SOW - FY26 Air Show Sound Equipment.pdf

CUI

STATEMENT OF WORK (SOW)

Audio/Public Address System/Sound Services for Air Show

CHARLESTON AIRSHOW 30 Apr - 3 May 2026

Overview/Scope of Work: Joint Base Charleston (JBC), is hosting an Air Show on 1 May through 3 May 2026. The Air Force is looking for an Audio and Visual Team/Contractor to help us exemplify this event. The Contractor shall provide all personnel, tools, labor materials, equipment, management, supervision, coordination, transportation to/from location and other items and services necessary for an Air Show sound and visual/public address system service required to accomplish this work unless otherwise stated herein. SOW).

1. DESCRIPTION OF SERVICE Contractor to provide the following services, capabilities and general requirements:

1.1 Contractor shall provide audio and visual services in support of the 2026 Charleston Air Show.

The offeror shall perform/provide the following associated services.

1.2 Contractor Requirements: The contractor shall ensure all team members are certified to conduct audio and visual services and meet all requirements. Contractor shall work with the Air Boss, Narrator, audio team, air acts, static display aircraft and Charleston Air Show staff to make the best possible airshow. Contractor shall have all equipment set up and ready in front and back of the crowd line prior to Thursday 30 April’s aerial acts practice time and have equipment operational through 1700 on 3 May. Equipment/system to be set up, sound tests completed and passed, and fully operational before Airshow. A minimum of one successful performance test of all sound equipment on Thursday 30 April, to verify all equipment works in accordance with all requirements identified in statement of work. Contractor will also be prepared to support sound system tests as required for performers during 30 April rehearsal session to verify system operation.

To the maximum extent possible, JB CHS will work aircraft arrivals and departures around the audio equipment, but contractor may have to move equipment to support aircraft movements. The Contractor shall provide a trailer platform or other stand, equivalent for the Air Boss, Announcer, and other team members to perform/operate from. Contractor will work with AF Public Affairs and local communications squadron to support additional coverage if needed. The Contractor shall utilize the 2024 Charleston Air Show dimensions attachment for their official proposal. The 2026 Ramp Layout will be provided once finalized.

1.3 Air Show Sound and Associated Services: The offeror shall provide/perform the following services designed to entertain, inform, and manage guests:

a) Provide sound projection to an air show crowd of 30,000+ guest per day, rain or shine, carrying full-range sound into the general crowd areas using line array truss towers and appropriate rigging or equivalent.

b) Has the ability to cover airshow spectator area with high-fidelity sound and PA coverage. Full-range, high-fidelity, speaker arrays and subwoofers along a crowd line allowing for high-volume and high-quality sound with a relatively low profile for maximum spectator viewing and increased crowd safety. Utilize a speaker system that provides a minimum of 1000 watts of D- Class audio power.

c) Have the capacity to broadcast sound the length of the crowd line approximately 1,812 feet in length, to provide optimal coverage for the crowd with no significant gaps.

d) Be able to broadcast sound a minimum of 500 feet into the crowd and can modulate the sound down in areas requiring less volume (VIP tent, DV tent, grandstands, etc).

e) Safe and fully functional equipment, cables and accessories.

f) Provisions for deep-crowd speaker clusters, or as required to cover the area depicted in Charleston Air Show dimensions attachment.

g) No breaks in sound, voice or music reproduction other than pauses in effect due to schedule of events or due to emergency notifications and/or actions.

h) Have redundant VHF radios to communicate with airshow participants and Air Traffic Control.

i) Multiple channel sound mixing system. Ability to mix multiple audio channels, balanced and unbalanced, simultaneously.

j) Provide a minimum of (3) three wired and (3) three wireless microphones with stands (tabletop and/or full sized). Production value enhancement programming.

k) Multiple CD/tape/mini-CD/computer/i-pod capability. Provide audio console w/dual CD, and MP3 playback capabilities to allow music to be played over the system.

l) Provide separate air boss/narrator workstations, unless otherwise coordinated with the air boss, narrator, and Airshow director.

m) Shall provide equipment, material, labor, and transportation to and from the Air Show.

n) Shall provide miscellaneous appurtenant items and relative accommodations necessary to deliver quality sound, sound engineering, and sound performance for the Public Address Sound System and technical support.

o) Provide sound projection ideally suited for music and speech at loud but pleasing volumes.

provide optimal coverage for the crowd fence line with no significant gaps.

p) Be able to broadcast sound into the crowd and can modulate the sound down in areas requiring less volume (DV Chalet, etc).

