36C25626R0031 VA Response RFI Register_FINAL.pdf

Item No. Question Response Column2 1 Proposal Due Date

The SF1442 indicates proposals are due April 6, 2026, while the SAM.gov listing appears to indicate April 1, 2026.

Please confirm the official proposal submission deadline and time.

Orignal Proposal Due date is April 6, 2026, at 2pm CT. Amendment 0002 extended due date to April 20, 2026. Amendment 0003 has extended the due date to April 24, 2026.

2 Solicitation Number The solicitation and supporting documents reference Project No. 502-23-707; however, the specifications reference Project No. 502-23-0055 and Contract No. 36C-256-24C-0055.

Please confirm the correct project number and contract identifier applicable to this solicitation.

VA Response – Correct Project No. is 502-23-707. Correct RFP No. is 36C25626R0031.

Information on Specifications references a separate Project and Contract that was awarded to the designer of record.

3 Demolition Note 16 states:

“All signage in the building will be removed and replaced. Verify any unidentified signage with Architect and COR.”

However, the sign location plans and sign schedules appear to identify fewer new signs than the quantity of signs shown for demolition, and several informational signs appear to be removed but are not reflected in the new signage counts.

Please confirm whether offerors should include in their base proposal:

• Replacement of all signage removed during demolition, or

• Replacement of only those signs specifically identified in the sign location plans and sign schedules.

THE PURPOSE OF THIS PROJECT IS TO CLEAN UP AND CLARIFY THE WAYFINDING. WE WILL BE REMOVING MORE SIGNS THAN WILL BE GOING BACK INTO THE PROJECT. ANY SIGNS NOT IDENTIFIED ON THE DRAWINGS THAT COME INTO QUESTION DURING THE PROJECT SHOULD BE BROUGHT TO

THE ARCHITECT AND THE COR'S ATTENTION.

4 Post-Award Field Survey and Additional Signage The Statement of Work requires the contractor to conduct a pre-mobilization survey of all work sites and submit a report identifying discrepancies, conflicts, and corrective actions for Government review and approval.

Please confirm whether additional signage or conditions identified during this survey but not shown in the drawings or sign schedules will be addressed through a separate proposal and contract modification, rather than being included in the base bid.

YES, THIS IS CORRECT.

5 Sign Dimensions (Basis of Design – Vivid Signage) The drawings reference Vivid signage as the Basis of Design, but specific dimensions are not provided for several sign types identified for replacement.

Dimensions are provided below sign image, and if specific sign not shown reference the 2023 VA Sign Design Manual published by the VA Office of Construction and Facilities Management.

6 Directory Sign Requirements Based on the drawing set and sign counts, approximately twenty-one (21) directory signs appear to be required.

Existing directories shown in site photos appear to be various sizes and styles.

Please confirm the required size, configuration, and sign type for the directory signage so that consistent pricing can be established.

Type D.1 - 12.25"W x 22.25" H, accomodates insert.

7 Mounting Method Requirements The drawings do not clearly identify the required mounting method for replacement signage (e.g., adhesive mounting, mechanical fastening, or other mounting systems).

Please confirm the required mounting method for each applicable sign type.

Reference the 2023 VA Sign Design Manual published by the VA Office of Construction and Facilities Management for the proper mounting method per sign type.

8 Reinstallation of Existing Signage Demolition Note 4 indicates that certain existing signs may be removed and reinstalled.

Please identify the specific sign types or locations where reinstallation of existing signage is required, rather than replacement.

existing to remain noted on AD105 Existing Pictures.

9 Wall Repair Requirements Following Sign Removal Demolition Note 12 indicates that wall conditions impacted by sign removal are to be repaired with 5/8" gypsum wallboard and cold-formed metal framing.

Because the drawings do not identify the locations or quantities requiring this level of repair, please confirm whether this note applies to localized patching and finishing typical of sign removal or if structural wall reconstruction is anticipated.

CORRECT, patch and repair at removed sign locations only.

10 Traffic Wallcovering Dimensions The drawings appear to indicate eleven (11) traffic wallcovering locations, however dimensions for these areas are not provided.

Please provide the required dimensions or square footage for each wallcovering location.

The designer of record noted (10) wall covering locations within the drawing package. The approximate deminsions and square footage is listed below: Basement Elevator 01 lobby wall = 26.6'wx9'h = 239.4 SF Elevator 18 lobby wall = 23'wx9'h = 207 SF

First Floor Elevator 100 lobby wall = 25.83'wx9'h = 232.47 SF Elevator 147 lobby wall (Imaging Center) = 16'wx9' = 144 SF

Second Floor Elevator lobby wall (Rehab Medicine) = 25'wx9'h = 225 SF Elevator 200 lobby wall (Wound Healing Center) = 28'wx9'h = 252 SF

Third Floor Elevator 300 lobby wall = 27'wx9'h=243 SF Elevator 348 lobby wall = 24'wx9'h = 216 SF

Fourth Floor Elevator lobby wall (Specialty Care Admin) = 27'wx9'h = 243 SF Elevator 444 lobby wall = 17'wx9'h = 150.75 SF

11 Wall Surface Preparation for Wallcovering Installation Please confirm the expected wall condition prior to wallcovering installation, specifically:

• Will walls be provided at Level 5 finish prior to installation, or

• Is the contractor responsible for surface preparation necessary for wallcovering installation?

