SOW for SIG ATCT Repair Asphalt Parking Lot Revised.pdf

FEDERAL AVIATION ADMINISTRATION SCOPE OF WORK

REPAIR PARKING LOT AND DRIVEWAY

Isla Grande (SIG) ATCT

Project Location:

Lat./Long. 18° 27’ 20.4”N / 66° 05’ 56.8”W

Isla Grande Airport Isla Grande-San Juan, PR 00901

1. STATEMENT OF WORK

The asphalt parking lot at the Isla Grande Airport Air Traffic Control Tower (SIG ATCT) has deteriorated significantly, showing several uneven areas, areas with ‘alligator’ cracking, and other areas with long cracks ¼” to ½” in width. The contractor shall furnish necessary equipment, materials, labor and supervision to perform the following work at the SIG ATCT, a Federal Aviation Administration (FAA) facility located at Isla Grande Airport, Isla Grande-San Juan, PR. 00901.

Work inside of the facility fence may require escort, and must be coordinated with the FAA onsite Contracting Officer’s Representative (COR). Areas to be closed must be coordinated with on-site representative, to ensure adequate vehicular access for facility personnel.

1. Contractor shall provide a plan map showing which areas will be worked on for specific days, and the duration the areas will be closed. This will be coordinated before the project begins, and shall be reviewed/approved by the facility management. (Submittal Required)

2. Contractor shall remove and replace the retention trench approximately 66 feet long and 8 feet wide.

Construction details are located on drawing C001, C001-Note 4 and Detail 3 on drawing C002, attached.

3. Remove and replace “in-kind” the 8 concrete wheel stops.

4. Saw cut and remove asphalt down to the base in the parking lot area, from the main entrance of the fence area (intersection of access drive and the parking lot), west to the end of the parking lot, approximately 4,500 ft2. For supplemental construction information or requirements refer to attached aerial photographs, and drawings C001 & C002, along with the construction details and notes associated with the work to be performed. Note: C001 shows 9 parking spaces but the aerial photographs shows only 8 parking spaces.

Contractor shall field verify conditions, dimension and quantities. Any discrepancies that may impact the work to be performed shall reported to the FAA upon discovery, in writing. Care shall be taken to minimize damage to the existing features not to be repaired or replaced such as gate’s loop wire installed below asphalt at the entrance, if it existing.

5. Excavated asphalt shall be removed from site and taken to an asphalt recycler or properly disposed of in accordance with local procedures. (Submittal Required)

6. Compact existing base material exposed using a heavy vibratory roller.

7. Fill and level low spots in excavated area. Fill added, similar to existing, shall be placed in no greater than 6” layers, and compacted with a heavy vibratory roller.

8. Provide and install a 6” layer of ¾” Crushed Limestone base course gravel over the entire area excavated.

(Submittal Required)

9. Compact the gravel base by making multiple passes with a heavy duty vibratory roller.

10. Compaction requirements are for the specific layers of gravel and asphalt is identified in Note 4 on drawing C002.

11. Provide a tack coat over the entire excavated area. (Minimum surface temperature of 60 deg F) Contractor shall submit documentation for the asphalt mix from a local distributer in the area regularly engaged in highway work. This submittal shall be submitted and approved prior to the start of the project. (Submittal Required)

12. Provide and install a 2 ½” after compaction Asphalt Base Course of hot-mix asphalt. Minimum surface temperature of 40 deg F)

13. Provide and install a 1 ½” after compaction Asphalt Surface Course hot-mix asphalt. Minimum surface temperature of 60 deg F)

14. Ensure appropriate measures are taken to ensure that water flows to the drop inlets or to the curb & gutters that lead to the appropriate drainage structure/area.

15. Joints

a. Construct joints to ensure a continuous bond between adjoining paving sections. Construct joints free of depressions, with same texture and smoothness as other sections of hot-mix asphalt course.

b. Clean contact surfaces and apply tack coat to joints.

c. Offset longitudinal joints, in successive courses, a minimum of 6 inches Offset transverse joints, in successive courses, a minimum of 24 inches

d. Construct transverse joints at each point where paver ends a day's work and resumes work at a subsequent time. Construct these joints using either "bulkhead" or "papered" method according to AI MS-22, for both "Ending a Lane" and "Resumption of Paving Operations."

