FA568226QA063 - 31 FSS Scoreboard Replacement.pdf

General Information

Combined Synopsis/Solicitation

DEPARTMENT OF THE AIR FORCE

31ST FIGHTER WING (USAFE)

Requirement Title: 31 FSS – Scoreboard Replacement (2026)

Solicitation Number: FA568226QA063

Solicitation Issue Date: 5 August 2026

Response Deadline: 10 September 2026 no later than: 04:00 PM CET

Point(s) of Contact: Schmucker, Carter carter.schmucker.1@us.af.mil 0434-307106 Elyousfi, Ali ali.elyousfi.2@us.af.mil 0434-307356

1. This is a combined synopsis/solicitation for commercial items in accordance with Revolutionary FAR Overhaul (RFO) Subpart 12.201(c)(2) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a separate written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quote (RFQ).

3. This solicitation incorporates provisions and clauses by reference. Provisions and clauses are those in effect through the Revolutionary

FAR Overhaul (RFO) and revised R-DFARS Agency Deviations. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul

4. The North American Industry Size Classification (NAICS) code associated with this requirement is: 339950

5. Product Service Code (PSC) associated is: 9905

6. AWARD BASIS: Price and Other Factors

□Funds Available ☒Funds Not Currently Available – Funds are not available at the moment, award is subject to availability of funds.

7. Quotes must be valid until September 30, 2026

8. The United States Air Force (USAF) anticipates awarding a single Firm Fixed Price (FFP) Purchase Order for the procurement of 3 total scoreboards and installation. 2 scoreboards for softball fields and 1 scoreboard for the football field.

mailto:carter.schmucker.1@us.af.mil mailto:ali.elyousfi.2@us.af.mil https://www.acquisition.gov/far-overhaul

Items To Be Provided

Instructions to Quoters

Potential quoters are to quote on the following line item; quotes are due to this office no later than 27 AUGUST 2026 at 16:00 Hrs Central European Time (CET) to the above-mentioned POCs.

It is solely the contractor’s responsibility to make sure the Government has received their emails.

CLIN

Description

Unit of

Issue

Qty

Unit Price

Extended price

Football Scoreboard

EA

Softball Scoreboards

Installation/Removal

TOTAL QUOTATION DOLLAR

Attachment no. 1 TECHNICAL SPECIFICATIONS

PROPOSE DELIVERY SCHEDULE:

DELIVERY LOCATION:

Direct shipping to:

31 LRS/LGRDDC

BLDG 1029 Unit 6108 Commercial Phone: +39 0434 30 8535 AVIANO AB, ITALY

33081 AVIANO (PORDENONE)

ATTN- TSgt Martinez +39 0434 30 7229

Vendor Information

Company Name:

Quoted By:

Title:

Phone:

Email: CAGE Code:

Discount Terms:

By the submission of this quote, the aforementioned Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services apply to this acquisition.

As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Clarification of language used. This solicitation is a Request for Quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

The purpose of these instructions is to prescribe the format of the quotes in response to this Request for Quotations (RFQ) and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted. Submit quotations to the office specified in this solicitation no later than the time specified in this solicitation. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. In order to be determined responsive, an offeror must submit all documentation to demonstrate the following:

a. Acknowledgement of compliance with all solicitation terms and conditions by completing and signing all pages of this Combined Synopsis.

b. Acknowledgement of all solicitation's amendments by signing all pages each published amendment.

c. Proof of active registration in the System for Award Management (SAM) at the time of quotation submission by including a PDF copy of the SAM registration.

d. Price and any discount terms by completing the designated pricing and discount section of this Combined Synopsis.

In addition to the requirements outlined above, the quote shall consist of three (3) additional separate parts:

Technical Capabilities: Offeror shall provide:

- a PDF document containing a detailed and comprehensive technical description of the item as required under CLIN 0001.

- A redacted copy of the document above. The redacted copy will be used during evaluation procedures as detailed in Section Evaluation Criteria” of this solicitation.

*** A redacted copy removes all direct references that can identify an offeror by name or other easily recognizable characteristics.

Proposed Delivery Schedule: the contractor shall submit a firm lead-time with its quote.

Price: Provide a firm fixed price (FFP) quote on Price Schedule. Offerors are required to fill in the CLIN 0001 (UNIT PRICE, EXTENDED PRICE & TOTAL QUOTATION) in this Request for Quotation document. The proposed price shall be submitted in EUROs.

Address any questions or concerns to the Contracting Office. The subject of the email shall be "Questions – FA568226QA063".

