, Jawaharlal Nehru Road

Kolkata-700071

TABLE OF CONTENTS

A. GENERAL REQUIREMENT

B. SCOPE OF WORK

C. PRICING

D. ADMINISTRATION

E. SUBMITTALS

F. DETAIL OF WORK

G. COMMISSIONING

H. APPENDIX-A and B

A. GENERAL REQUIREMENT

The U.S. Consulate General Kolkata would like to carry out one to one replacement of existing antiquated fire engine associated jockey pump and its controller and panel at the American Center building.

Work is to be performed at the American Center, 38A, Jawaharlal Nehru Road (next to ITC Virginia House) Kolkata, West Bengal. The contract type shall be firm-fixed price. The BOQ is for reference and to give an insight on what all will get replaced.

B. SCOPE OF WORK

The Contractor shall perform the work per details specified herein. Required work in detail is in the referenced drawings or detail of work.

• Dismantle existing fire pumps, engines, jockey pump valves and pipes and controllers.

• The contractor should mobilize a new fire pump engine to the site and install the unit in place where the building reservoir level is as described in section F Detail of work.

• The contractor shall modify the existing base and support to match the new fire pump layout.

• Connect all piping & valves, fuel tank and exhaust muffler to the building system.

• Connect all power and control wiring.

• Connect drainpipe to the nearest drain.

• Restore any civil work to its original condition.

• Restore Fire Alarm connections to original condition and test per NFPA 72. The connections shall be verified at the new fire pump controller and MFACP in Post 1. This will be verified by an OBO on site representative. This test must be completed once the system installation is complete to make sure that it is integrated with the existing system.

• Due to driver being a new Tier III modification to the existing exhaust will be required. The contractor shall provide Back Pressure Calculation prior to installation to verify the new exhaust per the manufacture is acceptable.

Site Visit

• A site visit will be arranged for all the prospective bidders together for this project to obtain an overview of the project and to understand the existing site conditions to prepare them for proper planning and facilitate them for bidding.

• Contractors are advised to thoroughly go through the solicitation documents and come prepared with possible queries for clarifications during the site visit. The prospective bidders may also to provide in writing possible queries to the Contracting Officer.

C. PRICING

The Contractor shall provide materials and labor to complete all works specify under section B (Scope of Work), reference drawings and photographs. This is a Firm Fixed Price contract and hence contractors are expected to submit their cost including:

1. All standard taxes as separate line items.

2. Any associated work that may been identified by individual vendor as a need to get the work done but are not listed in the SOW (contractor shall mention those items separately under a separate head and cost).

3. Highlighting long lead items with approximate time to get them on site.

The above items are price summaries. Details of price shall be submitted in the form of a Bill of Quantity (BOQ) attached as Appendix-B to cover all items listed in Section B. The BOQ consists of descriptions, quantities and unit prices of materials, and labor. Cost of labor may be submitted in either Unit Price or Lump Sum.

D. ADMINISTRATION

Security Requirements and Procedures for Contractors:

Contractors who require access to any of the Embassy offices or facilities are required to comply with the following security procedures:

Coordinate with RSO to have all workers that require access to the Embassy report for fingerprints so criminal record checks can be conducted. All workers must bring a valid identification card.

Criminal records checks typically take approximately one month to complete. Thus, it is important to have contract workers report as early as possible to RSO to start the process.

Notify RSO of all trucks or vehicles that will require access to the Embassy for the duration of contract work. Include vehicle model, make, color, year and license plate number. Notify RSO at least 48 hours in advance regarding any non-routine or new vehicular access requests while construction is underway.

For contract workers who require access to Controlled Access Areas (CAA) in the Embassy, coordinate equipment and material screening measures with the RSO. A cleared American escort must be presented at all time with Contractors in the CAA. RSO will determine if and when a trained security construction escort is required.

Upon successful completion of a criminal records check Contractors should report to the RSO Office to process for their green Contractor badges, which will allow them to access to their work areas within the Embassy Compound. Although cleared Contractors may access the Embassy for work purposes they do not have escort privileges.

To comply with the security requirements and procedures, the Contractor must be escorted by a guard(s) or other personnel with escort privileges at all time. Guard numbers requirement will be determined by the RSO depending on the number of contract personnel, areas of construction and other considerations.

Power Supply, Water and temporary services:

The Embassy will supply free of charge temporary power supply and water for construction proposes. The Contractor is responsible for furnishing and installing temporary services.

• The electricity supply is located at: (to be discussed during the site survey)

• The water supply (non-potable) is located at: nearest water outlet(s) (to be discussed during the site survey)

• The water supply (potable) is located at: nearest potable water station (to be discussed during the site survey)

Safety:

• Welding and use of open flames in or adjacent to the Embassy properties requires approval from the Facilities Manager (or supervisor). Use of explosive-actual fastening devices shall not be used without the prior permission of the Facilities Manager.