16. Provide and install new loop wire to ensure proper operation of gates, if required. (Submittal Required)

17. At least fifteen (15) calendar days prior to the start of onsite activities, following contract award, the contractor shall submit the schedule and work plan. Work will not commence until the schedule is approved. (Submittal Required)

18. Prep and paint the concrete curb and access ramp locations, safety yellow.

19. Prep and paint the pedestrian walk lanes, safety yellow. (Submittal Required)

20. Stripe one (1) handicap parking space with van accessible. Install a new handicap compliant parking sign and post. Contractor shall insure the dimensions, paint color, striping patterns, pavement placard is ADA/UFAS compliant (coordinate location with on-site representative).

21. Repaint all parking spaces and markings.

22. At the Tower’s entrance install a concrete ‘stoop’ approximately 5’W x 5’L x 7”H (Stoop Detail attached), broom finished. Install along the three edges of the stoop a nosed stair tread, Flexmaster® Type 365 or similar (6.5” x 36” w/yellow safety edge). The stoop is located at the front entrance, the work must be performed after hours from 7 am to 7 pm. Due to concrete cure times the stoop may require to be protected temporarily from foot traffic until adequately cured.

23. Submittals required include, but are not necessarily limited to, the following:

(a) Contractor Safety Plan

(b) Asphalt Mix Design

(c) Schedule and Work Plan

(d) Aggregate and #3 Stone

(e) Parking Lot Striping Paint

(f) SDS Sheets

(g) Parking Lot Striping Paint

24. Contractor to field verify conditions, dimensions and quantities. Any discrepancies or concerns should be addressed immediately with the FAA and followed up in writing to the CO and COR.

25. Substitutes/Alternates are subject to compliance with all requirements, “or equal” must be compatible for application to the existing system. Any substitutes or alternates must be submitted for the FAA’s written approval.

• Project shall not proceed when the ambient temperature is less than 50 degrees F and rising and the pavement temperature is less than 40 degrees F and rising.

The General Contractor (GC) shall be expected to work Monday through Friday during the day time hours of 0700

AM to 0330 PM unless alternatively coordinated in advance with the Contracting Officer Representative (COR).

Coordination between the GC and FAA personnel shall be required at all times in order to maintain an operational facility.

Any discrepancies between the contract provisions and the actual site conditions shall be referred to the Contracting Officer (CO) for a written determination in accordance with Contract Clause entitled Order of Precedence.

2. SPECIAL REQUIREMENTS

1. Safety Data Sheets. – Prior to the start of work, the contractor shall submit Safety Data Sheets (SDS) with all submittals for review and approval by the Contracting Officer. Materials found to contain asbestos and/or lead-based products will not be accepted. Copies of all SDS sheets shall be provided to the facility FAA personnel for the building records. The contractor shall comply with all health and safety provisions outlined in each SDS and shall follow all OSHA guidelines regarding personnel protection.

2. Product Data - Prior to commencing any work, the contractor shall submit Product Data Sheets for review and approval by the Contracting Officer (CO).

3. Hazardous materials. - If the FAA COR suspects the presence of asbestos or lead-based products in the new materials, the FAA will sample the suspect material to verify that no asbestos containing material or lead-based material were used. If these materials are found to contain asbestos or lead-based products, the cost of the survey and all subsequent removal/replacement of any hazardous materials shall be at the contractors’ expense.

4. Due to the recent health concerns related to the COVID pandemic, the Contractor shall adhere to the Center of Disease Control’s (CDC’s) and the FAA’s COVID requirements and guidelines. The FAA’s COVID requirements and guidelines are available upon request.

5. Work plan and scheduling. – Prior to the Contracting Officer issuing the Notice To Proceed (NTP), the contractor shall submit for approval a work plan with a schedule of the work.

3. SITE ACCESS/CONSTRUCTION LIMITS

1. Contractor shall maintain access to the site at all times.

2. Construction/demolition shall in no way interfere with FAA Operations. Extreme care shall be exercised so as not to cause any interference or interruption of service from this facility. It is absolutely mandatory that the contractor protects FAA personnel and existing FAA communication, electrical and mechanical equipment both inside and outside buildings from damage caused by impact, water, debris, dust or odor. The contractor shall have the overall responsibility for the performance and enforcement of all forms of protection around or near the facility and protect against any damages due to work performed under this contract. Any damages incurred, as a result of construction activity during the performance of this contract will be repaired/replaced immediately by the contractor at no cost to the FAA.

