SOW - Furniture Final - Draft.docx

Bureau of International Narcotics and Law Enforcement Affairs (INL) Weapons Program Mexico Statement of Work

FURNITURE

1. GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) leads the Department of State’s anticrime and counter-narcotics efforts. INL’s mission is to minimize the impact of international crime and illegal drugs on the United States, its citizens, and partner nations by providing effective foreign assistance and fostering global cooperation. INL supports our partner nations on stabilization and strengthening of security institutions to build a global security capacity for combating drug trafficking and other transnational crimes such as money laundering and criminal gangs. INL also provides assistance on strengthening of justice sector institutions, which fosters promotion of good governance and respect for human rights.

2. SCOPE

With support from the Bureau of International Narcotics and Law Enforcement Affairs (INL), specialized lab will be procured.

3. REQUIREMENTS

3.1 The Contractor shall acquire and deliver new lab furniture, as described in Appendix A Furniture (Technical Specifications of Items) to the U.S. Government (USG) for the benefit of the Government of Mexico (GOM) at INL Warehouse in Brownsville, see section 5, Table One - Delivery Location. The contractor shall provide an OEM in-country warranty valid and applicable in Mexico for all furniture listed in Appendix A. All goods shall be new, must arrive without damage and shall meet or exceed the salient characteristics as detailed. Refurbished, recycled or used items are not acceptable. No installation is required.

3.2 Contractor shall coordinate the delivery with INL logistics point of contact at any time. Contractor must wait to receive INL written confirmation before delivering any item. The Contracting Officer (CO), the Contracting Officer Representative (COR), the Government Technical Monitor (GTM), the Strategic Acquisition Planning (SAP) Team and INL Weapons Program must always be copied in all communication.

3.3 All items shall be received by INL Logistics/Weapons Program/COR-GTM/SAP team at the INL Warehouse in Brownsville. It is critical that the contractor ensure pallets are packed and organized strictly by end user — no mixed merchandise between end users will be accepted. The furniture shall be organized and labeled by the contractor per end user: CBP-CAMDEX and FBI-TEDAC1 as described in Appendix One. Once received, the USG will inventory the items and reseal the boxes with contractor support. Each end user will then be responsible for distributing their respective items to their final destination.

3.4 Partial deliveries are not allowed. The Contractor is required to have a physical representative on site during the delivery and for the duration of inspection by the Government or its agents. The Government intends to open boxes for a complete physical inspection of all delivered furniture and encourages the Contractor to consider the best way to deliver the equipment in a way that facilitates inspection. The Contractor shall be responsible for loading and unloading all items at the warehouse in an organized manner, sorted by end user. Any handling, staging, and arrangement of equipment within the delivery area and inventory shall be performed by the Contractor's on-site representative to ensure proper identification and accountability of all delivered items.

3.5 Upon contract award, the contractor shall schedule and conduct a virtual kickoff meeting within five (5) calendar days. This upcoming meeting will bring together the GTM, INL SAP Team, Weapons Program team, Logistics team, the CO and the COR, as well as representatives from the CBP and FBI. Its purpose is to clarify the scope of work, set main points of contact, and confirm the delivery schedule.

3.6 Note: A donation process to the GOM is not required for this delivery, as the USG will be the recipient.

4. PERIOD OF PERFORMANCE

4.1 Contractor shall complete delivery within a period of 60 calendar days after Contract is awarded for all items listed in Appendix A.

4.2 Interim Secure Storage may be required prior to shipping the items to the designated location listed in Section 5, Table One – Delivery Location, this storage may last up to 60 calendar days.

5. DELIVERY

5.1 No item can be delivered at final destination without previous authorization and coordination with INL Mexico Logistics, and INL Weapons Program. Contractor must wait to receive INL written confirmation before delivering furniture. Once the Contractor gets written approval, a specific delivery date will be established. Any action taken from contractor without writing confirmation will be considered under clause 9 Nonpayment for unauthorized work.

5.2 Contractor must ensure all items are prepared for safe transportation once confirmation from INL Logistics and Weapons Program is received. Contractor will be responsible for unloading. The Contractor shall replace lost or damaged items during transportation and/or unloading. Contractor’s personnel must be present at the time of delivery to conduct the inventory of all the items listed in Appendix A.

