SOW for 598-21-133 Little Rock VA Substation Upgrade JLM.docx

LITTLE ROCK VA SWITCHGEAR UPGRADE

Project Number: 598-21-133

Engineering Planning and Design Office Central Arkansas Veterans Healthcare System 2200 Fort Roots Drive Building 1 North Little Rock, AR 72114 Table of Contents

LITTLE ROCK VA SWITCHGEAR UPGRADE

Project Number 598-21-133

1.0 GENERAL

A. The intent of this solicitation is to issue a contract for maintenance and repair professional construction services for the “Switchgear Upgrade” at Central Arkansas Veterans Health System John L. McClellan (CAVHS JLM) Medical Facility in Little Rock, Arkansas.

B. Contractor shall furnish all material, equipment, and labor to upgrade switchgear at John L. McClellan (JLM) Memorial Veterans Hospital located in Little Rock, AR.

C. Offices of CAVHS Engineering Planning and Design Office will render certain technical services during construction. Such services shall be considered as advisory from the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

1.1 STATEMENT OF BID

A. GENERAL CONSTRUCTION: Switchgear Upgrade at Central Arkansas Veterans Health System John L. McClellan (CAVHS JLM) Medical Facility in Little Rock, Arkansas. Work includes necessary alterations and general construction.

1.2 DESCRIPTION OF WORK

A. The Contractor shall furnish all management, supervision, labor, equipment, assemblies, temporary power, Infection Control Protocols, transportation, supplies, and taxes as necessary to repair the space as designed. Proposed equipment shall be compatible with existing previous installed direct replacement breakers and existing CAVHS electric shop meter monitoring system. All workmanship shall comply with all applicable codes, specifications, local ordinances, and be in general accordance with industry standards.

B. Adjust all corresponding circuit breaker settings per recommended settings in the latest version of CAVHS Coordination Study. Obtain copy thru COR.

SCOPE OF WORK (additional equipment)

Direct Replacement Circuit Breaker Specifications All Direct Replacement Circuit Breaker shall contain factory installed lock out/tag out mechanism Substation A sec A & B (MAIN-TIE-MAIN)

3 - LOW-VOLTAGE DIRECT REPLACEMENT

CIRCUIT BREAKER CONSISTING OF

Replacement for General Electric Circuit Breaker

OEM # AKRT-50

Voltage: 508 Vac Continuous Current: 2000A Interrupting Rating: 65KA ANSI Rated Electrically Operated Shunt Trip:100-130 Vac Close Coil:100-130 Vac Charging Motor:100-130 Vac Control Unit 6.0X Long Time Short Time Instantaneous Modified Differential Ground Fault Power Meter UL Type A Rating Plug 08 Aux Cont Kirk Key Lock w/ Provision Push Button Interlock Spring Charge Interlock

DIGITAL MODULES INCLUDED:

3 - Operation Assistant 3 - Energy Per Phase (Trip Unit Power Quality / Metering) 12 -MDGF Current Transformer 3 - MDGF Interface Module 3 - New door, mounts using existing hinges

Substation F & G (MAIN 1 ea.)

2 - LOW-VOLTAGE DIRECT REPLACEMENT

CIRCUIT BREAKER CONSISTING OF

Replacement for General Electric Circuit Breaker

OEM # AKRT-50

Voltage: 508 Vac Continuous Current:2000A Interrupting Rating:65KA ANSI Rated Electrically Operated Shunt Trip:100-130 Vac Close Coil:100-130 Vac Charging Motor:100-130 Vac Control Unit 6.0X Long Time Short Time Instantaneous Residual Ground Fault Power Meter UL Type A Rating Plug 08 Aux Cont Push Button Interlock Spring Charge Interlock

DIGITAL MODULES INCLUDED:

2 - Operation Assistant 2- Energy Per Phase (Trip Unit Power Quality / Metering) 2 - Neutral Current Transformer 2 - New door, mounts using existing hinges

