SOW-National Boiler Inspection Contract-7-8-21.pdf

National Boiler Inspection Contract

Statement of work

BACKGROUND

This national contract is being established to ensure the quality and uniformity of required boiler inspection services throughout the Bureau of Prison’s facilities. Additionally, the contract provides a standardized inspection reporting system allowing for institutions, regions and Central Office Facilities Management Branch to monitor the condition of existing boilers and pressure vessels.

SCOPE OF WORK

The Contractor shall furnish all necessary services, personnel, equipment and materials to inspect all boilers and pressure vessels located within the Bureau of Prisons’ 122 Institutions.

Typical boilers found within Bureau of Prisons facilities include:

• High and low pressure steam boilers; with varying fuel sources, BTU ranges, and operating pressures.

• Low pressure/low temperature hot water boilers, with varying fuel sources, BTU ranges, and operating temperatures.

• Domestic water heaters with storage tanks exceeding 120 and/or fuel input greater than 200,000BtuH

• Ancillary equipment related to boiler operation, including; Other presser vessels, deaerators, expansion tanks, and condensate tanks

Boilers are operated and maintained by the Federal Bureau of Prisons (Bureau) in the United States (48 contiguous states, Hawaii and Puerto Rico). Institutions may be added or deleted as necessary by the Contracting Officer (CO).

DEFINITIONS: TYPES OF INSPECTIONS

TYPE A: Visual internal and external inspections to boilers and domestic water heaters according to appropriate manufacturer recommendations.

TYPE B: Visual internal inspection (fire and water) and external inspection while under hydrostatic test. Internal inspections are only necessary for boiler that have manhole access. This inspection is appropriate for High Pressure/High Temperature boilers as outlined in Bureau of Prisons policy. The internal inspection should include burner refractory, gas baffles, and other appurtenances.

TYPE C: External inspection during normal operating conditions. This is appropriate for High Pressure/High Temperature boilers, Low pressure/Low Temperature boilers, and domestic hot water heaters with storage tanks that exceed 120 gallons, or with fuel inputs greater than

200,000 BTU.

TYPE D: External inspection while under hydrostatic test. This would be applicable for other ASME pressure vessels.

TYPE E: Visual internal and external inspection of other types of pressure vessels. This would also be appropriate for condensate receivers, deaerators, expansion tanks, and all other storage vessels. These inspections should be utilized to identify scaling and/or corrosion, in tanks and vessels related to steam and hot water loops. If an internal inspection cannot be performed, the external inspection shall take place during normal operating conditions.

DESCRIPTION OF SERVICES

General arrangements for boiler inspections shall be made by the institution’s Facility Manager or General Foreman, or designee specifying the number of boilers/pressure vessels requiring inspections and type(s) of inspections required. Lists of equipment to be inspected will also be specified and will include the following:

a. Name and location of the institution.

b. Description of equipment to be inspected including the MWI # (located on boiler)

c. The specific location of the equipment within the institution.

d. If the equipment to be inspected is a boiler, information shall be provided (fire-tube or water-tube) and the approximate size of the boiler expressed in horsepower, BTU output and operating pressure.

e. If the equipment to be inspected is another type of pressure vessel, size information shall be provided.

f. The desired date of inspection.

g. Type of inspection.

h. The name, title and telephone number of the institution’s staff member who will be the Contractor’s point of contact.

All items mentioned above (A-H) shall be verified by the inspector while on site conducting inspections. Any deviations from information provided to the inspector shall be noted in the inspection report, and reflected accurately in the final report.

The contractor shall perform the inspection types as requested by the Facility Manager of the institution. The inspector will also verify that each identified boiler is receiving all appropriate inspections as required by Bureau of Prisons policy, ASME, CSD-1, NBIC, and NFPA 85 as applicable. The inspector will alert the Facility Manager when an appropriate inspection is required, but not requested.

