SOW - FTEL Moving Services.pdf

Statement Of Work

FOR

FTEL Moving Services

09 August 2024 Version 1.0

1.0 Purpose

To relocate equipment, boxes, furniture, safes, displays, and other related material from 412 Test Engineering Group (412 TENG) Building 1400, 307 East Popson Ave. Edwards, AFB CA to the new 412 TENG Flight Test Engineering Laboratory (FTEL) Bld. 2710 at Edwards AFB. Planned move date is between November 2024 and March 2025. Actual proposed move date is November 12 through 19 November 2024 but there is potential for construction delays thus the above timeframe has been identified.

2.0 Scope

The contractor will provide all supervision, labor, materials, transportation, and equipment required to complete relocation of 412 TENG organizations within the period of performance, to include office equipment (computers, monitors, keyboards, printers, etc.), supplies, file cabinets, shelving, refrigerators, television sets, safes, storage containers, white boards, wall hangings, office furniture, and associated items for approximately 350 personnel from building 1400, 307 east Popson Ave to building 2710,. Building 1400 is a single-story building with multiple doors including two automatic sliding doors and a warehouse with roll-up door and freight delivery area. Building 2710 is a two-story facility with four ground level entrances, single central personnel elevator, and three accessible stairs to the second floor/level.

3.0 Description of Work

Coordination and management of all personnel, equipment, and vehicles required to pack, disassemble, load, unload, transport, re-assemble, install, and deliver materials from building 1400 to building 2710 located at Edwards AFB.

3.1 Packaging Materials

The contractor shall provide material to package fragile or sensitive items to protect from damage during movement and shall provide material to protect walls, floors, and various building surfaces from damage and scuffing during movement.

3.1.1 Individual Item Packaging

Items such as monitors, televisions, electronic equipment, display cabinets, and anything marked fragile shall be prepped and/or packaged to protect from damage during transportation.

3.1.2 Building Surface Protection

The contractor shall supply and utilize material to protect flooring, interior/exterior walls, wall corners, windows, railing, and outdoor landscaping during move into new building 2710. Material such as corner protectors, cardboard, drop cloths, floor runners and window covers will be furnished and used by the contractor as necessary.

3.2 General

3.2.1 The contractor shall identify all items fragile in nature and shall wrap these items with material to prevent any damage. To include providing/utilizing furniture blankets, utility moving shelf, and appropriate moving dollies to secure/protect items.

3.2.2 The contractor will furnish any necessary material handling equipment such as pallet jacks, forklifts, vehicles with lift gates, furniture dollies, and any other equipment necessary to move heavy, large, and palletized items.

3.2.3 The contractor shall provide cleaning supplies and wipe down all items being moved from Bldg.

1400 prior to loading to prevent dirt, debris, and pests from being brought into Bldg. 2710.

3.2.4 The contractor shall ensure that all furniture assemblies are level, square, and aligned with adjoining furniture, and that drawers and cabinet doors operate smoothly after installation.

3.2.5 The contractor shall clear all residual packing materials, trash, and debris from contractor work areas and dispose of properly.

3.3 Move Procedures

Move effort will be begin 12 Nov 2024 and conclude not later than 19 Nov 2024. The move schedule could change due to building construction delays. Move shall be completed as dictated below in sections 3.3.1 to 3.3.4.

In the event of a delay or moving schedule change the government will notify the contractor at least two weeks prior to identified move beginning date.

See attachment 1 for inventory list of items to be moved.

Contractor shall move all labeled boxes, furniture, displays, equipment, office equipment, conference rooms, computer equipment, printers, supplies, file cabinets, shelving, refrigerators, television sets, safes, Pallets, as identified in attachment 1: TENG Move Inventory and items physically identified with colored moving labels. Contractor will move items to locations identified on labels and move inventory.

3.3.1 Labeling Scheme

Labels will be 4”X 2” rectangular labels in the following colors: Fluorescent Pink, Pastel Blue, Fluorescent Red, Fluorescent Green, and Fluorescent Yellow. Labels will be marked with room number where the items will be moved to in building 2710. Labels will also be marked with numbers that indicate how many packages are in a grouping as follows: 1 of 3, 2 of 3, 3 of 3 etc. Some labels may also be marked with the name of the owner or office/unit. Label colors will roughly correspond to squadrons within in TENG.

3.3.2 Classified Items

The contractor shall coordinate with government point of contact any items marked or identified as classified. The government will provide appropriately cleared personnel to escort any classified items or equipment. Government personnel will maintain constant view of any classified material as items are loaded, transported, and delivered to final location.