Substation H (main)

1 - LOW-VOLTAGE RETRO FILL

CIRCUIT BREAKER CONSISTING OF

Replacement for SQ D WH DSII-632 Circuit Breaker Voltage:508Vac Continuous Current:3200A Interrupting Rating:65kA

ANSI C37

Electrically Operated Shunt Trip:100-130 Vac Close Coil:100-130 Vac Charging Motors:100-130 Vac Control Unit 6.0X Long Time Short Time Instantaneous Residual Ground Fault Power Meter UL Type A Rating Plug 08 Aux Cont Push Button Interlock Spring Charge Interlock

DIGITAL MODULES INCLUDED:

1 - Operation Assistant 1 - Energy Per Phase (Trip Unit Power Quality / Metering) 1 - CPT material to convert cell from M/O to E/O 1 - Neutral Current Transformer 1 - A/P Trip Unit Kit, Includes: 24Vdc power supply, CPT, fuses, fuse blocks, etc.

1 - Retro fill Kit, Includes: copper bus, new door, barriers, etc.

Substation A (1200A feeders)

3 - LOW-VOLTAGE DIRECT REPLACEMENT

CIRCUIT BREAKER CONSISTING OF

Replacement for General Electric Circuit Breaker

OEM # AKR-50

Voltage: 508 Vac Continuous Current:1600A Interrupting Rating:65kA ANSI Rated Electrically Operated Shunt Trip:100-130 Vac Close Coil:100-130 Vac Charging Motor:100-130 Vac Control Unit 6.0X Long Time Short Time Instantaneous Residual Ground Fault Power Meter UL Type A Rating Plug 08 Aux Cont Push Button Interlock Spring Charge Interlock

DIGITAL MODULES INCLUDED:

3 - Operation Assistant 1 - CPT material to convert cells from M/O to E/O 3 - Neutral Current Transformer 3 - New door, mounts using existing hinges

Substation A, B, F & G (800A feeders)

35 - LOW-VOLTAGE DIRECT REPLACEMENT

CIRCUIT BREAKER CONSISTING OF

Replacement for General Electric Circuit Breaker

OEM # AKR-30

Voltage: 508 Vac Continuous Current:800A Interrupting Rating:42KA ANSI Rated Electrically Operated Shunt Trip:100-130 Vac Close Coil:100-130 Vac Charging Motor:100-130 Vac Control Unit 6.0X Long Time Short Time Instantaneous Residual Ground Fault Power Meter UL Type A Rating Plug 08 Aux Cont Push Button Interlock Spring Charge Interlock

DIGITAL MODULES INCLUDED:

35 - Operation Assistant 5 - CPT material to convert cells from M/O to E/O 35 - Neutral Current Transformer 35 - New door, mounts using existing hinges

Substation H (feeders)

16 - LOW-VOLTAGE DIRECT REPLACEMENT

CIRCUIT BREAKER CONSISTING OF

Replacement for SQ D WH DSII-608 Circuit Breaker

OEM # DSII-608

Voltage: 508 Vac Continuous Current:800A Interrupting Rating:65KA ANSI Rated Electrically Operated Shunt Trip:100-130 Vac Close Coil:100-130 Vac Charging Motor:100-130 Vac Control Unit 6.0X Long Time Short Time Instantaneous Residual Ground Fault Power Meter UL Type A Rating Plug 08 Aux Cont Push Button Interlock Spring Charge Interlock

DIGITAL MODULES INCLUDED:

16 - Operation Assistant 1 - CPT material to convert cells from M/O to E/O 16 - Neutral Current Transformer 16 - New door, mounts using existing hinges

REPLACEMENT BREAKER CUBICLE DOORS shall include identification label laminated black phenolic resin with a white core with engraved lettering. Lettering shall be a minimum of 12 mm (1/2 inch) high.