Questions shall annotate a reference to the specific combined-synopsis element to which they pertain. All questions submitted by 20 AUGUST 2026, 16:00 HRS CENTRAL EUROPEAN TIME (CET), will be taken into consideration and answered via posting to SAM web site at https://sam.gov/content/home. Written requests for questions must be sent to the below POCs:

2d Lt Carter Schmucker at carter.schmucker.1@us.af.mil 1st Lt Ali Elyousfi at ali.elyousfi.2@us.af.mil

Submitting your quote: Quotes shall be submitted digitally by email ONLY, and received by 27 August 2026, 16:00 Hrs CENTRAL EUROPEAN TIME (CET), to the above POCs.

It is solely contractor's responsibility to make sure the Government has received their emails.

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government.

Warranty: The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by attachment.

Terms and content of your quote: Your quote must be based on the terms of this RFQ. We may reject any quote that does not meet these terms in every respect.

All submissions shall be referencing the solicitation number FA568226QA063, including the company information and point of contact, phone number, and e-mail address. Quotes shall be submitted digitally by email ONLY prior to the time set for quotes closing date to the above POCs.

https://sam.gov/content/home mailto:carter.schmucker.1@us.af.mil mailto:ali.elyousfi.2@us.af.mil

Evaluation Criteria

Determination of contractor responsibility: Before issuance of a purchase order, the Contracting Officer will determine the prospective contractor is responsible and has the capacity to satisfy the Government requirement. To this end, the Contracting Officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product or service, evidence of the contractor's ability to comply with the delivery or performance schedule, information regarding the contractor's organization, experience, accounting and operational controls, technical skills, technical literature, and facilities, or any other documentation and information that might be necessary to determine the contractor's capacity for work.

Issuance of Purchase Order: The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the offeror’s initial quotation should contain the offeror’s best terms. The Contracting Officer may reject any or all quotes. After the evaluation of initial quotes received, the Contracting Officer may negotiate final terms with one or more offerors of the Government's choice before issuing a purchase order. The Contracting Officer will not negotiate with any offerors other than those of the Government's choice and will not use the formal source selection procedures described in RFO Part

15. The Contracting Officer will issue a purchase order to the vendor in accordance with the evaluation criteria cited in 52.212-2 below.

All referenced documents for this RFQ are available on the SAM website at https://sam.gov/. Potential quoters are encouraged to subscribe/follow for real-time e-mail notifications when information has been posted to the website for this RFQ.

If an offer is submitted through multiple emails, each email must clearly indicate in the subject line its sequence number and the total number of emails transmitted (e.g. Email 1 of 3, Email 2 of 3).

Notification and Requests for Information. Electronic public notification WILL be provided through Government Point of Entry www.sam.gov website. The contracting officer will NOT notify unsuccessful quoters who responded to this solicitation. Quoters may request information on purchase order resulting from this solicitation from the contracting officer.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

RFO Provision 52.212-2, Evaluation — Commercial Products and Commercial Services, applies to this acquisition.

According to RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price: The reasonableness of the quotation will be determined on the total evaluated price (TEP). Quoters should give their most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed-price" a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

Technical capabilities: this factor evaluates how well the product or service literature provided will meet the needs of the government. The submitted Technical Literature shall explicitly demonstrate the company capabilities to provide the product or service. A quote that exceeds the government’s minimum requirement may be considered for award and the best value determination will be made.

Proposed Delivery Schedule: this factor evaluates how favorable is the delivery schedule of the offered items.

IMPORTANT NOTE: Basis for Award IAW RFO 12.203(b) - The listing above IS NOT in any order of importance and the relative importance of each factor is not stated.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

SAM requirement - Offerors are required to be registered in System for Award Management (SAM) at the time a quotation is submitted in order to comply with the annual representations and certifications requirements.

The full text of the RFO, R-DFARS can be accessed on the Internet at https://www.acquisition.gov/ https://sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

(End of Addendum to 52.212-2) (End of Provision)

OMBUDSMAN

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman,Primary:

Mr. Alex A. Hight AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094 AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: alex.hight@us.af.mil

Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Mr. Alexander L. Larsen AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094 AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: alexander.larsen.1@us.af.mil

Tel: DSN: (314)480-5938 Fax: (49)-6371-47-5938.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

d) The ombudsman has no authority to render a decision that binds the agency.

e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

mailto:alex.hight@us.af.mil mailto:alexander.larsen.1@us.af.mil

Attachments

Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

a. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

2. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

a. Halons: 1011, 1202, 1211, 1301, and 2402;

b. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

c. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

Attachment 1: Clauses, Provisions and other Terms and Conditions Attachment 2: Statement of Work (SOW)