SOW Physical Access Control System Installation B724 6 August 2026.pdf

STATEMENT OF WORK

Physical Access Control System Installation at B724, Columbus

AFB

Date: 28 July 2026

1.0 Introduction

This Statement of Work (SOW) defines the requirements for the Contractor to furnish all labor, materials, equipment, and services necessary to provide and install three (3) new access control systems at the 14th FTW (Building 724), Columbus Air Force Base (CAFB).

The Contractor shall utilize physical access control systems (PACS), cameras, and monitors to accomplish this. The system should facilitate 24-hour access for authorized personnel using their Common Access Card (CAC) or other approved credentials.

2.0 Objective

The objective of this project is to provide a secure and reliable access control system for the 14th FTW Wing Headquarters second-floor areas, limiting access to authorized personnel during non-staffed hours. Access shall be granted through scanning a CAC or other authorized credential against a proximity card reader, which shall authenticate the user against the access control system. The double-door entrances on the second floor of the Wing Headquarters building shall also have the capability to be remotely monitored and unlocked at a monitoring station inside the controlled areas. The system shall maintain an audit trail of attempts and granted entries.

3.0 Scope of Work

Furnish all labor, materials, equipment, cabling, programming, supervision, testing, and incidental work necessary to provide a Physical Access Control System (PACS) for three (3) controlled door locations within three (3) areas. The new access control equipment shall be installed along with a new Hirsch Velocity or other Government-approved access system through a compatible controller. The completed system shall provide CAC-credential or alternative-approved controlled entry at all three door locations and video intercom with remote door release at the two designated entrances.

3.1 System Details

3.1.1 AREA 1 – 14 FTW CCE Wing (Double-Door Entrance)

Provide access control for one (1) existing pair of double doors equipped with exposed vertical rod exit hardware. One leaf of the entrance is to be electrified, and the other leaf is to remain physically locked by non-electrified hardware. The Contractor shall:

• Electrify the locking hardware on one (1) active door leaf for entry. Electrification may be accomplished through UL-listed electrified exit-device hardware, electrified trim, or other approved means compatible with the existing door and exit hardware.

• Ensure the second/inactive leaf remains secured from the ingress side and is not electronically released by the PACS system. Existing code-required egress operation shall not be impaired.

• Not use magnetic locks.

• Provide one (1) exterior CAC/PIV-compatible contactless smart-card credential reader.

• Provide door position monitoring, power supplies, relays, and associated components as required for a complete and properly functioning installation.

• Provide one (1) video intercom door station at this entrance. This door station should connect directly to the desk station in Area One and should not be connected to the network. The station shall be able to view the video feed, conduct two-way audio communication, and remotely release the active door leaf to permit entry.

• Ensure remote release unlocks only the electronically controlled active leaf.

• Ensure the Double-Door for Area 1 can be remotely unlocked via the video intercom desk station in Area 1.

3.1.2 AREA 2 – Judge Advocate/Safety Wing (Double-Door Entrance)

Provide access control for one (1) existing pair of double doors equipped with exposed vertical rod exit hardware. Requirements shall be the same as Area 1 double-door entrance, with the following specification:

• The Double-Door for Area 2 shall be remotely unlocked via the video intercom desk station located at a desk in Area 2.

3.1.3 AREA 3 – Judge Advocate Office (Single-Door Entrance)

Provide access control for one (1) existing commercial single door presently equipped with conventional cylindrical knob/lever and latch hardware. The Contractor shall:

• Provide appropriate commercial-grade electrified locking hardware, such as an electric strike or electrified lockset, compatible with the existing door and frame.

• Provide one (1) exterior CAC/PIV-compatible contactless smart-card credential reader.

• Provide door position monitoring, power supply, relays, and associated equipment as required for a complete installation.

• Maintain unrestricted code-compliant egress from the secured side.

• Note: No video intercom or remote visitor-release station is required at this opening.

• Not use magnetic locks.