REMOTE OPERATOR PANELS shall include

NEMA 1 Enclosures Red LED Indicating Pilot Lights Green LED Indicating Pilot Lights Control Switchs for Breaker Operation Nameplate LOT of Misc. Material (Wiring, Terminal Blocks, etc.)

Switchgear elevation layout replication on ROP Wiring Diagram for Installation identification labels

1.4 GENERAL REQUIREMENT

A. The Contractor is responsible for verifying dimensions, existing mechanical and electrical equipment and other information presented in this document. The Contractor’s price shall include all direct (Bare Cost) and indirect costs (Coefficient) including labor, materials, equipment, transportation, incidentals, and taxes.

B. Quality Control (QC). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The plan shall be submitted to the COR for review/acceptance prior to starting any work.

C. Quality Assurance (QA). The CAVHS Engineers will monitor and inspect the Contractor's performance under this contract using the quality assurance procedures in the Federal Acquisition Regulation (FAR) clause 52.246-12, “Inspection of Construction”.

D. The Contracting Officer’s Representative monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the Contract.

E. All employees of general contractor and subcontractors shall comply with the VA security management program, be identified by through project and employer badges, and restricted from areas of unauthorized access.

F. General Contractor’s employees shall not enter the project site without appropriate badging/identification. They may also be subject to inspection of their personal effects when entering or leaving the project site.

G. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

H. No photography of VA premises is allowed without written permission of the Contracting Officer. The Contractor and workforce personnel shall not post or discuss government facility activities on unauthorized public media.

I. VA reserves the right to close/shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

J. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

K. General Contractor’s employees are subject to rules of CAVHS Medical Center applicable to their conduct.

L. Execute work to interfere as little as possible with normal functioning of CAVHS Medical Center, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required.

M. Do not store materials and equipment in other than assigned areas.

N. Scheduling of material deliveries is required. Due to space restrictions, material deliveries should not be more than what can be installed within two working days.

O. When the cutting/capping of existing pipes, electrical conduits, wiring, cables, fire protection systems, or communications systems (except telephone) is required, they shall be cut/capped at suitable locations where shown. In the absence of defined locations, the COR shall determine where the utilities can be terminated.

P. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utility power to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

Q. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the CAVHS Chief Engineer. If services must be interrupted to other services outside of the immediate work area of this scope, a minimum of 14 days written notice must be submitted for approval. This outage request must identify the affected buildings, areas, rooms, date, duration, outage description, and the procedure of the intended work.

R. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan and written approval from the Chief of Engineering.

S. All service lines including but not limited to wires, cables, conduits, ducts, pipes, hangers, supports, etc. are required to be removed in their entirety. All penetrations created from the removal of referenced components shall be sealed, capped or terminated at the main, branch or panel from which they originate.

T. The Contractor shall maintain the work site in a neat, orderly, and safe condition at all times. The Contractor shall remove debris on a daily basis. The Contractor shall repair any damage to the existing grounds, facilities, or property incurred during the course of construction to its original pre-existing conditions. The Contractor shall remove all tools, supplies, equipment, and debris upon completion of the contract.

U. Final clean up and finishes. At the completion of the work, all fixtures, equipment, and materials shall be cleaned. The Contractor shall do a final cleaning to include disposal of debris resulting from construction as well as dispose of containers for the materials used during the performance of the work.

V. Warranty. Contractor shall warrant its work against faulty workmanship for a period of not less than one year from the date of Government acceptance of the work provided under this contract. Under this warranty, contractor shall be prepared to return to the work site within one working day after notification without charge to make any necessary repairs as a result of faulty workmanship.

W. Contractor shall perform an initial assessment to field verify all data and submit a work plan to the VA for approval. Ensure replacement parts meet form, fit, function, and are compatible with existing switchgear and other switchgear components.

