83310126Q0018 Cover.pdf

Solicitation No.: 83310126Q0018 Page 1 of 6

COMBINED SYNOPSIS - SOLICITATION FOR COMMERCIAL

ITEMS (FAR 12.603, FAR 13)

Date: March 11, 2026

Export-Import Bank of the US 811 Vermont Ave., NW Washington, D.C. 20571

SUBJECT: Combined Synopsis/Solicitation for Commercial Items

REQUEST FOR QUOTE (RFQ) # 83310126Q… –

Dear Vendors, This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; A SEPARATE WRITTEN SOLICITATION WILL NOT BE ISSUED.

This Request for Proposal (RFP/RFQ), with solicitation number 83310126Q0018, is in accordance with FAR Parts 12 and 13 and is in accordance with provisions and clauses effective in Federal Acquisition Circular (FAC) 2025-06 dated 10/01/2025. This solicitation is under NAICS code 513210 Software Publishers, and is set aside for small businesses.

Please send questions regarding the solicitation via email to Mark Jefferson at mark.jefferson@exim.gov and Mark Jefferson at Mark.Jefferson@exim.gov].

The due date for offers is 2 PM Eastern Standard Time, Month xx, 2026. Questions in relation to the solicitation and PWS are due at 2 PM Eastern Standard Time, Month xx, 2026. Contractors shall send quotes via e-mail to Mark Jefferson at: mark.jefferson@exim.gov.

Thank you in advance. We look forward to reviewing your quotes.

Sincerely, Mark Jefferson Contracting Officer Office of Contract Services (OCS)

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1. SUPPLIES OR SERVICES AND PRICE/COSTS - Schedule of Prices

1.1 Supplies or services

The Export-Import Bank of the United States (“EXIM”) anticipates awarding a , firm-fixed price (“FFP”) purchase order in response to this solicitation.

1. Pricing Summary (performance dates are considered estimates)

Performance period Performance Dates Base Period 04/1/2026 – 03/31/2027 Option Period 1, if exercised 04/1/2026 – 03/31/2028 Option Period 2, if exercised 04/1/2026 – 03/31/2029 Option Period 3, if exercised 04/1/2026 – 03/31/2030 Option Period 4, if exercised 04/1/2026 – 03/31/2031

2. DESCRIPTION/SPECIFICATIONS/ WORK STATEMENT

The Export-Import Bank of the United States (EXIM) has a need for an archive platform, to replace the existing Texworks platform (from Lucidea), as shown in the attached SOW.

3. SPECIAL REQUIREMENTS

3.1 Period of Performance:

The Performance Period (PoP) of the contract to be awarded under this Solicitation is a five-year period commencing upon the date of the contract award. The PoP is comprised of the base year and four, one-year option periods. The migration period (from existing platform to replacement) is included in the base year and starts on the date of the contract award.

Note: In the event of a Government shutdown due to a funding lapse, the exercise of an option period may be postponed until such time as the Government returns to normal operations following the Government shutdown FAR 17.204(d). Such a postponement of exercise of an option period may result in a concomitant extension of time of the said five-year period in an amount of time equal to the postponement period.

3.2 Compatability with / Access to Existing Platform.

The successful offeror must be able to provide the follow-on platform, as well as have full access to the existing one to successfully transition / migrate data, as shown in the attached SOW.

4. CONTRACT ADMINISTRATION DATA

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4.1 Relevant Points of Contact

(a) The contractor shall designate one individual to be contacted during the period of the contract for contract administration. This individual must be available to respond to the Government in a prompt and timely manner:

Contractor POC information: * to be completed by Contractor

*Name: [Insert Full Name] *Title: [Title] *Phone: [Ph. No.] *Email: [Email]

(b) Contracting Officer (CO):

Mark Jefferson Contracting Officer Export-Import Bank of the US Office of Contracting Services 811 Vermont Ave., NW, 10th floor

Washington, D.C. 20571

(c) Contracting Officer’s Representative (COR): TBD at time of award

[Insert Name] [Title] Export-Import Bank of the US Office of Contracting Services 811 Vermont Ave., NW, 10th floor Washington, D.C. 20571

4.2 Contracting Officer’s Representative (COR):

Definitions:

“Contracting Officer’s Representative” – The Contracting Officer’s Representative (COR) is designated by the Contracting Officer, in writing, and is contract order specific. The COR is the technical representative for all technical requirements of the specific contract.

“Contracting Officer” – The Contracting Officer (CO) is the exclusive agent of the Government with the authority to enter into and administer contracts. Thus, the CO has the responsibility to see that all requirements of the law and regulation are followed. However, as the CO’s representative, the COR is delegated the authority to monitor the technical effort being performed under the contract.

