SOW for ArchivEra from Lucidea.pdf
PDF 115 KB Posted
- Attached to
- Library Document Archive (Subscription) Federal contract opportunity
- Solicitation number
- 83310126Q0018
- Issued by
- Export Import Bank of the US
About this file
Statement of Work Summary
This Statement of Work (SOW) defines requirements for the ArchivEra Archival Management System project for the U.S. Export-Import Bank (EXIM). EXIM's Research & Information Services (RIS) division requires replacement of its outdated DB Textworks archives catalog system with ArchivEra to support management of over 9,799 archival records dating back to 1934. The successful offeror must possess the ability to fully access the existing database and transition all records to the new system while maintaining data integrity. The work involves migrating records into a hierarchical structure organized according to standard archival principles of provenance and original order, with the system operating on EXIM's on-premises server environment and compatible with its VDI infrastructure.
The scope of work encompasses three primary tasks: (1) migrating 9,799 archival records from the legacy system to ArchivEra, (2) collaborating with EXIM's IT team for initial installation and setup, and (3) assisting RIS librarians with interface customization and database training. The contractor must provide ongoing technical assistance for content questions and troubleshooting. The period of performance runs from April 1, 2026, through March 31, 2027, representing one base year with four optional one-year periods thereafter. Database access delivery begins upon successful installation and completion of customizations. The work is classified as unclassified, with no government-furnished equipment or specific place of performance requirements identified.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 83310126Q0018 Cover.pdf | ||
| FormSF1449 83310126Q0018 Lucidea Migration.pdf | ||
| Lucidea JOFOC2.pdf |
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Text version
Statement of Work (SOW)
PROJECT TITLE: ArchivEra, Archival Management System.
1. BACKGROUND:
The mission of the US EXIM’s Research & Information Services (RIS) is to support the work of EXIM officials and employees who serve U.S. exporters and other clientele by providing high-quality and useable information delivered in a timely fashion. EXIM’s in-house Archives provides information about the Bank’s founding and legislative history. It is accessed via an archives catalog system.
An archives catalog is a structured database that stores descriptive records of archival materials. It allows users—typically librarians, researchers, or institutional staff—to search, retrieve, and manage information about historical documents, photographs, and other records.
The EXIM Archives catalog contains over 9,799 records dating back to 1934, supporting internal research and FOIA requests.
Our current archives catalog, DB Textworks, is no longer being updated or supported by the vendor, Lucidea. We are replacing the outdated system with ArchivEra, a modern, sustainable solution from the vendor that meets our archives management needs.
Successful offeror must have the ability to fully access the existing database and transition all records to the new system. Additional information is shown in the Limited Source Justification herein.
2. SCOPE:
EXIM Bank requires a system capable of organizing archival records according to standard archival arrangement practices. This process involves organizing records into a hierarchical structure (fonds, series, files, items) based on the principles of provenance (origin of the records) and original order (the order in which they were created or used). The requirement includes migration from the old system to the new one (as shown below) and continuing maintenance/hosting for one year period with 4, 1 year option periods thereafter.
Scope of requirements for the archival management system and record migration are:
• Seamlessly move 9,799 records from one system to another while maintaining the integrity of the data
• Provide a system that will operate on premises with EXIM’s server environment
• Provide a system that is compatible with EXIM’s VDI environment
• Collaborate with EXIM’s IT team for the initial install and set-up of the system
• Customize user interface according to preferences of RIS staff
• Provide training to RIS staff upon system set-up completion
• Provide ongoing technical assistance for content questions and to troubleshoot technical issues
3. APPLICABLE DOCUMENTS: None.
4. SPECIFIC TASKS:
Task 1. Migrate 9,799 archives records from one system to another.
Task 2. Work with EXIM’s IT Team to successfully install ArchivEra.
Task 3. Assist RIS librarians with customization of interface and database training.
5. DELIVERABLES AND DELIVERY SCHEDULE:
Delivery of database access begins when database has been successfully installed and customizations completed.
6. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION: N/A
7. PLACE OF PERFORMANCE: N/A
8. PERIOD OF PERFORMANCE: April 1, 2026 – March 31, 2027.
Anticipated period of performance is one base year and four option years (as shown otherwise in the RFQ).
9. SECURITY: Unclassified.
File details come from the government source that posted it. Updated .