5.3 All delivery information, including the packing list shall be forwarded to INL Weapons Program and INL Mexico Logistics (mexicocityinllogistics@groups.state.gov) two (2) weeks in advance of delivery to the delivery location detailed in this section Table One. See section 7, Table Two –Deliverables List. The packing list shall include but not limited to: Item Description, Name of Manufacturer, Model Number, Serial Numbers, Delivered Quantity, Unit Price, Extended Price, and Warranty Expiration Date for all furniture.

5.4 One copy of the packing list must accompany the delivery. The packing list shall be attached to the outside of the "lead" or number one box/carton/package or individually attached to the outside of each box/carton/package.

Table One – Delivery Location

POC Laura Cisneros, CisnerosLL@state.gov

5.5 INL Mexico will be responsible for transporting the equipment from Brownsville to the INL warehouse in Mexico. End users will be responsible for deploying and assembling the furniture, as required.

6. IN-COUNTRY WARRANTY

6.1 The Contractor shall provide OEM warranty for all furniture listed in Appendix A. Furniture shall be delivered and maintained in good condition and will be inspected upon receipt at the warehouse in Brownsville, Texas. If any furniture is found to be damaged, defective, or not in acceptable condition, it will be returned to the vendor for correction or replacement.

6.2 The OEM warranty shall commence upon delivery of the equipment in Brownsville.

6.3 The contractor shall confirm for each item listed in Appendix A whether it includes a valid in-country warranty applicable in Mexico.

7. DELIVERABLES

7.1 The contractor shall provide both a hard copy and a PDF copy of the in-country warranty documentation in English for all furniture items listed in Appendix A. Warranty documentation must include the expiration date and shall be delivered with the furniture at the time of delivery. See Table Two – Deliverables List below.

7.2 The contractor shall provide assembly instructions in English for all furniture items requiring assembly, as listed in Appendix A.

Table Two – Deliverables List

INL SAP team INL Weapons Program

GTM/COR

Pdf copies no later than seven calendar days after delivery.

Hard Copy to End User.

A pdf copy to INL SAP team, GTM & INL Weapons Program

A pdf copy to INL SAP team, GTM & INL Weapons Program

7.4 All deliverables shall include a cover page incorporating at least the following information:

· Deliverable number and name

· Contract number

· Project title

· Date of submission

· Document version number

· Contractor’s Name

8. TECHNICAL EVALUATION FACTORS

The following evaluation factors will serve as the basis to evaluate the contractor on providing timely and high-quality performance during execution of the contract:

FACTOR ONE: Technical Compliance Contractor shall provide all labor, services, tools, equipment, materials, transportation, supervision and all requirements necessary to accomplish the efforts described in this Statement of Work; complying with the scope and requirements stated.

FACTOR TWO: Delivery Requirement Contractor shall complete delivery within a period of 60 calendar days after Contract is awarded, complying with the period of performance, delivery location and deliverables stated in this Statement of Work.

APPENDIX A / FURNITURE

TECHNICAL SPECIFICATIONS OF ITEMS

All equipment must be new; refurbished equipment will not be accepted.

All equipment must comply with the minimum requirements specified.

Images of the proposed equipment must be attached to the RFP submission.

CBP- Camdex (End user)

Chairs

300 lb. weight capacity Seat & back tilt control Pneumatic height adjustment Seat foam density: 2-1/2 lb., 55 IFD 360⁰ swivel Adjustable backrest with lumbar support 5 leg base in polished aluminum 20" Adjustable chrome footring Static dissipative upholstery with a resistance of 10⁵ to 10⁹ ohms Color: Grey or Navy Blue Bevco 9351L-E-NYF or equal

Must be Compatible with CLIN 1

Must be compatible with CLIN 1

Table-Teardown

48"W x 72"L Laminate Color: White Paint Color: White Kennedy Series Workbench KE4872 or equal

Height of 12" Heavy 5/16" Diameter Adjusting Bolts Mounts on floors Paint Color: White Must be compatible with CLIN 4 LP12 Adjustable Leg Sets or equal

14.5 Wide

21"W x4"H Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Color: White Must be compatible with CLIN 4 DE4 Drawers or equal

14.5 Wide - Heavy Duty

21"W x6"H Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Color: White Must be compatible with CLIN 4 DE6 Drawers or equal

Ball Bearings in Wheel Axle and Vertical Axis.

