SOW FSH Replace Building Furniture.docx

STATEMENT OF WORK

REPLACE BUILDING FURNITURE

Fort Sam Houston National Cemetery 1520 Harry Wurzbach Road, San Antonio, Texas 78209

STATEMENT OF WORK

REPLACE BUILDING FURNITURE

Fort Sam Houston National Cemetery

1.0 BACKGROUND AND OBJECTIVE

The National Cemetery Administration (NCA), Fort Sam Houston National Cemetery, requires a Contractor to acquire, deliver, and install new office furniture for the Administration Building, the Maintenance Building, the Honor Guard Building and the Public Information Center (PIC).

2.0 APPLICABLE DOCUMENTS

This Statement of Work incorporates the following documents by reference, with the same force and effect as if they were set out in full text. The Contractor shall comply with these documents in performance of this Statement of Work:

1. Privacy Act, 5 United States Code (U.S.C.) § 552a;

1. VA Directive 0730, Section 6 (Physical Security);

2. Title 5 of the Code of Federal Regulations (CFR), Part 1320

3.0 SCOPE OF WORK

The NCA requires that a Contractor provide, deliver and install new office furniture (to include modular cubicles, cabinets, chairs, private office furniture, and other office accessories) to fit into the spaces designated in the furniture floor plan drawing and schedule that are included as references in the contract document package. (Paragraphs 3.1, 3.2 and 3.3)

The Contractor shall follow the detailed office furniture requirements and specifications that are identified in the Furniture and Furnishing Requirements Table in Paragraphs 3.1, 3.3 and 3.5 below. Office furniture and furnishing brands are as identified or approved equivalent (approved equivalent requires meeting the salient characteristics as listed in the Table). These requirements and specifications are based upon the current GSA Advantage, Furniture and Furnishings schedule.

3.2 Furniture Assembly and Installation Services:

3.2.1 Installation and assembly of all items are included as a part of this scope of work. Removal of all packing materials associated with the new furniture, is also included as part of this scope of work. Contractor will physically haul off / remove and dispose of all packing material and associated debris to an off-site location. The Contractor will not use dumpsters, landfills or other disposal sites that are located on the cemetery grounds.

Contractor shall be liable for any and all damage to flooring, walls, etc. during the course of installation. As such, floor and wall protection shall be provided by the awarded Contractor.

3.2.2 Shop drawings and minimum two (2) revisions of the required Reception Station (item WS2, identified in the Table under item 3.3)

3.2.3 The contractor will be responsible for providing their intended furniture installation plan based on a site visit and the contract documents. The date and time for site visit will provided by the Contracting Officer.

3.2.4 All the required furniture and furnishings are to be delivered to and installed at the new Administration building at Fort Sam Houston National Cemetery, located on Fredericksburg Street, on the east side of Fort Sam Houston National Cemetery, San Antonio, Texas 78209 (1520 Harry Wurzbach Road, San Antonio, Texas).

3.3 Furniture and Furnishings Requirements Table:

All detailed furniture specifications listed are commercial products currently available on the GSA Advantage, Furniture and Furnishings schedule. The Manufacturer listed is intended to demonstrate a basis of design for the overall furniture layout. The contractor will not deviate from the salient features identified in the Part Description, and substitutions that are less / smaller / fewer than those listed, will not be accepted. As an example, the work chairs (C3) will meet the minimum dimensions identified in the Part Description and are not required to be that specific chair from National Business Furniture.

Part Number

Office Star Sonoma Collection 32769 Open Bookshelf:

· 5-shelf

· 36” W x 14” D x 70” H

· Dark Cherry finish

Verus

PIA4S1SN

Side Chair:

· Black frame.

· Seat Pattern: Scatter

· Seat Color: Shale 4SC03

· Back Color: Shale 36506

· 4-leg / wall saver.

· Interweave / suspension back.

· No arms.

· Glides (for use on carpet).

· Height: 32 7/8"

· Width: 24 3/4"

· Seat Height: 18 3/4"

· Seat Depth: 16 1/4"

Chair image reflects incorrect seat color. Reference salient characteristics for selected colors.