3.2 PACS Equipment

The Contractor shall provide and install a new access-control system controller and associated expansion/interface equipment as required using a new Hirsch Velocity or other Government-approved access-control management system to support all three (3) controlled openings. Responsibilities shall include all required controller configuration, door programming, credential-reader configuration, access levels, input/output programming, communications setup, and coordination necessary to provide a complete operational system. The location of equipment providing a complete operational system shall be proposed by the Contractor and agreed upon by the Government. A complete operational system interface shall be located near the Area 1 workstation location.

Credential readers shall:

• Support Government CAC/PIV credentials and applicable contactless, smart-card technologies.

• Support applicable FIPS 201/FICAM requirements.

4.0 Technical Requirements

4.1 CAC Compatibility: The system shall be fully compatible with current and future versions of the DoD Common Access Card (CAC) for authentication and access control.

The system shall only extract the FASC-N from the CAC and shall not store or utilize any other Personally Identifiable Information (PII).

4.2 Alternative Credentials: The system shall support alternative credentials for individuals not possessing a CAC, as approved by the Contracting Officer.

4.3 Offline Operation: The access control system shall operate independently and not require an internet connection or any connection to a local network for functionality.

4.4 PIT Compliance: The system shall be registered and approved as a Platform Information Technology (PIT). The Contractor is responsible for providing all required documentation and implementing any necessary changes to achieve an Authority to Operate (ATO) as a PIT.

4.5 User Capacity: The system shall be capable of storing a maximum of 200 registered users.

4.6 System Integration: The Contractor shall ensure seamless integration of all access control components.

5.0 Contractor Qualifications

5.1 Experience: The Contractor shall have a minimum of three (3) years of proven experience in the installation, integration, and maintenance of Physical Access Control Systems (PACS) in Department of Defense (DoD) or similar secure government facilities.

5.2 Certifications: The Contractor and its installation technicians shall be certified and trained to work on the proposed access-control management software and associated hardware.

5.3 Compliance: The Contractor shall possess full knowledge of applicable FIPS 201/FICAM standards and local fire and life safety codes.

5.4 Licensing & Business Status: The Contractor shall possess all valid local, state, and federal business and technical licensing required to perform PACS installation services, and shall maintain active, compliant registration within the System for Award Management (SAM.gov).

6.0 Site Visit and Site Conditions

6.1 Pre-Bid Site Visit

A pre-bid site visit shall be scheduled by the Contracting Officer prior to the proposal submission deadline. Contractors are highly encouraged to attend the pre-bid site visit to inspect the installation sites, take accurate measurements, and evaluate existing pathways, doors, and hardware. Failure to attend the site visit does not relieve the Contractor from the responsibility of fully understanding the site conditions and fulfilling the requirements of this SOW without additional cost to the Government.

6.2 Site Conditions and Security

The Contractor shall accept the site in its current condition. The Contractor is responsible for protecting all existing structures, utilities, network infrastructure, and surrounding areas from damage during installation. Any damage caused by the Contractor shall be repaired at the Contractor's expense. The Contractor shall note that Area 3 controls access to a restricted area. The Contractor shall adhere to all local installation security regulations, including those governing tool control, debris removal, and controlled area access.

7.0 Installation Requirements

7.1 Base Access: The Contractor shall obtain all necessary base access credentials for personnel performing the installation.

7.2 Local Pathways: Existing local pathways at each door location shall be utilized for cabling and wiring.

7.3 Fire Caulking: All wall penetrations shall be fire caulked according to applicable fire codes and standards.

7.4 Base Code Compliance: All building alterations shall meet base code requirements and be approved by the base civil engineering office prior to commencement of work.

8.0 Hours of Operation & Federal Holidays

8.1 Standard Working Hours: Normal working hours are 7:30 AM to 4:15 PM, Monday through Friday, excluding federal holidays and any other days when staffing is unavailable.

