SOW_MRB3060_Mail_Screening_Booth RFI.pdf

DRAFT

Statement of Work (SOW)

Defense Finance and Accounting Service, Columbus, Ohio AIP 3003401 Mailroom Screening Booth Purchase

1.0 Introduction

The purpose of this Statement of Work is to procure one (1) MRB3060 Mail Screening Booth to enhance mail screening operations. This unit is designed to provide a filtered, enclosed workspace for the inspection and screening of incoming mail, reducing the risk of exposure to hazardous substances and improving operator safety. The current downdraft table platform is 19 years old and appears to have a single filter system. The table may not be suitable for today’s threats. Newer tables have a HEPA filtration system which captures more particulates. The contract service shall include a base plus four option years.

2.0 Scope of Work

The new Mail Screening and Detection Station, i.e. Dual Draw Downdraft table platform / MRB Series (or equivalent) will have various detection options to help identify powder substances and other solids that may reside within the mail. The referenced Dual Draw Downdraft table platform / MRB Series meets our specifications and matches our current platform. The contractor shall provide the following Brand Name or Equal product(s). Equal products shall meet the salient physical, functional, and performance characteristics of the Brand Name product(s) identified below. Equal products shall be clearly identified by Brand Name and Make or Model Number.

Equivalent downdraft table platform that can meet the specifications listed below will be deemed as acceptable. The contractor shall provide one (1) MRB3060 Mail Screening Booth, including all components, delivery, and any required freight charges. The contractor shall ensure the unit is fully operational upon delivery and complies with the specifications outlined below.

3.0 Technical Requirements

Understanding of use: Self-contained HEPA filtered downdraft and backdraft unit protects operator breathing zone during mail screening operations.

Feature Specification Model MRB3060 Dimensions 30"W x 60"L x 78"H (including caster wheels) Work Surface Area 30" x 60" with five (5) patented, perforated C-channel grates Table Capacity 500–1,000 lbs.

Cabinet Construction 14-16-gauge unit-body steel Finish Blue polyurethane/epoxy paint Filters One (1) 24" x 24" x 2" pleated pre-filter (40% efficient to 0.7 microns) One (1) 24" x 24" x 2" heavy-duty 6 lb.

activated carbon filter One (1) 24" x 24" x 12" HEPA filter (99.97% efficient to 0.3 microns)

Electrical Pre-wired with thermally protected manual motor starter, NEMA 5-20P plug, T slot female outlet

Motor One (1) 1.5 HP, 115V, T.E.F.C., single phase,

15.0 amps

Capture Velocity Approx. 400 FPM at work surface; face velocity 125+ FPM

Lighting Overhead lighting standard Air Volume 2500 nominal CFM, self-contained Pressure Gauge Includes red light indicator for filter change alerts Weight 895 lbs. (crated for shipment) Safety Switch Unit will not operate if filters are not sealed correctly Noise Level 72 to 78 dB at operator working zone Freight Delivery FOB Origin; approx. 6 to 10 weeks delivery depending on factory conditions Warranty One-year parts and labor Payment Terms 50% prepayment; balance net 30 days

(negotiable)

4.0 Start Up, Installation and Operator Training

4.1 The contractor shall provide annual preventative service plan, warranty extension, and quarterly filter package.

4.2 The contractor shall provide on-site start-up and installation assistance for the MRB3060 Mail Screening Booth. This service shall include full system diagnostics, a written report, and comprehensive operator training. Training shall cover proper unit operation, safety protocols, and quarterly preventative maintenance procedures to ensure ongoing optimal performance. The contractor shall provide training for up to four (4) personnel per trip, with all training assumed to occur at a single Government-specified location.

4.3 The contractor shall furnish all labor, materials, personnel, tools, equipment, transportation, supervision, expertise necessary for delivery, assembly and training.

5.0 Delivery Requirements

5.1 The contract service should be completed 30 days after contract award. The place of delivery will be Defense Finance and Accounting Service, Columbus (DFAS-CO), 3990 East Broad Street, Columbus, Ohio, 43213-1152, Building 11, Section 1.

5.2 Hours of Operation: The Defense Finance and Accounting Service building is located on Defense Supply Center Columbus (DSCC) base. Hours of Operation are Monday through Friday, 7:00a.m. - 4:30p.m. (0700 – 1630).

5.3 DFAS-CO shall close when the Federal Government announces closure over local radio and television stations due to unusually severe weather or other unforeseen conditions. When unforeseen closure of the facility occurs on a regularly scheduled day of work, the contractor personnel shall reschedule the work on any day satisfactory to both parties.