Verus

P1A1B326HAAJ__SC8

Desk & Conference Room Chair:

· Assembled

· Interweave / suspension back (Shale 36506)

· Black base, black frame

· Standard height range

· Synchronous with tilt limiter

· Height adjustable arms

· Adjustable seat depth

· Adjustable lumbar with sacral support

· Seat color: Black

· Chair Height Range: 40 ½” to 43 ¼”

· Chair Width: 27 5/8”

· Seat Height Range: 16 ¾” to 20 ¾”

· 2 ½” casters for hard floors and carpet with quiet roll technology

Chair image reflects incorrect seat color. Reference salient characteristics for selected colors.

NBF Signature Series Octave 50040 Work Chair:

· Octave Big and Tall High Back Chair with Breathable Memory Foam Seat

· Air-flow inserts on the seat sides

· Faux leather upholstery with mesh accents.

· Cable-actuated control for seat height, tilt tension and tilt function locking.

· Built-in headrest

· Approved by American Chiropractic Association

· Dimensions: 28.5"Wx 31.5"D x 45.5-18.5"H

· Seat Dimensions: 22"Wx20"Dx19.25-22.25"H

· Back Dimensions: 23"Wx28"H

· Arm Dimensions: 27-30"H

Caper

WC410NBK__YX

Stacking Chair

· Color: TBD

· Molded seat and back

· Armless

· Black frame

· 4 leg base

· Floor Saver glide for hard floors

· Height: 32"

· Width: 24 1/4"

· Seat Height: 17 1/2"

· Seat Depth: 17 1/4"

Meridian

M161522BBF

Mobile Pedestal Filing Cabinet:

· Fit under desktop with casters

· 3 drawers, box/box/file

· Smooth paint on smooth steel

· Nonmetallic paint, color TBD (neutral / Light Tone / Sandstone)

· 1” painted metal top with square edge

· Lock w/ keys

· Individual units keyed differently from each other (chrome cylinder)

· Height: 23 ½”

· Width: 15”

· Depth: 22”

Meridian 26-36-20-5F 5-Drawer Lateral Filing Cabinet:

· 4 drawers (13 1/18”) with additional flipper door (13 1/8”)

· Smooth paint on smooth steel

· Nonmetallic paint, color TBD (neutral / gray)

· 1” painted metal top with square edge

· Lock w/ keys

· 1” base

· Width: 36”

· Depth: 20”

Meridian MTV5624RFS or MTV6624RFS

Wardrobe & Storage Cabinet:

· 9” full length wardrobe with rod

· Storage with 2 adjustable shelves

· 2-drawer file/file

· Smooth paint on smooth steel

· Nonmetallic paint, color TBD (neutral / Light Tone / Sandstone)

· 1” square edge top

· 1” base

· Lock w/ keys

· Cabinet width: 23 7/8”

· Cabinet depth: 23 7/8”

· Storage height: 39 3/8”

· Cabinet height: 64”

· Wardrobe door will be a mix of left or right, depending on location in workstation or office.

Meridian MTV5624RFS or MTV6624RFS

Wardrobe & Storage Cabinet:

· 15” W full length wardrobe with rod

· Storage with adjustable shelf

· 3-drawer file/file/file

· Smooth paint on smooth steel

· Nonmetallic paint, color TBD (neutral / Light Tone / Sandstone)

· 1” square edge top

· 1” base

· Lock w/ keys

· Cabinet width: 29 7/8”

· Cabinet depth: 23 7/8”

· Storage height: 27 5/8”

· Cabinet height: 64”

· Wardrobe door will be a mix of left or right, depending on location in workstation or office.

Office Star Sonoma Collection 36351 Executive 2-Door Wardrobe Cabinet:

· Executive furniture

· Smooth radius edges and corners

· 2-doors (one for each compartment)

· Each compartment 17” W x 18” D x 69” H

· One compartment for handing clothes (with rod)

· One compartment with 3 adjustable shelves and one fixed shelf

· Adjustable glides

· Non-locking doors

· Dark cherry finish

Meridian

F161522FF

Pedestal Filing Cabinet:

· Fit under desktop, no casters

· 2 drawers, file/file

· Smooth paint on smooth steel

· Nonmetallic paint, color TBD (neutral / Light Tone / Sandstone)

· 1” painted metal top with square edge

· Lock w/ keys

· Individual units keyed differently from each other (chrome cylinder)