• Observe and enforce all construction safety measures required by the Thai Labor Code, Local Building Codes, Workers Compensation Board, Municipal Statutes and Authorities. When conflict arises, the code or statute, which is more stringent, shall apply.

• If any personnel are injured, the Contractor has sole responsibility for such injury.

• Powered equipment must be in good condition. Electrical and other utility connections must be properly made. Extension cords will be heavy-duty type suitable for the load involved.

Temporary Fire Protection:

• During construction, the Contractor shall comply with fire safety practices as outlined in NFPA and local fire protection codes, and in addition:

• The Embassy requires portable fire extinguishers (stored pressure type, UL fire rating 10A:60B:C) to be readily available at all work sites during the entire installation period.

• The Contractor is responsible for properly deploying the fire extinguishers to each work area occupied by the Contractor e.g. welding site, temporary structure, construction office, storage, tool, and workshop sheds. Proper deployment includes advising the COR on the number of fire extinguishers, transport to and from warehouse and work sites, worker training how to operate the fire extinguisher, etc.

• Contractor’s superintendent or other assistant superintendents shall be appointed as project fire warden for entire construction period.

Building Codes:

Perform all work in accordance with the IBC (International Building Code), (Electrical, Plumbing and all other codes that pertain to trades involved in this specification). In no instance shall meet a standard identified or established within this section be reduced without written permission from the Facilities Manager.

The Contractor shall protect the work as its proceeds, protect the area, which is next to the construction, and protect the materials and components from damage and deterioration. Special consideration should be given to protecting sensitive areas such as hallways, entrances, walls, floors, and carpets areas from dust and construction activities.

The Contractor shall provide barricades as required to protect natural resources, site improvements, existing property, adjacent property, and personnel.

Where pedestrian traffic is through or adjacent to the work area, the Contractor shall provide necessary guardrails and barricades to protect pedestrians and to prevent pedestrian access to work areas.

Remove guardrails and barricades at completion of construction.

E. SUBMITTALS

General:

For each part of work Specified in this Scope of Work, submit the following as applicable, in accordance with Contract Clauses and Conditions.

• The Contractor must include written specifications for the materials and a sample of each material (as required) along with his/her quotation.

• Submit design drawings showing plans / elevations / sections at not smaller than scale 1:100, and details not smaller than scale 1:20.

Samples:

Submit physical examples to illustrate materials and workmanship; and to establish standards by which completed work is judged, if requested.

F. DETAIL OF WORK

FIRE PUMP

1. Furnish and install one engine driven fire Pump, Underwriter Laboratory and Factory Mutual Approved Vertical Turbine Fire Pump System complete with pump, diesel driver, automatic controller and necessary accessories. The fire pump shall be designed to deliver 1500 GPM when operating against a total dynamic head of 125 PSIG system requirement. The pump shall also deliver not less than 150% of rate capacity for a pressure of not less than 65% of rated pressure.

The shut-off pressure shall not exceed 140% of rate Pressure.

2. The fire pump will be designed to operate at a maximum of 2350 rpm.

3. The pumping unit shall include the flowing accessories: Discharge gauge, Automatic Air Release Valve, Ball Drip Valve, Coupling Guard, Overflow Cone Enclosed, Main Relief Valve, Parish Spicer Shafting. Pump should be built so that disassembly can be accomplished by breaking column shafting at the midpoint between the discharge head bottom and top of the bowl assembly.

4. Engine accessories include batteries, battery rack, battery cables, flexible, exhaust connector, residential style muffler, fuel line fittings connector, residential style muffler, fuel line fittings and 300gallon fuel tank with flame arrestor, can and fuel level gauge.

5. The fire pump by Cummins or equal shall be driven by a diesel engine by Cummins or equal. The engine shall Include a crankcase breather, air cleaner, lubricating oil cooler, vibration damper, piped heat exchanger, filters for fuel and lubricating oil, governor, air intake manifold, exhaust manifold, mounted instrument panel including ammeter, combination tachometer and hour meter, water temperature gauge, lubricating oil pressure gauge.

6. The electric equipment shall include 12volt negative ground system 12 volt starting motor,12-volt 18 ampere generator, Voltage regulator.

7. The baseplate shall be structural steel, and all equipment shall be installed on the manufacturer subbase skid. The flexible coupling shall be of adequate size for service intended. The pump driver controller and all accessories shall be purchased under unit contract.

8. Certified performance curves shall be prepared and submitted for approval prior to shipment.

The pump shall be hydrostatically tested two twice the shutoff pressure, but in no case less than 250 lbs. per square inch.

9. Pump setting shall be 12.3feet (3.75m).

10. The fire pump system shall be pre-assembled and performance tested as an assemble unit complete with pump, driver, controller and related fillings and accessories at the pump manufacturers facility prior to shipment

11. Fire Pump Flow Meter: 8” -1500GPM.

Controller

1. The fire pump controller shall meet the requirements of the most recent edition of NFPA 20 and shall be listed by underwriters’ Laboratories, Inc. and approved by Factory Mutual. The controller shall be Firetrol or equal, 12volt negative ground for the use with diesel engine manufactured by Cummins.

