SOW - Repair_Rebuild Services for Generator at R-22 Pier Side.pdf

WO# 39685151

Generator Service, R-22 Pier Side, NAVSUP

Work order # 39685151 E-Proj#:1884244

At Naval Weapons Station Earle

201 Hwy 34 Colts Neck, NJ 07722

Prepared By:

NAVFAC FEC, PWD

Naval Weapons Station Earle Colts Neck, NJ 07722

Preparer(s):

Frank Harrison Engineering Technician, NWS Earle

Submitted By:

Matthew Morrish

Facility Support Contracts Manager, NWS Earle

DATE:

Approved By:

Jacob Concannon FEAD Director, NWS Earle

LT, CEC, USN

LOCATION. All work is located in Naval Weapon Station Earle, Colts Neck New Jersey/ 801 NJ-36, Leonardo, NJ 07737

1. Water Front Pier Leonardo, NJ.

1.1 R-22 NAVSUP BUILDING

1.2 Points of Contact

FEAD Contracting Officer: Joseph Henrius, (732) 866-2152 Engineering Tech: Frank Harrison, (732) 866-2798

2. SITE INSPECTION. The government strongly recommends that prior to submitting a proposal the contractor make a site visit and become familiar with the existing field conditions, scope of the work, and all requirements for completing the contract scope. The contractor shall examine the site with respect to the work to be performed to ascertain all factors that would affect the cost of the work to the extent that such information is reasonably obtainable.

3. NOTE: ALL MEASUREMENTS GIVEN IN THIS DOCUMENT ARE APPROXIMATE AND ARE IN NO WAY

TO BE CONSTRUED BY THE CONTRACTOR AS ABSOLUTE. THE CONTRACTOR SHALL BE

RESPONSIBLE FOR CONDUCTING A FIELD INVESTIGATION AND VERIFICATION OF

MEASUREMENTS. THE GOVERNMENT WILL ASSUME NO RESPONSIBILITY FOR THE CONTRACTOR

FAILING TO VERIFY FIELD CONDITIONS OR MEASUREMENTS GIVEN. ALL DISCREPANCIES AT THE

SITE FOUND BY THE CONTRACTOR SHALL BE BROUGHT TO THE ATTENTION OF THE

CONTRACTING OFFICER (KO) IN WRITING PRIOR TO COMMENCING WORK.

4. APPLICABLE REFERENCES. The current version of the following shall be incorporated into this scope of work by reference and must be adhered to in the execution of the work:

4.1. National Fire Protection Association (NFPA).

4.2. CommNav Reg 11320 (Series) Installation Fire Prevention

4.3. National Fire Code Standard 241

4.4. Army Corps of Engineer Safety and Health Requirements Manual, EM-385-1-1.

4.5. International Existing Building Code (IEBC)

4.6. NFPA 110

4.7. ASTM D975

4.8. UL1008, UL891, UL1558

4.9. UL2200 Stationary Generators

4.10. Medium-Voltage Metal- Switchgear- ANSI-C.37.20.3

5. ATTACHMENTS ACCOMPANYING SCOPE OF WORK.

5.1. Site Plan

5.2. Pictures

6. SCOPE OF WORK

The contractor shall provide all labor, material, equipment, accessories and supervision to perform the work required and specified herein. All work shall conform to the safety requirements set forth in the most recent version of the Army Corps of Engineering EM 385-1-1 unless specified otherwise. Existing features to remain and new work shall be protected by the Contractor from damage due to work activities. Any damage to existing features to remain and new work shall be repaired or replaced in-kind at the Contractor’s expense. All waste shall be disposed of in accordance with New Jersey Department of Environmental Protection’s regulations. Electrical work shall be completed by an electrician licensed in the state of New Jersey.