Additionally, please confirm whether existing wallcovering removal is required at any of the identified locations.

Per Signage Plan Keynote #2 - General Contractor to provide Level 5 drywall finish before installation. Demolition plans do not indicate to remove existing wallcovering.

12 Please provide a complete and final sign message schedule and sign type drawings including all room names, numbers, and directional content.

This information will be provided by the facility and sign vendor during the submittal phase in CA.

13 Are sign quantities per type confirmed, or is the contractor responsible for full field verification and takeoff? Contractor and selected signage vendor sub contractor shall be responsible for full field verification and takeoff.

14 Will department names, room numbers, or destinations change during construction?

Please provide the official VA signage design standards required for this facility. Will the 2023 VA Sign Design Manual published by the VA Office of Construction and Facilities Management be the basis for standards or will another authority supersede that.

It is not anticipated that department names, room numbers, or destinations change during construction. VA Sign Design Manual can be found at the link below. https://vatilms.va.gov/vatilms/reports/PG-18-10

15 Is the contractor required to match an existing signage system, or are approved equals acceptable? WE ARE NOT MATCHING EXISTING SIGNAGE 16 Please confirm the applicable ADA/ABA and VA signage standards/version required for this project. 2023 VA Sign Design Manual published by the VA Office of Construction and Facilities Management

17 Are there any facility-specific deviations from standard ADA signage requirements? NO

36C25626R0031 RFI Register - VA Respsone FINAL

RFI Register - Alexandria VA Health Care System

18 Are existing drawings accurate, or must all signage locations and conditions be field verified? General Note #9 on AD100 states: AFTER DEMO, GENERAL CONTRACTOR WILL FIELD VERIFY MEASUREMENTS AND CONDITIONS PRIOR TO BEGINNING NEW CONSTRUCTION.General Note #2 on the cover page states: THE GC SHALL VISIT THE SITE TO INSPECT EXISTING CONDITIONS AND

VERIFY WORK BEING PERFORMED BEFORE SUBMITTING COST QUOTATIONS FOR WORK.

19 What are the wall substrate types at signage locations (e.g., gypsum board, CMU, tile, wall protection panels)? THERE ARE SEVERAL TYPES OF WALL TYPES. THE GC WILL NEED TO FIELD VERIFY THE EXISTING WALL CONDITIONS.

20 Will removal of existing signage be part of the Statement of Work?

If so, will wall patching, repair, and painting be performed by the VA or a requirement of the contractor?

If the patch, repair and paint is to be performed by the contractor, what is the wall patching and repair standard, and will the VA provide the paint?

Geneal Notes #12 and #13 on AD100 states: 12. REPAIR ALL WALL CONDITIONS THAT ARE IMPACTED BY DEMOLITION WITH 5/8" GYPSUM BOARD

AND COLD FORMED METAL FRAMING. MATCH EXISTING DEPTH AND WALL FINISH.

13. PROVIDE/INSTALL ALL COMPONENTS AS PREVIOUSLY INDICATED TO ACHIEVE A FLUSH CONSISTENT AESTHETIC/FINISH.

21 Are there any known hazardous materials (lead, asbestos) behind existing signage locations? No known locations of hazardous materials were known during the design phases

22 What are the standard mounting heights and placement requirements (e.g., latch side, centerline height)?

Are mechanical fasteners required, or are adhesive mounting methods acceptable for certain sign types?

Mounting height guidelines provided on A501, it is the expectation that signs will be reinstalled in the same location per the mounting heights provided and mounting methods to be in compliance with the 2023 VA Sign Design Manual published by the VA Office of Construction and Facilities Management.

23 What ICRA classification level applies to signage removal and installation activities based on document "ICRA_PRA 502-23-707 Replace Wayfinding Signage"?

ICRA CLASSIFICATION AND NOTES ARE SHOWN ON THE COVER PAGE OF THE DRAWINGS

24 Are dust containment barriers required for all signage work, or only in designated areas? General Note #3 on AD100 states: GENERAL CONTRACTOR (GC) SHALL PROVIDE AN ADEQUATE CONSTRUCTION BARRIER TO PROTECT ALL

ADJACENT AREAS FROM DAMAGE DURING DEMOLITION AND CONSTRUCTION.