· Height: 23 ½”

Meridian

F161522BBF

Pedestal Filing Cabinet:

· Fit under desktop, no casters

· 3 drawers, box/box/file

· Smooth paint on smooth steel

· Nonmetallic paint, color TBD (neutral / Light Tone / Sandstone)

· 1” painted metal top with square edge

· Lock w/ keys

· Individual units keyed differently from each other (chrome cylinder)

· Height: 23 ½”

Canvas

Private Office #1:

· L-shape 36” D x 72” L round end peninsula with modesty panel

· 24” D x 72” L return surface

· Colors TBD (including tackboard)

· 24”H x 72” L fabric tackboard

· 48” L Hutch / upper cabinets above return surface with hinged doors

· 24” L open shelf next to cabinets

· Mobile pedestal shown in image is already listed as separate line items (F1) and should not be duplicated.

· Match right/left return as indicated on furniture layout

Note: This image is included as a conceptual representation of the needed workstation and should not be interpreted as the actual requirement.

Office Star Sonoma Collection 15832

Sonoma Collection 90905 Private Office #2:

· Executive furniture

· U shaped desk with bow top and hutch

· Common grain desktop surfaces

· Bridge with reverse cope edge

· Includes two (2) pedestals located under desk – 1 box/box/file and 1 file/file with same finish as desk

· Modesty panel

· 4 hinged doors on hutch

· Hutch on top of credenza

· Reversible design

· Desk dimensions: 72” W x 39” D x 29” H

· Bridge dimensions 48” W x 24” D x 29” H

· Credenza dimensions 72” W x 20” D x 29”H

· Hutch dimensions 72” W x 14” D x 42”H

· Center drawer

· Dark cherry finish

Everywhere

DT1BS4242LX

Break Room Table:

· 42” x 42” square

· Square edge

· Laminate top with thermoplastic edge

· 4-column base with glides

· Height: 28.1/2”

· Colors: TBD (neutral / Light Tone / Sandstone

Eames

DP1BCS24896LLAC

Conference Table:

· Boat shaped

· Cabinet base w/ power

· Square edge

· Laminate top with thermoplastic edge

· Laminate control door

· Center cutout for control

· Color TBD

· Height: 28 ½”

· Depth: 48”

· Width: 96”

Canvas Workstation (Cem Rep):

· 96” x 96” workstation

· 62” high panels on 3 sides

· Open at workstation entrance

· 30” D x 48”L return surface

· 24” D x 96” L work surface. F3 (not shown) will sit between the end of the work surface and the end of the workstation panel.

· Include both power and LAN (cat 6e) raceways along the back wall – NO POWER POLES

· Colors TBD (including tackboard); exactly match other colors in space

· 16” H x 48” W fabric tackboard above worksurface

· 48” upper flipper door cabinets (or 2x 24” upper flipper door cabinets) and 48” open shelf above worksurface

· Mobile pedestal (F1) is listed as separate line items and should not be duplicated.

· Electrical drawing will be provided upon contract award.

Note: This image is included as a conceptual representation of the needed workstation and should not be interpreted as the actual requirement.

Canvas or Ethospace

Reception:

· 16” W x 30” D worksurface(s)

· 38” H segmented tiles on exterior and monolithic tiles on interior

· 60” W Transaction Counter x2, with ADA transaction area in the middle

· 38” H ADA Transaction Panel with monolithic tile

· 30” D x 48” L return surface

· 16” H x 48” W fabric tackboard above return

· 24” upper flipper door cabinets and 24” open shelf above return surface.

· Include both power and LAN (cat 6e) raceways along the front counter wall – NO POWER POLES. There are floor boxes for both power and LAN.

· Side panels will be sides of WS1

· Colors to exactly match selected colors of WS1

· Electrical drawing will be provided upon contract award.

No image available.

Canvas Landscape Wall Rectangular Surface Work Surface:

· 24” D x 94” W worksurface, 1 ¼” thick, laminate top with thermoplastic, square edge.

· 2 grommets for cable management (prefer for grommets to be field installed)1

· Mobile pedestal cabinets shown in the image are already included and should not be duplicated.

Note: This image shows F6 & F7, which are already included and should not be duplicated.