7. R-22 NAVSUP WATERFRONT GENERATOR 3406 Caterpillar Kohler

a. Replace leaking radiator (coolant Leak) / heat exchange leaking coolant from core

b. Remove and replace contaminated oil and coolant

c. Replace Water pump (leaking from weep holes) and gasket and hoses (Dry Rotted and Leaking)

d. Replace Fuel pump with new unit or rebuilt if no longer available as “new”.

e. Change Oil and filters

f. Repair Crankcase ventilation system (leaking at valve cover)

g. Replace Coolant lines (radiator leaking from core)

h. Replace all belts

i. Repair jacket water heater temp and install isolation valves for servicing

j. Replace coolant isolation valves installed at drain hose from radiator and at jacket water heater hoses.

k. Repair inlet air piping, connections and clamp retention

l. Install exhaust piping bolt (missing)

m. Replace battery cables

7.1. ADDITIONAL CONDITIONS

a. Inspect and repair ATS for operation failure

b. Inspect fueling system for damage – recent repairs completed

c. Remove water from supply tank and retest overflow alarm

8. OCCUPANCY OF PREMISES. Contractor shall work in building(s) and facilities that will be occupied during performance of work under this contract. Contractor shall conduct work in a manner that limits interference with installation operations. The contractor shall conduct work activities so that access to and egress from a building or buildings are maintained. Access to unoccupied buildings shall be coordinated with the Contracting Officer’s Representative a minimum of five working days in advance.

9. SUBMITTALS REQUIRED. Submit the following to the contracting officer (KO) or contracting officer’s authorized representative prior to commencing work (COR or COAR):

9.1. The Contractor shall submit any/all submittals as required by the Contract Specifications, and the following below for government approval, prior to the start of construction activities.

9.2. Government submittal review period is 5 business days from time of receipt.

9.3. Submittals shall be transmitted with the ENG Form 4025-R.

9.4. Site Safety Plan in accordance with the US Army Corps of Engineers EM-385-1-1,Appendix A, Section 1.

9.5. Quality Control Plan:

Submit no later than 5 days after receipt of notice to proceed, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause titled "Inspection of Construction." The Government will consider an interim plan for the first 5 days of operation.

Construction will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional work.

9.6. Content of the CQC Plan:

Include, as a minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents:

a. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

b. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

c. Reporting procedures, including proposed reporting formats.

d. A list of the definable features of work.

e. Any special inspection requirements as required in accordance with ICC IBC

9.7. Acceptance of Plan:

Acceptance of the Contractor's plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

9.8. Field Inspection Reports:

Within two working days after the inspection is performed, submit the report to the CQC Report.

Mail or hand-carry the original within two working days after the inspection is performed, attached to the original CQC Report and one copy attached to each QC Report copy.

9.9. Project Schedule:

Prepare for approval, a Project Schedule. The schedule shall be a bar chart type.

9.10. Environmental Compliance Assessment Training and Tracking (ECATTS) the Contractor is required to complete and submit evidence of completion of the Environmental Compliance Assessment Training and Tracking (ECATTS) program. The training is taken on line at the following web site;

https://navfac.ecatts.com/start . Once at the website the contractor shall call the help desk to gain access to the site. This training can be waived if provided with other environmental training of similar type has been completed.

9.11. Once the contractor is on the website and in the training module the contractor shall complete the following two courses: Environmental Management System Awareness Training: NWS Earle and General Environmental Compliance. Prior to the start of the work the ECATTS trained contractor is required to inspect the work area with the designer of record, and government representative to address existing potentially hazardous components as part of the work. The contractor is required to provide a list of hazardous components, locations and quantities that must be addressed as part of the work.

9.12. Safety Data Sheets (SDS) for all products and materials to be used.

9.13. Manufacturer and installer Warranties and certifications

a. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction. At least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan narrative must contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract.

The term "status" as indicated below must include due date and whether item has been submitted or was accomplished. Submit warranty information, made available during the construction phase, to the Contracting Officer for approval prior to each monthly pay estimate.

Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period must begin on the date of project acceptance and continue for the full product warranty period. Conduct a joint 4 month and 9 month warranty inspection, measured from time of acceptance; with the Contractor, Contracting Officer and the Customer Representative. The warranty management plan must include, but is not limited to, the following: a. Roles and responsibilities of personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the Contractors, subcontractors, manufacturers or suppliers involved. For each warranty, the name, address, telephone number, and e-mail of each of the guarantor's representatives nearest to the project location.

b. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. At this meeting, establish and review communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty In connection with these requirements and at the time of the Contractor's quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contact must be located within the local service area of the warranted construction, be continuously available, and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in connection with other portions of this provision.

c. Warranty Tags: At the time of installation, submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

1. Type of product/material

2. Model number

3. Serial number

4. Contract number

5. Warranty period from/to

6. Inspector's signature

7. Construction Contractor

8. Address

9. Telephone number

10. Warranty contact

11. Address

12. Telephone number

13. Warranty response time priority code

14. WARNING - PROJECT PERSONNEL TO PERFORM ONLY OPERATIONAL

MAINTENANCE DURING

15. THE WARRANTY PERIOD

10. TIME FOR COMPLETION. All work to be performed shall be completed within 120 calendar days after the date of receipt of “Award” authorization. See Paragraph 8, 9, and 11 for work hour restrictions.

a. Work completion period.

1. The Contractor may complete work in sections starting 15AUG25 as required as not restricted and approved by Contracting Office Earle NWS.

2. Any sections that require specific work times will be discussed during Work pre-conference.

11. REGULAR WORKING HOURS.

a. The Government's regular (normal) working hours are from 0700 to 1530 (7:00 a.m. to 3:30 p.m.) Mondays through Friday except on (a) federal holidays and (b) other days specifically designated by the Contracting Officer. Federal holidays are New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Work outside regular working hours requires Contracting Officer approval. Make requests for additional work hours 15 calendar days in advance of the proposed work period. See Paragraph 8 for additional work location information for possible time restrictions.

12. GENERAL ADMINISTRATIVE REQUIREMENTS.

a. Survey of Existing Conditions.

Before the contractor can start work the contractor and the Government ET or the Project Engineer shall walk the site and record the existing site condition. The Government ET or the Project Engineer and Contractor shall use their judgment when conducting the survey. Pictures should be taken to document existing condition.

b. Station Regulations.

The Contractor and his employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

c. Fire Protection.

1. The Contractor and his employees shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials; coordinate with NWS Earle Fire Department. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Any equipment that produces an open flame and/or sparks requires a burn permit which is issued at the start of each day through the NWS Earle Fire Department.

2. All hot work requires a Burn Permit issued by the Earle NWS Base Fire Prevention Office.

The contractor shall contact the Earle NWS Base Fire Prevention Office, to acquire a copy of a work Burn Permit. An additional check-in is required at FA2 when performing work in the in restricted areas.

d. Environmental Protection

The Contractor shall comply with all applicable Federal, State, and local laws, and with the regulations and standards listed in the technical specification. All environmental protection matters shall be coordinated with the Contracting Officer. Public Works Department Environmental Division personnel or authorized officials on a no-notice basis during normal working hours may inspect any of the facilities operated by the Contractor. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and other costs. The Contractor shall also clean up any oil spills that result from the Contractor's operations. The Contractor shall comply with the instructions of the Navy Industrial Hygienist with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The contractor shall provide a list of all Hazardous Materials to be used on the Station and SDS shall be provided for each material listed.

e. Waste Management.

