SOW Pre-Mob - 31 JAN - 2 FEB - 2-127 INF BN (1) (002).docx

Statement of Work Yellow Ribbon Reintegration Program

Organization: WIARNG Yellow Ribbon Reintegration Program Event: Pre-Mob – 2-127 INF BN Date of Event: 31 January – 2 February 2025

Attendance Expected: It is anticipated that 700 will attend this event to include service members and their families. *Each Day*

Proposed Location of Event: Appleton, WI area (Fox Valley)

Number of Lodging Rooms Needed for Event: 250 each night of 30 JAN, 31 JAN & 1 FEB

Total Number of Meeting Rooms: 31 January – 2 February 2025

1. (1) General Session/Lunch (Large enough to accommodate 700 attendees)

2. (1) Resource Room

3. (0) Breakout Rooms

4. (2) Privacy Rooms

5. (2) Nanny Room

6. (2) Child and Youth room

7. (1) Registration Area

Type of Meeting Rooms Required with Requirements:

1. (1) General Session/Lunch

a. Time: ___0600-1800___

b. A/V Requirements:

i. 2 A/V Carts or wall outlets w/ HDMI connection

ii. 3 large theatre style screens (12’ – 16’) w/ projection capability for audience of approx. 700 attendees

iii. 1 Sound System

iv. Access to Wi-Fi

c. Room Set-up Requirements:

i. Cabaret style seating with enough round tables to accommodate approx. 700 people

ii. 5 Water stations in the back of the room with cups and napkins.

d. Food and Beverage Requirements:

i. Government Lunch – to include 2 protein, 1 vegetarian protein, 1 vegetable, 1 starch, gluten free options, desserts, and drinks.

ii. Served buffet style.

2. (1) Resource Room

1. Time: ___0600-1800___

2. A/V Requirements:

i. Access to Wi-Fi

3. Room Set-up Requirements:

i. 30 skirted 6’ tables to accommodate 3 people per table

ii. Set in rectangle.

iii. Water station on the side or in back of the room with cups and napkins.

3. (2) Privacy Rooms

a. Time: ___0600-1800___

b. Room Set-up Requirements:

i. 2 rooms for Service Members to meet privately with resources. These can be a sleeping rooms, boardrooms, or small meeting rooms.

ii. Must be close to the Resource/Breakout room.

4. (2) Nanny Room– To accommodate 25 children (1200sq ft of open floor space minimum). Nannies will be arranged and provided by the Yellow Ribbon Program personnel.

a. Time: ___0600-1800___

b. A/V Requirements:

i. None

c. Room Set-Up Requirements:

i. Need two tables in corner with 25 chairs.

ii. Need room to have Play-Pens.

iii. Need a refrigerator and microwave.

iv. Water pitchers with plastic cups.

5. (2) Child and Youth Room

a. Time: _0600-1800___

b. A/V Requirements:

i. AV Cart

ii. Screen/TV with DVD player or access to cable or streaming children’s media

c. Room Set-Up Requirements:

i. Room capable of holding up to 25 children, and 3-4 childcare providers

ii. Open area for games and activities

iii. Corner area with tables and chairs for crafts

iv. Open area in front of screen to watch movies

v. Water station with plastic cups

vi. Appropriate lunch for youth served at 11:30am

1. Snack served at 2:30pm for 25

2. Long table and chairs to accommodate eating lunch

6. (1) Registration Area

a. Time: ___0600-1800___

b. A/V Requirements: N/A

i. Location must be near electrical outlet.

ii. 2 6’ tables with 2 chairs behind each.

iii. Access to Wi-Fi

iv. Preferably in General Session room, or directly outside of it

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