25 Will signage installation require off-hours work (nights/weekends) in patient care areas? We have the following general note on AD100 #6. THE BUILDING WILL REMAIN OCCUPIED DURING THE WORK. THE CONTRACTOR SHALL PERFORM HIS WORK IN A MANNER THAT WILL HAVE A MINIMAL IMPACT ON THE USER. NOTIFY THE COR 24 HRS IN ADVANCE OF ANY WORK THAT MAY BE NOISY OR DISRUPTIVE. COR will be able to accomidate off hours/weekend work if neccessary.

GENERAL NOTE #6 ON COVER SHEET: THE GENERAL CONTRACTOR SHALL COORDINATE ALL WORK TO MINIMIZE DISRUPTION OF OF ANY EXISTING TENANTS OR BUILDING OPERATIONS. THE GENERAL CONTRACTOR SHALL TAKE ADEQUATE PRECAUTIONS TO PROTECT BUILDING OCCUPANTS, MATERIALS, AND EXISTING CONSTRUCTION THROUGHOUT ALL PHASES OF CONSTRUCTION. DAMAGE TO EXISTING-TO-REMAIN CONSTRUCTION OR

EQUIPMENT SHALL BE RESTORED TO ORIGINAL CONDITION AT THE CONTRACTOR'S EXPENSE.

26 Can the VA provide a phasing plan by floor or department for signage replacement sequencing? THE GC IS RESPONSIBLE FOR INSTALLATION PHASING. WORK WITH THE COR TO COORDINATE.

27 Is there a VA Approved Sign Designs? In the sign sections, it says to reference the VA Branding. The site plan design has existing photos, but it lacks sign specifications.

Yes the sign designs should follow the 2023 VA Sign Design Manual published by the VA Office of Construction and Facilities Management. No exterior site plan signage is in this scope of work.

28 Is there a spreadsheet for the sign schedule? The schedule, including but not limited to mount type and quanity are listed in the signage schedule inserted into the drawings (i.e. Sheet A101, far lower left hand corner).

29 Are there any areas that we need to work after hours or is the entire project normal business hours? SEE RESPONSE TO #25 30 What are the expectations for patching, repairing walls and painting? Do we need to paint the walls corner to corner? SEE RESPONSE TO #20, AND YES, FULL WALL PAINTING WILL BE REQUIRED FROM CORNER TO CORNER.

31 Will the awarded contractor be allowed space within the building for material storage? Not within the the building, but there will be designated area for storage 32 Can the Superintendent dual hat or triple hat and perform the duties of QC Manager and./or SSHO. Yes 33 The SOW identifies the wall finish as gypsum board wall. During the site visit it was determined to be plaster. Please confirm wall finishes.

WALL FINISHES VARY THROUGHOUT THE FACILITY. WALL REPAIRS CAN USUALLY BE ACCOMPLISHED WITH DRYWALL OR DRYWALL PATCH.

34 What level finish is required for patch & paint? Patch and paint to match adjacent finish.

35 Please provide clarification of what’s being priced within CLIN 0001 and what’s being priced within the “Special Condition” section listed in the SOW.

CLIN 0001 includes all work described in the SOW. Special Conditions apply to Post‑Award Submittal #1 and require the contractor to identify all pre‑existing and existing conditions, discrepancies, conflicts, and proposed remedies

36 Are the ICRA requirements being priced in CLIN 0001 or is that part of the “Special Condition” that will priced after award?

ICRA NOTES ARE SHOWN ON THE COVER PAGE OF THE DRAWINGS.

37 What ICRA rating has been determined for this project? ICRA CLASSIFICATION AND NOTES ARE SHOWN ON THE COVER PAGE OF THE DRAWINGS 38 What departments will require after hours or weekend work? SEE RESPONSE TO #26 39 Are there signs to be removed or installed in any procedure rooms? If so, please identify procedure room. OPERATING ROOM SIGNAGE REMOVAL IS SHOWN ON AD104.

40 Is demo included in CLIN 001? YES 41 Please provide pictures of wall covering near elevators that are to be replaced according to the SOW. GC'S CAN TAKE PHOTOS DURING THEIR SITE INVESTIGATION 42 Will patch & paint be included with the Special Conditions and construction survey? YES 43 Please clarify ICRA panels requirement. The SOW language makes it unclear of rather hard panels ICRA is required or building temporary walls are required.

TEMPORARY WALLS WILL BE REQUIRED FOR ICRA COMPLIANCE. GC TO DETERMINE WHICH TYPE OF WALL WORKS BEST FOR EACH LOCATION.

AREAS WITH HEAVY TRAFFIC AND LONG CONSTRUCTION TIME MAY NEED MOR DURABLE WALLS THAN AREAS WHERE THE WORK CAN BE

COMPLETED QUICKLY.