SOW final 12-19-24.docx

VA Maine Healthcare System 1 VA Center 9/23/2024 Augusta, ME 04330

Scope of Work Close and Infill Underground Structure Construction Contract

1. General Intent

1.1 Contractor is to perform a full investigation of the underground structure conditions. Following investigation contractor will report the feasibility of infilling the underground structure with gravel or fill. If feasible, contractor will provide time, material, and labor to infill the underground structure. Work shall be consistent with the requirements of current buildings codes, industry standards, and VA standards.

2. Statement of Work:

2.1 After award, but prior to the start of any field work, the contractor shall contact the COR to review proposed methods and plans for completion of work. Field work may not commence until these plans have been approved as detailed below.

2.2 In the spring of 2023 an underground structure was discovered on Togus campus located behind the Cabin in the Woods grounds, see Structure Location Map. The underground structure is entirely covered in vegetation/hillside and can currently only be accessed by (4) chimney-like structures protruding out of the ground. Size, make and history of the structure are unknown.

Contractor is to perform a full investigation of the underground structure conditions and to provide a final report with findings, including, but not limited to, structure dimensions, potential entry points, and structure materials. Report to also include the feasibility of infilling the underground structure with gravel, flowable fill or an alternative type of fill to prevent structure collapse.

Once the VA has reviewed and approved the proposed solution and materials from the initial report, the second portion of work includes all construction services to infill the structure.

2.3 Procurement and disposal of all materials is included in this contract. All required testing and reporting are to be completed as part of this contract.

2.4 The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design or construction of this project. The contractor shall initiate a detailed inspection of the project site to determine the needs and conditions for the completion of this project. Copies of all existing plans and record drawings will be provided prior to the start of work. SOW Attachment - Togus Campus Map will give all biding contractors a basic understanding of the project location within the VA Maine Healthcare campus.

2.5 The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this contract. Services to include submission of RFIs, Submittals, attend meetings/conferences and provide all required field inspections.

2.6 Installation of all materials shall be done by a certified installers only; certification must be from all regulatory agencies as well as the manufacturer. All work under this contract is to be completed following all federal regulations and VA requirements for construction projects. This is to include site superintendent 30HR OSHA certifications, 10HR certification for all sub-contractors and the adherence to all local and federal building codes.

3. Submittals Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk CAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The contractor shall be responsible for providing:

· Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

· Site Visit Reports Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

· Punch List Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

· Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. AutoCAD (.dwg) format.

Contractors shall also submit all required submittals listed within the Specifications Package.

4. Warranties

All work and equipment supplied shall be warranted for a minimum period of one year from VA acceptance, or the manufacturer’s standard term, whichever is greater.

5. Proposed Schedule

The work is to be done during normal business hours of 7:00am – 4:00 pm Monday thru Friday. Requests to work outside of these hours must be approved at least two weeks ahead of time by the VA. The period of performance for this work to be completed is 60 days from the issuance of the Notice to Proceed by the contracting officer.

6. Work Location and Restrictions The work site location is at the Togus VA Medical Center at 1 Va Ctr, Augusta, ME 04330.

All work shall be done between the hours of 7am and 4:00pm Monday through Friday, holidays excepted, unless other times are arranged in advance and approved in writing by the COR. When the contractor’s work interferes with facility functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

7. Parking Contractor parking is available at the Togus site, parking needs should be coordinated with the project COR. Parking for equipment necessary to perform the work will be authorized in advance of starting the project.

8. Storage of Equipment & Materials

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time.

9. Debris Removal

The Contractor may be required to remove waste materials and debris daily from the campus, dependent upon amount and location of debris. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

10. Site Utilities The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the Project Manager prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the VA Project Manager. All utility shutdowns must be reviewed and approved by the VA.

11. Project Safety Construction is required to adhere to VA ICRA and PCRA requirements that have been established for this project.

12. Material & Workmanship Quality All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the Project Manager.

13. Vaccination Contractors must follow the requirements of the national VA guidelines for vaccination and testing as explained in attachments SOW Attachment 01A - Seasonal Influenza with Vaccines, and TB ATTACHMENT. VA COR to provide locations upon award, as these are subject to change.

14. Badging All contractors are required to obtain a VA issued badge prior to starting any work on station. Badging form (SOW Attachment - PIV Badge Template) and directions for procuring one will be provided by the COR at the project kick-off meeting.

15. Contract Oversight All contracts for this project shall be awarded by the Network Contracting Office (NCO) 1; only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO1 shall designate a Contracting Officer’s Representative (COR) to monitor and manage the contractor’s performance under the design and construction scopes of this contract. The COR shall be a representative of the VA Maine Health Care System Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

17. Attachments The following list of documents are attached to this SOW for contractor use and incorporation into the project documents:

· Seasonal influenza with vaccines

· Togus Campus Map

· Construction is required to adhere to VA PCRA requirements that have been established for this project.

· PIV Request Form

· Specifications Package

· Structure Location Map

End of SOW