Locks Both Axis.

Must be compatible with CLIN 4

Table-Photo Station

48"W x 72"L Laminate Color: White Paint Color: White Kennedy Series Workbench KE4872 or equal

Height of 12" Heavy 5/16" Diameter Adjusting Bolts Mounts on floors Color: White Must be compatible with CLIN 9 LP12 Adjustable Leg Sets or equal

14.5 Wide

21"W x4"H Color: White Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Must be compatible with CLIN 9 DE4 Drawers or equal

14.5 Wide - Heavy Duty

21"W x6"H Color: White Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Must be compatible with CLIN 9 DE6 Drawers or equal

Must be compatible with CLIN 9 CL5-UB Caster Set or equal

Table-Soldering Station

30" D x 72" L Laminate Color: White Paint Color: White Kennedy Series Workbench KD3072 or equal

14.5 Wide - Heavy Duty

21"W x6"H Color: White Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Color: White Must be compatible with CLIN 14 DE6 Drawers or equal

14.5 Wide - Heavy Duty

21"W x4"H Color: White Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Color: White Must be compatible with CLIN 14 DE4 Drawers or equal

Set of Two Fully Slotted Top To Bottom Heavy 2" Square Frame Height of 36" Paint Color: White Must be compatible with CLIN 14 U36 Single Sided Slots Uprights or equal

15"D x 72"L Type: Upright Mounted Includes:

Stainless Steel Adjustable Brackets Laminate Color: White Paint Color: White Must be compatible with CLIN 14 TSD1572 Top Shelf or equal

Includes:

Switch Transformer Must be compatible with CLIN 18 IUL72 or equal

Features:

15-Amps 16 U-Ground Outlets 64" long Stainless Steel Face and Ends Lighted Switch and Circuit Breaker Combination Paint Color: White Must be compatible with CLIN 14 and CLIN 18 S16-64 Power Strip or equal

18"D x 70"L ESD Safe Heavy Grade Laminate Laminate Color: White Paint Color: White Must be compatible with CLIN 14 BSD1870 or equal

Features:

Ball Bearings in Wheel Axle and Vertical Axis Locks Both Axis All four casters swivel Must be compatible with CLIN 14 CL5-UB or equal

Table- Data Extractions

ESD Safe Static Control Laminate Top Round Front Edge 30"D x 72"L Laminate Color: White Paint Color: White Kennedy Series Workbench KD3072 or equal

14.5 Wide - Heavy Duty

21"W x6"H Color: White Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Must be compatible with CLIN 23 DE6 Drawers or equal

14.5 Wide - Heavy Duty

21"W x4"H Color: White Features:

Full Ball Bearing Suspension Full Extension Suspension Tumber Lock Separate Number Lock Keys for each drawer Must be compatible with CLIN 23 DE4 Drawers or equal

Set of Two Fully Slotted Top To Bottom Heavy 2" Square Frame Height of 36" Paint Color: White Must be compatible with CLIN 23 U36 Single Sided Slots Uprights or equal

15"D x 72"L Type: Upright Mounted Includes:

Stainless Steel Adjustable Brackets Laminate Color: White Paint Color: White Must be compatible with CLIN 23 TSD1572 Top Shelf or equal

Includes:

Switch & Transformer Must be compatible with CLIN 27 IUL72 or equal

Features:

15-Amps 16 U-Ground Outlets 64" long Stainless Steel Face and Ends Lighted Switch and Circuit Breaker Combination Paint Color: White Must be compatible with CLIN 23 and CLIN 27 S16-64 or equal

18"D x 70"L ESD Safe Heavy Grade Laminate Laminate Color: White Paint Color: White Must be compatible with CLIN 23 BSD1870 or equal

Features:

Ball Bearings in Wheel Axle and Vertical Axis Locks Both Axis All four casters swivel Must be compatible with CLIN 23 CL5-UB or equal

FBI- TEDAC 1: (Fixed) (End User)

SG Breadboard, I-325 M-VIS3660-SG2-ERGA Air Table, Newport or equal

60 in Must be compatible with CLIN 1 OHS-VIS-36 Vision Isostation Overhead Shelf, Newport or equal

SENSITIVE BUT UNCLASSIFIED