3.3.3 T

3.3.4 T

4.0 Government Support

The Government will provide personnel as required to act as an escort during this project and access to facilities where work will take place. The Government will provide adequate workspace with lighting and access to a personnel elevator. Water and electricity will be furnished to the contractor from existing Government systems and outlets at no cost to the contractor. The contractor shall furnish all equipment, material, and labor necessary to obtain the utilities from the existing systems/outlets.

Restrooms will be available for contractor use.

The Contractor shall notify the Government Project Manager or other designated government point of contact if government support of escort or access is required.

5.0 Contract Management

Following contract award and prior to commencing work, the contractor will designate in writing a contract manager with full responsibility for coordination with government representatives and for performance of the work. The contract manager will respond to all Government requests and inquiries concerning the project within two business days of receipt. 3 The government representative will notify the contract manager, in writing or via email, of meetings required to discuss contract status and job performance.

6.0 Work Hours

Work hours for the relocation will be 7:00 a.m. to 4:30 p.m. Monday thru Saturday, excluding federal holidays. No work shall commence without prior coordination with key government personnel – Building Facility Manager at (phone #) or (Name) at (name) if the Facility Manager is unavailable.

7.0 Base Access:

Proof of current vehicle registration, valid driver's license and vehicle insurance must be made available prior to issuance of the base access permits. The contractor shall obtain base access for contractor personnel, subcontractors, vehicles and equipment by submitting the following information to Contracting Officer or Facility Manager within 5 working days prior to commencing work:

Driver's License Number(s), Expiration Date(s), and State(s) of Issue Vehicle License Number(s) Date(s) of Birth

Note: All visitors are required to have valid identification in accordance with (IAW) AFMAN 31- 113 and the REAL ID ACT of 2005. For more information, visit the Department of Homeland Security’s website at https://www.dhs.gov/real-id for the latest information.

8.0 Trash and Litter Control

The contractors will be responsible for clean-up and disposal of all debris, excess material, packing, and other waste resulting from performance of this contract when all work has been completed.

9.0 Security

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. The contractor shall report suspicious activity to base Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees shall comply with all base traffic regulations. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB. The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit after contract award. All contractor employees will be subject to a criminal history background check IAW AFMAN 31-113, Installation Perimeter Access Control.

10.0 Safety and Health Standards

The contractor shall comply with all fire and safety regulations at Edwards Air Force Base, in addition to Federal OSHA and Cal-OSHA. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with 4 OSHA requirements.

Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel.

These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to Contracting for review and acceptance by the safety office prior to contract award.

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO) 10 days after contract award. The Contractor's plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a. Demonstrate a management commitment to employee safety and health.

b. Identify the application of the safety and health plan to subcontractors.

c. Identify the roles and responsibilities of the following individuals: Management, Supervisors, Employees, Safety Coordinator

d. Identify applicable safety rules and regulations.

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures.

f. Include a job site analysis to include hazards of tasks required to control measures.

g. Identify employee safety and health training. Include a workplace inspection frequency.

h. Identifying the individual conducting the inspections.

i. Identify employee hazard reporting procedures.

j. Identify individual(s) responsible for corrective action hazards.

k. Identify first aid/injury procedures.

l. Identify procedures for accident investigation and reporting.

m. Identify emergency response procedures.

n. Identify the process for tracking controlled hazards in contractor work areas Safety Equipment

The Contractor shall furnish all required personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves. Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

11.0 Damage Prevention

The contractor will take all reasonable precautions to avoid damaging furniture, floor coverings, walls, doors, and other building components while completing tasks enumerated in this SOW. Industry-approved protective coverings will be used where appropriate during furniture disassembly, transport, installation, assembly and storage operations. Protective materials and tape that leave residue or marks of any kind on furniture or building surfaces will not be used. Request that RAM board or similar product be used to protect new carpet, tile and other flooring throughout building 2710. Additionally, request furniture blankets be used to protect items/furniture from damage, as well as proper moving equipment, dollies, etc. Any government or privately owned property damaged by the contractor shall be replaced or repaired immediately by the contractor at no expense to the government.

12.0 Contractor Liability

The contractor will be liable for any damage to government property caused by its employees or agents. In the event of contractor-caused damage, the Government will arrange proper repairs and subsequently bill the contractor for reimbursement. The contractor will not unilaterally repair damage to Government property without expressed approval by the Government representative.

13.0 Attachments

Attachment 1: TENG Move Inventory Attachment 2: Building 1400 Map Attachment 3: Building 2710 Room & Cubical Layout with Numbering