1. The contractor shall segregate and dispose of, at an approved off-site landfill, all non-recyclable construction debris including Styrofoam, fiberglass, non-asbestos roofing material such as shingles and vinyl flooring, and painted wood such as; doors, windows, siding and trim in accordance with NJDEP regulations. Contractor shall use an approved facility for recycling of materials such as; plastic, glass, newspaper, high grade paper and cardboard, unpainted scrap lumber, asphalt, and concrete. Contractor shall track the types, amounts (in tons), costs for disposal and recycling, and any revenue generated from the sale of recycled materials. Upon completion of the project, contractor shall provide the Contracting Officer with a written Solid Waste/Recycling Summary Report with copies of landfill weight tickets and recycling center receipts attached.

2. Scrap materials such as; aluminum, iron, steel, copper, empty and cleaned out fuel tanks, transformers, electrical wiring and cable shall be turned over to the Government for collection and recycling.

13. Oversight and Supervision.

This project requires a Project Superintendent, a Quality Control (QCM) Manager and a Site Safety & Health Officer (SSHO). The same individual may be the Project Superintendent/Quality Control (QCM) Manager/ and Site Safety & Health Officer. However, that individual shall meet the qualification requirements of each position. The Contractor shall have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, the Quality Control (QC) representative shall also have fluent English communication skills.

Qualifications, duties and responsibilities for each position are as follows:

Site Safety and Health Officer (SSHO) Qualifications, duties and responsibilities.

a. SSHO shall meet the qualification as outlined in EM 385-1-1 Appendix A, Section 1 and shall demonstrate a minimum of two years of experience as a project Safety Representative with no loss time incidents on assigned projects. Contractor shall provide the COR with a statement of qualifications in a letter to the Government for the SHHO.

b. The SSHO shall perform safety and occupational health management, surveillance, inspections, and safety enforcement of EM 385-1-1 and OSHA requirement for the Contractor. The assignment of the SSHO does not relieve the Contractor from the regulatory requirements governing safety responsibility. In addition to duties required in EM 385-1-1, the SSHO shall perform the following duties:

c. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Attach safety inspection logs to the daily production report.

d. Attend pre-construction conference, pre-work meetings including preparatory inspection meeting, and periodic progress meetings.

e. Implement and enforce accepted Accident Prevention Plan (APP) s and Activity Hazard Analysis (AHA) s.

f. Ensure sub-contractor compliance with safety and health requirements.

g. Safety Requirements and Reports.

1. During the performance of work under this contract, the Contractor shall strictly adhere to Environmental Protection Agency Regulations (EPA), Federal Occupational Safety and Health Regulations (OSHA), U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM-385-1-1), as well as all applicable state and local requirements.

h. The Contractor's workspace may be inspected periodically for OSHA and Navy violations. Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer. The Contractor shall provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations shall be paid promptly by the contractor.

i. Whenever a person is more than 4 feet above a surface that person is required to wear fall protection. A competent person shall oversee the fall protection requirements for that person. The competent person shall be trained as per 385-1-1, 21.C.04.a.

j. The Contractor shall report to the Contracting Officer in the manner and on the forms prescribed in the technical specification's work-related injury or illness that results in:

1. Death, regardless of the time between injury and death, or the length of the illness

2. Days away from work (any time lost after day of injury/illness onset)

3. Restricted work

4. Transfer to another job

5. Medical treatment beyond first aid

6. Loss of consciousness

7. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (a) through (f).

8. Weight Handling Equipment (WHE) Accident. A WHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occur. A component failure (e.g., motor burnout, gear tooth or bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom or load, roll over, etc.) Any WHE accident shall be documented in both the Contractor Significant Incident Report (CSIR) and using the NAVFAC prescribed Navy Crane Center (NCC) form Contracting Officer. Comply with additional requirements and procedures for accidents in accordance with NAVFAC P-307.

k. All accidents that result in death, serious injury or hospitalization of a Contractor employee or WHE accidents shall be reported to the Contracting Officer within one hour of the occurrence. Other incidents shall be reported the Contracting Officer within 24 hours of the occurrence. The Contractor shall submit to the Contracting Officer a full report of damage to Government property and/or equipment by contractor employees. All damage reports shall be submitted to the Contracting Officer within 24 hours of the occurrence.

l. Failure to actively apply an acceptable safety program will result in dismissal and a project work stoppage that will remain in effect pending approval of a suitable replacement

m. Only emergency medical care is available in Government facilities to Contractor employees who suffer on-the-job injury or disease. Care will be rendered at the rates in effect at the time of treatment.