X. Outages will be kept to the absolute minimum necessary to perform the work. Work will require some work on nights and weekends. All outages must be requested at least 21 calendar days prior to the need for the outage. Perform field verifications and any work that can be performed prior to the outage to keep outages to an absolute minimum.

Y. The site where work is to be performed is a critical care hospital; therefore, the contractor shall ensure that interruption of electrical power is limited to the absolute minimum necessary to complete the work. The contractor shall diligently pursue the installation once started, to minimize the impact on facility operations.

Z. The contractor shall coordinate all actions, which impact the facility power, or require a power outage, with the designated COR.

1.6 PROJECT SCHEDULE

A. The Contractor shall develop a Critical Path Method (CPM) schedule which demonstrates fulfillment of the contract requirements and shall keep the Project Schedule up-to-date in accordance with the requirements of this section. The project schedule shall be used for scheduling, coordinating and monitoring the work under this contract (including all activities of subcontractors, equipment vendors and suppliers).

B. Project Schedule Requirements

a. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor shall show activities/events for the following:

i. Individual work items for completion including progress.

ii. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

iii. The COR review and approval of shop drawings, equipment schedules, samples, template, or similar items.

iv. Interruption of VA Facilities utilities, delivery of Government furnished equipment (as applicable), and rough-in drawings, project phasing and any other specification requirements.

v. Test and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

vi. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

b. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for the main trades who are performing major work under this contract.

c. Activities/events shall not consist of a duration longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 14 work days.

d. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled "start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

e. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

C. The Contractor shall submit the following supporting data in addition to the project schedule:

a. The appropriate project calendar including working days and holidays, the planned number of shifts per day, and the number of hours per shift.

b. Failure of the Contractor to include this data may delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

c. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the COR’s approval of the Project Schedule.

d. Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

1.7 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

A. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

B. Submittal Scheduling

a. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

b. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

c. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

d. All submittals are required to be approved prior to the start of the specified work activity.

C. Submittal Preparation

a. Each submittal is to be complete and in sufficient detail to allow concise determination of compliance with the contract requirements.

b. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort and will be returned without review if incomplete.

c. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data to satisfy the submittal requirements.

d. All irrelevant or unnecessary data should be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain excessive amounts of irrelevant or unnecessary data will be returned without review.

e. Provide a transmittal form for each submittal with the following information:

i. Project title, location and number.

ii. Construction contract number.

iii. Date of the drawings and revisions.

iv. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

v. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

vi. When a resubmission, add alphabetic suffix on submittal description. For example, submittal 18 would become 18A, to indicate resubmission.

vii. Product identification and location in project.

D. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

E. Stamp, sign, and date each submittal transmittal form indicating action taken.

F. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements.

G. Submittal Format and Transmission

a. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

b. Compile the electronic submittal file as a single, complete document. Name the electronic submittal file specifically according to its contents.

c. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

d. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer and the COR.

e. Provide electronic documents over 5MB through ARMDEC Safe Access File Exchange electronic file sharing system. There are no user accounts for SAFE - authentication is handled via email and CAC/PIV. The AMRDEC SAFE application can be accessed via https://safe.amrdec.army.mil/safe. There are two options to proceed from the SAFE homepage: Proceed as CAC User - Select this option if you have a valid US DoD-issued CAC/PIV. Proceed as Guest - Select this option if you do not have a CAC/PIV.

f. After the package has been uploaded (and verified, if proceeding as a guest), each recipient will receive a link to the package download page as well as a password. These passwords are unique for each recipient (not the package) and will be disabled once SAFE detects that the user successfully downloaded each file within the package.

g. Provide hard copies of submittals when requested by the Contracting Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

h. Upon project completion contractor shall supply all as-built drawings per each individual Substation A, B, F, G, and H.