Canvas Landscape Wall Workstation:

· 24” D x 60” W worksurface

· 20” D x 72” W return with grommets for cable management.

· Non-powered / open frames

· Mobile pedestal filing cabinet to fit under return (box/box/file) already included (not shown in the image).

· 42” frame / privacy panels on two sides. Also acceptable is a screen mounted on the worksurface, versus a panel.

· Orientation of workstation shown in PDF (all facing north with returns on the left).

Note: This image is representative of the layout requested. It depicts Canvas Storage items, versus the requested Canvas Landscape Wall items.

4.0 PERFORMANCE DETAILS

4.1 Work Schedule: The firm dates and times for delivery, assembly and installation of new furniture is as follows:

Administration Building: Installation must be completed NLT 25 AUG 2023 and can begin no earlier than 7 AUG 2023. Power and LAN pigtails should be delivered to the cemetery, NLT 21 JUL 2023, so that they can be installed prior to furniture delivery. Workstation and Reception workstations (WS1 and WS2) will be installed first, so that the electrical contractor (not included under this contract) may make final connections prior to final completion. Electrical contractor will work in the same physical space at the same time as the furniture vendor and both will coordinate work to prevent delays. There is a potential for the dates to shift (to the right) by a maximum of two (2) weeks. There are no stairs at the entrance to the Administration Building.

Maintenance / Honor Guard / PIC Bldgs: Delivery and installation may begin as early as 5 SEP 2023 (4 SEP is Labor Day) and must be 100% completed by 22 SEP 2023. Delivery and installation may occur concurrently in these buildings and will commence after the Administration building is completed. If the dates for the Administration shift to the right, the required dates for the Maintenance, Honor Guard and PIC will shift accordingly. There is a small flight of stairs up to the PIC.

4.2 The furniture shall be clean and free from spots or stains upon completion of installation. Upon completion of installation, areas shall be left clean; all packing material and trash shall be disposed of by contractor. If any damages occur to walls, furniture, floors, elevators or carpeting during installation, contractor will be held liable.

4.3 The Contractor shall coordinate all deliveries with the COR and provide a Certificate of Insurance in advance. The Contractor shall provide proper protection during delivery and pickup to ensure no damage. The COR shall be contacted one week prior to delivery and installation date to confirm schedule.

4.4 The Contractor shall maintain records and prepare final turn-over documents once installation has been completed.

4.5 The Contractor(s) shall document any open issues, possible problems, or any other items that could hinder the performance of the project. Furthermore, resolutions to known problems or foreseen problems/issues shall be documented. Any determined issues that need to be addressed shall be communicated to the COR immediately for possible resolution.

4.6 Work schedules will be cooperative efforts between the COR and the Contractor. Unless otherwise specified, the COR will have 10 workdays after receipt to review and accept/reject identified deliverables.

4.7 The Contractor is responsible for the full installation and warranty of all furniture to include replacement and repairs of missing, lost, or damaged in-transit furniture.

4.8 All wall-mounted accessories final locations shall be coordinated with and approved by the COR prior to installation and signed off in the table below.

4.9 The Contractor shall take all reasonable precautions necessary to protect person and property from injury or damage during the performance of this contract.

5.0 PERFORMANCE PERIOD

5.1 The furniture must be ordered with the supplier within three (3) days of contract award. The Contractor shall complete the work required under this contract in accordance with the dates specified by the Contracting Officer. All work must be coordinated through the COR.

6.0 SPECIFIC TASKS: The Contractor shall perform the tasks below within the performance period stated in this SOW.

6.1 Provide furniture to accommodate the allotted NCA areas, meeting the requirements specified in the contract.

6.2 The Contractor is responsible for following the specific furniture and furnishing layouts as designated in the reference drawings. Once all submittals have been approved, the Contractor shall install the furniture as per the approved layouts. The Contractor shall install all the necessary amount of furniture as outlined in this contract.

6.3 Provide a detailed work-plan and a briefing on the project, which presents the Contractor(s) plan for completing the work. Additionally, a draft work plan shall be submitted with the Contractor’s quote.

6.4 Following installation, the COR and the Contractor shall conduct a walkthrough to determine a punch list of items to be corrected or adjusted to complete the furniture installation. The Contractor will complete the punch list items.