No work shall be performed on all Federal holidays observed at DFAS-CO. A full list of Federal Holidays can be viewed at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

5.4 The Contractor shall deliver all equipment to the dock/location (Building 11, Section 1). All delivery drivers must be a United States citizen to gain access to DSCC. The Contractor shall contact the Point of Contact (POC) below at least 48 hours in advance of delivery to allow access to the Defense Supply Center Columbus (DSCC) base.

• Mr. Richard T. Lee

• Email: richard.t.lee6.civ@mail.mil

• Office: 614.701.3319

• Cell: 614.641.9800

5.5 The Contracting Officer Representative (COR) will act as the on-site technical point for the contract for the Government. The COR is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer. The Contracting Officer Representative (COR) for this order is:

• Ms. Kim S. Turner

• Email: kim.s.turner4.civ@mail.mil

• Office: 614.701.4306

• Cell: 614.218.9522

6.0 Acceptance Criteria

The unit will be inspected upon delivery for compliance with specifications. Acceptance will occur once the unit is verified to be undamaged, fully functional, and includes all required components.

7.0 Warranty and Support

The unit shall include a one-year warranty on all parts and labor. The contractor shall provide contact information for warranty support and service inquiries.

8.0 Invoicing

Payment: Payment is to be made using Wide Area Workflow and invoices shall be submitted to the COR or (Acceptor-listed on final contract document) as a 2-in-1 or Combo invoice via the https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ internet using the Government provided Wide Area Workflow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (Ref. clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR or acceptor listed on the final contract document via WAWF, the COR or acceptor listed on the final contract document will review the document and, if it is correct, accept it electronically and forward it for payment. Web Base Training is available at ww.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link.

9.0 SECURITY REQUIREMENTS FOR CONTRACTS REQUIRING ESCORTED

ACCESS TO DFAS FACILITIES/NO ACCESS TO CLASSIFIED INFORMATION,

CONTROLLED UNCLASSIFIED INFORMATION (CUI) OR SYSTEMS ACCESS

The following security requirements will be placed in Statement of Works (SOW’s) and Performance Work Statements (PWS’s) for contractor personnel not requiring direct access to DFAS systems/networks, Classified Information, CUI, to include Personally Identifiable Information (PII), Escorted Continuously by DFAS personnel, and who Do Not currently possess a current U.S. Government background investigation of Tier 1 (formerly IT-III) or equivalent and higher.

Note. Security language identified below may require modification based on specific contract requirements.

Security Requirements – UNCLEARED ESCORTED CONTRACTORS

General Requirements. Contractor personnel must meet the following conditions of employment.

1. Must be a U.S Citizen or National.

2. Registered for Selective Service (males born after 12-31-1959). A Status Information Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI).

2. OF306, Declaration for Federal Employment.

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access Only”.

4. A set of fingerprints, unless any of the following apply:

o The person has been fingerprinted for the Defense Counterintelligence and

Security Agency (DCSA) within the past 30 days.

o The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

o The person has a background investigation currently being adjudicated by the DCSA Adjudication and Vetting Services (DCSA AVS) or another

AVS.

o The person has been favorably adjudicated within the past 30 days by the

DCSA AVS or a AVS from any other Federal agency: or o The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S.

Coast Guard; however, service members in an inactive reserve status are not included.

o The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

o Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

o In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S.

Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

o Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

o DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite. Contractors will not have or need direct system access.

10.0 Contractor Personnel Conduct – Drug-Free Policy

10.1 The contractor shall maintain a drug-free workplace in accordance with FAR 52.226-7, Drug-Free Workplace, and shall comply with all applicable federal laws and DoD policies regarding the possession, use, or influence of controlled substances.

10.2 Contractor personnel shall not use, possess, distribute, or be under the influence of illegal drugs, including marijuana, while performing duties under this contract or while present on the Government installation, regardless of any state or local laws that may permit such substances.

10.3 Any contractor personnel observed or suspected to be under the influence of drugs, or whose behavior or physical presence indicates drug use (e.g., smell of marijuana), may be denied access to the installation and reported to the appropriate authorities. Such personnel shall be immediately removed from performance under this contract upon the Government’s request. Replacement personnel must be provided at no additional cost to the Government.

10.4 The contractor is responsible for ensuring all personnel are informed of these requirements and acknowledges that DoD installations operate under federal jurisdiction, where the use and possession of marijuana remain strictly prohibited.