H. Submittals

- Surety Bond

- Site-Specific Accident Prevention Plan

- Activity Hazards Analysis

- Organization Plan and Key Personnel Information

- Construction Schedule

- Submittal Register

- List of Proposed Subcontractors

- Asbestos Abetment Plan

- Safety Data Sheets

- 30-hrs OSHA Training

- Abatement Closeout and Certificate of Compliance

- Installation of Product

- This data shall be incorporated in an operations and maintenance manual.

- Record Drawings and as-built drawings.

- Submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

I. The Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

J. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

K. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

L. VA Review of Submittals and RFIs

a. The VA will review all submittals for compliance with the technical requirements of the contract documents. The COR for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

b. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

c. Period of review for each resubmittal is the same as for initial submittal.

d. VA review period is 10 working days for submittals.

e. VA review period is 5 working days for RFIs.

f. The VA will return submittals to the Contractor with the following notations:

g. "Approved": authorizes the Contractor to proceed with the work covered.

h. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

i. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

j. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

M. Approved Submittals

a. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

b. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

c. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

d. Retain a copy of all approved submittals at project site, including approved samples.

1.8 SAFETY REQUIREMENTS

A. In addition to the detailed requirements included in the provisions of this contract, comply with 29 CFR 1926, 29 CFR 1910, ASSE A10.34 and all applicable federal and state laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the Contracting Officer Representative or Government Designated Authority.

B. Prepare and submit a site-specific Accident Prevention Plan (APP) for approval. The APP shall interface with the Contractor's overall safety and health program. The Government considers the Prime Contractor to be the "controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors on the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

C. The APP shall be prepared as follows:

a. Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract (model language can be found in ASSE A10.33).

b. Address both the Prime Contractors and the subcontractors work operations.

c. State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

d. Address all the elements/sub-elements and in order as follows:

i. SIGNATURE SHEET. Title, signature, and phone number of the following:

ii. Plan preparer (Qualified Person such as corporate safety staff person or contracted Certified Safety Professional with construction safety experience);

iii. Plan approver (company/corporate officers authorized to obligate the company);

iv. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional). Provide concurrence of other applicable corporate and project personnel (Contractor).

D. Training: OSHA 10-hour training is required for all workers on site and the OSHA 30-hour training is required for Trade Competent Persons (CPs); and any necessary safety training to be able to identify hazards within their work environment.

E. Inspection: The CAVHS Safety Office and the COR conduct frequent and regular safety inspections of the site and each of the subcontractors CPs shall conduct frequent and regular safety inspections (daily) of their work operations as required by 29 CFR 1926.20(b)(2).

a. Each week, the CAVHS Safety Team conduct a formal documented inspection of the entire construction areas with the contractors CP in work areas.

b. Results of the inspection will be documented with tracking of the identified hazards to abatement.

c. Identified hazard and controls will be discussed to come to a mutual understanding to ensure abatement and prevent future reoccurrence.

F. PERSONAL PROTECTIVE EQUIPMENT: PPE is governed in all areas by the nature of the work the employee is performing. For example, specific PPE required for performing work on electrical equipment is identified in NFPA 70E, Standard for Electrical Safety in the Workplace.

G. Mandatory PPE includes:

a. Hard Hats – unless written authorization is given by the COR in circumstances of work operations that have limited potential for falling object hazards such as during finishing work or minor remodeling. With authorization to relax the requirement of hard hats, if a worker becomes exposed to an overhead falling object hazard, then hard hats would be required in accordance with the OSHA regulations.

b. Safety glasses - unless written authorization is given by the COR in circumstances of no eye hazards, appropriate safety glasses meeting the ANSI Z.87.1 standard must be worn by each person on site.

c. Appropriate Safety Shoes – based on the hazards present, safety shoes meeting the requirements of ASTM F2413-11 shall be worn by each person on site unless written authorization is given by the COR in circumstances of no foot hazards.

d. Hearing protection - Use personal hearing protection at all times in designated noise hazardous areas or when performing noise hazardous tasks.

1.9 INFECTION CONTROL

A. Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.