3. The contractor shall confine operations, activities, storage of materials and employee parking within the designated areas, as identified by the COR. If required, Additional space the contractor deems necessary shall be obtained off site, at no additional cost to the Government.

4. Vehicles transporting materials shall not be loaded beyond the capacity prescribed by federal, state, or local laws. Obstruction of existing roadways, driveways, to the facility is strictly prohibited.

5. Damage to existing paving, lawns, and utilities caused by the contractor's activities shall be repaired immediately. Any damages that are a result of the contractor’s activities shall be repaired. All costs of repairs shall be paid by the contractor. After notice to proceed and prior to the commencement of construction, the contractor and COR shall conduct joint inspections of the existing areas affected by the construction. Existing damage or defects shall be noted and will be used as the basis for determination of damages caused by the contractor's operations.

6. It is strongly urged that the contractor carefully examine the premises to determine the extent of work and the conditions under which it must be done.

7. The Government reserves the right to enter the construction area at any time for work inspection and for the operation of the facility.

8. All work hours, shifts, and overtime work shall be coordinated with the COR. Before commencing construction, furnish to the COR a statement of hours per day and days per week to normally be worked and approximate number of persons on the job for a normal work shift.

At the end of each work day, the contractor shall secure all construction areas. The contractor is responsible for the security of the staging area, and shall provide the required measures at no additional expense to the government.

4. PERSONNEL

Contracting Officer -The term "Contracting Officer" (CO) as used herein denotes the person designated to act on behalf of the Government in the performance of this contract. Where reference is made to "Federal Aviation Administration" (FAA), "Contracting Officer's Representative" (COR), or the like, this shall mean the Contracting Officer or his/her authorized representative.

Contractor Superintendence - In accordance with Contract Clause entitled SUPERINTENDENCE BY THE CONTRACTOR, the Contractor shall at all times during performance of this contract and until the work is completed and accepted, directly superintend the work or assign and have on site a competent superintendent with the authority to act for the Contractor.

The Contractor shall submit a Project Organizational Chart with the key personnel identified and their qualifications for the Government’s review and approval.

The contractor and his employees shall be subject to all rules and regulations relative to entering and leaving the FAA facility.

Employees - The government reserves the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor shall not employ any person who is in employment of the United States Government if the employment of that person would create a conflict of interest.

5. COORDINATION

The contractor shall coordinate all work which has any or may have any impact on any operational system through the COR. The contractor shall immediately cease any work which is adversely impacting the operation of the FAA facility and shall be responsible for the immediate repair or restoration of any portion of the operational system that has been damaged or suffered diminished performance as a result of the contractor's activities. No repairs shall be completed without notification of the COR. In some cases, the repairs may be performed by FAA personnel at the contractor’s expense, due to the criticality of the repair.

The Contractor will be responsible for obtaining and payment of all building fees, inspection fees, utility connection charges and any other fees or charges which may be incurred in the performance of this contract. The contractor shall comply with all local city, county, and state construction codes.

All materials or workmanship or both which have been rejected by the COR by reasons of failure to conform with the requirements of the Contract Documents shall be removed and replaced with new, acceptable materials by the contractor at the contractor's own expense. Contractor shall also pay for testing of new materials which have been installed in place of rejected materials.

6. CONSTRUCTION SCHEDULE

The work plan and schedule prepared by the contractor shall consist of a logical narrative plan. Include construction activities, submittal and approval of materials, samples and shop drawings (if applicable), the procurement of critical materials and equipment, fabrication of special materials and equipment along with their installation and testing.

At least fifteen (15) calendar days prior to the start of onsite activities, following contract award, the contractor shall submit the schedule and work plan. Work will nor commence until the schedule is approved. (Submittal Required)

The Contractor shall participate in a review and evaluation of the proposed schedule with the Contracting Officer’s Representative (COR). Any revisions necessary as a result of the review shall be re-submitted for approval. The approved schedule shall then be used by the contractor for planning, organizing, and directing work, reporting progress, and requesting payment for work accomplished. If the contractor, thereafter, desires to make changes in the schedule, the Contracting Officer shall be notified in writing, stating the reasons for the change. If the Contracting Officer considers the change to be of a major nature, the contractor may be required to revise the schedule and submit it for approval, without additional cost to the government.

