Project #

DATE: MAR 2026

31CES/CEPM

Technical Specifications

SCOPE OF WORK FOR FITNESS CENTER

REPLACEMENT OF SCOREBOARDS

FAC.1451; 1452;1457

AREA F, AVIANO AB, ITALY

U.S. AIR FORCE

31ST FIGHTER WING

31ST CES/CEPM

AVIANO AIR BASE, ITALY

31CES/CEPM

1. SCOPE OF WORK:

The contractor shall provide all management, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to supply, remove, install and connect softball and football scoreboards, in accordance with manufacturer specifications.

2. WORK SITE CONDITIONS

2.1. The Contractor is permitted to use reasonable quantities of available electricity and water at the work site. The Contractor shall alter characteristics and shall always observe conservation practices. All connections shall be the responsibility of the Contractor including restorations to initial conditions.

2.2. Interruption of utilities. Utilities shall not be interrupted until approval is received from the Contracting Officer. Any such need shall be requested in writing by the Contractor at least 10 days in advance of the needed interruption. Requests for utility interruption shall indicate the type of utility to be interrupted, the type of operation requiring the interruption, the date and duration. To the maximum extent possible interruption shall be scheduled on weekends or U.S. holidays to minimize impact to base activities.

2.3. Authorized work hours and days. Performance of work here under shall be from Monday through Friday excluding holidays from 07.30 to 18.30 hours. Work during weekends or holidays may be requested by the Contractor with a minimum of 10 days advance notice, however the Contracting Officer has the right to deny such request if reasons requiring weekend and holiday work are not valid or for security or other necessities. A proposal work schedule will be submitted by the Contractor for C.O. approval.

2.4. Toilet facilities in the vicinity of the work site shall be available for Contractor use. The Contractor shall use facilities in a manner to maintain their state of cleanliness and hygiene.

2.5. If welding is to be performed the Contractor shall ensure a welding permit is obtained from the Aviano Air Base Fire Department prior to performing welding operations.

2.6. The Contractor shall not use base refuse containers to discard debris. All construction debris shall be discarded by the Contractor off base at authorized sites according to category of debris/refuse in strict observance of all host country laws, decrees and local regulations in force.

2.7. The Contractor shall be responsible for ensuring all personnel engaged in the performance of this contract observe all host country laws concerning safety and in particular Italian laws D.M. 81/08.

2.8. At least 5 days prior to the pre-final inspection, the Contractor shall furnish to the Contracting Officer all installed equipment operation and maintenance documentation, certificates concerning installed systems as required by host country laws, test reports and results and as built drawings where required by host nation laws.

31CES/CEPM

3. WORK DESCRIPTION

3.1. Provide all tools, equipment, and parts to replace scoreboards on the Softballs and Football sports fields with outdoor weatherproof LED electronic scoreboards.

3.2. Old scoreboards must be removed and disposed of in concurrence with Italian regulation.

3.3. All new scoreboards must be controlled via cables; no wireless connection is authorized for this contract. Cables must be provided, ran, connected and installed by the vendor. A minimum of a 450 meter cable is required to connect each Softball scoreboard to the main building, and to provide 50 meters extension cables from the building to the controller. A minimum of 10 meters data cable is required for the connection of the Football field.

3.4. Requesting two Softball and one Football scoreboards.

3.5. Softball specs: 7 innings and total for both visitors and home, Ball, Strike, Out.

Dimensions: 400 x 200 x 12 cm

3.6. Football specs: Time, scores for both visitors and home, T.O., Down, To go, Ball on and

Quantity. Dimensions must meet Appendix 5 measurements.

3.7. Scoreboard’s information must be readable in all lighting conditions.

3.8. Scoreboards must be operated through a controller or laptop.

4. SECURITY REQUIREMENTS

4.1. Contractor shall be responsible for obtaining all necessary cards, passes, badges, buttons, decals, or other items required for access to the areas in which the work will be performed. Contractors will be required to apply for vehicle and individual identification media at the Security Forces Squadron, Pass and ID section. Upon completion or termination of the contract or an individual’s employment on the contract, the contractor shall retrieve all identification and access media issued and surrender it to the Security Forces Squadron, Pass and ID Section.

4.2. Contractors shall comply with all Aviano AB policies regarding entry into the installation, rules of the road, compliance during contingency operations, and photography. The contractor’s employees are authorized for the installation for the purpose of work only and are not authorized in other facilities, areas, or buildings without proper prior authorization.

4.3. Safety: The contractor shall safeguard public and government personnel, property, and equipment, and avoid interruption of government operations. The contractor will report accidents or losses to the KO as specified in relevant regulations and standards. Whenever the contractor becomes aware of serious or imminent danger to government, civilian or contractor personnel, the contractor shall take immediate corrective action. Prior to starting mobilization or any work activities, all contractor personnel shall receive a safety briefing from Wing Occupational Safety Office (SEG).

4.4. Eagle Eyes Training: The contractor and all associated sub-contractors shall brief all employees on the Eagle Eyes program (training standards provided by the requiring activity Anti-Terrorism Officer (ATO). Eagle Eyes training will be used to inform employees of the types of behavior to watch as well as instruct employees on how to report suspicious activity to the appropriate personnel. Such as people taking pictures, watching them and what buildings have access control, etc. The government will provide an Eagle Eyes training package to the contractor and associated sub-contractor for execution upon acceptance of a contract award. Eagle Eyes training shall be completed within 30 calendar days of contract award and prior to commencing work performance. Training results (number of employees

31CES/CEPM

trained) are to be reported to the MP prior to work performance.

31CES/CEPM

5. APPENDIX

View of current Football scoreboard

Scoreboards current with pole dimensions.

31CES/CEPM

Examples of new scoreboards specs for Softball and Football