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The CO is the only individual with authority to enter into, administer, or terminate contracts. The CO ensures performance of all necessary actions for effecting contracting, ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships.

The COR is not authorized nor has authority to:

Award, agree to, or sign any contract, delivery order or task order. All contractual agreements, commitments, or modifications shall be made only by the CO.

Make any commitments or otherwise obligate the Government, or to make any changes to the contract.

Grant deviations from or waive any of the terms and conditions of the contract.

Impose or place a demand upon the contractor to perform any task or permit any substitution not specifically provided for in the contract.

Increase the dollar limit of the contract or authorize work beyond the dollar limit of the contract or authorize the expenditure of funds.

Give direction to the contractor or to the employees of the contractor except as provided for in the contract.

Change the period of performance.

Authorize the purchase of equipment, except as required under the contract.

Authorize the furnishing of Government property, except as required under the contract.

Authorize subcontracting or the use of consultants.

Approve shifts of funding between line items of the budget.

Approve travel and relocation expense over and above that provided for in the contract.

Authorize the use of overtime.

When, in the opinion of the contractor, the COR requests effort outside the existing scope of work (or task order), the contractor shall promptly notify the contracting officer in writing. No action shall be taken by the contractor under such direction until the contracting officer has issued a modification to the contract or to the task order; or until the issue has been otherwise resolved by the CO.

5. CLAUSES

Note- this procurement is being issued in accordance with FAR subpart 12. However, the Contracting Officer may replicate some of these schedule clauses or provisions in order to highlight their importance for this requirement. Applicable clauses are shown herein.

FAR 52.232-18 -- Availability of Funds

FAR 52.239-1 -- Privacy or Security Safeguards (Aug. 1996)

(a) The Contractor shall not publish or disclose in any manner, without the Contracting Officer’s written consent, the details of any safeguards either designed or developed by the Contractor under this contract or otherwise provided by the Government.

(b) To the extent required to carry out a program of inspection to safeguard against threats and hazards to the security, integrity, and confidentiality of Government data, the Contractor shall afford the

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Government access to the Contractor’s facilities, installations, technical capabilities, operations, documentation, records, and databases.

(c) If new or unanticipated threats or hazards are discovered by either the Government or the Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party.

7. LIST OF ATTACHMENTS

The following Attachments are applicable to this solicitation (Samples shown below)

Statement of Work / Requirement Description Limited Source (Brand Name) Justification

SF 1449

8. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Note: All firms must be registered in the System for Award Management (SAM) database @www.sam.gov to be considered for award. All Offers must be submitted in electronic format and emailed to Mark Jefferson at mark.jefferson@exim.gov and tyler.harvey.ctr@exim.gov Contracting Specialist, at no later than the solicitation due date and time.

Please send questions regarding the solicitation via e-mail to the POC’s shown above. If using email, it is the contractor’s responsibility to follow up with the listed POC to ensure their quote was received on time. Award may be based on initial responses. As such, offerors are highly encouraged to quote their most advantageous pricing in their initial response.

NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER DUE DATE AND TIME OF SUBMISSION OF

OFFERS.

8.1 Content and Format for Submission of Offer:

Submit one (1) original complete response to this solicitation consisting of two (2) sections.

Volume I: - Technical proposal.

A brief narrative description of how the offeror’s proposed solution meets the technical requirements shown in the attached SOW, including migration from the existing platform to the new one. Prospective offerors are permitted to use standard data sheets, line cards, and brochures (in lieu) where suitable.

Volume II: Pricing Information

Pricing will be evaluated based on the total price reasonableness of the offer. The contractor shall submit a price proposal with the following minimum information:

1. A completed version of the SF1449 with all line items completed.

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2. An accompanying chart (or spreadsheet), with option year totals and overall contract grand total, shall also be included.

3. % Discount from the offerors standard commercial market rates shall be indicated.

9. EVALUATION FACTORS FOR AWARD/BASIS OF AWARD

9.1 Basis of Award

Award shall be made to the responsible offeror whose proposal, conforming to this solicitation, provides the overall best value to the Government, technical and price considered.

(a) However, for an offeror to be considered for award, it must:

1. Meet all technical requirements of this solicitation.

2. Price must be consistent with and based upon the data provided in the Offeror’s Technical submittal.

(a) Option Periods.

The Government will evaluate Offerors for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an Offeror is unacceptable if the option prices are significantly unbalanced.. Evaluation of options shall not obligate the Government to exercise the option(s).