B. An Activity Hazard Analyses associated with infection control will be performed by CAVHS personnel in accordance with Construction Safety Program Chapter 41.

C. The Construction and Renovation Risk Assessment will be posted outside the appropriate construction area.

D. Before any construction on site begins, all contractor personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the Infection Control Program Manager.

E. During Construction Work:

a. Remove or Isolate HVAC system in area where work is being done to prevent contamination of duct system.

b. Complete all critical barriers i.e. sheetrock, plywood, plastic, to seal area from non-work area or implement control cube method (cart with plastic covering and sealed connection to work site with HEPA vacuum for vacuuming prior to exit) before construction begins. Install construction barriers and ceiling protection carefully, outside of normal work hours.

c. Maintain negative air pressure, 0.01 inches of water gauge, within work site utilizing HEPA equipped air filtration units and continuously monitored with a digital display, recording and alarm instrument, which must be calibrated on installation, maintained with periodic calibration and monitored by the contractor.

d. High Efficiency Particulate Air-Equipped filtration machine rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Maintenance of equipment and replacement of the HEPA filters and other filters will be in accordance with manufacturer’s instructions.

e. Contain construction waste before transport in tightly covered containers.

f. Cover transport receptacles or carts. Tape covering unless solid lid.

g. Provide adhesive Walk-off Mats minimum size mats of 24 inches x 36 inches. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

h. If required use only fire-retardant polystyrene Plastic, 6-mil thickness.

i. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

j. All cutting, drilling, grinding, sanding, or disturbance of materials shall be accomplished with tools equipped with either local exhaust ventilation (i.e. vacuum systems) or wet suppression controls.

k. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours.

F. Upon Completion:

a. Do not remove barriers from work area until completed project is inspected by the COR and thoroughly cleaned.

b. Remove construction barriers and ceiling protection carefully to minimize spreading of dirt and debris associated with construction, outside of normal work hours.

c. Vacuum work area with HEPA filtered vacuums.

d. Wet mop area with cleaner/disinfectant.

e. Upon completion, restore HVAC system where work was performed.

G. Final Cleanup:

a. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

b. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

c. All new air ducts shall be cleaned prior to final inspection.

2.0 FIRE SAFETY

A. Establish and maintain a site-specific fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR for review for compliance with contract requirements.

B. Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

C. Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR.

D. Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period.

E. Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COR to obtain permits from fire department at least 8 hours in advance. Designate contractor's responsible project-site fire prevention program manager to permit hot work.

F. Prevent smoke detectors accidental operation. Remove temporary covers at end of work operations each day.

G. Smoking is prohibited in construction areas inside existing buildings under construction, except in designated smoking rest areas.

2.1 DEMOLITION

A. Perform demolition in such manner as to eliminate hazards to persons and property; to minimize interference with use of adjacent areas, utilities and structures or interruption of use of such utilities; and to provide free passage to and from such adjacent areas of structures.

B. Provide safeguards, including warning signs, barricades, temporary fences, warning lights, and other similar items that are required for protection of all personnel during demolition and removal operations.

C. Prevent spread of flying particles and dust. Sprinkle rubbish and debris with water to keep dust to a minimum. Do not use water if it results in hazardous or objectionable condition such as, but not limited to flooding or pollution. Vacuum and dust the work area daily.

D. Wherever a cutting torch or other equipment that might cause a fire is used, provide and maintain fire extinguishers nearby ready for immediate use. Instruct all possible users in use of fire extinguishers.

E. Remove and legally dispose of all materials. Materials removed shall become property of contractor and shall be disposed of in compliance with applicable federal, state or local permits, rules and/or regulations be hauled to VA specified disposal site.

F. On completion of work of this section and after removal of all debris, leave site in clean condition satisfactory to COR.