Upon notice of a request for inspections, the contractor shall have fourteen (14) calendar days to provide services. If due to circumstances beyond the Contractor’s control, the Contractor is unable to provide the inspection service on the requested date, the Contractor shall notify the Facility Manager at least thirty-six (36) hours before the specified inspection date either by telephone, fax or letter. The Facility Manger who issued the order may cancel or defer the inspection service. In this situation, the Contractor shall be notified at least thirty-six (36) hours before the time previously set for the inspection either by email or telephone.

Type A, D and E inspections are optional inspections that the individual institutions may choose to utilize. Per Bureau policy, Type B and Type C inspections are mandatory annually for all high pressure or high temperature boilers. Due to the fact that these inspections cannot take place at the same time, the Contractor should plan two visits to each facility annually.

Type B inspections will take place when the equipment can be taken off line and Type C inspections will take place when the equipment is fully operational. If a Type B inspection is being performed during the first visit, a Type C will be performed on the next visit, and vice versa. Contractor shall coordinate these inspections with the institution to allow enough time to cool down and open each boiler. Occasionally, not all boilers may be available for inspection during the two visits and additional visits may be required. The Contractor shall be paid for these additional inspections in accordance to the Schedule. Every effort shall be made to alternate the type of inspections being performed as outline above, and for both inspections to be completed with minimal time between visits.

Inspector will provide and affix updated labels, stickers, or certifications to all boilers and pressure vessels tested. The label, sticker, or certification will show, at a minimum, the date of the inspection, type, and the name or initials of the inspector.

All inspections will comply with the requirements in the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code, Section VII, Recommended Guidelines for the Care of Power Boilers, and the National Board Inspection Code (NBIC). This includes but not limited to the following:

a. Type B-Internal and External Inspection with Hydrostatic Test:

An internal test is not required on boilers that do not have manholes to give internal access to equipment. The test shall not exceed 1-1/2 times the Maximum Allowable Working Pressure (MAWP) stamped on the boiler.

ASME, Section VI, Hydrostatic testing procedures, must be followed. New boilers and boilers with repairs made to the pressure vessel shall be hydrostatic tested at a maximum of 1-1/2 times the design pressure before being approved for service. The inspection shalt note the location of any scale, grease, oil, corrosion, pitting, grooving, cracks and de-lamination. Also noted shall be evidence of overheating, bulging, warping or broken rivets and stays. Firing equipment such as gas baffles and burner refractory will be inspected. Any evidence of flame impingement or other adverse firing conditions shall be noted in the report.

b. Type C-External inspection during normal operating conditions:

The inspection shall note the condition of seams, tube ends, pipe connections, pressure gages, regulators, controls and other appliances. Safety valves on steam boilers and safety/relief valves on hot water boilers shall be tested under pressure and the opening and closing pressures recorded on the inspection sheet.

If the valve operating characteristics identified on the safety valve nameplate cannot be verified, the inspector shall note this as a deficiency.

The Contractor shall be responsible for being aware of inspection requirements imposed by local and state jurisdictions. In the event that these requirements differ from the requirements of the ASME and NBIC, the more stringent will prevail.

INSPECTION REPORTS

Inspection reports will provide all information required per ASME and NBIC. A detail explanation of all deficiencies shall be included in the reports. Also, the report shall note the physical condition of all equipment and any recommended repairs. If any inspection cannot be conducted thoroughly, it should be noted on the report. It is understood and agreed, that the Contractor will assure the Bureau that upon correction of the deficiencies listed in the report, the boilers meet the requirements of ASME and NBIC and are safe to operate. It is further understood and agreed that the Contractor shall not be responsible for failure of the Bureau to take appropriate corrective action on the deficiencies listed in the inspection report.

A Bureau of Prisons Boiler Inspection Report will be utilized for all boilers and pressure vessels (See Attachment). Each section must have a narrative or response provided. If a sections is “not applicable” this will be noted. If conducting a Type B inspection the inspector is unable to enter the boiler, annotate how the internal inspection requirement was accomplished.