q) Have experience working with and the necessary equipment to accommodate the special needs of the air show.

r) Have the necessary equipment to connect to the Air Boss for cockpit and air traffic audio. Can “pipe” all cockpit radio traffic (as desired) directly into the sound system to be heard by the Air Show audience. Provide hook-up to broadcast VHF/UHF air-to-ground radio communication over the PA system. Unique “let’s go to the air” radio interconnect/mixer i.e. cockpit to ground narration.

s) Provide a minimum of (2) two audio output connections to allow recording directly from the sound system. Two stereo, balanced audio channels for the press to connect and record directly from the sound system.

t) Provide an announcer stage or elevated viewing platform for the air show announcer, air boss, and air show coordinator. 10’ x 10’, 8ft in height elevated stage, or comparable substitute (trailer). The stage will be free of any obstructions that would hinder line of sight visibility in a 360-degree radius. The stage will have guard rails around the parameter and steps with handrails for safety.

u) Provide necessary staff and sound technician to control the narration, music, and cockpit voice PA system interface and to set up, operate and tear down the equipment during the entire duration of the Air Show and all performances.

v) Provide a minimum of two 17x10 LED screens that are clearly visible in outdoor lighting.

Screens must be able to display order of events, broadcast live updates, stream live cockpit footage, and operate in all weather conditions.

1.4 Period of Performance/Pre-Show Requirements: Contractor shall meet with all agencies on arrival and to the maximum extent possible each morning of the Charleston Airshow, including rehearsal day on 30 April 2026. The Contractor shall arrive no later than 30 April 2026. The Contractor shall not depart JBC prior to 1800 EST 3 May 2026 unless earlier departure is approved by the Air Boss to be coordinated.

2. GOVERNMENT FURNISHED PROPERTY/SERVICES

2.1 Lodging: The Contractor will not include a fee for lodging. The Organizer will provide two non-smoking rooms located on or near JBC beginning 30 April and check out no later than 4 May

2026. Contractor, and all individuals assisting the Contractor in the execution of this SOW and/ or accompanying the Contractor under terms of this SOW, will be responsible for paying for all sundry items consumed. A credit card for each room provided will be required upon check-in to cover any sundry item costs.

2.2 Transportation: The Contractor shall not include a fee for ground transportation. If required, the Contractor will be provided one courtesy/rental car at JBC. Contractor will be responsible for any damage to vehicles, or any misuse/abuse charges related to the vehicle while in their possession. A courtesy golf cart will be provided by the government as needed for the duration of the Air Show.

3. ADDITIONAL INFORMATION

3.1 Report of Damage, Destruction, Injury, or Death:

3.1.1 The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government-owned or not, and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on the airfield during the air show, immediately notify an air show representative. If incident occurs on base, notify the Security Forces Squadron (SFS) Law Enforcement Desk immediately.

3.2 Contractor’s Liability Insurance: The Contractor shall maintain personal liability insurance for bodily injury and property damage.

3.3 Power Source: In the event the organizer is unable to provide power sources, the Contractor must provide their own independent self-contained power sources with backup power source. The Contractor may need to utilize their own power source (Generator) and provide a backup power source (Backup generator). The appropriate standalone power generation equipment capable of handling the total power needs as described including backup generation equipment, as well as the fuel required to support the generator throughout the event. Planning must include industry standards for insuring generator noise does not interfere with sound system components, the Air Boss/Air Show coordinator stand, or any of the distinguished visitor areas. Planning should mitigate generator noise by ensuring generators are set up in a place with minimal impact to the air show crowd. Contractor shall provide a separate CLIN for power source.

3.4 Security Requirements: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation shall abide by all security instructions and directives of JBC.

3.5 Offerors responsibility: The offeror shall provide the organizer with a list of vehicles/trailers intended to be brought onto base.

3.6 Locations/hours: The offeror shall perform the services at Joint Base Charleston, Charleston AFB, S.C. 29404. The offeror shall perform all services during the planning, arrival, practice, and execution of the Charleston Air Show from the periods of 30 April - 3 May 2026.

END OF STATEMENT OF WORK

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STAFF

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575 VOLUNTEER

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GOC / Vols

School Bus

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Handicap Parking

30 Porta Toilets - 3 ADA Toilets

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Veteran Parking

25 Porta Toilets 2 ADA Toilets

P-51 MX Trailer

C-47

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2024 RAMP LAYOUT

GROUND STATICS & PERFORMERS