2.2 ASBESTOS FLOOR TILE AND MASTIC ABATEMENT

A. All work shall be done in strict accordance with all applicable Federal, State, and local regulations, standards and codes governing asbestos abatement, and any other trade work done in conjunction with the abatement. If local requirements are more stringent than federal or state standards, the local standards are to be followed.

B. The most recent edition of any relevant regulation, standard, document or code shall be in effect. Where conflict among the requirements or with these specifications exists, the most stringent requirement(s) shall be utilized.

C. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, State and Local regulations related to any and all aspects of the asbestos abatement project. The Contractor is responsible for providing and maintaining training, accreditations, medical exams, medical records, personal protective equipment (PPE) including respiratory protection including respirator fit testing, as required by applicable Federal, State and Local regulations.

D. The Contractor shall hold the VA harmless for any Contractor’s failure to comply with any applicable work, packaging, transporting, disposal, safety, health, or environmental requirement on the part of himself, his employees, or his subcontractors.

E. The Contractor will incur all costs of the sampling/analytical costs to assure compliance with OSHA/EPA/State requirements.

F. Send written notification as required by state and local regulations including the local fire department prior to beginning any work on ACM as follows:

a. Copies of notifications shall be submitted to the VA for the facility's records in the same time frame notification are given to EPA, State, and Local authorities.

b. The contractor shall apply for and have all required permits and licenses to perform asbestos abatement work as required by Federal, State, and Local regulations.

c. Post one copy of each at the regulated area where workers will have daily access to the regulations and keep another copy in the COR office.

G. Provide COR with an abatement plan including Safety Data Sheet for all chemicals used.

H. All chemical mastic removers must be low in volatile organic compound (VOC) content, have a flash point no greater than 200° Fahrenheit, and contain no chlorinated solvents.

I. Regulated area access is to be restricted only to authorized, trained/accredited and protected personnel. These may include the Contractor's employees, employees of Subcontractors, VA employees and representatives, State and local inspectors, and any other designated individuals. A list of authorized personnel shall be established prior to commencing the project and be posted in the clean room of the decontamination unit.

J. Access to the regulated area shall be through of a critical barrier doorway. All other access (doors, windows, hallways, etc.) shall be sealed or locked to prevent entry to or exit from the regulated area. The only exceptions for this requirement are the waste/equipment load-out area which shall be sealed except during the removal of containerized asbestos waste from the regulated area, and emergency exits. Emergency exits shall not be locked from the inside; however, they shall be sealed with poly sheeting and taped until needed.

K. The Contractor shall provide enough HEPA negative air machines to continuously maintain a pressure differential of -0.02" water column gauge (WCG). The Competent Person shall determine the number of units needed for the regulated area by dividing the cubic feet in the regulated area by 15 and then dividing that result by the cubic feet per minute (CFM) for each unit to determine the number of units needed to continuously maintain a pressure differential of -0.02" WCG.

L. Separate the regulated area from adjacent areas using 2 layers of 6 mil fire retardant poly and duct tape. Individually seal with 2 layers of 6 mil poly and duct tape all HVAC openings into the regulated area. Individually seal all lighting fixtures, doors, convectors, or any other objects/openings in the regulated area.

M. Perform throughout abatement work monitoring, inspection and testing inside and around the regulated area in accordance with the OSHA requirements.

N. After thorough decontamination, complete asbestos abatement work upon meeting the regulated area clearance criteria and fulfilling the following:

a. Remove all equipment, materials, and debris from the project area.

b. Package and dispose of all asbestos waste as required.

c. Repair or replace all interior finishes damaged during the abatement work.

d. Fulfill other project closeout requirements as specified elsewhere in this specification.

O. The Contractor shall submit a project report consisting of the daily log book requirements and documentation of events during the abatement project including Waste Shipment Records signed by the landfill's agent. It will also include information on the containment and transportation of waste from the containment with applicable Chain of Custody forms. The report shall include a certificate of completion, signed and dated. All clearance and perimeter area samples must be submitted.

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