The Contractor shall warranty material, workmanship in writing for a period of five (5) years (or not less than the industry standard for the material specified, nor the manufacturer’s standard warranty period, whichever is greater) from the date of final project acceptance by the FAA.

7. SAFETY REQUIREMENTS

Contractor Responsibility

1. General Safety Provisions - The Contractor shall bear full responsibility to provide safe working conditions for its employees and Contractors. The Contractor shall not permit any employee or Subcontractor to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to the health and safety of the employee.

2. Accident Prevention - The Contractor shall bear the responsibility of maintaining an accident prevention program such that frequent and regular inspections of the job site, materials and equipment are made by a competent person designated by the employer.

3. Use of Equipment - The Contractor shall not permit the use of any machinery, tool, material, or equipment that is not in compliance with OSHA regulations. The employer shall permit only those employees qualified by training and/or experience to operate equipment and machinery.

4. The FAA shall not be held responsible for safety inspections to ensure Contractor conformance with the OSHA safety regulations. The FAA, however, reserves the right to notify the Contractor of any deficiencies regarding worker safety.

5. The FAA will evaluate the Contractor on its safety performance, including that of its Subcontractors. The number and severity of safety and security violations will be considered in this evaluation. Contractor safety violations are cause for termination for default, may result in notification of the Contractor’s bonding company, and will affect the Contractor’s opportunity to propose on future work. Failure to correct such deficiencies may impact the Contractor’s ability to work on future FAA contracts.

OSHA Regulations

The Contractor shall comply with the latest Occupational Safety and Health Administration regulations (CFR 29 Part 1926) regarding safety in the work area.

The Contractor shall be responsible for obtaining copies of non-FAA referenced documents without additional cost to the FAA. If Contractor requests a copy of FAA directives, they may be obtained by contacting the

Contracting Officer.

The Contractor is not relieved from adhering to other OSHA requirements not listed herein. The Contractor shall consult the latest referenced OSHA documents for safety regulations.

OSHA Documents:

CFR 29 Part 1926 Safety and Health Regulations for Construction

CFR 29 Part 1910 General Industry Standards Applicable to Construction Industry

FAA Documents:

FAA Order 3900.49 Control of Hazardous Energy During Maintenance, Servicing and Repair

8. CLEAN-UP

The contractor shall correct or repair any damage done during any part of this contract. Scrap and debris resulting from the project shall be removed from the site after each day’s work on site. All debris and generated waste shall require disposal in a manner that is not in conflict with local sanitary regulations.

9. SUPPLIES AND EQUIPMENT

The Contractor shall furnish all supplies and equipment as specified to accomplish the contract specifications.

SHIPPING AND RECEIVING MATERIAL. FAA shall not be responsible for shipping or receiving any material relating to this contract nor shall the contractor ship or otherwise receive any materials at the expense of the FAA.

PROTECTION OF MATERIAL. Contractor shall protect and maintain in like new condition all materials and supplies to be incorporated into this project and shall be responsible for their safe storage.

STORAGE OF MATERIALS. No storage area/space will be provided for contractor furnished equipment or supplies. Onsite storage must be coordinated with the COR so that the roadway is not blocked.

10. CONTACT/LOCATION INFORMATION

A. Location of Work:

Isla Grande (SIG) ATCT

Project Location:

Lat./Long. 18° 27’ 20.4”N / 66° 05’ 56.8”W

Isla Grande Airport Isla Grande-San Juan, PR 00901

11. ACCEPTANCE OF WORK

The FAA COR will conduct a Construction Acceptance Inspection at the completion of the project to ensure that all items of the contract have been fulfilled and that the site has been cleaned of debris.

APPENDIX

Figure 1 - Aerial Photograph of Isla Grande Airport

Figure 2 - Aerial Photograph of Isle Grande Tower (SIG ATCT)

Figure 3 - Drawing C001

Figure 4 - Drawing C002

Figure 5 - New Stoop Detail