Questions and Answers from FTEL Move Site Visit on 16 Sep 2024.pdf
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- Solicitation number
- FA930224Q0096
About this file
This document contains questions and answers from a site visit for a federal contract opportunity related to the 412th Flight Test Engineering Lab (FTEL) move at Edwards AFB, CA. The key details are:
The solicitation is a combined synopsis/request for quote (RFQ) for commercial moving services under Simplified Acquisition Procedures. The North American Industry Classification System (NAICS) code is 484210 "Used Household and Office Goods Moving" with a $34,000,000 size standard. The contract is a 100% Small Business Set-Aside with a period of performance between November 2024 and March 2025. A site visit is scheduled for September 16, 2024 from 1:00-4:00 PM PST. The due date for responses is September 20, 2024 at 4:00 PM PST. The contract will be awarded as a Purchase Order. The solicitation provides details on the move requirements, including coordination for classified items, disassembly/reassembly, floor protection, and elevator/stair usage. A list of questions and answers from the site visit is included, covering topics such as move phasing, item labeling, staging, and access to the SCIF area.
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FTEL Site Walk Through Questions and Answers/Actions:
Questions in Bldg 1400:
1. Question: Do we have to coordinate the move in certain phases?
Answer: No coordination except for when it comes to the classified items and items moving to the SCIF.
2. Question: Do we have to dissemble the items fixed to the walls?
Answer: No, Large wall mounted TVs are not included in the move.
3. Question: Do we have to assemble the monitors?
Answer: Monitors will be moved, but you don’t have to assemble the wires
4. Question: Will all the chairs be moved to the staging area?
Answer: Yes, they will be in a central location.
5. Question: How will we know what to move?
Answer: Everything moved will be marked and labeled.
6. Question: Can we stage our trucks near the warehouse
Answer: Yes, there is a rolling door for use.
7. Question: Are all the safes similar?
Answer: No, some safes are large, and several are small. All safes were seen on the site visit.
8. Question: How do we move items in the secure area?
Answer: Movers will be escorted and ensure no electronics are brought in the area.
9. Question: Any special processes for moving the safes (Rm 314)?
Answer: The safes that are empty do not need an escort.
10. Question: What’s the room count?
Answer: Approximate room number count: Bldg. 2710: 189 Bldg. 1400: 104
11. Question: Do we have to stick to moving during the 0700-1630 timeframe only?
Answer: No, we are flexible on working hours. Working hours shall be coordinated after award.
12. Question: Can they use lodging on base?
Answer: No
13. Question: Can vendors leave the trucks overnight?
Answer: Yes, trucks can be left overnight but must be left in a parking lot.
14. Question: Can vendors and their workers get 30-day passes to get on base during the move?
Answer: Yes, Passes can be obtained for up to 30 days. All personnel obtaining a pass will need to be pre-registered at the visitor control center at West Gate no less than 3 days prior to move start date.
15. Question: Is our inventory accurate?
Answer: Not exactly, some quantities have been overestimated to account for unknowns. The “moving to Rm.” And cube numbers are tentative. A list with finalized move to room/cube will be provided prior to move start date
Questions in Bldg 2710:
16. Question: What is the weight capacity and dimensions of the elevator?
Answer: The elevator weight capacity is 6000 Lbs. Elevator dimensions are attached.
17. Question: Are the doors 36 inches?
Answer: No, most of the doors are 30 inches. But there are a couple of roll up doors, but they also lead to 30 inch doors going out. Door dimensions for Bldg.2710 are attached.
18. Question: Will a Move POC be identified to coordinate with?
Answer: Yes. This is written in the SOW. Shouldn’t need an escort all the time. But the SCIF area will need to be coordinated and have an escort.
Action: Will verify SCIF escort procedures.
19. Question: Will we have to protect the floors?
Answer: Yes, that is in the SOW.
20. Question: Can we use the elevator vs the stairs?
Answer: Yes, as long as the items are protected. But it’s not a freight elevator.
21. Question: Can vendors get a digital layout of the building?
Answer: Yes, drawings are attached.
22. Question: Will vendors have to disassemble items?
Answer: Yes, Minor disassembly and reassembly for items that require it to fit in and out of doors and buildings is required.
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