6.5 Remove and dispose of all remaining debris from new furniture packaging. Dumpsters and landfills at the cemetery may not be used by the Contractor for disposal. The contractor will haul away all packing material.

6.6 Furniture delivery and installment requires flexibility based on the construction timeline for the required spaces. It is anticipated that the Contractor shall commence delivery and installation of the furniture in accordance with the agreed upon delivery schedule. The contractor shall verify the schedule with the Contracting Officer and the COR after award of Contract.

7.0 [RESERVED]

8.0 GENERAL REQUIREMENTS

8.1 Trash removal related to the delivery and installation will be provided by Contractor.

8.2 The Contractor is responsible for any damage caused by the Contractor or its agents. This includes repairing damage sustained to walls, doors, floors, ceilings, light fixtures, etc. as a direct result of any activities by the Contractor. A walkthrough before and after the Contractor has completed the work will take place with the COR, to ensure that the building(s) are free from damage caused by the Contractor.

8.3 Unless superseded by parts description specifications, goods shall include all standard components and accessories listed by the manufacturer as standard, as well as part of the offeror’s GSA schedule contract.

8.4 The contractor shall utilize professional laborers for furniture installation. Installation supervision shall be handled by an experienced on-site supervisor trained by the manufacturer or certified designee.

8.5 An inspection tour of the site will be held by the COR for all Offerors. Offerors are advised to refrain from visiting the site without first arranging a site inspection. The site inspection/verification are mandatory.

8.6 The Contractor is responsible for the full installation and warranty of all furniture to include replacement and repairs of missing, lost, or damaged in-transit furniture.

8.7 The Contractor will thoroughly clean up the work area at the end of each day’s work, and at completion of the project. The premises will be left clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

8.8 The Contractor will provide temporary protection against damage for portions of existing structures and grounds where work is to be done. The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site not to be removed and do not unreasonably interfere with the work required under this contract. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

9.0 PROJECT ADMINISTRATION

9.1 The Contract shall be administered by VA National Cemetery Administration Contracting Office. VA NCA Contracting Officer (CO) is the only office person authorized to modify contract and terminate contract. The CO is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract in conjunction with the inspection and changes clauses in FAR 52.212-4(a), (c). If the contractor makes any change without the CO’s explicit authority and cooperation, the contractor will do so at its own economic risk and peril without recourse to requests for equitable adjustments or claims to adjust the contract price.

9.2 The CO shall appoint a COR to assist in monitoring the work under this contract. The COR is responsible for the technical administration of the contract and technical liaison with the Contractor. The COR IS NOT authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions

10.0 STANDARDS OF EMPLOYEE CONDUCT:

10.1 The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at this cemetery shall reflect this nation's concern for those interred there. Due to the sensitive mission of the cemetery, contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

10.2 Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901.

10.3 Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

10.4 Behavior and language must be appropriate, reverent, and respectful at all times.

10.5 Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

10.6 Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

10.7 Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

10.8 The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contacting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

11.0 CONTRACTOR QUALITY CONTROL

11.1 Contractor Supervisor/Superintendent: An on-site, competent and experienced English-speaking Contractor Supervisor/Superintendent shall be provided by the Contractor whenever work is being performed - other than trash and debris pick-up.

11.2 The Contractor Supervisor shall:

a. Inspect the quality of work performed

b. Ensure contract work does not conflict with ceremonies and funerals

c. Ensure employees are adequately supervised and proper conduct maintained

d. Certify the completed work for payment and other purposes.

12.0 SUBMITTALS AFTER AWARD

12.1 Work Plan.

12.2 Submit manufacture’s literature for all furniture and furnishings as part of the bid proposal to the CO. After award submit furniture and furnishings specifications, cut sheets, brochures, literature, and quantities showing compliance with the contract requirements.

12.3 The Government's approval shall be obtained for all materials and equipment before delivery to the job site. Delivery, storage or installation of materials and equipment which has not had prior approval will not be permitted.

12.4 All submittals shall include descriptive literature, catalog cuts, shop drawings, and other data necessary for the Government to ascertain that the furniture and furnishings comply with contract requirements.

13.0 PLANS, REFERENCES, AND DETAILS

13.1 Furniture and Furnishings Floor Plan Drawing: “Furniture Plan".

END OF STATEMENT OF WORK

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