Reimbursement shall be made by the Contractor to the Naval Regional Medical Center Collection Agent upon receipt of statement.

14. Quality Control (QC) Manager Qualifications, duties and responsibilities.

a. An individual with a minimum of two years of experience as Quality Control on similar size and type construction contracts which included the major trades that are part of this contract. The individual must be familiar with the requirements of the Army Corps of Engineers EM 385-1-1, and have experience in the areas of hazard identification and safety compliance. The QC Manager shall be employed by the prime Contractor. Contractor shall provide the COR with a statement of qualifications in a letter to the Government for the QCM.

b. The QC Manager shall implement and manage the QC program. The QC Manager is required to attend the Pre-construction meeting and perform submittal review and approval. The QC Manager shall remain on the project site during all construction activities.

c. The QC Manager shall complete and submit to the Contracting Officer Construction Quality Control

Reports and Contractor Production Reports. Report forms to be provided by the Government Engineering Technician.

15. Project Superintendent Qualifications, duties and responsibilities.

a. An individual with a minimum of two years of experience as Project Superintendent on similar size and type construction contracts which included the major trades that are part of this contract. The individual must be familiar with the requirements of the Army Corps of Engineers EM 385-1-1, and have experience in the areas of hazard identification and safety compliance. If the Superintendent does not have this certification. Contractor shall provide the COR with a statement of qualifications in a letter to the Government for the Project Superintendent.

b. The Project Superintendent shall be at the project site at all times during the performance of work under this contract and until the work is completed and accepted. The Project Superintendent shall be responsible for the execution of work in a safe, skillful and workmanlike manner.

16. Passes and Badges.

a. The contractor will not be allowed to escort deliveries and workers into base. All contractors entering the ordnance area or the Pier will need a badge.

b. The Contractor shall obtain access to the installation by participating in the Defense Biometric Identification System (DBIDS), or by obtaining passes each day from the Base Pass and Identification Office. There is no cost for obtaining passes through the DBIDS. One-day passes, issued through the Base Pass and Identification Office, will be furnished without charge. The contractor shall submit all paperwork required by security for the employee access to the COR. The process to have a person cleared for access may take 10 business days.

c. DBIDS Program: DBIDS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards.

Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. Under the DBIDS program, commercial vehicle inspection is required, including situations of Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON). Information on requirements to participate and enroll in DBIDS is available at http://dbids.dmdc.mil/ or by calling 1-800-372-7437. One-Day Passes: Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

17. Identification of Contractor Employees

a. The Contractor shall provide to the Contracting Officer the name or names of the responsible supervisory person or persons authorized to act for the contractor.

b. The Contractor shall furnish sufficient personnel to perform all work specified within the contract.

c. Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

d. The Contractor shall remove from the site any individual who’s continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

e. No employee or representative of the Contractor will be admitted to the site of work unless he furnishes satisfactory proof that he is a citizen of the United States.

18. Pre-Construction Conference

a. The Contractor shall attend a pre-construction conference to discuss various aspects of the project and specific security and safety regulations at Naval Weapons Station Earle prior to the start of each work. The conference shall be attended by the Contractor’s project manager, quality control manager, site safety and health officer, and the site superintendent. Coordinate the conference with the Government Construction Manager or Engineering Technician a minimum of five (5) business days in advance.

19. Utilities

a. All utility outages must be requested a minimum of fifteen (15) working days in advance. Coordinate utility outages with the Government Construction Manager. To the maximum extent possible, all utility outages shall be scheduled for non-working hours or on weekends.

Attachments R-22