SOW - Replace Wayfinding and Signage .docx

Rev_02 Statement of Work

Project No. 502-23-707 Replace Wayfinding and Signage Alexandria VA Health Care System, Pineville, LA

Scope:

The primary scope of this project includes replacing and updating the existing signage in an existing 5-story (including the basement) 230,000 SF Hospital building with multiple existing signage systems. Many of the existing signs are outdated and do not comply with current ADA/ABA code and VA requirements.

Interiors

Interior construction Some wall repairs for interior signage replacement are planned into the project. If necessary for signage replacement, the project will include, the wall finish being repaired to match existing wall finish. Existing finishes have been identified as painted gypsum board walls. The scope of the interior signage will include the following:

- Improve all internal wayfinding signage to help patients/visitors and employees to navigate to the desired destination within the facility.

- Install/improve signage for departments, room names, room numbers, elevators, lobbies, stairways, corridors and exits.

- Install signage for amenity markers such as café, canteen, toilet rooms, ATM, barber shop, etc.

- Install/improve signage to be code compliant for braille, color blindness, and memory challenged patients, visitors, and staff.

- Install/improve signage for emergency, life safety, and egress requirements.

- Install/improve warning signs such as high voltage, hazardous materials and biohazards, etc.

- Install new wall covering at all elevator lobbies.

Temporary partitions must be provided as necessary to accommodate construction phasing to allow for the removal of existing signage and installation of new signage systems to comply with the ICRA requirements of the facility. These partitions will be constructed of wood or light gauge metal framing with poly film and gypsum board to prevent the spread of construction dust and debris.

Objective:

1. To ensure all requirements of contract drawings and specifications are met and completed by the completion date provided in contract documents.

2. To ensure that all construction activities are performed in such a manner as to ensure safe and correct operation and in compliance with applicable local, state and federal regulations and contract drawings and specifications.

Tasks:

Furnish all labor, tools, materials, equipment and supervision necessary for the work to replace the existing Alexandria VAHCS wayfinding and signage as detailed in the Drawings and Specifications for this project.

Special Condition:

Prior to mobilization and commencement of any construction, the contractor shall conduct a mandatory thorough survey and investigation of all the work sites for the Replace wayfinding and signage Project.. The contractor shall be responsible for choosing the process He/She deems necessary to employ that will provide the most accurate data of the existing conditions at these sites. Once this information is obtained, the contractor shall prepare a report listing all discrepancies, conflicts and remedies to all conflicts. This report shall be submitted as Submittal #1. The Resident Engineer/COR will review for technical feasibility. Once approved, the Contracting Officer will request a formal proposal for the corrective work. Approval of this cost proposal will be required prior to the commencement of any corrective construction.

Delivery:

All personnel in the contractor’s services shall have certified or proper training on the tasks they perform.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· Inform COR if contractor needs to stay outside of normal operating hours.

· Contractor Payment Application shall be provided at the beginning of each month for the previous month work that has been completed.

All work shall be completed in accordance with contract drawings and specifications.

All required contract works completed shall be approved and accepted by Project Engineer or COR prior to accepting and approving contractor application for payment.

Security and General Requirements:

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the VA Police Departmentwhile performing work on-site for their self, their employees and all subcontractors under their authority.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’.

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer. U.S. District Court Violation Notices shall be issued for parking violations.

The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all ASME, OSHA, EPA, VA, and Federal, State and local codes and regulations.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

The title Project Engineer or COR shall refer to the Contracting Officer’s Representative.

Work to be conducted on a Fully Operational VA Hospital Campus, in and around Mental Health and Long Term Care facilities. Tools and equipment shall be kept under close watch to prevent patient injury.

Place of Performance:

· Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VA Health Care System, Pineville, LA, or in the immediate vicinity as required by this Scope of Work.

· Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

Period of Performance:

The construction portion of this project will consist of two separate periods, each of which must be preceded by a NTP issued by contracting.

1. Pre-construction period – 60 Days – Contractor to provide the following deliverables before the end of this period:

a. Submittal log of all submittals to be approved during the course of the project

b. Pre-tab report

c. Site survey of pre-existing conditions as described in paragraph titled “special conditions”.

d. All submittals which are to be approved by the AE and VA COR.

2. Construction period – All contractually required work and tests must be successfully completed within 120 calendar days of issuance of Notice to Proceed for construction.

ISO Requirements:

· The C&A requirements do not apply, therefore a Security Accreditation Package is not required.