SOW- PEASE BUILDING ROOF INSPECTION AND LEAK REPAIRS.pdf

SCOPE OF WORK

U.S. COAST GUARD

AIR STATION PORT ANGELES - PEASE BUILDING

ROOF INSPECTION AND LEAK REPAIR

SECTION 1 – GENERAL INFORMATION

1.1 BACKGROUND

This Statement of Work outlines the project to conduct a comprehensive inspection and repair of any identified leaks on the existing roof of the Pease Building at USCG Air Station Port Angeles in Port

Angeles, Washington. The objective is to ensure the roof's integrity, prevent water damage to the building, and provide recommendations for future long-term projects.

1.1.1 Primary Point of Contact/Technical Representative:

Name: LT Alec MacLeod

Work: 206-831-4302

E-mail: Alexander.J.Macleod@uscg.mil

1.1.2 Alternate Point of Contact

Name: DCC Darryn Hughes

Work: 509-557-2524

E-mail: darryn.m.hughes@uscg.mil

SECTION 2 – SPECIFIC REQUIREMENTS/TASKS

2.1 GENERAL

This project requires a thorough inspection of all roof surfaces, flashing, and penetrations at the specified location to identify the sources of any existing leaks and potential future problem areas.

2.2 TASKS

• Roof Inspection: Conduct a detailed visual inspection of the entire roof system.

• Leak Identification: Pinpoint the exact locations of all active and potential leaks.

• Material and Equipment Submittal: The contractor shall submit a comprehensive list of all proposed materials, sealants, and major equipment to be used for the project. This list must be approved by the Government representative prior to the commencement of any on-site work.

• Repair Work: Seal and repair all identified leaks using appropriate materials and techniques. This includes addressing issues with flashing, seams, and damaged roofing materials.

• Debris Removal: Clean the roof surface of any debris that could impede drainage or cause further damage.

2.3 PRE-WORK SUBMITTALS

Prior to the commencement of any on-site work, the contractor shall submit the following documents to the Government representative for review and approval:

• A. Site-Specific Safety Plan: Detailing safety procedures, hazard identification, and emergency response protocols relevant to this project.

• B. List of Proposed Materials and Equipment: A comprehensive list of all materials and equipment to be used (as per section 2.2).

• C. Project Schedule: A detailed schedule outlining project milestones and the projected timeline for completion.

mailto:Alexander.J.Macleod@uscg.mil mailto:darryn.m.hughes@uscg.mil

• D. Proof of Insurance and Licensing: Valid certificates of insurance and all required state and local licenses.

2.3 CONTROL AND DISPOSAL OF WASTES

With the exception of materials specifically indicated or specified to be salvaged for reuse in construction, or turned over to the Government, all wastes and demolished materials become the contractor’s property and shall be removed from the job site daily in accordance with all local, state, and federal environmental regulations.

2.4 SAFETY

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for

Construction.

SECTION 3 – CONTRACTOR PERSONNEL

3.1 QUALIFIED PRESONNEL

3.1.1 Contract Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting

Officer and the Technical representative. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The

Project Manager and all designated alternates shall be able to read, write, speak and understand English.

Additionally, the Contractor shall not replace the Project Manager without prior approval from the

Contracting Officer.

3.1.2 Contractor Employees

The contractor must not employ persons for work on this contract if such employee is considered by the

Contracting Officer to be a potential threat to the health, safety, and security, general well –being, or operational mission of the installation and its population. Contractor personnel must present a neat appearance and be easily recognized as contractor employees. The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U.S. Coast

Guard unless such person seeks and receives approval according to U.S. Coast Guard regulations.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of

Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by

Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Technical representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

SECTION 4 – OTHER APPLICABLE CONDITIONS

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract will be 60 calendar days from the date of award. All on-site work shall be completed within 30 calendar days of the project start date.

4.2 APPLICABLE PUBLICATIONS

Publications and forms that apply to the SOW are listed below. The publications have been designated as mandatory. The contractor must be guided by those publications to the extent necessary to accomplish requirements in this SOW.

4.2.1 Mandatory Publications

All work shall be performed in accordance with relevant local building codes, the standards of the

National Roofing Contractors Association (NRCA), and any applicable Unified Facilities Criteria (UFC) for U.S. government projects.

4.3 INVOICING

Invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s

Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. Action to take instructions will be provided upon award.

4.4 ACCEPTANCE CRITERIA

Final payment to the contractor is contingent upon the successful fulfillment of the following criteria, to be verified by a designated Government representative:

• Leak-Free Condition: The roof must be completely free of leaks upon completion of the repair work. This may be verified by a water test performed by the contractor under Government observation or confirmed following the first significant rainfall event after project completion.

• Completion of All Tasks: All tasks specified in section 2.2 must be fully completed to a satisfactory standard.

• Submission of Deliverables: All deliverables listed in section 5.0 must be submitted and approved.

• Site Condition: The project site and surrounding areas must be clean, with all construction-related debris removed.

• Final Inspection: A final joint walkthrough and inspection must be conducted with the contractor and the Government representative, with all work approved.

4.5 WORKMANSHIP AND MATERIAL WARRANTY

• Workmanship Warranty: The contractor shall provide a minimum ten (10) year workmanship warranty covering all labor associated with the roof repairs performed under this SOW. This warranty shall guarantee that the repaired areas will remain free from leaks resulting from installation defects. The warranty period shall commence upon the date of final project acceptance by the Government.

• Manufacturer's Warranty: The contractor shall provide the Government with copies of all manufacturer warranties for the materials installed during the project.

4.6 SPECIAL REQUIREMENTS

• Site Access: All contractor personnel will require security vetting. Personnel must enter through the main gate and present a valid, REAL ID-compliant government-issued photo ID for an access pass.

• Work Hours: Work shall be performed during normal duty hours, 0700-1600 Monday through

Friday, excluding federal holidays.

• Security: All personnel must comply with installation security regulations. The sponsor/escort is responsible for all guests.

• Safety: The Contractor shall comply with all applicable OSHA safety standards.

5.0 DELIVERABLES

Upon completion of the project, the contractor will provide the following:

• A detailed report of the inspection findings, including photographs of the identified issues and the completed repairs.

• The fully executed Workmanship and Manufacturer Warranties as specified in Section 4.5.