2. The controller enclosure shall be NEMA type 2 for skid mounted. All internal components shall be front mounted and wired through the bottom of the controller for ease of inspection and maintenance. Per the manufacture wiring cannot be installed through the top, sides, or rear of the controllers.

3. When the engine is started by the weekly test it shall shut down if low oil pressure or highwater temperature occurs. When the engine is started by system pressure drop, deluge valve or remote start signals and will shut down only on an overspeed condition. The controller shall be

Capable of an automatic start even if the manual-off-Automatic switch has been accidently set in the manual position. Fire pump shall be manually shut off after startup from the fire pump controller.

4. The controller shall have “Manual stop” push button which is operable without opening the controller door. ”Test” button shall require opening of door.

5. The controller shall have two “Engine Crank” buttons allowing all batteries to be used to manually crank the engine under hard starting conditions.

6. The controller shall have normally open (N.O.) and normally closed (N.C.) contacts for remote alarm of Engine Run, Engine Trouble and Selector Switch Mis-set. The panel shall be located in the second basement of the building at the same location as that of the existing panel.

7. The diesel engine fire pump controller shall be supplied with an alarm panel for installation at a fire pump location. The alarm panel shall give audible and visible alarms for Engine Running, Engine Trouble and Supervisory Power loss.

Jockey Pump

1. Furnish a Jockey Pump having a capacity of 6 GPM at 140 psi. TDH at 2960 RPM with 10 PSIG suction pressure. The pump shall be of vertical multi-stage in-line type. It shall give capacity and generate head as specified in equipment schedule while running at the speed not exceeding 3000 rpm. It shall be coupled to a TEFC motor complying to IEC or NEMA standard. Pump shall be equal to Aurora Pump Company, skid mounted type pump with cast iron casing, stainless steel impeller, stainless steel shaft and mechanically sealed stuffing boxes.

2. For control of pump, furnish a pressure switch, an air circuit breaker, a magnetic across-the-line starter, a selector switch and a minimum run period timer, all in NEMA 1 enclosure, Pipe and valve:

Black steel pipe schedule 40 and fitting shall conform with NFPA13-14 standard. All 175 lb class butterfly or gate valve shall be OS&Y UL lug style and to be tied into the existing fire alarm modules.

G. COMMISSIONING AND WARRANTY

The contractor shall warrant all the work completed under this contract for one year. The effective warranty start date shall begin immediately after the successful completion of final commissioning at the site by COR.

H. Working Hours:

The contractor shall be bound by religious and national holidays of common local observance. The Administrative Notice issued by the Consulate showing holidays is attached as APPENDIX-A.

The Contractor shall also be bound by the working hours customarily observed by the Embassy (07:30-16:00 hours from Monday thru Friday) of each week unless permitted by the COR. Security regulations require a photocopy of the Thai ID card for each worker to be submitted to the COR one

(1) week in advance. Workers must have same ID cards to enter the compound. Security regulations require vehicle make type, color and license number for vehicles to enter the compound daily to be submitted to the COR 48 hours in advance. All work performed will be under the observation of the COR. The COR will normally assign an escort to observe the day to day activities of the Contractor. Working hours must be approved at least two working days in advance to ensure the availability of the required escort.

APPENDIX-A

Authorized Holidays for 2025

DATE DAY HOLIDAY TYPE

January 1 Wednesday New Year’s Day American

January 20 Monday Birthday of Martin Luther King Jr. American

January 27 Monday Republic Day (observed) Indian

February 17 Monday President’s Day American

March 14 Friday Doljatra/Holi Indian

March 31 Monday Eid-Ul-Fitr (Id) Indian

April 18 Friday Good Friday Indian

May 12 Monday Buddha Purnima Indian

May 26 Monday Memorial Day American

June 6 Friday Id-Ud-Zoha (Bakrid) (observed) Indian

June 19 Thursday Juneteenth American

July 4 Friday American Independence Day American

August 15 Friday Indian Independence Day Indian

September 1 Monday Labor Day American

September 30 Tuesday Durga Puja (Astami) Indian

October 1 Wednesday Durga Puja (Nabami) Indian

October 2 Thursday Mahatma Gandhi’s Birthday/Durga Puja (Dasami) Indian

October 13 Monday Columbus Day American

November 11 Tuesday Veterans’ Day American

November 27 Tuesday Thanksgiving Day American

December 25 Tuesday Christmas Day American

APPENDIX-B

Section B – Bill of Quantities (BOQ)

BOQ for Replacement of Fire Engine Line item serial.

No

Description of item / work

Quantity Unit cost GST

Total

UL FM Engine with drive shaft and Coupling Guard + UL FM PG +CG - Installation, Supervision and Commissioning.

2 Base Frame UL FM ARV 1 3 UL FM Control Panel 1 4 Jockey pump with controller 1 5 UL FM bare pump 1

15 Labor cost