The inspection report is the final deliverable of the contract. Following each inspection, the Contractor shall prepare a typewritten report for each boiler or pressure vessel inspected. The inspection reports must be delivered to the Facility Manager of the site no later than fourteen days (14) after the inspection is completed. If multiple trips to the site are required, separate inspection reports will be provided after each trip. Facility Managers will be provided an opportunity to review the inspection reports and return them for corrections before the reports are considered delivered. Once all reports have been accepted an invoice may be submitted.

The Contractor shall submit a monthly inspection report, due by the fifteenth (15) of each month, to the Contracting Officer’s Representative (COR) at Bureaus’ Central Office, 901 D.

Street SW, Washington, D.C. 20534.The monthly report shall have a summary page that provides the name of the institution(s) where inspection were performed, type of inspections, date of inspections, noted deficiencies, and unit price. Additionally, a copy of all inspection reports from that month will be provided as part of the report. At the end of the Fiscal Year an electronic copy of all inspections will be sent in a PDF format to the COR in Washington, DC Office.

QUALIFICATIONS OF INSPECTORS

The National Board of Boiler and Pressure Vessel Inspectors is the governing body that accredits both the authorized inspection agency and commissioning of the boiler inspectors.

The rules of the National Board in NB263 specifically states that the commissioned boiler inspector holds a National Board commission, issued exclusively under the accredited authorized inspection agency.

The rules for accreditation by the National Board are described under National Board Publication NB369. All boiler inspection agencies are required as a minimum to hold this accreditation.

The Contractor shall maintain qualified personnel fully capable to respond to requests for inspections made by all Bureau of Prisons locations. Each offeror shall provide a document listing the inspectors to be utilized and their qualifications. All inspectors shall have been qualified by passing the boiler inspection examination given in any state which recognizes laws, rules and operations of power boilers.

Additionally, the inspector shall hold a Commission or Certificate of Competency from this state or a Commission from the National Board of Boiler and Pressure Vessel Inspectors.

Inspectors Certificate of Competency should be made available upon request by the institution staff; the COR or CO will have a current copy of all inspectors certifications prior to an inspector performing an inspection.

INSPECTION OF BOILERS

Inspection of boilers shall be performed when ordered, as described above in “Description of services. Inspections should be performed during typical Bureau working hours, Monday through Friday between the hours of 7:30 a.m. to 4:00 p.m., local time. No inspections will be performed on weekends or holidays and no overtime will be paid. If a Contractor decides to work late for his own convenience and/or to save time, he or she may do so if the local Bureau representative agrees to make the boilers available after regular inspection hours, on weekends, or holidays.

Institutions may choose to have a water treatment consultant on site during type-B inspections.

When the water treatment consultant is present for inspections, it may be necessary for the inspector to point out any deficiencies or water treatment related issues to the consultant. It will be noted on the inspections report when water treatment consultants are present and what, if any, water treatment deficiencies were discussed.

ADDITIONAL INSPECTIONS

Situations may arise where boilers with extensive repairs or new boilers may need to be inspected before placing them into service. When requested, the Contractor shall perform such additional inspections. The Contractor shall be paid for these additional inspections in accordance to the Schedule.

PROJECT COORDINATION

a. The Bureau will appoint a Contracting Officer’s Representative (COR) for this project. The COR is responsible accepting the services provided for this requirement in accordance with the terms and conditions of this contract, providing direction to the contractor which clarifies the contract effort, fill in details, or otherwise serves to accomplish the contractual scope of work, evaluates performance.

b. The COR does not have the authority to alter the contractor’s obligations under the contract action, direct changes that fall within the changes clause, and/or modify any of the expressed terms, conditions, specifications, or cost of this agreement. If as a result of technical discussions it is desirable to alter/change the contractual obligations or requirements, the Contracting Officer shall issue such changes in writing under signature.

INSPECTION AND ACCEPTANCE OF DELIVERABLES

The contractor shall only deliver services that conform to the requirements of this contract. The COR reserves the right to inspect or test the items tendered by the contractor. If any item/service is found to be unacceptable or not meeting the intent of this requirement, the Government may require repair or re-performance of the nonconforming services at no increase in the contract price. The COR will have ten workdays for its inspection after delivery by the contractor.