8.2 Federal Holidays: The Contractor shall not perform work on standard U.S. Federal Holidays unless explicitly authorized in advance by the Contracting Officer. Recognized federal holidays include:

• New Year's Day: January 1st

• Martin Luther King Jr.'s Birthday: Third Monday in January

• Washington's Birthday (Presidents' Day): Third Monday in February

• Memorial Day: Last Monday in May

• Juneteenth National Independence Day: June 19th

• Independence Day: July 4th

• Labor Day: First Monday in September

• Columbus Day: Second Monday in October

• Veterans Day: November 11th

• Thanksgiving Day: Fourth Thursday in November

• Christmas Day: December 25th

9.0 Security Requirements

The Contractor shall adhere to all base security regulations and procedures. This includes providing personnel information for background checks prior to base access and complying with all regulations regarding weapons, firearms, and ammunition on base.

Contractor personnel shall be always escorted by authorized Government representatives when working in designated restricted or controlled areas.

10.0 Training

10.1 User Training: The Contractor shall provide on-site training to a minimum of five (5) designated personnel on the operation of the access control system.

10.2 Administrator Training: The Contractor shall provide on-site training to a minimum of five (5) designated personnel on the administration and management of the access control system.

10.3 Training Materials: The Contractor shall provide all training materials to the Government, including electronic copies.

11.0 Acceptance Testing

The Contractor shall test and demonstrate each controlled opening to verify:

• Authorized CAC/PIV credential access;

• Rejection of unauthorized credentials;

• Proper locking and unlocking of the designated active door/leaf;

• Proper door position and request-to-exit operation;

• Continued code-compliant free egress;

• Video and two-way audio communication at the two double-door entrances;

• Remote release of the correct entrance from the designated staff location; and

• Proper communication, status monitoring, and operation through the existing Government PACS software.

Upon completion, all three openings shall be fully operational, programmed, tested, and ready for Government use. The Government shall conduct acceptance testing upon completion of the installation. Acceptance shall be based on the successful demonstration of all system functionalities as described in this SOW.

12.0 Licensing, Warranty, and Payment Terms

12.1 Software Licensing

12.1.1 The Contractor shall provide licensing for the access control system software and any associated utility or integration services, commencing from the date of final Government acceptance.

12.2 Warranty

12.2.1 Equipment and Labor: The Contractor shall provide a full one (1) year warranty on all installed equipment, hardware, components, and labor, commencing from the date of final Government acceptance.

12.2.2 Defect Resolution: During the warranty period, the Contractor shall be responsible for repairing or replacing any defective components or resolving installation-related issues at no additional cost to the Government.

12.3 Payment Terms

12.3.1 Payment shall be made in arrears following the successful completion, demonstration, and formal Government acceptance of the entire installed system.

12.3.2 The Contractor shall submit invoices in accordance with standard Government invoicing procedures (e.g., via the Wide Area Workflow (WAWF) system).

12.3.3 Payment terms shall be Net 30 days upon receipt of a valid and proper invoice, subject to Contracting Officer approval.

13.0 Deliverables

13.1 Fully functional access control system, meeting all requirements outlined in this SOW.

13.2 All necessary documentation, including training materials, system manuals, and warranty information.

13.3 Completed project plan.

13.4 The Contractor shall provide and program three (3) emergency PIV (Personal Identity Verification) access cards, fully coded and operational within the physical access control system. These cards shall be configured to grant immediate, unrestricted access to all secured areas for fire and emergency response personnel. The Contractor shall deliver these fully functional cards to the designated Government representative upon system startup and initial commissioning.

14.0 Government Furnished Property and Services

No Government Furnished Property or Services shall be provided for this effort.

15.0 Proposal Requirements

The Contractor's proposal shall include:

15.1 Detailed description of the proposed access control system and components, demonstrating compliance with all technical requirements.

15.2 Comprehensive project plan, including a detailed schedule.

15.3 Itemized cost breakdown for all labor, materials, equipment, and services.

15.4 Proof of licensing and insurance.

15.5 Plan for obtaining base access for personnel.

15.6 Proposed training plan.

16.0 Period & Place of Performance

16.1 Period of Performance: The period of performance shall be negotiated upon contract award.

16.2 Place of Performance: 14th FTW (Building 724), Columbus Air Force Base (CAFB).